Quick Overview
- 1#1: Fleetio - Cloud-based fleet maintenance software for scheduling repairs, tracking service history, and managing parts inventory for heavy equipment.
- 2#2: UpKeep - Mobile-first CMMS platform that streamlines work orders, preventive maintenance, and asset tracking for heavy equipment fleets.
- 3#3: MaintainX - Paperless maintenance software for creating digital work orders, inspections, and preventive schedules tailored to heavy machinery.
- 4#4: Fiix - Cloud CMMS that automates maintenance workflows, asset management, and reporting for industrial and heavy equipment operations.
- 5#5: Limble CMMS - AI-powered CMMS for simple work order management, preventive maintenance, and asset tracking in heavy equipment environments.
- 6#6: eMaint - Flexible enterprise CMMS for managing maintenance requests, work orders, and equipment history in heavy industry settings.
- 7#7: Asset Panda - Customizable asset management software for tracking heavy equipment maintenance, audits, and lifecycle costs without coding.
- 8#8: MicroMain - Comprehensive CMMS/EAM solution for scheduling preventive maintenance and managing repairs on heavy equipment and facilities.
- 9#9: ManWinWin - Advanced CMMS software focused on asset management, predictive maintenance, and compliance for heavy equipment fleets.
- 10#10: Fracttal - AI-driven asset management platform with predictive maintenance capabilities for optimizing heavy equipment uptime.
Tools were selected and ranked based on features tailored to heavy equipment needs, ease of use, platform reliability, and overall value, ensuring they deliver practical, actionable support for maintenance teams.
Comparison Table
Heavy equipment maintenance is vital for reducing downtime and enhancing operational efficiency, making the right software a cornerstone for success. This comparison table explores tools like Fleetio, UpKeep, MaintainX, Fiix, Limble CMMS, and more, examining key features, usability, and scalability to help readers identify the best fit for their unique needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Fleetio Cloud-based fleet maintenance software for scheduling repairs, tracking service history, and managing parts inventory for heavy equipment. | enterprise | 9.7/10 | 9.8/10 | 9.5/10 | 9.3/10 |
| 2 | UpKeep Mobile-first CMMS platform that streamlines work orders, preventive maintenance, and asset tracking for heavy equipment fleets. | enterprise | 9.1/10 | 9.2/10 | 9.5/10 | 8.8/10 |
| 3 | MaintainX Paperless maintenance software for creating digital work orders, inspections, and preventive schedules tailored to heavy machinery. | specialized | 8.7/10 | 8.4/10 | 9.5/10 | 9.2/10 |
| 4 | Fiix Cloud CMMS that automates maintenance workflows, asset management, and reporting for industrial and heavy equipment operations. | enterprise | 8.7/10 | 8.8/10 | 9.2/10 | 8.0/10 |
| 5 | Limble CMMS AI-powered CMMS for simple work order management, preventive maintenance, and asset tracking in heavy equipment environments. | specialized | 8.6/10 | 8.4/10 | 9.5/10 | 8.3/10 |
| 6 | eMaint Flexible enterprise CMMS for managing maintenance requests, work orders, and equipment history in heavy industry settings. | enterprise | 8.2/10 | 8.5/10 | 7.7/10 | 8.0/10 |
| 7 | Asset Panda Customizable asset management software for tracking heavy equipment maintenance, audits, and lifecycle costs without coding. | enterprise | 7.6/10 | 7.8/10 | 8.2/10 | 7.0/10 |
| 8 | MicroMain Comprehensive CMMS/EAM solution for scheduling preventive maintenance and managing repairs on heavy equipment and facilities. | enterprise | 8.2/10 | 8.5/10 | 7.8/10 | 8.0/10 |
| 9 | ManWinWin Advanced CMMS software focused on asset management, predictive maintenance, and compliance for heavy equipment fleets. | specialized | 8.1/10 | 8.7/10 | 7.4/10 | 7.8/10 |
| 10 | Fracttal AI-driven asset management platform with predictive maintenance capabilities for optimizing heavy equipment uptime. | specialized | 8.0/10 | 8.5/10 | 7.5/10 | 7.8/10 |
Cloud-based fleet maintenance software for scheduling repairs, tracking service history, and managing parts inventory for heavy equipment.
Mobile-first CMMS platform that streamlines work orders, preventive maintenance, and asset tracking for heavy equipment fleets.
Paperless maintenance software for creating digital work orders, inspections, and preventive schedules tailored to heavy machinery.
