Quick Overview
- 1#1: Avendra - Provides comprehensive procurement services and supplier networks exclusively tailored for the hospitality industry to optimize hotel purchasing and cost savings.
- 2#2: Coupa - Offers end-to-end spend management and procurement software used by major hotel chains to automate purchasing, supplier management, and expense control.
- 3#3: Procurify - Streamlines hotel procurement with intuitive purchase order approvals, vendor catalogs, and real-time spend visibility for efficient operations.
- 4#4: Precoro - Simplifies procurement processes for hotels through customizable workflows, budgeting tools, and integration with accounting systems.
- 5#5: SAP Ariba - Delivers a global procurement network and source-to-pay solutions enabling hotels to discover suppliers, negotiate contracts, and manage purchases at scale.
- 6#6: JAGGAER - Powers advanced procurement with AI-driven sourcing, supplier management, and analytics tailored for large hospitality enterprises.
- 7#7: Oracle Procurement Cloud - Integrates procurement with hotel management systems for seamless requisitioning, sourcing, and supplier collaboration.
- 8#8: Planergy - Automates accounts payable and procurement to help hotels track inventory, control spending, and eliminate paper-based processes.
- 9#9: Kissflow Procurement Cloud - Enables no-code procurement workflows for hotels to manage requisitions, approvals, and vendor payments efficiently.
- 10#10: Order.co - Facilitates virtual card-based purchasing and inventory management for hotel supplies with built-in budgeting and reconciliation.
Tools were selected based on industry-specific functionality (e.g., hospitality-tailored workflows, integration with property management systems), performance quality, user experience, and long-term value, ensuring they deliver tangible operational and financial benefits.
Comparison Table
Choosing the right hotel procurement software is key to optimizing operations and cutting expenses; this comparison table explores top tools like Avendra, Coupa, Procurify, Precoro, SAP Ariba, and more, examining their features, integration capabilities, and suitability for diverse hotel setups. Readers will discover actionable insights to identify the software that aligns with their procurement needs, boosting efficiency and vendor collaboration.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Avendra Provides comprehensive procurement services and supplier networks exclusively tailored for the hospitality industry to optimize hotel purchasing and cost savings. | specialized | 9.7/10 | 9.8/10 | 9.2/10 | 9.5/10 |
| 2 | Coupa Offers end-to-end spend management and procurement software used by major hotel chains to automate purchasing, supplier management, and expense control. | enterprise | 8.7/10 | 9.2/10 | 7.6/10 | 8.1/10 |
| 3 | Procurify Streamlines hotel procurement with intuitive purchase order approvals, vendor catalogs, and real-time spend visibility for efficient operations. | enterprise | 8.6/10 | 8.7/10 | 9.1/10 | 8.2/10 |
| 4 | Precoro Simplifies procurement processes for hotels through customizable workflows, budgeting tools, and integration with accounting systems. | enterprise | 8.1/10 | 7.9/10 | 8.7/10 | 7.8/10 |
| 5 | SAP Ariba Delivers a global procurement network and source-to-pay solutions enabling hotels to discover suppliers, negotiate contracts, and manage purchases at scale. | enterprise | 7.8/10 | 8.7/10 | 6.4/10 | 7.1/10 |
| 6 | JAGGAER Powers advanced procurement with AI-driven sourcing, supplier management, and analytics tailored for large hospitality enterprises. | enterprise | 7.8/10 | 8.7/10 | 6.9/10 | 7.2/10 |
| 7 | Oracle Procurement Cloud Integrates procurement with hotel management systems for seamless requisitioning, sourcing, and supplier collaboration. | enterprise | 7.2/10 | 8.0/10 | 6.5/10 | 6.8/10 |
| 8 | Planergy Automates accounts payable and procurement to help hotels track inventory, control spending, and eliminate paper-based processes. | enterprise | 7.9/10 | 8.2/10 | 8.5/10 | 7.4/10 |
| 9 | Kissflow Procurement Cloud Enables no-code procurement workflows for hotels to manage requisitions, approvals, and vendor payments efficiently. | enterprise | 7.2/10 | 7.0/10 | 8.5/10 | 7.4/10 |
| 10 | Order.co Facilitates virtual card-based purchasing and inventory management for hotel supplies with built-in budgeting and reconciliation. | enterprise | 7.1/10 | 6.7/10 | 8.4/10 | 7.3/10 |
Provides comprehensive procurement services and supplier networks exclusively tailored for the hospitality industry to optimize hotel purchasing and cost savings.
Offers end-to-end spend management and procurement software used by major hotel chains to automate purchasing, supplier management, and expense control.
