Quick Overview
- 1#1: SimplePractice - All-in-one HIPAA-compliant practice management platform with secure online scheduling, billing, and telehealth for behavioral health professionals.
- 2#2: TherapyNotes - HIPAA-secure EHR software featuring integrated appointment scheduling, progress notes, and billing tailored for mental health practices.
- 3#3: Jane App - Cloud-based practice management system with HIPAA-compliant online booking, charting, and telehealth for allied health professionals.
- 4#4: Calendly - Automated scheduling tool with HIPAA-compliant features for secure patient appointment booking and calendar integrations.
- 5#5: Healthie - HIPAA-compliant platform offering scheduling, telehealth, client portals, and care planning for nutritionists and therapists.
- 6#6: Practice Better - Secure practice management software with HIPAA-compliant scheduling, charting, and billing for wellness practitioners.
- 7#7: Spruce Health - HIPAA-secure clinical communication platform with integrated scheduling, messaging, and telehealth for healthcare providers.
- 8#8: Acuity Scheduling - Customizable online appointment scheduler with HIPAA compliance option for healthcare professionals managing bookings and reminders.
- 9#9: Doxy.me - Simple HIPAA-compliant telehealth platform with built-in scheduling for secure virtual patient appointments.
- 10#10: IntakeQ - HIPAA-compliant online forms and appointment scheduling tool designed for therapists and healthcare providers.
Tools were ranked based on features, security robustness, user experience, and value, balancing specialized functionalities with practical usability for healthcare professionals.
Comparison Table
For healthcare providers needing secure scheduling solutions, this comparison table outlines key tools like SimplePractice, TherapyNotes, Jane App, Calendly, Healthie, and more, highlighting features, pricing, and usability to help choose the optimal fit for your practice.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice All-in-one HIPAA-compliant practice management platform with secure online scheduling, billing, and telehealth for behavioral health professionals. | enterprise | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | TherapyNotes HIPAA-secure EHR software featuring integrated appointment scheduling, progress notes, and billing tailored for mental health practices. | enterprise | 9.1/10 | 9.4/10 | 9.0/10 | 8.6/10 |
| 3 | Jane App Cloud-based practice management system with HIPAA-compliant online booking, charting, and telehealth for allied health professionals. | enterprise | 8.7/10 | 8.8/10 | 9.3/10 | 8.3/10 |
| 4 | Calendly Automated scheduling tool with HIPAA-compliant features for secure patient appointment booking and calendar integrations. | enterprise | 8.2/10 | 8.0/10 | 9.5/10 | 7.0/10 |
| 5 | Healthie HIPAA-compliant platform offering scheduling, telehealth, client portals, and care planning for nutritionists and therapists. | enterprise | 8.6/10 | 9.1/10 | 8.4/10 | 8.2/10 |
| 6 | Practice Better Secure practice management software with HIPAA-compliant scheduling, charting, and billing for wellness practitioners. | enterprise | 8.4/10 | 8.8/10 | 8.5/10 | 7.9/10 |
| 7 | Spruce Health HIPAA-secure clinical communication platform with integrated scheduling, messaging, and telehealth for healthcare providers. | enterprise | 8.4/10 | 8.2/10 | 9.1/10 | 7.9/10 |
| 8 | Acuity Scheduling Customizable online appointment scheduler with HIPAA compliance option for healthcare professionals managing bookings and reminders. | enterprise | 3.8/10 | 2.5/10 | 9.5/10 | 4.2/10 |
| 9 | Doxy.me Simple HIPAA-compliant telehealth platform with built-in scheduling for secure virtual patient appointments. | enterprise | 7.8/10 | 7.2/10 | 9.5/10 | 8.8/10 |
| 10 | IntakeQ HIPAA-compliant online forms and appointment scheduling tool designed for therapists and healthcare providers. | enterprise | 8.2/10 | 8.4/10 | 9.1/10 | 8.3/10 |
All-in-one HIPAA-compliant practice management platform with secure online scheduling, billing, and telehealth for behavioral health professionals.
HIPAA-secure EHR software featuring integrated appointment scheduling, progress notes, and billing tailored for mental health practices.
Cloud-based practice management system with HIPAA-compliant online booking, charting, and telehealth for allied health professionals.
Automated scheduling tool with HIPAA-compliant features for secure patient appointment booking and calendar integrations.
HIPAA-compliant platform offering scheduling, telehealth, client portals, and care planning for nutritionists and therapists.
Secure practice management software with HIPAA-compliant scheduling, charting, and billing for wellness practitioners.
