Quick Overview
- 1#1: IBM TRIRIGA - Comprehensive integrated workplace management system for optimizing real estate portfolios, space utilization, assets, maintenance, and employee experience.
- 2#2: Archibus - Enterprise facility management software providing strategic asset management, space planning, and operational workflows across facilities.
- 3#3: Planon - Cloud-native IWMS platform integrating real estate, facility operations, space management, and sustainability tracking.
- 4#4: FM:Systems - Advanced workplace management solution with AI-driven analytics for space optimization and facility operations.
- 5#5: Accruent - Facilities and asset management suite unifying lease administration, maintenance, and space planning for enterprises.
- 6#6: Eptura - Integrated workplace experience platform supporting hybrid work, reservations, and facility management.
- 7#7: Spacewell - Smart building management software integrating IoT sensors for energy, space, and workplace services.
- 8#8: Axxerion - Modular property and facility management platform for real estate portfolios and operational efficiency.
- 9#9: Nuvolo - ServiceNow-based connected workplace platform for asset management, maintenance, and facility services.
- 10#10: ServiceNow Workplace Service Management - ITSM-extended facility management solution for service requests, reservations, and workplace operations.
We selected and ranked these tools by evaluating feature depth, user-friendliness, scalability, and value, prioritizing those that deliver robust, integrated functionality across real estate, operations, and workplace management.
Comparison Table
Integrated facility management software enhances operational efficiency, minimizes costs, and optimizes space management, becoming a critical asset for contemporary organizations. This comparison table evaluates top tools such as IBM TRIRIGA, Archibus, Planon, FM:Systems, Accruent, and more, outlining their core features and ideal use cases to help readers select the best fit for their facility needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | IBM TRIRIGA Comprehensive integrated workplace management system for optimizing real estate portfolios, space utilization, assets, maintenance, and employee experience. | enterprise | 9.4/10 | 9.7/10 | 7.8/10 | 8.9/10 |
| 2 | Archibus Enterprise facility management software providing strategic asset management, space planning, and operational workflows across facilities. | enterprise | 8.8/10 | 9.4/10 | 7.2/10 | 8.1/10 |
| 3 | Planon Cloud-native IWMS platform integrating real estate, facility operations, space management, and sustainability tracking. | enterprise | 8.8/10 | 9.3/10 | 7.6/10 | 8.2/10 |
| 4 | FM:Systems Advanced workplace management solution with AI-driven analytics for space optimization and facility operations. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 5 | Accruent Facilities and asset management suite unifying lease administration, maintenance, and space planning for enterprises. | enterprise | 8.5/10 | 9.2/10 | 7.7/10 | 8.1/10 |
| 6 | Eptura Integrated workplace experience platform supporting hybrid work, reservations, and facility management. | enterprise | 8.2/10 | 8.7/10 | 7.4/10 | 7.9/10 |
| 7 | Spacewell Smart building management software integrating IoT sensors for energy, space, and workplace services. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 8 | Axxerion Modular property and facility management platform for real estate portfolios and operational efficiency. | enterprise | 8.3/10 | 8.6/10 | 8.4/10 | 7.9/10 |
| 9 | Nuvolo ServiceNow-based connected workplace platform for asset management, maintenance, and facility services. | enterprise | 8.2/10 | 8.7/10 | 7.4/10 | 7.9/10 |
| 10 | ServiceNow Workplace Service Management ITSM-extended facility management solution for service requests, reservations, and workplace operations. | enterprise | 8.0/10 | 8.5/10 | 7.5/10 | 7.0/10 |
Comprehensive integrated workplace management system for optimizing real estate portfolios, space utilization, assets, maintenance, and employee experience.
Enterprise facility management software providing strategic asset management, space planning, and operational workflows across facilities.
Cloud-native IWMS platform integrating real estate, facility operations, space management, and sustainability tracking.
Advanced workplace management solution with AI-driven analytics for space optimization and facility operations.
Facilities and asset management suite unifying lease administration, maintenance, and space planning for enterprises.
Integrated workplace experience platform supporting hybrid work, reservations, and facility management.
Smart building management software integrating IoT sensors for energy, space, and workplace services.
Modular property and facility management platform for real estate portfolios and operational efficiency.
ServiceNow-based connected workplace platform for asset management, maintenance, and facility services.