Streamlines hotel procurement with intuitive purchase order approvals, vendor catalogs, and real-time spend visibility for efficient operations.
Simplifies procurement processes for hotels through customizable workflows, budgeting tools, and integration with accounting systems.
Delivers a global procurement network and source-to-pay solutions enabling hotels to discover suppliers, negotiate contracts, and manage purchases at scale.
Powers advanced procurement with AI-driven sourcing, supplier management, and analytics tailored for large hospitality enterprises.
Integrates procurement with hotel management systems for seamless requisitioning, sourcing, and supplier collaboration.
Automates accounts payable and procurement to help hotels track inventory, control spending, and eliminate paper-based processes.
Enables no-code procurement workflows for hotels to manage requisitions, approvals, and vendor payments efficiently.
Facilitates virtual card-based purchasing and inventory management for hotel supplies with built-in budgeting and reconciliation.
Avendra
specializedProvides comprehensive procurement services and supplier networks exclusively tailored for the hospitality industry to optimize hotel purchasing and cost savings.
The largest dedicated hospitality supplier marketplace with pre-negotiated contracts ensuring immediate access to optimal pricing and delivery.
Avendra is a premier procurement platform designed specifically for the hospitality industry, offering end-to-end supply chain management for hotels, including sourcing, purchasing, inventory tracking, and compliance. Its Direct Connect marketplace provides access to over 2,000 vetted suppliers with competitive pricing on food, beverages, FF&E, and more, driving proven cost savings of up to 15%. The platform integrates advanced analytics, spend management tools, and sustainability tracking to optimize operations and support large-scale hotel groups.
Pros
- Vast network of 2,000+ hospitality-specific suppliers for reliable sourcing
- Significant cost savings through negotiated contracts and analytics-driven insights
- Comprehensive tools for spend visibility, compliance, and sustainability reporting
Cons
- Primarily suited for large enterprises, less ideal for independent hotels
- Pricing is custom and opaque without a public tiered model
- Initial setup and onboarding can require significant time for full integration
Best For
Large hotel chains and management groups needing scalable, industry-tailored procurement solutions with maximum cost efficiency.
Pricing
Custom enterprise pricing via quote, typically combining platform subscription fees with service-based procurement savings guarantees.
Coupa
enterpriseOffers end-to-end spend management and procurement software used by major hotel chains to automate purchasing, supplier management, and expense control.
Intelligent Supplier Network with millions of vetted suppliers and real-time benchmarking for optimal hotel procurement deals
Coupa is a cloud-based spend management platform that provides end-to-end procurement solutions, including sourcing, requisitions, supplier management, invoicing, and payments, adaptable for hotel operations. It enables hotels to streamline purchasing for supplies, food and beverages, linens, and maintenance services through automated workflows and compliance tools. With strong analytics and AI-driven insights, it helps optimize spend and reduce costs across multi-property portfolios.
Pros
- Extensive supplier network and marketplace for quick sourcing
- AI-powered spend analytics and predictive insights
- Robust integrations with ERP systems like Oracle and SAP
Cons
- Steep learning curve for non-enterprise users
- High implementation and customization costs
- Less tailored for small hotels or boutique properties
Best For
Large hotel chains and multi-property groups needing scalable enterprise procurement with advanced analytics.
Pricing
Custom enterprise pricing based on spend volume and users, often starting at $100,000+ annually with per-user fees around $50-100/month.
Procurify
enterpriseStreamlines hotel procurement with intuitive purchase order approvals, vendor catalogs, and real-time spend visibility for efficient operations.
AI-powered budget intelligence that provides predictive spend insights and automated alerts for hotel departments
Procurify is a cloud-based spend management platform that automates procurement processes, including purchase requisitions, approvals, vendor management, and purchase order tracking. It provides real-time visibility into spending, budget controls, and integrations with accounting systems like QuickBooks and NetSuite, making it suitable for multi-property hotel operations. For hotels, it centralizes procurement to reduce maverick spending, enforce policies, and generate compliance reports across properties.
Pros
- Intuitive interface with mobile app for on-the-go approvals
- Robust workflow automation and real-time budget tracking
- Strong integrations with hotel accounting and ERP systems
Cons
- Limited built-in features for hospitality-specific inventory like perishables
- Pricing is quote-based and can be higher for smaller properties
- Setup and customization may require initial IT involvement
Best For
Mid-sized to large hotel chains or groups needing centralized, scalable procurement control across multiple properties.
Pricing
Custom quote-based pricing, typically starting at $25-50 per user per month for standard plans, with enterprise options scaling by volume.