HIPAA-secure clinical communication platform with integrated scheduling, messaging, and telehealth for healthcare providers.
Customizable online appointment scheduler with HIPAA compliance option for healthcare professionals managing bookings and reminders.
Simple HIPAA-compliant telehealth platform with built-in scheduling for secure virtual patient appointments.
HIPAA-compliant online forms and appointment scheduling tool designed for therapists and healthcare providers.
SimplePractice
enterpriseAll-in-one HIPAA-compliant practice management platform with secure online scheduling, billing, and telehealth for behavioral health professionals.
Secure, HIPAA-compliant client portal enabling self-scheduling, form completion, and secure messaging directly from the patient's side.
SimplePractice is a comprehensive, HIPAA-compliant practice management platform tailored for health and wellness professionals, with robust scheduling features including online booking, automated reminders, and calendar syncing. It integrates scheduling seamlessly with billing, telehealth, charting, and a secure client portal to streamline administrative workflows. Designed for solo practitioners and small groups, it ensures all patient data handling meets strict HIPAA standards while reducing no-show rates through customizable notifications.
Pros
- Fully HIPAA-compliant scheduling with secure online booking and automated SMS/email reminders
- Integrated telehealth and client portal for seamless appointment management
- Mobile app for on-the-go scheduling and calendar access
Cons
- Higher-tier plans required for advanced features like unlimited telehealth
- Per-claim billing fees can add up for high-volume practices
- Steeper learning curve for non-tech-savvy users initially
Best For
Ideal for mental health professionals, therapists, and small wellness practices needing an all-in-one HIPAA-secure scheduling and management solution.
Pricing
Starts at $29/user/month (Essentials) up to $99/user/month (Pro); additional 4.5% + $0.15 per credit card transaction and $0.15-$1.25 per insurance claim.
TherapyNotes
enterpriseHIPAA-secure EHR software featuring integrated appointment scheduling, progress notes, and billing tailored for mental health practices.
Therapy-specific color-coded scheduling that differentiates sessions by type (e.g., intake, therapy) and integrates directly with progress note templates
TherapyNotes is a comprehensive practice management platform tailored for behavioral health professionals, offering HIPAA-compliant scheduling with features like drag-and-drop calendars, online patient booking, and automated SMS/email reminders. It integrates scheduling seamlessly with electronic health records, billing, and telehealth, ensuring secure handling of sensitive patient data. Designed specifically for therapists, it streamlines workflows from appointment management to clinical documentation.
Pros
- Fully HIPAA-compliant with end-to-end encryption and audit logs for scheduling data
- Intuitive drag-and-drop calendar with color-coding by clinician, service type, and patient
- Automated reminders and waitlist management reduce no-shows and streamline bookings
Cons
- Pricing scales per clinician, which can become costly for larger practices
- Limited customization options for scheduling templates compared to general-purpose tools
- Focused exclusively on behavioral health, less ideal for diverse medical specialties
Best For
Mental health practices and solo therapists needing an integrated, HIPAA-secure scheduling solution with EHR and billing.
Pricing
Starts at $59 per clinician/month for core scheduling and notes; add $39/month for billing and $12/month for patient portal.
Jane App
enterpriseCloud-based practice management system with HIPAA-compliant online booking, charting, and telehealth for allied health professionals.
Award-winning, aesthetically pleasing interface that combines scheduling, secure video calls, and patient management in one streamlined dashboard
Jane App is an all-in-one practice management platform designed for health and wellness practitioners, featuring intuitive online scheduling, secure telehealth, customizable charting, and billing tools. It ensures HIPAA compliance for US users through a Business Associate Agreement (BAA), enabling secure handling of protected health information. The software streamlines clinic workflows, from patient self-scheduling to automated reminders and invoicing, reducing administrative burdens.
Pros
- Highly intuitive and visually appealing interface
- Seamless integration of scheduling, telehealth, and charting
- Excellent HIPAA compliance with dedicated BAA for US users
Cons
- Pricing scales per practitioner and can be costly for larger teams
- Limited advanced reporting and customization options
- Fewer third-party integrations compared to enterprise competitors
Best For
Solo practitioners or small wellness clinics seeking a user-friendly, HIPAA-compliant scheduling solution with built-in telehealth.
Pricing
Starts at $74 CAD (~$55 USD) per month for the first practitioner, with discounts for additional users and annual plans.
Calendly
enterpriseAutomated scheduling tool with HIPAA-compliant features for secure patient appointment booking and calendar integrations.
