Quick Overview
- 1#1: Stampli - AI-powered invoice management platform that accelerates approvals through collaborative workflows and automated matching.
- 2#2: Bill.com - Automates the full accounts payable cycle including invoice submission, multi-level approvals, and secure payments.
- 3#3: AvidXchange - Comprehensive AP automation tool with customizable approval routing, data capture, and payment integration.
- 4#4: Tipalti - Global payables platform offering scalable invoice approval workflows for mass payments and compliance.
- 5#5: MineralTree - Invoice-to-pay solution with flexible approval hierarchies, PO matching, and ERP integrations.
- 6#6: Coupa - Spend management suite featuring robust invoice approval processes integrated with procurement and payments.
- 7#7: Medius - AP automation software that streamlines invoice approvals with AI-driven touchless processing.
- 8#8: Basware - End-to-end procure-to-pay platform with advanced invoice approval and e-invoicing capabilities.
- 9#9: Precoro - Procurement and AP tool providing simple invoice approval workflows with budget tracking.
- 10#10: Procurify - Purchasing platform with integrated invoice approval, matching, and real-time spend visibility.
These tools were chosen based on rigorous evaluation of key factors, including workflow efficiency, feature depth (such as automation and matching), user experience, and overall value, ensuring they deliver consistent performance across varied business sizes and industries.
Comparison Table
This comparison table explores invoice approval tools like Stampli, Bill.com, AvidXchange, Tipalti, MineralTree, and more, helping readers understand key features, workflow efficiency, and integration options to find the best fit.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Stampli AI-powered invoice management platform that accelerates approvals through collaborative workflows and automated matching. | specialized | 9.5/10 | 9.8/10 | 9.2/10 | 9.0/10 |
| 2 | Bill.com Automates the full accounts payable cycle including invoice submission, multi-level approvals, and secure payments. | enterprise | 9.1/10 | 9.5/10 | 8.6/10 | 8.7/10 |
| 3 | AvidXchange Comprehensive AP automation tool with customizable approval routing, data capture, and payment integration. | enterprise | 8.7/10 | 9.2/10 | 8.0/10 | 8.3/10 |
| 4 | Tipalti Global payables platform offering scalable invoice approval workflows for mass payments and compliance. | enterprise | 8.6/10 | 9.2/10 | 7.7/10 | 8.2/10 |
| 5 | MineralTree Invoice-to-pay solution with flexible approval hierarchies, PO matching, and ERP integrations. | specialized | 8.3/10 | 8.7/10 | 8.1/10 | 7.8/10 |
| 6 | Coupa Spend management suite featuring robust invoice approval processes integrated with procurement and payments. | enterprise | 8.7/10 | 9.3/10 | 7.6/10 | 7.9/10 |
| 7 | Medius AP automation software that streamlines invoice approvals with AI-driven touchless processing. | enterprise | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 8 | Basware End-to-end procure-to-pay platform with advanced invoice approval and e-invoicing capabilities. | enterprise | 8.2/10 | 8.8/10 | 7.4/10 | 7.9/10 |
| 9 | Precoro Procurement and AP tool providing simple invoice approval workflows with budget tracking. | specialized | 8.4/10 | 8.7/10 | 8.2/10 | 8.0/10 |
| 10 | Procurify Purchasing platform with integrated invoice approval, matching, and real-time spend visibility. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 7.8/10 |
AI-powered invoice management platform that accelerates approvals through collaborative workflows and automated matching.
Automates the full accounts payable cycle including invoice submission, multi-level approvals, and secure payments.
Comprehensive AP automation tool with customizable approval routing, data capture, and payment integration.
Global payables platform offering scalable invoice approval workflows for mass payments and compliance.
Invoice-to-pay solution with flexible approval hierarchies, PO matching, and ERP integrations.
Spend management suite featuring robust invoice approval processes integrated with procurement and payments.
AP automation software that streamlines invoice approvals with AI-driven touchless processing.