Precoro
enterpriseSimplifies procurement processes for hotels through customizable workflows, budgeting tools, and integration with accounting systems.
Customizable approval workflows with conditional routing, perfect for hotel hierarchies from staff requisitions to GM sign-offs
Precoro is a cloud-based procurement management platform that streamlines the entire purchase-to-pay process, from requisitions and approvals to vendor payments and spend analytics. For hotels, it enables efficient sourcing of supplies like linens, F&B ingredients, and amenities while enforcing budgets and compliance. Its customizable workflows and integrations make it adaptable for hospitality procurement, though it's not exclusively tailored for the industry.
Pros
- Intuitive requisition and multi-level approval workflows reduce procurement delays
- Real-time budget tracking and spend analytics help hotels control costs effectively
- Vendor portal and catalog management simplify supplier relationships
Cons
- Lacks hotel-specific features like perishables inventory or PMS integrations
- Inventory management is basic, not ideal for high-volume F&B operations
- Pricing scales quickly for larger teams or advanced modules
Best For
Mid-sized hotels and chains needing a flexible, general procurement tool to automate purchasing and approvals without industry-specific customization.
Pricing
Starts at $499/month for up to 10 users (Essentials plan); Pro and Enterprise tiers are custom-priced based on users and features.
SAP Ariba
enterpriseDelivers a global procurement network and source-to-pay solutions enabling hotels to discover suppliers, negotiate contracts, and manage purchases at scale.
Ariba Network, the world's largest open B2B supplier network enabling real-time collaboration and discovery of hotel-specific suppliers.
SAP Ariba is a comprehensive cloud-based procurement platform that manages the entire source-to-pay process, including sourcing, supplier management, contracts, purchasing, and invoicing. Designed for enterprises, it leverages a massive global supplier network (Ariba Network) to streamline procurement of goods and services. For hotel procurement, it excels in handling bulk buying of supplies like F&B, linens, furniture, and amenities, with analytics for spend visibility and compliance.
Pros
- Vast Ariba Network with millions of suppliers for competitive bidding
- Advanced spend analytics and AI-driven insights for cost savings
- Seamless integration with ERP systems like SAP S/4HANA
Cons
- Steep learning curve and complex setup for non-enterprise users
- High implementation costs and long deployment times
- Overkill for small to mid-sized hotels without customization
Best For
Large hotel chains or hospitality groups with high-volume, complex procurement needs across multiple properties.
Pricing
Custom enterprise pricing via quote; typically starts at $100,000+ annually based on modules, users, and spend volume.
JAGGAER
enterprisePowers advanced procurement with AI-driven sourcing, supplier management, and analytics tailored for large hospitality enterprises.
JAGGAER One unified AI-powered platform for seamless end-to-end procurement automation
JAGGAER is a comprehensive enterprise source-to-pay platform designed to automate and optimize procurement processes from sourcing to invoice payments. For hotel procurement, it excels in managing indirect spend such as linens, F&B supplies, maintenance items, and services across multi-property portfolios. It offers robust tools for supplier onboarding, contract lifecycle management, spend analytics, and compliance, making it suitable for large-scale hospitality operations.
Pros
- Advanced spend analytics and AI-driven insights for cost savings
- Scalable for multi-property hotel chains with global supplier network
- Strong compliance and risk management tools
Cons
- Steep learning curve and complex implementation
- High cost unsuitable for small or independent hotels
- Customization requires significant IT resources
Best For
Large hotel chains and hospitality groups with complex, high-volume procurement needs across multiple locations.
Pricing
Custom enterprise pricing via quote; typically starts at $50,000+ annually based on users, modules, and deployment scale.
Oracle Procurement Cloud
enterpriseIntegrates procurement with hotel management systems for seamless requisitioning, sourcing, and supplier collaboration.
Embedded AI for predictive spend management and automated sourcing recommendations
Oracle Procurement Cloud is an enterprise-grade cloud platform that automates procure-to-pay processes, including sourcing, supplier management, purchasing, and contract lifecycle management. Tailored for large-scale operations, it provides robust analytics, AI-driven insights, and integration with Oracle's ERP ecosystem to optimize spend and compliance. For hotel procurement, it handles bulk purchasing of supplies, inventory tracking, and vendor negotiations but requires customization for hospitality-specific needs like F&B requisitions.