HIPAA-secure workflows with routing forms for patient intake and automated follow-ups
Calendly is a user-friendly scheduling platform that enables automated appointment booking through shareable links, integrating seamlessly with calendars like Google and Outlook. Its Enterprise plan provides HIPAA compliance via a Business Associate Agreement (BAA), securing protected health information (PHI) for healthcare use cases. It supports features like team scheduling, workflows, and video integrations, ideal for streamlining patient appointments while maintaining compliance.
Pros
- Intuitive setup with customizable booking pages
- Strong calendar and video tool integrations
- HIPAA compliance available via Enterprise BAA
Cons
- HIPAA features locked behind expensive Enterprise plan
- Limited native EHR integrations for healthcare
- Basic customization compared to specialized medical software
Best For
Small healthcare practices or solo providers seeking simple, compliant scheduling without complex setup.
Pricing
Free basic plan; Essentials $8/user/mo; Professional $12/user/mo; Teams $16/user/mo; Enterprise (HIPAA-compliant) custom pricing starting around $20k/year.
Healthie
enterpriseHIPAA-compliant platform offering scheduling, telehealth, client portals, and care planning for nutritionists and therapists.
Embedded secure video conferencing and goal-setting trackers directly tied to the scheduling calendar for holistic client progress monitoring
Healthie is a comprehensive HIPAA-compliant telehealth platform tailored for wellness professionals like nutritionists, therapists, and health coaches, featuring robust scheduling tools alongside secure video consultations, client portals, and EHR capabilities. It enables seamless appointment booking with automated reminders, group sessions, waitlists, and calendar syncing to reduce no-shows. The software integrates scheduling with charting, billing, and progress tracking for an all-in-one practice management solution.
Pros
- HIPAA-compliant scheduling with automated SMS/email reminders and no-show protection
- Seamless integration of telehealth video directly into the calendar
- Customizable client portals and goal-tracking tools for wellness practices
Cons
- Higher pricing may not suit very small or solo practices
- Steeper learning curve for advanced EHR and customization features
- Limited native support for certain medical specialties outside wellness
Best For
Wellness professionals such as nutritionists, health coaches, and therapists needing integrated HIPAA-secure scheduling with telehealth and client management.
Pricing
Plans start at $129/month for solo practitioners (billed annually), scaling to $299+/month for teams, with custom enterprise options; includes a free trial.
Practice Better
enterpriseSecure practice management software with HIPAA-compliant scheduling, charting, and billing for wellness practitioners.
HIPAA-secure client portal allowing self-scheduling, form completion, and payment processing without practitioner intervention
Practice Better is an all-in-one practice management platform tailored for health and wellness practitioners, offering HIPAA-compliant online scheduling, telehealth, client portals, billing, and customizable SOAP notes. It enables automated appointment reminders, waitlists, and seamless client self-scheduling to streamline administrative workflows. The software emphasizes secure data handling and compliance, making it suitable for practices dealing with protected health information.
Pros
- Robust HIPAA-compliant scheduling with online booking, reminders, and waitlists
- Integrated telehealth and secure client portal for enhanced patient engagement
- Comprehensive practice management tools including billing and charting in one platform
Cons
- Higher pricing tiers may not suit very small or budget-conscious practices
- Some advanced customization requires higher plans or technical setup
- Occasional reports of slower customer support response times
Best For
Solo or small health and wellness practices needing an integrated HIPAA-compliant scheduling and telehealth solution.
Pricing
Starts at $25/month (Essential), $49/month (Professional), $69/month (Premium); annual discounts available, with enterprise pricing for larger teams.
Spruce Health
enterpriseHIPAA-secure clinical communication platform with integrated scheduling, messaging, and telehealth for healthcare providers.
HIPAA-secure, SMS-like messaging that directly links to scheduled appointments for effortless patient-provider communication
Spruce Health is a HIPAA-compliant telehealth platform that includes robust scheduling tools for healthcare providers, enabling appointment booking, calendar management, and automated reminders via secure channels. It integrates scheduling seamlessly with secure messaging, video visits, and patient engagement features to streamline workflows. Designed for medical practices, it ensures all patient interactions and data handling meet strict HIPAA standards.
Pros
- Seamless integration of scheduling with HIPAA-secure messaging and telehealth
- Intuitive mobile-first interface for providers and patients
- Automated reminders and waitlist management reduce no-shows
Cons
- Scheduling lacks advanced customization options found in dedicated tools
- Pricing can be steep for practices needing only basic scheduling
- Reporting and analytics for scheduling are somewhat limited
Best For
Small to medium-sized healthcare practices needing integrated HIPAA-compliant scheduling with telehealth and communication tools.
