Quick Overview
- 1#1: Mews - Cloud-native PMS with automated mobile check-in, self-service kiosks, and digital key integration for seamless hotel guest arrivals.
- 2#2: Cloudbeds - All-in-one cloud hotel management platform featuring online check-in, guest messaging, and front desk automation.
- 3#3: Stayntouch - Mobile-first cloud PMS enabling contactless check-in via guest app and POS integration for efficient hotel operations.
- 4#4: Canary Technologies - AI-driven contactless check-in platform with digital registration, upsells, and compliance tools for hotels.
- 5#5: Oracle OPERA Cloud - Enterprise-grade PMS offering robust front desk management, mobile check-in, and integration with hotel hardware.
- 6#6: RoomRaccoon - All-in-one hotel software with simple online check-in, channel manager, and booking engine for small to mid-size properties.
- 7#7: Hotelogix - Cloud-based PMS providing online check-in, housekeeping integration, and multi-property management capabilities.
- 8#8: Little Hotelier - User-friendly PMS for small hotels with quick check-in processes, guest portal, and automated reminders.
- 9#9: RMS Cloud - Cloud PMS with mobile check-in, dynamic pricing, and comprehensive reporting for independent hotels.
- 10#10: WebRezPro - Web-based hotel management system supporting online check-in, reservations, and revenue management tools.
We ranked these tools by evaluating key attributes including check-in functionality (mobile, digital, kiosk integration), integration capabilities, ease of use, and value across small, mid-sized, and enterprise properties, ensuring a balanced selection of high-performing software.
Comparison Table
Hotel check-in software is vital for enhancing guest experiences and operational flow, and with tools like Mews, Cloudbeds, Stayntouch, Canary Technologies, Oracle OPERA Cloud, and more, selecting the right solution can be complex. This comparison table outlines key features, scalability, and integration strengths of these platforms, providing a clear overview to help hoteliers match software to their property’s unique needs. Readers will learn how each tool’s strengths align with different hotel sizes and operational priorities.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mews Cloud-native PMS with automated mobile check-in, self-service kiosks, and digital key integration for seamless hotel guest arrivals. | specialized | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | Cloudbeds All-in-one cloud hotel management platform featuring online check-in, guest messaging, and front desk automation. | specialized | 9.2/10 | 9.4/10 | 8.9/10 | 8.7/10 |
| 3 | Stayntouch Mobile-first cloud PMS enabling contactless check-in via guest app and POS integration for efficient hotel operations. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | Canary Technologies AI-driven contactless check-in platform with digital registration, upsells, and compliance tools for hotels. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | Oracle OPERA Cloud Enterprise-grade PMS offering robust front desk management, mobile check-in, and integration with hotel hardware. | enterprise | 8.7/10 | 9.2/10 | 7.5/10 | 8.0/10 |
| 6 | RoomRaccoon All-in-one hotel software with simple online check-in, channel manager, and booking engine for small to mid-size properties. | specialized | 8.4/10 | 8.6/10 | 8.8/10 | 8.0/10 |
| 7 | Hotelogix Cloud-based PMS providing online check-in, housekeeping integration, and multi-property management capabilities. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 8 | Little Hotelier User-friendly PMS for small hotels with quick check-in processes, guest portal, and automated reminders. | specialized | 8.1/10 | 7.7/10 | 8.6/10 | 7.9/10 |
| 9 | RMS Cloud Cloud PMS with mobile check-in, dynamic pricing, and comprehensive reporting for independent hotels. | specialized | 8.1/10 | 8.4/10 | 7.7/10 | 7.9/10 |
| 10 | WebRezPro Web-based hotel management system supporting online check-in, reservations, and revenue management tools. | specialized | 8.1/10 | 8.5/10 | 7.7/10 | 7.9/10 |
Cloud-native PMS with automated mobile check-in, self-service kiosks, and digital key integration for seamless hotel guest arrivals.
All-in-one cloud hotel management platform featuring online check-in, guest messaging, and front desk automation.
Mobile-first cloud PMS enabling contactless check-in via guest app and POS integration for efficient hotel operations.
AI-driven contactless check-in platform with digital registration, upsells, and compliance tools for hotels.
Enterprise-grade PMS offering robust front desk management, mobile check-in, and integration with hotel hardware.
