Quick Overview
- 1#1: InOutBoard - Web-based electronic in/out board for real-time tracking of employee status and availability.
- 2#2: Who's In - Employee location and status tracking software with mobile apps and customizable dashboards.
- 3#3: Deputy - Comprehensive scheduling and attendance tool with in/out status updates and notifications.
- 4#4: Homebase - Employee scheduling platform with time clock and availability status for small teams.
- 5#5: When I Work - Shift scheduling app enabling employees to set and share their in/out availability.
- 6#6: Connecteam - All-in-one employee app for scheduling, communication, and real-time status updates.
- 7#7: OfficeSpace Software - Workplace management platform with employee in/out tracking and floorplan visualization.
- 8#8: Envoy - Workplace operations tool for occupancy tracking, desk booking, and employee status.
- 9#9: Robin - Desk and room booking system displaying real-time employee presence and availability.
- 10#10: Yarooms - Room booking and workplace management software with occupancy and status monitoring.
We evaluated these tools based on key factors including feature set (such as tracking capabilities and customization), user experience (ease of use and accessibility), and overall value, ensuring they deliver robust performance across diverse organizational needs.
Comparison Table
This comparison table examines top in out board software tools, including InOutBoard, Who's In, Deputy, Homebase, When I Work, and more, highlighting their core features, usability, and practical differences. Readers will discover which tool aligns best with their team's scheduling, communication, and operational needs, offering a clear guide to informed selection.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | InOutBoard Web-based electronic in/out board for real-time tracking of employee status and availability. | specialized | 9.5/10 | 9.2/10 | 9.8/10 | 9.6/10 |
| 2 | Who's In Employee location and status tracking software with mobile apps and customizable dashboards. | specialized | 8.8/10 | 8.5/10 | 9.5/10 | 9.0/10 |
| 3 | Deputy Comprehensive scheduling and attendance tool with in/out status updates and notifications. | enterprise | 8.3/10 | 8.9/10 | 8.4/10 | 7.7/10 |
| 4 | Homebase Employee scheduling platform with time clock and availability status for small teams. | enterprise | 8.1/10 | 7.9/10 | 8.6/10 | 9.2/10 |
| 5 | When I Work Shift scheduling app enabling employees to set and share their in/out availability. | enterprise | 7.8/10 | 8.2/10 | 8.5/10 | 7.4/10 |
| 6 | Connecteam All-in-one employee app for scheduling, communication, and real-time status updates. | enterprise | 8.4/10 | 8.7/10 | 9.1/10 | 7.9/10 |
| 7 | OfficeSpace Software Workplace management platform with employee in/out tracking and floorplan visualization. | enterprise | 7.9/10 | 8.5/10 | 7.5/10 | 7.2/10 |
| 8 | Envoy Workplace operations tool for occupancy tracking, desk booking, and employee status. | enterprise | 8.2/10 | 8.7/10 | 8.0/10 | 7.6/10 |
| 9 | Robin Desk and room booking system displaying real-time employee presence and availability. | enterprise | 8.1/10 | 8.7/10 | 8.5/10 | 7.6/10 |
| 10 | Yarooms Room booking and workplace management software with occupancy and status monitoring. | enterprise | 8.0/10 | 8.5/10 | 8.0/10 | 7.5/10 |
Web-based electronic in/out board for real-time tracking of employee status and availability.
Employee location and status tracking software with mobile apps and customizable dashboards.
Comprehensive scheduling and attendance tool with in/out status updates and notifications.
Employee scheduling platform with time clock and availability status for small teams.
Shift scheduling app enabling employees to set and share their in/out availability.
All-in-one employee app for scheduling, communication, and real-time status updates.
Workplace management platform with employee in/out tracking and floorplan visualization.
Workplace operations tool for occupancy tracking, desk booking, and employee status.
Desk and room booking system displaying real-time employee presence and availability.
Room booking and workplace management software with occupancy and status monitoring.