ITSM-extended facility management solution for service requests, reservations, and workplace operations.
IBM TRIRIGA
enterpriseComprehensive integrated workplace management system for optimizing real estate portfolios, space utilization, assets, maintenance, and employee experience.
AI-powered predictive analytics and optimization engine that forecasts maintenance needs and energy usage across entire portfolios
IBM TRIRIGA is a comprehensive Integrated Workplace Management System (IWMS) that unifies real estate, facilities, space, asset, maintenance, and capital project management into a single platform. It leverages AI, IoT, and advanced analytics to optimize operations, reduce costs, and enhance sustainability across global portfolios. Ideal for enterprises, it provides end-to-end visibility, predictive insights, and seamless integrations with ERP and BIM systems.
Pros
- Extremely comprehensive modules covering all IFM needs from lease admin to predictive maintenance
- Powerful AI and analytics for portfolio optimization and sustainability tracking
- Highly scalable with robust integrations to IBM Maximo, SAP, and IoT devices
Cons
- Steep learning curve and complex interface requiring training
- High implementation costs and long deployment timelines
- Customization often needs professional services
Best For
Large multinational enterprises with complex, global real estate and facility portfolios needing enterprise-grade IWMS.
Pricing
Custom enterprise SaaS pricing upon request, typically starting at $100,000+ annually based on portfolio size and modules, with per-user add-ons.
Archibus
enterpriseEnterprise facility management software providing strategic asset management, space planning, and operational workflows across facilities.
Extensive modular architecture with seamless BIM and IoT integration for digital twin-enabled predictive facility management
Archibus is a mature Integrated Workplace Management System (IWMS) designed for enterprise-level facility management, offering modules for space optimization, asset management, preventive maintenance, real estate portfolio management, and sustainability tracking. It enables organizations to centralize facility data, automate workflows, and leverage analytics for cost savings and efficiency. With support for BIM integration, IoT sensors, and mobile access, Archibus scales to manage complex, multi-site portfolios globally.
Pros
- Comprehensive suite of over 100 modules covering full facility lifecycle
- Powerful analytics, reporting, and BI tools for data-driven insights
- Strong scalability and integrations with BIM, ERP, and IoT systems
Cons
- Steep learning curve and complex implementation process
- Outdated user interface in some areas despite recent updates
- High cost with lengthy sales cycles
Best For
Large enterprises and public sector organizations with complex, global facility and real estate portfolios requiring a robust, customizable IWMS.
Pricing
Quote-based enterprise pricing; typically $50,000+ annually for SaaS or perpetual licenses, scaled by modules, users, and deployment size.
Planon
enterpriseCloud-native IWMS platform integrating real estate, facility operations, space management, and sustainability tracking.
Holistic IWMS platform with AI-driven predictive maintenance and space utilization forecasting
Planon is a leading Integrated Workplace Management System (IWMS) designed for enterprise-level facility management, offering modules for space optimization, maintenance, lease administration, project management, and sustainability tracking. It integrates real estate, facilities, and workplace data into a unified platform to drive operational efficiency and cost savings. With AI-powered analytics and mobile accessibility, Planon enables organizations to make data-driven decisions across their property portfolios.
Pros
- Comprehensive suite covering full facility lifecycle from real estate to maintenance
- Advanced analytics and ESG/sustainability reporting tools
- Highly scalable with strong integrations to ERP and BIM systems
Cons
- Steep learning curve and complex initial setup
- Premium pricing not ideal for small organizations
- Customization requires significant professional services
Best For
Large enterprises and multinational corporations managing complex, multi-site facility portfolios.
Pricing
Custom enterprise pricing, typically subscription-based starting at $50,000+ annually depending on modules, users, and deployment scale.
FM:Systems
enterpriseAdvanced workplace management solution with AI-driven analytics for space optimization and facility operations.
Interactive CAD/BIM integration for real-time, visual space utilization and scenario planning
FM:Systems offers FMS:Workplace, a comprehensive Integrated Workplace Management System (IWMS) designed for facility managers to optimize space utilization, manage maintenance, and enhance workplace experiences across portfolios. It integrates space planning, asset tracking, reservations, and analytics with strong CAD/BIM support for visual insights. The platform supports strategic real estate decisions and operational efficiency for complex, multi-site organizations.