All-in-one hotel software with simple online check-in, channel manager, and booking engine for small to mid-size properties.
Cloud-based PMS providing online check-in, housekeeping integration, and multi-property management capabilities.
User-friendly PMS for small hotels with quick check-in processes, guest portal, and automated reminders.
Cloud PMS with mobile check-in, dynamic pricing, and comprehensive reporting for independent hotels.
Web-based hotel management system supporting online check-in, reservations, and revenue management tools.
Mews
specializedCloud-native PMS with automated mobile check-in, self-service kiosks, and digital key integration for seamless hotel guest arrivals.
Guest App with fully integrated contactless check-in, digital keys, and upsell capabilities directly from the guest's mobile device
Mews is a cloud-based property management system (PMS) tailored for hotels, offering robust check-in solutions including self-service kiosks, mobile guest apps, and contactless digital check-in processes. It automates the front desk workflow, integrates with keyless entry systems, payment processors, and housekeeping tools to streamline operations from arrival to departure. With its open API platform, Mews enables seamless connectivity with over 1,000 third-party apps, making it a comprehensive solution for modern hotel management.
Pros
- Highly customizable self-check-in kiosks and mobile app for contactless guest arrivals
- Extensive integrations with keyless locks, POS, and revenue management tools
- Intuitive mobile-first interface that reduces staff training time
Cons
- Pricing can be steep for very small independent hotels
- Advanced automation features may require initial setup expertise
- Reporting customization is powerful but occasionally overwhelming for beginners
Best For
Mid-sized to large hotels and chains seeking scalable, automation-heavy check-in systems with deep integrations.
Pricing
Custom pricing starting at ~$250/month for small properties (billed per room or occupancy), scaling to enterprise plans; free demo and quotes available.
Cloudbeds
specializedAll-in-one cloud hotel management platform featuring online check-in, guest messaging, and front desk automation.
myDigitalCheckIn for fully contactless, app-based check-ins with digital key delivery and ID verification
Cloudbeds is a cloud-based property management system (PMS) tailored for hotels, resorts, and vacation rentals, with robust hotel check-in capabilities including mobile, kiosk, and contactless options. It enables seamless guest check-ins through digital forms, automated ID verification, and integration with keyless entry systems like Dormakaba and Salto. Beyond check-in, it unifies reservations, payments, housekeeping, and channel management in a single platform for streamlined operations.
Pros
- Extensive integrations with keyless locks and payment gateways for frictionless check-ins
- Mobile app and kiosk support for self-service guest experiences
- Real-time reporting and guest communication tools enhance efficiency
Cons
- Pricing scales quickly for larger properties with add-ons
- Initial setup and customization can require training
- Relies heavily on stable internet as a cloud solution
Best For
Mid-sized hotels and boutique properties needing an integrated PMS with advanced, scalable check-in features.
Pricing
Custom pricing starting at $2.99 per occupied room night, with tiers up to $8+ per room; minimum fees and add-ons apply.
Stayntouch
specializedMobile-first cloud PMS enabling contactless check-in via guest app and POS integration for efficient hotel operations.
GuestConnect app enabling fully contactless check-in, digital keys, and in-stay upsells
Stayntouch is a cloud-based hotel property management system (PMS) with a strong emphasis on mobile-first check-in solutions. It allows guests to complete contactless check-ins via the GuestConnect app, receive digital keys, and manage their stay self-service. The platform integrates with smart locks, payment systems, and other hotel tech, reducing front desk workload and improving guest experience.
Pros
- Robust mobile check-in with digital keys and keyless entry
- Seamless integrations with PMS, POS, and smart locks
- Scalable for multi-property operations with real-time data syncing
Cons
- Pricing can be steep for small independent hotels
- Initial setup and staff training require time investment
- Advanced reporting features may need add-ons
Best For
Mid-sized to large hotel chains prioritizing contactless, mobile guest experiences.
Pricing
Custom subscription pricing starting around $150/month per property, scaling with room count and features; quote-based.
Canary Technologies
specializedAI-driven contactless check-in platform with digital registration, upsells, and compliance tools for hotels.