Cloud CMMS that automates maintenance workflows, asset management, and reporting for industrial and heavy equipment operations.
AI-powered CMMS for simple work order management, preventive maintenance, and asset tracking in heavy equipment environments.
Flexible enterprise CMMS for managing maintenance requests, work orders, and equipment history in heavy industry settings.
Customizable asset management software for tracking heavy equipment maintenance, audits, and lifecycle costs without coding.
Comprehensive CMMS/EAM solution for scheduling preventive maintenance and managing repairs on heavy equipment and facilities.
Advanced CMMS software focused on asset management, predictive maintenance, and compliance for heavy equipment fleets.
AI-driven asset management platform with predictive maintenance capabilities for optimizing heavy equipment uptime.
Fleetio
enterpriseCloud-based fleet maintenance software for scheduling repairs, tracking service history, and managing parts inventory for heavy equipment.
Automated downtime analytics and predictive maintenance powered by telematics integrations for proactive equipment reliability
Fleetio is a comprehensive cloud-based fleet management platform designed for heavy equipment maintenance, offering tools for preventive maintenance scheduling, work orders, parts inventory tracking, and compliance reporting. It supports real-time asset tracking via telematics integrations, mobile apps for technicians, and customizable dashboards for fleet oversight. With robust features tailored for construction, mining, and industrial fleets, it streamlines operations from inspections to downtime reduction.
Pros
- Advanced preventive maintenance scheduling with automated alerts based on hours, miles, or dates
- Seamless mobile app for on-site inspections, work orders, and inventory management
- Strong integrations with telematics (e.g., Geotab, Samsara) for accurate usage data and GPS tracking
Cons
- Pricing scales per asset, which can become expensive for very large fleets without negotiation
- Advanced reporting and customizations require higher-tier plans
- Limited built-in fuel management compared to some vehicle-specific competitors
Best For
Medium to large heavy equipment fleets in construction, mining, or transportation needing scalable, mobile-first maintenance management.
Pricing
Starts at $4 per active asset/month (Essential plan, billed annually); Premium ($7/asset) and Elite ($10/asset) add advanced features; custom enterprise pricing available.
UpKeep
enterpriseMobile-first CMMS platform that streamlines work orders, preventive maintenance, and asset tracking for heavy equipment fleets.
Mobile-first real-time work order updates with photo attachments and GPS asset tracking for instant field reporting
UpKeep is a cloud-based CMMS platform tailored for maintenance teams managing heavy equipment, assets, and facilities across industries like construction and manufacturing. It centralizes work orders, preventive maintenance scheduling based on usage metrics like hours or miles, asset tracking with GPS integration, and inventory management to minimize downtime. The mobile-first design empowers field technicians to log issues, update statuses, and attach photos in real-time, ensuring efficient heavy equipment upkeep.
Pros
- Highly intuitive mobile app for on-the-go heavy equipment technicians
- Robust preventive maintenance scheduling tied to equipment usage data
- Seamless real-time updates and team collaboration features
Cons
- Limited advanced reporting and analytics for very large-scale fleets
- Per-user pricing can become costly for bigger teams
- Some integrations require higher-tier plans
Best For
Mid-sized construction firms, fleet operators, and industrial teams needing mobile-accessible tools for proactive heavy equipment maintenance.
Pricing
Starts at $45/user/month (Starter, billed annually) up to $125/user/month (Enterprise), with custom quotes available.
MaintainX
specializedPaperless maintenance software for creating digital work orders, inspections, and preventive schedules tailored to heavy machinery.
Forever-free unlimited users plan with mobile-first reactive and preventive maintenance tools
MaintainX is a mobile-first CMMS platform designed to streamline heavy equipment maintenance through digital work orders, preventive maintenance scheduling, and asset tracking. It empowers field technicians with intuitive apps for real-time task completion, photo attachments, checklists, and signatures, reducing downtime and paperwork. The software supports inventory management and compliance tracking, making it suitable for fleets of heavy machinery in construction, mining, and transportation.
Pros
- Highly intuitive mobile app for on-the-go technicians
- Unlimited free plan for basic work orders and PM scheduling
- Real-time updates and collaborative features reduce equipment downtime
Cons
- Advanced analytics and reporting locked behind Pro/Enterprise tiers
- Limited native integrations compared to enterprise CMMS competitors
- Inventory management lacks depth for very large-scale heavy equipment fleets
Best For
Small to mid-sized heavy equipment operators seeking an affordable, user-friendly solution for daily maintenance and work order management without complex setup.