InOutBoard
specializedWeb-based electronic in/out board for real-time tracking of employee status and availability.
Seamless multi-channel status updates (web, SMS, email) combined with customizable, always-on wall displays for effortless office-wide visibility.
InOutBoard is a web-based in/out status board software designed to track employee availability in real-time across offices or remote teams. Users can quickly update their status (e.g., In, Out to Lunch, Vacation) via web browser, mobile site, email, or SMS, with customizable options like notes and colors. Administrators manage multiple boards, user permissions, and display settings for wall-mounted screens or dashboards, making it ideal for visual office presence tracking.
Pros
- Exceptionally simple setup and intuitive interface requiring no training
- Rock-solid reliability with 99.9% uptime and support for unlimited boards
- Flexible updates via web, mobile, SMS, or email for maximum accessibility
Cons
- Limited native integrations with calendars or HR tools
- Basic reporting without advanced analytics
- No dedicated mobile app, relies on responsive web
Best For
Small to medium-sized offices or teams needing a straightforward, visual employee status tracker without complex features.
Pricing
Free for up to 10 users; paid plans start at $19/month (Basic, 25 users) up to $99/month (Enterprise, 500+ users), billed annually.
Who's In
specializedEmployee location and status tracking software with mobile apps and customizable dashboards.
The real-time, color-coded team dashboard with powerful search and filtering for instant visibility across statuses and locations
Who's In (whos-in.com) is a web-based in/out board software designed for teams to track employee availability, locations, and statuses in real-time. Users can easily update their status via a simple web interface or mobile app, with options for custom statuses, expected return times, and notes. It offers a shared team dashboard, group permissions, calendar integration, and search functionality for quick visibility into who's in the office, working remotely, or out on leave.
Pros
- Extremely intuitive and quick to set up with minimal training required
- Strong mobile app support for on-the-go status updates
- Highly customizable statuses and group-based permissions
Cons
- Limited advanced reporting or analytics features
- Integrations are basic (e.g., Google Calendar only)
- No free plan, which may deter very small teams
Best For
Small to medium-sized teams seeking a straightforward, no-frills in/out status tracker without enterprise complexity.
Pricing
Starts at $9.95/user/month (billed annually) for unlimited boards; free 14-day trial available.
Deputy
enterpriseComprehensive scheduling and attendance tool with in/out status updates and notifications.
Real-time availability roster that syncs employee statuses directly with dynamic shift schedules
Deputy is a comprehensive workforce management platform that provides in/out board functionality via its real-time availability dashboard and employee status updates. Employees can quickly log their presence, breaks, or time off through the mobile app, allowing managers to see at-a-glance who's in the office, working remotely, or unavailable. Integrated with advanced scheduling, time tracking, and communication tools, it streamlines operations for shift-based teams beyond basic presence tracking.
Pros
- Seamless integration of in/out status with scheduling and time tracking
- Real-time updates and notifications across mobile and web
- Customizable dashboards for quick team visibility
Cons
- Overkill for teams needing only basic in/out tracking
- Higher pricing for full feature access
- Steeper learning curve due to extensive workforce tools
Best For
Mid-sized retail, hospitality, or shift-based businesses requiring integrated scheduling alongside in/out presence tracking.
Pricing
Starts at $3.50/user/month (Essentials, billed annually); higher tiers like Pro ($5.25/user/month) and Enterprise (custom) unlock advanced features.
Homebase
enterpriseEmployee scheduling platform with time clock and availability status for small teams.
Integrated scheduling that overlays shift plans with real-time clock-in status for instant 'who's working now' insights
Homebase is an all-in-one workforce management platform primarily focused on employee scheduling, time tracking, and team communication. As an in/out board solution, it provides real-time visibility into who's clocked in, scheduled shifts, and employee availability via a central dashboard and mobile app. While versatile for shift-based teams, it adapts well to basic in/out tracking but lacks the granular status customization of dedicated tools.
