Quick Overview
- 1#1: Fleetio - Cloud-based fleet maintenance software that manages work orders, parts inventory, fuel tracking, and inspections for heavy equipment fleets.
- 2#2: UpKeep - Mobile-first CMMS for creating work orders, scheduling preventive maintenance, and tracking assets to streamline heavy equipment repairs.
- 3#3: Fiix - Cloud CMMS platform that automates work orders, inventory management, and asset maintenance for heavy equipment operations.
- 4#4: Samsara - Connected fleet platform with telematics, diagnostics, and maintenance scheduling to predict and prevent heavy equipment downtime.
- 5#5: AssetWorks - Asset management software with fleet maintenance modules for tracking repairs, parts, and compliance in heavy equipment fleets.
- 6#6: MaintainX - Paperless CMMS for mobile work orders, preventive maintenance, and audits tailored to heavy equipment repair teams.
- 7#7: Limble CMMS - User-friendly CMMS that handles work orders, asset tracking, and preventive maintenance for heavy equipment repair shops.
- 8#8: eMaint - Customizable CMMS for enterprise-level asset management, work orders, and maintenance reporting on heavy equipment.
- 9#9: RepairShopr - All-in-one shop management software for scheduling, invoicing, parts tracking, and customer service in equipment repair.
- 10#10: Shopmonkey - Cloud-based repair shop software with digital inspections, repair orders, and payments for heavy equipment maintenance.
We evaluated tools based on feature depth (including automation, telematics, and inventory management), user-friendliness for mobile and desktop use, real-world reliability, and overall value for small to enterprise-level heavy equipment repair operations.
Comparison Table
Efficient management of heavy equipment repairs is vital for maintaining operational productivity, and the right software can simplify maintenance tracking, work order management, and resource coordination. This comparison table explores key tools like Fleetio, UpKeep, Fiix, Samsara, AssetWorks, and more, helping you determine which solution aligns with your business needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Fleetio Cloud-based fleet maintenance software that manages work orders, parts inventory, fuel tracking, and inspections for heavy equipment fleets. | enterprise | 9.4/10 | 9.6/10 | 9.2/10 | 9.0/10 |
| 2 | UpKeep Mobile-first CMMS for creating work orders, scheduling preventive maintenance, and tracking assets to streamline heavy equipment repairs. | specialized | 9.1/10 | 8.9/10 | 9.5/10 | 8.7/10 |
| 3 | Fiix Cloud CMMS platform that automates work orders, inventory management, and asset maintenance for heavy equipment operations. | enterprise | 8.7/10 | 9.0/10 | 8.5/10 | 8.2/10 |
| 4 | Samsara Connected fleet platform with telematics, diagnostics, and maintenance scheduling to predict and prevent heavy equipment downtime. | enterprise | 8.1/10 | 8.6/10 | 8.4/10 | 7.4/10 |
| 5 | AssetWorks Asset management software with fleet maintenance modules for tracking repairs, parts, and compliance in heavy equipment fleets. | enterprise | 8.4/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 6 | MaintainX Paperless CMMS for mobile work orders, preventive maintenance, and audits tailored to heavy equipment repair teams. | specialized | 8.4/10 | 8.0/10 | 9.5/10 | 8.8/10 |
| 7 | Limble CMMS User-friendly CMMS that handles work orders, asset tracking, and preventive maintenance for heavy equipment repair shops. | specialized | 8.4/10 | 8.2/10 | 9.3/10 | 8.7/10 |
| 8 | eMaint Customizable CMMS for enterprise-level asset management, work orders, and maintenance reporting on heavy equipment. | enterprise | 8.1/10 | 8.4/10 | 8.0/10 | 7.8/10 |
| 9 | RepairShopr All-in-one shop management software for scheduling, invoicing, parts tracking, and customer service in equipment repair. | other | 7.4/10 | 6.9/10 | 8.3/10 | 8.1/10 |
| 10 | Shopmonkey Cloud-based repair shop software with digital inspections, repair orders, and payments for heavy equipment maintenance. | other | 7.2/10 | 6.8/10 | 8.7/10 | 7.4/10 |
Cloud-based fleet maintenance software that manages work orders, parts inventory, fuel tracking, and inspections for heavy equipment fleets.
Mobile-first CMMS for creating work orders, scheduling preventive maintenance, and tracking assets to streamline heavy equipment repairs.
Cloud CMMS platform that automates work orders, inventory management, and asset maintenance for heavy equipment operations.
Connected fleet platform with telematics, diagnostics, and maintenance scheduling to predict and prevent heavy equipment downtime.