Pricing
Free forever plan for basics; Pro at $16/user/month (annual); Enterprise custom pricing.
Fiix
enterpriseCloud CMMS that automates maintenance workflows, asset management, and reporting for industrial and heavy equipment operations.
Unlimited storage for historical asset data and work orders, enabling long-term reliability analysis
Fiix is a cloud-based CMMS platform tailored for maintenance management in heavy equipment operations, enabling asset tracking, work order management, preventive maintenance scheduling, and inventory control. It supports real-time monitoring to minimize downtime in industries like construction, mining, and transportation. With mobile accessibility and integrations, Fiix helps teams optimize fleet performance and extend equipment life.
Pros
- Intuitive, user-friendly interface with strong mobile app support
- Unlimited assets and work orders with robust preventive maintenance tools
- Excellent integrations including IoT for predictive insights
Cons
- Pricing can be steep for small teams without scaling discounts
- Limited offline capabilities requiring reliable internet
- Advanced custom reporting requires higher tiers or expertise
Best For
Mid-sized heavy equipment fleets in construction or mining needing scalable, mobile-first maintenance management.
Pricing
Starts at $46/user/month (Starter plan, billed annually); Professional at $96/user/month; Enterprise custom pricing.
Limble CMMS
specializedAI-powered CMMS for simple work order management, preventive maintenance, and asset tracking in heavy equipment environments.
Visual Kanban-style work order board for effortless scheduling and prioritization
Limble CMMS is a cloud-based computerized maintenance management system designed to streamline work orders, preventive maintenance, and asset tracking for heavy equipment fleets. It enables real-time updates via a mobile app, helping technicians log hours, parts usage, and repairs on machinery like excavators, loaders, and trucks directly from the field. The platform also includes inventory control and customizable reporting to minimize downtime and extend equipment life.
Pros
- Intuitive drag-and-drop interface requires minimal training
- Fully mobile-responsive app for field technicians
- Unlimited users and storage on all plans
Cons
- Reporting lacks advanced analytics for large-scale fleets
- Integrations limited compared to enterprise competitors
- Pricing requires a custom quote, less transparent
Best For
Small to mid-sized heavy equipment operators seeking a quick-to-deploy, user-friendly CMMS without complex setup.
Pricing
Starts at ~$70/user/month (billed annually); higher tiers and custom enterprise pricing available upon quote.
eMaint
enterpriseFlexible enterprise CMMS for managing maintenance requests, work orders, and equipment history in heavy industry settings.
eMaint Designer: No-code tool for unlimited custom fields, dashboards, and workflows tailored to heavy equipment hierarchies
eMaint is a cloud-based CMMS platform tailored for maintenance management, enabling heavy equipment operators to track assets, schedule preventive maintenance, manage work orders, and control inventory effectively. It supports mobile access for field technicians, real-time reporting, and customizable workflows to reduce downtime in industrial settings. Ideal for fleets and plants, it integrates with IoT sensors for condition-based maintenance on heavy machinery.
Pros
- Highly customizable with no-code Designer tool for workflows and forms
- Robust mobile app for on-site heavy equipment updates and inspections
- Strong asset management and PM scheduling to minimize unplanned downtime
Cons
- Steep initial setup and learning curve for complex customizations
- Pricing requires custom quotes, lacking transparency for small teams
- Limited native integrations compared to top competitors
Best For
Mid-sized heavy equipment fleets or industrial operations needing flexible, scalable CMMS without heavy IT involvement.
Pricing
Custom quote-based pricing, typically starting at $69/user/month for basic plans, scaling with users and features; annual contracts required.
Asset Panda
enterpriseCustomizable asset management software for tracking heavy equipment maintenance, audits, and lifecycle costs without coding.
No-code builder for unlimited custom forms, fields, and automated workflows
Asset Panda is a cloud-based asset management platform designed for tracking and maintaining physical assets like heavy equipment through barcode/QR scanning, custom fields, and mobile apps. It supports preventive maintenance scheduling, work orders, inventory management, and detailed reporting to streamline operations. While versatile for general asset tracking, it adapts to heavy equipment needs via customizable workflows but lacks deep industry-specific integrations like telematics.
Pros
- Highly customizable no-code workflows and fields for tailored heavy equipment tracking
- Robust mobile app for on-site scanning and updates
- Strong reporting and audit trail for maintenance history
Cons
- Quote-based pricing lacks transparency and can escalate with asset volume
- Limited native integrations with telematics or advanced CMMS tools for heavy equipment
- Initial setup requires significant configuration time
Best For
Mid-sized construction firms or fleet operators needing flexible, mobile-first asset tracking with basic preventive maintenance.