Pros
- Scalable for multi-property hotel chains with advanced spend analytics
- Seamless integration with Oracle Financials and Supply Chain Management
- AI-powered supplier risk assessment and contract automation
Cons
- Steep learning curve and lengthy implementation for non-technical users
- High subscription costs prohibitive for independent or small hotels
- Lacks out-of-the-box hospitality features like menu costing or room amenity tracking
Best For
Large hotel groups or casino resorts requiring enterprise-level procurement integrated with broader ERP systems.
Pricing
Subscription-based; starts at $500+/user/month or custom enterprise quotes based on modules, users, and usage—contact sales required.
Planergy
enterpriseAutomates accounts payable and procurement to help hotels track inventory, control spending, and eliminate paper-based processes.
Budget holder oversight with real-time alerts to prevent overspending on hotel supplies
Planergy is a cloud-based procure-to-pay software that automates purchasing, invoicing, and spend management, helping hotels streamline procurement of supplies, F&B, and amenities. It offers requisition workflows, supplier management, catalog purchasing, and advanced analytics for cost control across multiple properties. While versatile for general business use, it provides solid tools for hotel chains to enforce budgets and reduce maverick spending.
Pros
- Intuitive interface with guided buying reduces procurement errors
- Powerful spend analytics identify savings opportunities in hotel operations
- Seamless integrations with accounting systems like QuickBooks and NetSuite
Cons
- No native integrations with hotel PMS like Opera or Cloudbeds
- Custom pricing lacks transparency and may be high for small hotels
- Limited industry-specific templates for hospitality RFPs or contracts
Best For
Mid-sized hotel groups or chains needing centralized, automated procurement without hotel-specific customization.
Pricing
Quote-based pricing; typically starts at $1,000+/month for mid-market users, scales with users and modules.
Kissflow Procurement Cloud
enterpriseEnables no-code procurement workflows for hotels to manage requisitions, approvals, and vendor payments efficiently.
Drag-and-drop no-code workflow builder for fully customizable procurement automation
Kissflow Procurement Cloud is a no-code platform designed to automate and streamline procurement processes, including purchase requisitions, approvals, supplier management, purchase orders, and spend analytics. It enables users to build custom workflows via drag-and-drop interfaces without requiring IT involvement. While versatile for general business use, it adapts to hotel procurement for managing supplies like linens and food but lacks hospitality-specific tools for perishables tracking or recipe costing.
Pros
- Highly customizable no-code workflows for tailored procurement processes
- Strong automation for approvals and purchase orders
- Robust integrations with accounting and ERP systems
Cons
- Lacks hotel-specific features like inventory for perishables or room supplies
- Customization requires initial setup time and expertise
- Analytics are general-purpose, not optimized for hospitality metrics
Best For
Mid-sized hotels seeking a flexible, no-code procurement tool that can be customized for general supply chain needs without deep industry specialization.
Pricing
Starts at $10/user/month for basic plans, with Standard ($20/user/month), Premium, and custom Enterprise pricing.
Order.co
enterpriseFacilitates virtual card-based purchasing and inventory management for hotel supplies with built-in budgeting and reconciliation.
AI-driven catalog curation and smart reorder suggestions to optimize procurement efficiency
Order.co is a spend management and procurement platform designed to streamline purchasing, vendor management, and expense tracking for businesses. In the context of hotel procurement, it facilitates ordering supplies like linens, amenities, and cleaning products through automated workflows and catalogs. While versatile for general procurement, it lacks deep hospitality-specific features such as perishables inventory or integrations with hotel property management systems.
Pros
- Intuitive interface for quick order placement and approvals
- Robust vendor catalog and search capabilities
- Strong integrations with accounting tools like QuickBooks and NetSuite
Cons
- Limited hospitality-specific tools for F&B or room supplies management
- No native support for multi-property hotel chains or PMS integrations
- Basic inventory tracking not suited for perishable goods
Best For
Small to mid-sized independent hotels seeking a straightforward, general-purpose procurement tool to control non-specialized spending.
Pricing
Freemium model with free basic plan; paid plans start at $99/month per admin user, scaling to custom enterprise pricing.
Conclusion
The reviewed tools highlight the critical role of specialized procurement software in boosting hotel operations, with Avendra leading as the top choice for its tailored services, comprehensive networks, and proven cost-saving results. Coupa impresses with end-to-end spend management for large chains, while Procurify stands out for its intuitive workflows and real-time visibility—each offering unique strengths. For hotels aiming to streamline purchasing, Avendra’s hospitality focus makes it the clear leader.
Don’t miss out on optimal procurement efficiency. Try Avendra to unlock tailored solutions, save on costs, and elevate your hotel’s purchasing processes today.
Tools Reviewed
All tools were independently evaluated for this comparison