AI-powered Upsell Engine that dynamically offers personalized packages during check-in to drive incremental revenue
Canary Technologies offers a comprehensive guest management platform designed specifically for hotels, enabling contactless check-in, digital key delivery, and seamless checkout processes. It features secure ID verification, mobile payments, and AI-powered upsell tools to personalize offers and boost revenue during the guest journey. The platform integrates with major PMS like Opera, Mews, and Cloudbeds, streamlining operations and reducing front desk dependency.
Pros
- Robust contactless check-in with keyless entry and ID verification
- AI-driven upsells that significantly increase ancillary revenue
- Strong integrations with leading PMS and PMS-agnostic flexibility
Cons
- Pricing scales higher for smaller properties
- Relies heavily on guest smartphone adoption and stable WiFi
- Initial setup may require staff training for advanced features
Best For
Mid-sized to large hotels and resorts focused on digitizing guest arrivals and maximizing upsell revenue.
Pricing
Custom quote-based pricing, typically $5-15 per room/month depending on property size and features; contact for demo.
Oracle OPERA Cloud
enterpriseEnterprise-grade PMS offering robust front desk management, mobile check-in, and integration with hotel hardware.
OPERA Xpress Mobile for seamless, contactless guest check-in and personalized digital key delivery
Oracle OPERA Cloud is a robust cloud-based Property Management System (PMS) tailored for the hospitality industry, handling end-to-end hotel operations including reservations, front desk management, and check-ins. It enables efficient guest check-ins through mobile apps, kiosks, and contactless options, integrating seamlessly with revenue management and CRM tools. The platform provides real-time data synchronization across multiple properties, making it ideal for enterprise-scale deployments.
Pros
- Highly scalable for large hotel chains with multi-property support
- Advanced contactless and mobile check-in capabilities
- Deep integrations with Oracle ecosystem and third-party tools
Cons
- Steep learning curve for non-technical staff
- High implementation and subscription costs
- Overly complex for small independent hotels
Best For
Enterprise hotel chains and large resorts requiring a comprehensive PMS with sophisticated check-in automation.
Pricing
Custom enterprise pricing via quote; typically $5,000+ per month for mid-to-large properties, based on rooms and modules.
RoomRaccoon
specializedAll-in-one hotel software with simple online check-in, channel manager, and booking engine for small to mid-size properties.
Integrated online check-in portal with automated upsell opportunities and payment collection
RoomRaccoon is a cloud-based all-in-one property management system (PMS) designed for small to medium-sized hotels, vacation rentals, and hostels, offering streamlined reservation management, housekeeping coordination, and revenue optimization tools. For hotel check-in, it provides an online check-in portal, automated guest communication, and self-service kiosk integration to facilitate contactless arrivals and reduce front desk workload. The platform integrates with over 200 booking channels and includes payment processing for a seamless end-to-end guest experience.
Pros
- All-in-one PMS reduces need for multiple tools
- Intuitive mobile app for staff and online check-in for guests
- Strong channel management boosts occupancy
Cons
- Limited advanced check-in features like facial recognition
- Pricing scales quickly with room count
- Some users report occasional sync issues with third-party integrations
Best For
Small to mid-sized independent hotels needing a user-friendly PMS with solid online check-in capabilities.
Pricing
Starts at €99/month for up to 10 rooms; scales to €399+/month for larger properties, with annual discounts available.
Hotelogix
specializedCloud-based PMS providing online check-in, housekeeping integration, and multi-property management capabilities.
Guest self-service portal for fully contactless online check-in, including ID verification and digital key issuance
Hotelogix is a comprehensive cloud-based Property Management System (PMS) designed for hotels, offering robust check-in functionalities through its web portal, mobile app, and guest self-service options. It enables contactless online check-in, digital key delivery, and seamless integration with payment gateways and door locks to expedite guest arrivals. The platform also supports multi-property management, making it ideal for scaling operations while minimizing front-desk workload.
Pros
- Advanced online check-in with digital signatures and keyless entry integration
- Mobile-first interface for staff to handle check-ins on the go
- Strong channel management and PMS integrations for efficient reservations
Cons
- Steep learning curve for non-tech-savvy users
- Pricing can escalate quickly for multi-property setups
- Limited customization in reporting for check-in analytics
Best For
Mid-sized hotels and resort chains seeking an all-in-one PMS with reliable contactless check-in capabilities.