Pros
- Generous free plan with core scheduling and time tracking
- Intuitive mobile app for quick clock-in/out and status updates
- Real-time dashboard showing team availability and shifts
Cons
- Limited custom status options beyond clock-in/out (e.g., no easy 'WFH' or 'meeting' toggles)
- Geared more toward hourly/shift workers than office in/out boards
- Advanced reporting and integrations require paid upgrade
Best For
Small businesses with hourly or shift-based teams needing affordable scheduling alongside basic in/out visibility.
Pricing
Free for one location (unlimited employees); Essentials starts at $29.99/month per location (up to 20 employees), with higher tiers for more features.
When I Work
enterpriseShift scheduling app enabling employees to set and share their in/out availability.
'Who's Working' dashboard that combines live clock-ins, schedules, and availability for instant team status visibility
When I Work is a robust employee scheduling platform that doubles as an in/out board through its time clock, schedule views, and 'Who's Working' dashboard, enabling real-time visibility into staff presence and availability. It excels in shift management for hourly and shift-based teams, allowing employees to clock in/out via mobile app and managers to track attendance seamlessly. While not a dedicated in/out tool, it integrates presence tracking with communication and reporting features for comprehensive workforce oversight.
Pros
- Intuitive mobile app for easy clock-in/out and status updates
- Real-time 'Who's Working' dashboard for quick presence checks
- Seamless integration of scheduling with time tracking
Cons
- Overkill for teams needing only basic in/out functionality
- Pricing scales with users, less ideal for very small teams
- Limited customization for non-shift-based in/out boards
Best For
Shift-based businesses and teams requiring combined scheduling and real-time presence tracking without needing a standalone in/out tool.
Pricing
Essentials at $2/user/month, Pro at $4/user/month (billed annually); free trial available, with add-ons for advanced features.
Connecteam
enterpriseAll-in-one employee app for scheduling, communication, and real-time status updates.
Live Operations Dashboard with real-time employee status updates and GPS location insights
Connecteam is a comprehensive mobile-first employee management platform designed for frontline and deskless teams, offering real-time attendance tracking and status updates that function as a digital in-out board. It features GPS-enabled time clocks, scheduling integration, and a live dashboard showing who's in the office, out on jobs, on break, or absent. The app provides instant notifications and customizable employee statuses for efficient workforce oversight.
Pros
- Real-time dashboard for instant visibility into employee statuses and locations
- GPS time tracking ensures accurate in-out verification
- Seamless integration with scheduling and communication tools
Cons
- Overkill for teams needing only basic in-out tracking
- Pricing scales quickly with user count
- Full feature set has a moderate learning curve
Best For
Frontline and deskless teams seeking an all-in-one solution with robust in-out board capabilities integrated into broader workforce management.
Pricing
Free for up to 10 users; paid plans start at $29/month for Basic (up to 30 users), $49 for Advanced, $99 for Expert, billed per user/month annually.
OfficeSpace Software
enterpriseWorkplace management platform with employee in/out tracking and floorplan visualization.
Interactive digital floor plans that provide a visual, real-time overview of employee locations and statuses across the office.
OfficeSpace Software is a comprehensive workplace management platform that includes a digital in/out board for tracking employee presence, status updates (in office, out, remote, vacation), and occupancy via interactive floor plans. Employees can update statuses through web portals, mobile apps, kiosks, or integrations with calendars like Outlook and Google. It combines in/out tracking with room/desk booking, visitor management, and analytics for optimized space utilization.
Pros
- Interactive floor plans with real-time visual occupancy
- Seamless integrations with Microsoft Teams, Slack, Outlook, and Google Workspace
- Mobile app and kiosk support for easy status updates
Cons
- Setup requires mapping office layouts, which can be time-intensive
- Pricing geared toward mid-to-large enterprises, less ideal for small teams
- Feature-rich interface may overwhelm users needing only basic in/out tracking
Best For
Mid-sized to large organizations seeking an integrated workplace management solution with advanced in/out board capabilities.
