Top 10 Best Hotel Rfp Software of 2026

Cvent is a leading event management platform with a robust Hospitality Cloud suite tailored for hotels to efficiently manage RFPs from event planners. It connects hotels to a vast network of over 3 million event planners worldwide, enabling streamlined RFP receipt, automated responses, and group business optimization. The software offers end-to-end tools including rate management, contract automation, and performance analytics to maximize revenue opportunities.

Tripleseat is a leading sales and catering management platform tailored for hotels, venues, and restaurants, specializing in streamlining the RFP response process for group events and meetings. It enables hotels to import RFPs from platforms like Cvent, auto-generate customized proposals with room blocks, F&B menus, and diagrams, and manage the full sales cycle from lead to execution. The software integrates with property management systems (PMS) and offers robust reporting for revenue optimization.

Oracle OPERA Sales and Catering is a robust module within the OPERA Property Management System (PMS) tailored for hotel sales teams to manage group bookings, events, and catering. It streamlines Hotel RFP processes through automated inquiry handling, customizable proposal generation, contract management, and definitive space diagramming. The solution integrates seamlessly with OPERA PMS for real-time availability checks and revenue optimization, making it suitable for enterprise-level hospitality operations.

Event Temple is a venue CRM and RFP management platform tailored for hotels and event spaces, enabling efficient handling of RFPs from event planners. It automates lead capture, proposal generation, site tours, and contract management to streamline the sales process. The software also features a marketplace connecting venues with planners, boosting visibility and response times for hotel RFP opportunities.

Planning Pod is an all-in-one event management platform designed for venues like hotels to streamline RFP responses, proposal creation, and event booking processes. It provides tools for managing leads, calendars, tasks, and contracts in a centralized dashboard, helping hospitality teams convert RFPs into confirmed business efficiently. While versatile for general event planning, its RFP features support customizable templates and automated workflows tailored to group sales.

PerfectVenue is a cloud-based venue management platform tailored for hotels and event spaces, specializing in streamlining the RFP process for group bookings and events. It offers tools for capturing leads, generating customized proposals, managing room blocks, and converting RFPs into contracts and payments seamlessly. The software integrates CRM, booking calendars, and reporting to help hotel sales teams respond efficiently to RFPs while tracking performance metrics.

RFPIO is an AI-powered response management platform designed to streamline RFP processes for hotels responding to inquiries for events, meetings, and group accommodations. It centralizes content in a searchable library, automates response generation with AI, and enables collaborative editing among sales and catering teams. While versatile across industries, it adapts well to hospitality by reducing response times from days to hours.

Caterease is a cloud-based catering and event management software designed primarily for caterers and hospitality providers to handle proposals, event planning, scheduling, and invoicing. In the context of Hotel RFP Software, it excels in generating detailed food and beverage proposals and Banquet Event Orders (BEOs) that can respond to catering components of hotel RFPs. However, it lacks comprehensive tools for managing sleeping room blocks, group rates, or full-service hotel RFP workflows, making it more niche for F&B-focused responses.

Loopio is a robust RFP response management platform designed to streamline the process of responding to requests for proposals, particularly useful for hotels managing inquiries from event planners, corporate groups, and travel agencies. It features a centralized content library for reusing past responses, collaborative editing tools, and AI-driven automation to accelerate proposal creation. While not hotel-specific, it excels in standardizing and speeding up RFP workflows in hospitality sales teams.

Responsive (responsive.io) is a proposal automation platform that helps sales teams efficiently respond to RFPs, RFIs, DDQs, and other sales documents through AI-driven automation, content libraries, and collaborative workflows. It centralizes reusable content, automates response generation, and streamlines review processes to shorten sales cycles. While versatile for general RFP management, it lacks hotel-specific features like room block optimization or event contract integrations, making it more suited for enterprise-scale operations than boutique hotel RFPs.