Pricing
Starts at $94/month per property for basic plans; custom enterprise pricing available upon request.
Little Hotelier
specializedUser-friendly PMS for small hotels with quick check-in processes, guest portal, and automated reminders.
The 'Little Front Desk' dashboard that simplifies check-in, check-out, and room management in a single, mobile-friendly view.
Little Hotelier is a cloud-based property management system tailored for small hotels, B&Bs, and guesthouses, offering streamlined check-in processes via an intuitive front desk dashboard and optional online check-in widgets. It integrates reservation management, payment processing, and guest communication to facilitate smooth arrivals and departures. While not exclusively a check-in tool, it provides essential features like quick check-ins, room assignments, and ID verification within a comprehensive PMS framework.
Pros
- Intuitive front desk interface for fast check-ins
- Integrated online check-in and guest messaging
- Excellent customer support with 24/7 availability
Cons
- Limited advanced check-in automation like kiosks or biometrics
- Scalability issues for properties over 30 rooms
- Additional costs for premium integrations and channels
Best For
Small independent hotels and B&Bs seeking an easy-to-use all-in-one PMS with reliable basic check-in functionality.
Pricing
Starts at $129/month for up to 10 rooms, increasing to $389+/month for larger properties; 30-day free trial available.
RMS Cloud
specializedCloud PMS with mobile check-in, dynamic pricing, and comprehensive reporting for independent hotels.
Integrated keyless entry with electronic door locks and mobile guest keys for true contactless check-in and room access
RMS Cloud is a fully cloud-based property management system (PMS) tailored for hotels, motels, resorts, and holiday parks, offering streamlined check-in processes alongside reservations, housekeeping, and revenue management. It supports contactless check-in via mobile apps, online portals, and kiosks, enabling guests to complete registration remotely before arrival. The platform integrates with channel managers, payment gateways, and smart locks for a seamless front-desk experience. With strong APAC market presence, it's designed for multi-property operations seeking scalability.
Pros
- Comprehensive PMS with robust check-in tools like online and mobile self-check-in
- Real-time cloud access and strong integrations with OTAs, POS, and keyless locks
- Advanced reporting and dynamic pricing for revenue optimization
Cons
- Steeper learning curve for non-tech-savvy staff
- Pricing can be higher for small independent hotels
- Customer support primarily APAC-focused with occasional delays
Best For
Mid-sized hotels, resorts, and multi-property groups in APAC seeking an all-in-one cloud PMS with efficient contactless check-in.
Pricing
Custom subscription pricing based on room count and modules, typically starting at $150-$300/month for small properties; contact sales for quotes.
WebRezPro
specializedWeb-based hotel management system supporting online check-in, reservations, and revenue management tools.
WebCheckIn portal for remote pre-check-in with e-signatures and payment collection
WebRezPro is a comprehensive cloud-based property management system (PMS) designed for hotels, resorts, and vacation rentals, featuring robust check-in tools like online pre-check-in, self-service kiosks, and mobile app support for front desk staff. It streamlines guest arrivals by integrating check-in with reservations, payments, and keyless entry systems. While primarily a full PMS, its check-in capabilities help reduce front desk wait times and improve operational efficiency.
Pros
- Integrated online and kiosk check-in reduces wait times
- Strong mobile app for staff to handle check-ins remotely
- Seamless integration with PMS for full guest lifecycle management
Cons
- Feature-rich PMS may overwhelm users seeking simple check-in only
- Steeper learning curve for setup and customization
- Custom pricing lacks transparency for small properties
Best For
Mid-sized hotels and resorts needing an all-in-one PMS with reliable check-in features rather than standalone solutions.
Pricing
Custom quotes based on property size; typically starts at $5-10 per room/month with tiers for additional modules.
Conclusion
Evaluating the top 10 hotel check-in software reveals Mews as the standout choice, with its cloud-native design, automated mobile check-in, and digital key integration streamlining guest arrivals. Cloudbeds and Stayntouch follow closely, offering robust all-in-one and mobile-first solutions that suit diverse operational needs, proving the category prioritizes both efficiency and guest experience.
To elevate your hotel’s check-in process, start with Mews—its intuitive tools and seamless integration set a new standard for guest-friendly, efficient management.
Tools Reviewed
All tools were independently evaluated for this comparison