Pricing
Custom quote-based pricing; starts around $1,500/year for up to 250 assets, scales with volume and features.
MicroMain
enterpriseComprehensive CMMS/EAM solution for scheduling preventive maintenance and managing repairs on heavy equipment and facilities.
Integrated Enterprise Asset Management (EAM) with full lifecycle tracking from acquisition to disposal
MicroMain is a robust Computerized Maintenance Management System (CMMS) tailored for asset-intensive operations, including heavy equipment maintenance. It provides comprehensive tools for work order management, preventive maintenance scheduling, asset tracking, inventory control, and reporting to minimize downtime and optimize fleet performance. The software supports both on-premise and cloud deployments, making it scalable for enterprises managing large-scale equipment fleets.
Pros
- Strong asset management and tracking for heavy equipment fleets
- Advanced preventive maintenance scheduling with automation
- Customizable reporting and analytics for operational insights
Cons
- Steep learning curve for new users due to extensive customization options
- Higher pricing suitable mainly for mid-to-large enterprises
- Limited native integrations with some modern telematics systems
Best For
Mid-to-large organizations managing complex heavy equipment fleets that require enterprise-grade CMMS with deep customization.
Pricing
Custom enterprise pricing starting at approximately $100-$200 per user/month, based on modules, users, and deployment type (cloud or on-premise).
ManWinWin
specializedAdvanced CMMS software focused on asset management, predictive maintenance, and compliance for heavy equipment fleets.
Interactive graphical planning board for visual work order and PM scheduling
ManWinWin is a comprehensive CMMS platform designed for heavy equipment maintenance, offering asset management, work order tracking, preventive maintenance scheduling, and inventory control to optimize fleet operations. It provides detailed reporting, mobile access for technicians, and customizable workflows to reduce downtime and improve equipment reliability. The software is particularly strong in multi-site management and compliance tracking for industrial environments.
Pros
- Robust preventive maintenance scheduling with graphical planning tools
- Comprehensive asset history and lifecycle tracking
- Mobile app for real-time field updates and work orders
Cons
- Steep learning curve due to extensive customization options
- Pricing requires custom quotes, lacking transparency
- Limited native integrations with popular ERP or telematics systems
Best For
Medium to large heavy equipment operators or fleet managers needing advanced CMMS for multi-site preventive maintenance and asset optimization.
Pricing
Custom quote-based; typically €40-€120 per user/month depending on modules, users, and deployment (cloud or on-premise).
Fracttal
specializedAI-driven asset management platform with predictive maintenance capabilities for optimizing heavy equipment uptime.
AI-powered predictive maintenance with IoT sensor integration for real-time condition monitoring of heavy equipment
Fracttal is a cloud-based CMMS platform tailored for heavy equipment maintenance in industries like mining, construction, and oil & gas. It offers comprehensive asset management, work order tracking, preventive and predictive maintenance scheduling, inventory control, and real-time analytics via IoT integrations. The mobile-first app enables technicians to access data, log work, and receive alerts on the go, optimizing fleet uptime and reducing downtime costs.
Pros
- Robust IoT and AI-driven predictive maintenance for heavy assets
- Intuitive mobile app for field technicians
- Strong analytics and reporting for multi-site operations
Cons
- Custom pricing can be opaque and higher for small teams
- Limited native integrations with some ERP systems
- Initial setup and customization require training
Best For
Mid-to-large enterprises managing heavy equipment fleets in mining or construction that prioritize predictive maintenance and mobile accessibility.
Pricing
Custom enterprise pricing; typically starts at $50/user/month for basic plans, scaling with features and users—contact sales for quotes.
Conclusion
After reviewing the top 10 heavy equipment maintenance software options, Fleetio stands out as the top choice, offering a seamless cloud-based system for scheduling, tracking, and inventory management. UpKeep and MaintainX follow closely, each excelling in their own areas—UpKeep with its mobile-first design and MaintainX with paperless workflows—proving strong alternatives for diverse operational needs. Together, these tools highlight the breadth of solutions available to optimize heavy equipment uptime.
Take the first step in enhancing your maintenance efficiency: explore Fleetio to unlock its streamlined processes and long-term operational benefits.
Tools Reviewed
All tools were independently evaluated for this comparison