Pros
- Superior space management with interactive CAD floor plans and utilization analytics
- Full IWMS suite covering maintenance, reservations, and portfolio optimization
- Robust integrations with BIM, IoT sensors, and enterprise systems like ERP
Cons
- Steep learning curve and lengthy implementation for non-technical users
- Custom pricing lacks transparency and can be costly for smaller firms
- User interface feels dated compared to modern SaaS competitors
Best For
Large enterprises with complex, multi-site facilities needing advanced space analytics and CAD-driven planning.
Pricing
Enterprise custom pricing; typically $10-25 per user/month or portfolio-based, with annual contracts starting at $50,000+ depending on scale.
Accruent
enterpriseFacilities and asset management suite unifying lease administration, maintenance, and space planning for enterprises.
AI-powered portfolio optimization that unifies space, asset, and financial data for predictive decision-making
Accruent provides a comprehensive Integrated Workplace Management System (IWMS) platform tailored for enterprise facility and real estate management. It integrates modules for space planning and optimization, asset maintenance, lease administration, project management, and sustainability reporting to streamline operations across portfolios. The software leverages AI-driven analytics and BIM integration to help organizations reduce costs, enhance efficiency, and support hybrid work environments.
Pros
- Extensive modular suite covering full IWMS needs from space to leases
- Robust integrations with ERP, BIM, and IoT systems
- Scalable for global enterprises with strong analytics and reporting
Cons
- Complex interface with steep learning curve for new users
- High implementation and customization costs
- Pricing opaque without detailed quotes
Best For
Large enterprises managing complex, multi-site real estate portfolios requiring end-to-end facility lifecycle management.
Pricing
Quote-based enterprise pricing; typically $50,000+ annually for mid-tier deployments, scaling with modules and users.
Eptura
enterpriseIntegrated workplace experience platform supporting hybrid work, reservations, and facility management.
360° Workplace Platform with AI-powered digital twins for real-time space utilization and predictive maintenance
Eptura is a comprehensive integrated workplace management system (IWMS) that unifies space planning, facility maintenance, asset management, real estate portfolio optimization, and employee experience tools into a single cloud-based platform. It leverages AI-driven analytics to provide insights into space utilization, energy efficiency, and operational workflows, enabling organizations to make data-informed decisions. Designed for hybrid work environments, Eptura supports room booking, visitor management, and sustainability tracking across multiple sites.
Pros
- Extensive modular suite covering space, assets, maintenance, and workplace experience
- Robust AI analytics and reporting for optimization
- Strong integrations with IoT, BIM, and enterprise systems like ServiceNow
Cons
- Steep learning curve due to complexity and customization needs
- Enterprise pricing can be prohibitive for mid-sized organizations
- Mobile app functionality lags behind some competitors in intuitiveness
Best For
Large enterprises with multi-site facilities seeking a scalable, all-in-one IWMS for real estate and operations management.
Pricing
Custom quote-based enterprise pricing; modular SaaS subscriptions typically start at $10-20 per user/month or per sq ft, with annual contracts.
Spacewell
enterpriseSmart building management software integrating IoT sensors for energy, space, and workplace services.
Seamless IoT sensor integration for real-time occupancy tracking and predictive maintenance
Spacewell is a modular Integrated Workplace Management System (IWMS) designed for optimizing facility operations, space utilization, and sustainability in commercial real estate and corporate environments. It provides tools for space planning, maintenance management (CAFM), room and desk booking, visitor management, and energy monitoring through a unified cloud platform. The software excels in integrating IoT sensors and BIM data for real-time insights and smart building automation.
Pros
- Highly modular architecture allows customization to specific needs
- Excellent IoT and BIM integration for advanced analytics
- Strong mobile apps for on-the-go facility management
Cons
- Steep learning curve for complex configurations
- Pricing lacks transparency and can be expensive for full deployment
- Implementation may require significant consulting support
Best For
Mid-to-large enterprises with hybrid workplaces seeking scalable IWMS with IoT-driven space optimization.
Pricing
Quote-based enterprise pricing; modular subscriptions start around $5,000/month for mid-sized setups, scaling with users and features.
Axxerion
enterpriseModular property and facility management platform for real estate portfolios and operational efficiency.