End-to-end procure-to-pay platform with advanced invoice approval and e-invoicing capabilities.
Procurement and AP tool providing simple invoice approval workflows with budget tracking.
Purchasing platform with integrated invoice approval, matching, and real-time spend visibility.
Stampli
specializedAI-powered invoice management platform that accelerates approvals through collaborative workflows and automated matching.
Invoice Chat: Real-time in-app messaging for teams to discuss, query, and resolve invoice issues without email chains.
Stampli is a comprehensive accounts payable (AP) automation platform designed to streamline invoice management from capture to payment. It leverages AI-powered OCR for accurate data extraction from invoices, supports customizable multi-level approval workflows, and enables real-time collaboration via in-app chat. The software integrates seamlessly with major ERPs like NetSuite, QuickBooks, and Sage, providing full visibility and control over AP processes to reduce manual work and errors.
Pros
- AI-driven OCR with 99%+ accuracy for touchless processing
- Customizable approval workflows with mobile push notifications
- Seamless integrations with 100+ accounting systems
Cons
- Pricing is quote-based and can be high for small businesses
- Initial setup requires configuration time
- Advanced reporting may need customization
Best For
Mid-sized businesses and enterprises aiming to fully automate AP workflows and scale invoice processing efficiently.
Pricing
Custom quote-based pricing, typically $0.75-$2.50 per invoice processed, with minimums starting around $10,000 annually for mid-market users.
Bill.com
enterpriseAutomates the full accounts payable cycle including invoice submission, multi-level approvals, and secure payments.
Intelligent approval workflows with conditional rules, parallel approvals, and mobile notifications for rapid decision-making
Bill.com is a leading accounts payable (AP) automation platform that excels in invoice management, approval workflows, and payments. It automates invoice capture via OCR, enables customizable multi-level approval processes, and integrates seamlessly with accounting tools like QuickBooks and NetSuite. Designed for businesses scaling their finance operations, it reduces manual errors and accelerates approvals while providing audit trails and compliance features.
Pros
- Highly customizable multi-level approval workflows with conditional routing
- AI-driven invoice data extraction and auto-matching
- Strong integrations with 100+ accounting and banking systems
Cons
- Pricing can be steep for small teams or low-volume users
- Initial setup requires configuration time for complex workflows
- Customer support response times vary for non-enterprise users
Best For
Mid-sized businesses and enterprises needing scalable, automated invoice approval processes integrated with existing accounting software.
Pricing
Starts at $45/user/month (Essentials), $65/user/month (Team), $99/user/month (Corporate), with custom Enterprise pricing; billed annually.
AvidXchange
enterpriseComprehensive AP automation tool with customizable approval routing, data capture, and payment integration.
Virtual card payments that deliver cash-back rebates and enhanced spend controls
AvidXchange is a robust accounts payable automation platform specializing in invoice management, approval workflows, and electronic payments. It automates invoice capture via OCR, supports multi-level approvals with mobile access, GL coding, and PO matching, while integrating seamlessly with ERPs like QuickBooks, NetSuite, and Sage. Ideal for streamlining the entire invoice-to-pay process, it reduces manual errors and accelerates cash flow for growing businesses.
Pros
- Extensive integrations with 200+ accounting systems
- Advanced approval workflows with mobile and cascade options
- Comprehensive payment suite including virtual cards with rebates
Cons
- Pricing can be steep for smaller businesses
- Steeper learning curve during onboarding
- Custom quotes make budgeting unpredictable
Best For
Mid-market companies with high invoice volumes seeking end-to-end AP automation.
Pricing
Custom quote-based pricing, typically $1,000+ per month for mid-tier plans plus $1-3 per invoice/transaction fees.
Tipalti
enterpriseGlobal payables platform offering scalable invoice approval workflows for mass payments and compliance.
Global mass payments in 196 countries with 'pay-by-name' functionality, eliminating the need for supplier banking details during approvals.