Pricing
Starts at $28/provider/month for Essentials plan; Pro at $66/provider/month and Premium at $99/provider/month, with enterprise custom pricing.
Acuity Scheduling
enterpriseCustomizable online appointment scheduler with HIPAA compliance option for healthcare professionals managing bookings and reminders.
Highly customizable client self-scheduling pages with intake forms
Acuity Scheduling is an online appointment booking platform that allows businesses to create customizable scheduling pages, manage multiple calendars, automate reminders, and integrate payments. It excels in user-friendly setup for service-based industries but explicitly lacks HIPAA compliance, with no Business Associate Agreement (BAA) or secure handling of protected health information (PHI). As a result, it is not suitable for healthcare providers requiring regulatory compliance, earning it a lower rank (#8) in HIPAA-compliant scheduling software.
Pros
- Extremely intuitive and easy-to-use interface
- Robust automation for reminders and confirmations
- Affordable pricing for non-regulated industries
Cons
- No HIPAA compliance or BAA
- Cannot securely handle PHI
- Limited enterprise-level security for healthcare
Best For
Service-based businesses outside healthcare that need simple, customizable appointment scheduling without regulatory requirements.
Pricing
Free Emerging plan; paid plans from $16/mo (Stellar) to $49/mo (Powerhouse); custom Infinity enterprise pricing—no HIPAA-specific tier.
Doxy.me
enterpriseSimple HIPAA-compliant telehealth platform with built-in scheduling for secure virtual patient appointments.
Zero-download, browser-based patient self-scheduling integrated seamlessly with secure video rooms
Doxy.me is a HIPAA-compliant telehealth platform with an integrated scheduling tool that enables providers to create availability slots and allows patients to self-book virtual appointments securely. It emphasizes simplicity for video consultations, with scheduling features like customizable booking pages and automated reminders tied directly to sessions. While not a full-fledged EHR scheduler, it excels in basic, compliant appointment management for remote healthcare delivery.
Pros
- HIPAA-compliant by default with no complex setup required
- Intuitive patient self-scheduling via shareable links
- Free tier available for solo providers with core scheduling functionality
Cons
- Limited advanced features like group scheduling or deep calendar integrations
- Basic reporting and customization options for larger practices
- Primarily web-based, lacking robust mobile apps for scheduling management
Best For
Solo practitioners or small telehealth-focused clinics seeking simple, secure scheduling without needing enterprise-level complexity.
Pricing
Free for individuals; Clinic plans start at $35/user/month with unlimited scheduling and advanced features.
IntakeQ
enterpriseHIPAA-compliant online forms and appointment scheduling tool designed for therapists and healthcare providers.
Advanced customizable form builder for creating highly tailored intake, consent, and assessment forms with conditional logic
IntakeQ is an all-in-one practice management platform designed for health and wellness professionals, offering HIPAA-compliant online scheduling, secure telehealth, customizable intake forms, and client portals. It streamlines appointment booking, automated reminders, SOAP notes, billing, and secure messaging to reduce administrative burdens. Ideal for solo practitioners or small clinics, it emphasizes ease of use and data security while integrating essential tools for efficient practice operations.
Pros
- HIPAA-compliant scheduling with automated SMS/email reminders and calendar sync
- Highly customizable intake forms and workflows tailored for therapists and counselors
- Integrated secure video conferencing and client portal for seamless telehealth
Cons
- Limited advanced reporting and analytics compared to enterprise solutions
- No dedicated mobile app for providers (client app available)
- Customer support primarily email-based, which can lead to slower response times
Best For
Solo mental health practitioners or small wellness clinics seeking an intuitive, affordable HIPAA-compliant scheduling and practice management tool.
Pricing
Starts at $49.90/month for solo practitioners (up to 40 clients), $79.90/month for up to 150 clients, and $99.90+/month for teams; 14-day free trial, no setup fees.
Conclusion
The review of top HIPAA-compliant scheduling software highlights a mix of powerful tools, with SimplePractice leading as the top choice—an all-in-one platform ideal for behavioral health professionals. TherapyNotes and Jane App follow closely, offering robust solutions tailored to mental health and allied health practices, respectively. Each tool balances security, functionality, and user needs, ensuring professionals can find a fit that aligns with their specific practice goals.
Take the first step toward secure, efficient scheduling by exploring SimplePractice—your gateway to a streamlined, compliant practice that prioritizes both patient care and operational ease.
Tools Reviewed
All tools were independently evaluated for this comparison