Unified 'Axxerion One' platform that seamlessly integrates space visualization, service desk, and asset tracking into a single workflow.
Axxerion is a modular Integrated Facility Management (IFM) software platform designed to streamline space, asset, maintenance, real estate, and service management for organizations. It offers a unified dashboard for CAFM and IWMS functionalities, including work order management, preventive maintenance, and visitor tracking, with support for both cloud and on-premise deployments. The solution emphasizes customization through its app-based architecture, enabling users to scale features as needed while providing robust reporting and analytics.
Pros
- Highly modular design allows tailored deployment without unnecessary features
- Strong mobile app for on-the-go maintenance and inspections
- Comprehensive analytics and dashboards for facility performance insights
Cons
- Pricing is quote-based and can be expensive for smaller organizations
- Initial setup and customization require significant configuration time
- Limited native AI or predictive maintenance capabilities compared to top competitors
Best For
Mid-to-large enterprises with complex, multi-site facilities seeking a customizable all-in-one IFM platform.
Pricing
Custom quote-based pricing; typically starts at $60-120 per user/month depending on modules, with enterprise licensing for on-premise options.
Nuvolo
enterpriseServiceNow-based connected workplace platform for asset management, maintenance, and facility services.
Native ServiceNow CMDB integration providing a single source of truth for all physical and digital assets
Nuvolo is a cloud-based Connected Workplace platform built natively on ServiceNow, delivering integrated facility management (IFM) capabilities for asset tracking, space management, maintenance, and workplace services. It excels in regulated industries like life sciences by combining IWMS functionalities with ServiceNow's IT service management, enabling unified workflows for facilities, IT, and employee experience. The platform supports real-time analytics, reservations, and compliance reporting to optimize workplace operations.
Pros
- Seamless native integration with ServiceNow for unified IT and facility management
- Robust compliance and audit trails tailored for regulated industries like pharma
- Comprehensive IWMS features including space optimization and predictive maintenance
Cons
- Steep learning curve due to ServiceNow platform complexity
- Pricing tied to ServiceNow licensing can be expensive for non-ServiceNow users
- Limited standalone appeal without existing ServiceNow ecosystem
Best For
Large enterprises in regulated sectors using ServiceNow that require integrated IT and facility management.
Pricing
Custom enterprise pricing based on ServiceNow subscriptions, typically starting at $50,000+ annually depending on users and modules.
ServiceNow Workplace Service Management
enterpriseITSM-extended facility management solution for service requests, reservations, and workplace operations.
Seamless Now Platform integration enabling end-to-end service management from IT incidents to facility requests
ServiceNow Workplace Service Management (WSD) is a cloud-based solution on the Now Platform designed to manage workplace services, including space reservations, maintenance requests, visitor management, and facility operations. It integrates AI-driven insights for predictive maintenance, space optimization, and employee experience enhancements. While strong in service delivery and automation, it extends ITSM capabilities to facilities rather than offering deep CAFM tools like advanced CAD/BIM integration.
Pros
- Deep integration with ServiceNow ITSM, HR, and CSM for unified operations
- AI-powered automation and predictive analytics for maintenance and space use
- Robust mobile and self-service portals for employees
Cons
- High implementation complexity and costs requiring ServiceNow expertise
- Premium pricing not ideal for small to mid-sized facilities
- Less specialized in core IFM areas like detailed asset tracking or energy modeling compared to dedicated tools
Best For
Large enterprises already invested in the ServiceNow ecosystem seeking to unify workplace and facility services with IT/HR operations.
Pricing
Subscription-based on user count and modules; typically $100+ per user/month for enterprise deployments, with custom quotes required.
Conclusion
Among the top integrated facility management tools reviewed, IBM TRIRIGA, Archibus, and Planon emerge as leaders, each bringing unique strengths to workplace efficiency. IBM TRIRIGA takes the top spot for its comprehensive optimization of real estate, assets, and employee experience, while Archibus excels in strategic asset and space management, and Planon stands out for integrating sustainability tracking with operational workflows. Together, these three offer robust solutions, ensuring organizations of all needs can find value.
Take the next step in enhancing your facility operations by exploring IBM TRIRIGA—its integrated approach and proven capabilities make it a standout choice for unlocking efficiency, space optimization, and a better workplace experience.
Tools Reviewed
All tools were independently evaluated for this comparison