Tipalti is an end-to-end accounts payable automation platform that excels in invoice management, including automated data capture via OCR, configurable multi-level approval workflows, and PO matching. It integrates seamlessly with ERPs like NetSuite and QuickBooks, enabling efficient invoice processing alongside supplier onboarding and global payments. While robust for complex AP needs, it extends beyond pure invoice approval into tax compliance and mass payouts.
Pros
- Highly configurable approval workflows with mobile support and real-time notifications
- Integrated global tax compliance (1099, VAT) and supplier management
- Strong ERP integrations and AI-powered invoice extraction for accuracy
Cons
- Complex initial setup and steep learning curve
- Enterprise-focused pricing not ideal for small businesses
- Overkill for teams needing only basic invoice approvals
Best For
Mid-sized to large enterprises handling high-volume, international invoices with complex approval and payment needs.
Pricing
Custom enterprise pricing, typically starting at $5,000-$10,000/month based on transaction volume and features.
MineralTree
specializedInvoice-to-pay solution with flexible approval hierarchies, PO matching, and ERP integrations.
Smart Invoice Capture with OCR and AI-driven anomaly detection for accurate, fraud-resistant approvals
MineralTree is a cloud-based accounts payable (AP) automation platform focused on streamlining invoice processing, approval workflows, and payments. It features OCR-powered invoice capture, configurable multi-level approval routing, and seamless integration with ERP systems like NetSuite, QuickBooks, and Sage. The solution reduces manual data entry and accelerates the procure-to-pay cycle for mid-sized businesses.
Pros
- Deep integrations with major ERPs for automated data sync
- Mobile app for on-the-go invoice approvals
- Comprehensive payment options including ACH, checks, and virtual cards
Cons
- Pricing is quote-based and not transparent online
- Initial setup can be complex for non-technical users
- Limited standalone focus on approvals without payments module
Best For
Mid-sized businesses with ERP systems needing integrated invoice approval and payment automation.
Pricing
Custom enterprise pricing; subscription-based starting around $500/month for mid-market, contact sales for quotes.
Coupa
enterpriseSpend management suite featuring robust invoice approval processes integrated with procurement and payments.
Ruggedized Invoice AI that achieves up to 95% touchless processing through intelligent data capture and validation
Coupa is a comprehensive cloud-based Business Spend Management platform with robust invoice approval capabilities, automating the entire accounts payable process from invoice capture to payment. It uses AI-powered OCR for data extraction, matches invoices to purchase orders, and supports configurable multi-level approval workflows for compliance and efficiency. Integrated with ERP systems and procurement tools, it provides real-time visibility and analytics to optimize spend control.
Pros
- AI-driven OCR and touchless invoice processing for high automation rates
- Highly configurable approval workflows with mobile support
- Seamless integrations with major ERPs like SAP, Oracle, and NetSuite
Cons
- Steep learning curve and complex initial setup
- Enterprise-level pricing not suitable for small businesses
- Customization requires significant configuration time
Best For
Large enterprises needing integrated spend management with advanced invoice approval automation.
Pricing
Custom quote-based pricing, typically starting at $50-$100 per user/month for enterprise deployments with minimum annual commitments.
Medius
enterpriseAP automation software that streamlines invoice approvals with AI-driven touchless processing.
AI-powered Intelligent Capture for 99% touchless invoice processing and auto-coding
Medius is a robust AP automation platform specializing in invoice management, offering AI-driven capture, configurable approval workflows, and seamless integration with major ERPs like SAP and Oracle. It enables touchless processing, mobile approvals, and real-time visibility into invoice status for efficient accounts payable operations. Designed for mid-to-large enterprises, it reduces manual effort and ensures compliance across global operations.
Pros
- Advanced AI for accurate invoice data extraction and coding
- Flexible, multi-level approval workflows with mobile support
- Deep ERP integrations and strong compliance controls
Cons
- Complex initial setup requires IT involvement
- Pricing can be steep for smaller organizations
- Reporting customization could be more intuitive
Best For
Mid-market and enterprise finance teams needing scalable invoice approval with ERP integration and global compliance.