Asset management software with fleet maintenance modules for tracking repairs, parts, and compliance in heavy equipment fleets.
Paperless CMMS for mobile work orders, preventive maintenance, and audits tailored to heavy equipment repair teams.
User-friendly CMMS that handles work orders, asset tracking, and preventive maintenance for heavy equipment repair shops.
Customizable CMMS for enterprise-level asset management, work orders, and maintenance reporting on heavy equipment.
All-in-one shop management software for scheduling, invoicing, parts tracking, and customer service in equipment repair.
Cloud-based repair shop software with digital inspections, repair orders, and payments for heavy equipment maintenance.
Fleetio
enterpriseCloud-based fleet maintenance software that manages work orders, parts inventory, fuel tracking, and inspections for heavy equipment fleets.
Custom meter tracking for engine hours and operational metrics, essential for heavy equipment maintenance scheduling
Fleetio is a cloud-based fleet management platform specializing in maintenance and repair workflows for vehicles and heavy equipment fleets. It enables automated preventive maintenance scheduling, work order management, parts inventory tracking, and compliance reporting tailored to heavy machinery operations. With mobile apps for technicians and integrations with telematics providers, it streamlines repair processes from shop floor to field service.
Pros
- Comprehensive work order and preventive maintenance scheduling with custom alerts based on hours or mileage
- Robust mobile app for real-time technician updates and digital inspections
- Advanced reporting and analytics for downtime reduction and cost tracking
Cons
- Pricing scales per asset, which can be costly for very large fleets
- Less specialized for advanced heavy equipment diagnostics compared to niche tools
- Initial setup requires data migration effort for complex fleets
Best For
Heavy equipment repair shops and fleet managers needing scalable, mobile-first maintenance management for mixed vehicle and machinery fleets.
Pricing
Starts at $5 per asset/month (Essential plan, billed annually); higher tiers like Premium ($8/asset) and Elite ($16/asset) add advanced features and unlimited users.
UpKeep
specializedMobile-first CMMS for creating work orders, scheduling preventive maintenance, and tracking assets to streamline heavy equipment repairs.
GPS-enabled mobile work orders for real-time field updates and location tracking
UpKeep is a cloud-based CMMS platform tailored for maintenance operations, enabling efficient management of work orders, assets, preventive maintenance, and inventory for heavy equipment repair shops. It provides mobile-first tools that allow technicians to log repairs, track parts usage, and access equipment histories directly from the field. The software offers real-time dashboards and integrations with tools like QuickBooks to streamline operations for repair teams handling fleets of heavy machinery.
Pros
- Highly intuitive mobile app for on-the-go repairs and updates
- Robust asset tracking and preventive maintenance scheduling
- Seamless inventory management for parts and supplies
Cons
- Advanced reporting and analytics lack depth compared to enterprise tools
- Pricing can become expensive for larger teams
- Limited native integrations for specialized heavy equipment telematics
Best For
Mid-sized heavy equipment repair shops seeking a mobile-centric, user-friendly CMMS without complex setup.
Pricing
Starter plan at $45/user/month (billed annually), Essentials at $75, Pro at $110, with Enterprise custom pricing.
Fiix
enterpriseCloud CMMS platform that automates work orders, inventory management, and asset maintenance for heavy equipment operations.
Library of over 100 pre-built KPIs for instant performance benchmarking and maintenance optimization
Fiix is a cloud-based CMMS platform tailored for maintenance management in asset-intensive industries like heavy equipment repair, offering tools for work orders, asset tracking, preventive maintenance, and inventory management. It enables repair shops to schedule jobs, track equipment history, manage parts, and dispatch technicians efficiently via a mobile app. The software emphasizes data-driven insights with robust reporting and integrations for enhanced operational visibility.
Pros
- Intuitive mobile app for on-site technicians
- Comprehensive asset and inventory tracking
- Extensive KPI library and analytics dashboards
Cons
- Pricing scales quickly for larger teams
- Advanced customizations require higher tiers
- Initial setup and data migration can be time-intensive
Best For
Mid-sized heavy equipment repair shops and fleets needing scalable mobile-first maintenance management with strong analytics.
Pricing
Starts at $46/user/month (Essentials, billed annually); Professional at $66/user/month; Enterprise custom.
Samsara
enterpriseConnected fleet platform with telematics, diagnostics, and maintenance scheduling to predict and prevent heavy equipment downtime.