Pricing
Custom quote-based pricing; typically starts at $5-10 per user per month for enterprise plans, with add-ons for advanced analytics.
Envoy
enterpriseWorkplace operations tool for occupancy tracking, desk booking, and employee status.
Integrated employee directory with customizable status updates and digital signage for office-wide visibility.
Envoy is a comprehensive workplace management platform that includes a robust in/out board feature for tracking employee presence in hybrid work environments. Employees can check in and out via mobile app, Slack, kiosks, or desktop, with real-time status updates displayed on digital signage or shared directories. It integrates seamlessly with tools like Microsoft Teams, Google Workspace, and HR systems, extending beyond basic tracking to visitor management, desk booking, and delivery handling.
Pros
- Intuitive mobile and kiosk check-in/out with real-time updates
- Strong integrations with Slack, Teams, and calendars
- Scalable for multi-location offices with custom branding
Cons
- Pricing can escalate quickly for full feature set
- Overkill for teams needing only basic in/out tracking
- Setup requires some IT involvement for advanced integrations
Best For
Mid-sized hybrid teams in growing companies seeking an all-in-one workplace platform beyond simple presence tracking.
Pricing
Starts at $99/location/month for core visitor and in/out features; scales to $2-5/employee/month for full suite with custom enterprise plans.
Robin
enterpriseDesk and room booking system displaying real-time employee presence and availability.
Robin Maps: Interactive, zoomable floor plans showing live occupancy and availability
Robin (getrobin.com) is a workplace management platform designed for hybrid teams, offering real-time occupancy tracking, desk and room booking, and interactive floor plans to visualize who's in the office and where. It functions as an advanced digital in/out board with mobile check-ins, calendar integrations, and utilization analytics to optimize office space. While more comprehensive than basic in/out boards, it provides visibility into employee presence, team locations, and space usage through a user-friendly dashboard.
Pros
- Interactive floor plans for real-time occupancy visibility
- Seamless integrations with Google Workspace and Microsoft 365
- Mobile app for quick check-ins and bookings
Cons
- Pricing can be high for small teams needing only basic in/out tracking
- Initial setup requires detailed floor plan mapping
- Overkill features for users wanting a simple status board
Best For
Mid-sized hybrid teams needing advanced space management beyond basic in/out status.
Pricing
Starts at $8/user/month for Essentials plan; Professional at $12/user/month; custom Enterprise pricing.
Yarooms
enterpriseRoom booking and workplace management software with occupancy and status monitoring.
Interactive 3D floor plans displaying real-time employee locations and availability
Yarooms is a workplace management platform that includes an in/out board feature for tracking employee presence in hybrid offices via real-time status updates and visual floor plans. It integrates room and desk booking, visitor management, and people finder tools to provide a comprehensive view of office occupancy. Users can update their in/out status through a mobile app, web portal, or kiosks, making it suitable for dynamic work environments.
Pros
- Interactive visual floor plans showing real-time occupancy and presence
- Mobile app for easy status updates and check-ins
- Strong integrations with calendars like Google Workspace and Microsoft 365
Cons
- More focused on booking than pure in/out tracking, which may overwhelm simple needs
- Pricing scales with rooms/users, less ideal for small teams wanting basics only
- Setup requires mapping floor plans, adding initial time investment
Best For
Mid-sized teams in hybrid offices needing integrated presence tracking with room and desk booking.
Pricing
Free for up to 10 rooms; Pro plan starts at €2.50/user/month; Enterprise custom pricing.
Conclusion
The top tools excel in different ways, with InOutBoard leading as the top choice for its seamless real-time tracking and user-friendly web-based interface. Who's In and Deputy follow closely, offering strong alternatives with robust customization and comprehensive scheduling features, ensuring diverse needs are met.
Don't miss out—try InOutBoard today to experience its standout real-time tracking capabilities and take the first step toward a more organized and connected workplace.
Tools Reviewed
All tools were independently evaluated for this comparison