Pricing
Quote-based enterprise pricing; typically starts at $40-60 per user/month plus volume-based fees.
Basware
enterpriseEnd-to-end procure-to-pay platform with advanced invoice approval and e-invoicing capabilities.
Global e-invoicing network enabling direct digital exchange with millions of suppliers for compliance and efficiency
Basware is a robust procure-to-pay platform specializing in invoice automation and approval workflows for enterprises. It captures invoices via AI and OCR, automates matching with POs and receipts, and routes them through configurable approval hierarchies. The solution supports global compliance, multi-currency processing, and seamless ERP integrations like SAP and Oracle.
Pros
- Advanced AI for touchless invoice processing and high automation rates
- Strong global e-invoicing network and regulatory compliance
- Scalable for complex, multi-entity enterprises with deep ERP integrations
Cons
- Steep learning curve and complex setup for non-enterprise users
- High implementation time and costs
- Pricing lacks transparency and suits only large organizations
Best For
Large multinational enterprises needing sophisticated, compliant invoice approval across high volumes.
Pricing
Enterprise quote-based pricing; typically starts at $50,000+ annually based on volume, users, and modules.
Precoro
specializedProcurement and AP tool providing simple invoice approval workflows with budget tracking.
AI-driven OCR for automatic invoice data extraction and three-way matching against POs and receipts
Precoro is a cloud-based procurement platform specializing in automating invoice approvals through customizable multi-level workflows, OCR-powered invoice processing, and seamless PO matching. It enables businesses to digitize vendor invoices, route them for approval, and integrate directly with accounting software like QuickBooks, NetSuite, and Xero. The tool provides real-time budget tracking and spend analytics to enhance financial control and reduce manual errors.
Pros
- Customizable approval workflows with conditional routing
- Strong integrations with major ERP and accounting systems
- Mobile app for on-the-go invoice approvals and expense submissions
Cons
- Pricing can be steep for small teams or basic needs
- Advanced customizations require some setup time
- Reporting features lack depth compared to enterprise rivals
Best For
Mid-sized businesses seeking an integrated procurement solution with robust invoice approval capabilities.
Pricing
Starts at $39/user/month (billed annually) for Business plan; Team plan at $59/user/month; Enterprise custom.
Procurify
specializedPurchasing platform with integrated invoice approval, matching, and real-time spend visibility.
Smart three-way matching that automatically flags discrepancies between POs, receipts, and invoices for quick resolution.
Procurify is a cloud-based spend management platform that specializes in automating procurement processes, including purchase order creation, vendor management, and invoice approvals. It provides multi-level approval workflows, three-way matching between POs, receipts, and invoices, and real-time budget tracking to prevent overspending. The software integrates with major accounting systems like NetSuite, QuickBooks, and Sage, offering visibility into spend data across departments.
Pros
- Robust automation for invoice approvals and PO matching
- Strong integrations with ERP and accounting software
- Real-time spend analytics and budget alerts
Cons
- Pricing is quote-based and can be steep for small teams
- Steeper learning curve for advanced custom workflows
- Limited standalone invoice features without full procurement setup
Best For
Mid-sized businesses needing integrated procurement and invoice approval to control decentralized spending.
Pricing
Custom quote-based pricing, typically starting at $500/month for 50+ users, with tiers scaling by features and user count.
Conclusion
Evaluating the top 10 tools reveals Stampli as the standout choice, leveraging AI and collaborative workflows to accelerate approvals. Bill.com and AvidXchange also excel—Bill.com for its full-cycle AP automation, AvidXchange for customizable routing and integrations—offering strong alternatives based on specific needs. Together, these tools highlight the breadth of innovation in invoice approval software, ensuring there’s a solution for nearly every business requirement.
Don’t miss out on streamlining your process—try Stampli today and unlock faster, more efficient approvals that keep your operations moving smoothly.
Tools Reviewed
All tools were independently evaluated for this comparison