Asset Gateway with AI predictive maintenance that monitors off-road equipment health in real-time to forecast failures and schedule repairs proactively
Samsara is a comprehensive IoT and telematics platform designed for fleet and asset management, including robust maintenance and repair capabilities for heavy equipment. It uses gateways installed on equipment to provide real-time data on location, engine hours, fuel usage, and diagnostic trouble codes, enabling predictive maintenance and work order automation. The software streamlines repair workflows through mobile apps for technicians, parts inventory integration, and downtime analytics, helping reduce operational costs in construction, mining, and industrial sectors.
Pros
- AI-powered predictive maintenance using telematics data to prevent breakdowns
- Real-time equipment tracking and utilization insights via gateways
- Integrated mobile app for on-site work orders and technician dispatching
Cons
- Requires upfront hardware installation on each asset
- Pricing scales steeply for smaller fleets
- Less specialized in advanced repair shop diagnostics compared to dedicated CMMS tools
Best For
Large construction, mining, or logistics companies managing fleets of heavy equipment that benefit from integrated telematics and proactive maintenance.
Pricing
Subscription-based at $25-45 per asset/month (billed annually) plus one-time hardware costs ($200-500 per gateway); custom enterprise quotes required.
AssetWorks
enterpriseAsset management software with fleet maintenance modules for tracking repairs, parts, and compliance in heavy equipment fleets.
GIS-integrated asset mapping for precise location-based maintenance and dispatching
AssetWorks is an enterprise asset management (EAM) platform focused on fleet and heavy equipment maintenance, offering robust tools for work order management, preventive maintenance scheduling, and repair tracking. It supports inventory control, technician dispatching, and detailed analytics to optimize heavy equipment uptime for large-scale operations. Designed primarily for municipalities, utilities, and public works, it integrates with GIS for location-aware asset management.
Pros
- Comprehensive maintenance modules including preventive scheduling and work orders
- Strong GIS and telematics integrations for asset tracking
- Advanced reporting and analytics for enterprise insights
Cons
- Steep learning curve due to complex enterprise interface
- High implementation costs and custom pricing
- Less intuitive mobile access compared to modern competitors
Best For
Large municipalities, utilities, and fleet operations managing extensive heavy equipment fleets.
Pricing
Custom quote-based pricing; enterprise-level, often starting at $50,000+ annually depending on scale and modules.
MaintainX
specializedPaperless CMMS for mobile work orders, preventive maintenance, and audits tailored to heavy equipment repair teams.
Customizable digital procedures library with step-by-step checklists, photos, and videos for consistent heavy equipment repairs
MaintainX is a mobile-first CMMS platform that digitizes work orders, preventive maintenance, and asset management, ideal for streamlining heavy equipment repair workflows. It enables technicians to access detailed instructions, log issues with photos/videos, and update statuses in real-time from the field. The software supports team communication, basic inventory tracking, and simple reporting to keep heavy machinery fleets operational with minimal downtime.
Pros
- Highly intuitive mobile app perfect for field technicians repairing heavy equipment on-site
- Quick setup with no steep learning curve, enabling fast adoption
- Free plan for small teams provides excellent entry-level value
Cons
- Limited advanced reporting and analytics for in-depth fleet performance insights
- Basic inventory management lacks robust parts cataloging for complex heavy equipment
- Fewer specialized integrations for telematics or heavy-duty ERP systems
Best For
Small to mid-sized heavy equipment repair shops and fleet operators needing a simple, mobile-first tool for work orders and preventive maintenance.
Pricing
Free Basic plan for unlimited users; Essential ($16/user/mo) and Premium ($39/user/mo) plans billed annually.
Limble CMMS
specializedUser-friendly CMMS that handles work orders, asset tracking, and preventive maintenance for heavy equipment repair shops.
Lightning-fast setup and onboarding in under 5 minutes, enabling immediate use without lengthy implementation.
Limble CMMS is a cloud-based computerized maintenance management system tailored for streamlining work orders, asset tracking, preventive maintenance, and inventory control in industries like heavy equipment repair. It enables repair shops to schedule repairs, track equipment downtime, and manage parts efficiently through an intuitive interface and mobile app. With customizable workflows and real-time reporting, it helps reduce maintenance costs and improve fleet uptime for small to mid-sized operations.
Pros
- Exceptionally user-friendly interface requiring minimal training
- Robust mobile app for field technicians performing on-site heavy equipment repairs
- Affordable pricing with quick ROI through efficient work order management
Cons
- Reporting and analytics lack advanced customization options
- Limited native integrations with specialized heavy equipment diagnostic tools
- Scalability challenges for very large fleets or enterprise-level complexity
Best For
Small to medium heavy equipment repair shops seeking simple, fast-to-deploy software for daily maintenance and work order tracking.
Pricing
Starts at $70/user/month (billed annually) for core plans, with Pro and Enterprise tiers offering advanced features; custom quotes for larger teams.
eMaint
enterpriseCustomizable CMMS for enterprise-level asset management, work orders, and maintenance reporting on heavy equipment.
Drag-and-drop scheduling board for visual work order and PM planning
eMaint is a cloud-based CMMS platform tailored for maintenance management, enabling heavy equipment repair teams to track assets, generate work orders, and schedule preventive maintenance. It provides detailed equipment history, inventory control, and mobile access for technicians in the field. With customizable dashboards and reporting, it supports efficient repair workflows for industrial and fleet operations.
Pros
- Robust asset tracking with full repair history and downtime analysis
- Intuitive mobile app for on-site work order completion and parts lookup
- Highly customizable workflows and unlimited user-defined fields
Cons
- Pricing requires custom quotes, which can be opaque for small teams
- Limited advanced AI-driven predictive maintenance compared to top competitors
- Integrations are solid but not as extensive as industry leaders
Best For
Mid-sized heavy equipment repair shops and fleets seeking a flexible, user-friendly CMMS for daily maintenance and asset management.
Pricing
Custom quote-based pricing; typically starts at around $45/user/month for core features, scaling with users and add-ons.
RepairShopr
otherAll-in-one shop management software for scheduling, invoicing, parts tracking, and customer service in equipment repair.
Comprehensive asset tracking with full service history and document attachment for equipment records
RepairShopr is a cloud-based repair shop management platform primarily designed for IT and electronics repair but adaptable for other service industries like heavy equipment repair. It streamlines work orders via a ticketing system, handles inventory tracking, scheduling, invoicing, and customer management. Additional tools include asset history logging, payment processing, and integrations with QuickBooks and payment gateways, making it suitable for general shop operations.
Pros
- Flexible ticketing and work order system adaptable to repair workflows
- Strong inventory and asset tracking for parts and equipment history
- User-friendly interface with mobile app for on-the-go access
Cons
- Lacks heavy equipment-specific features like telematics integration or diagnostic tool compatibility
- Reporting and analytics not optimized for large-scale fleet or machinery management
- Customization requires technical know-how and can be time-intensive
Best For
Small to mid-sized heavy equipment repair shops seeking affordable, general-purpose management without specialized industry tools.
Pricing
Starts at $49.99/month for basic plans; scales to $89.99+ per technician/month for Pro/Enterprise with advanced features.
Shopmonkey
otherCloud-based repair shop software with digital inspections, repair orders, and payments for heavy equipment maintenance.
Mobile-first digital inspection workflow that lets technicians document equipment issues in real-time with multimedia attachments
Shopmonkey is a cloud-based shop management platform originally designed for automotive repair shops but adaptable for heavy equipment repair operations. It provides tools for appointment scheduling, digital equipment inspections, inventory tracking, invoicing, and customer communication to streamline daily workflows. While effective for general shop management, it lacks deep specialization for heavy machinery like fleet telematics or industry-specific parts catalogs.
Pros
- User-friendly mobile app for on-the-go access
- Digital inspection tools with photos and videos
- Seamless integrations with QuickBooks and parts suppliers
Cons
- Not optimized for heavy equipment specifics like telematics or large fleet tracking
- Limited reporting for complex heavy machinery operations
- Pricing scales quickly with additional users
Best For
Small to mid-sized heavy equipment repair shops seeking simple, intuitive management without advanced fleet or field service needs.
Pricing
Starts at $199/month (Starter, 1 user), $299/month (Pro, up to 3 users), $399/month (Premier, up to 5 users); enterprise custom; 10% discount for annual billing.
Conclusion
Evaluating the top 10 heavy equipment repair software tools, Fleetio emerges as the clear leader, delivering robust cloud-based management with integrated work order handling, parts inventory tracking, and inspection capabilities to optimize fleet operations. UpKeep and Fiix follow closely as strong alternatives, with UpKeep’s mobile-first design and Fiix’s automation excelling in different operational needs, ensuring there’s a top-tier option for nearly every setup. In the end, while preferences vary, Fleetio rises above as the best choice for comprehensive efficiency in heavy equipment repair.
Don’t miss the opportunity to streamline your repair process—try Fleetio today to unlock smoother work order management, reduced downtime, and better overall control over your heavy equipment fleets.
Tools Reviewed
All tools were independently evaluated for this comparison