Quick Overview
- 1#1: IBM Maximo - Enterprise asset management platform delivering predictive maintenance, compliance tracking, and work order automation for healthcare facilities.
- 2#2: ServiceNow - Integrated workplace service management solution for streamlining facility operations, space management, and service requests in healthcare environments.
- 3#3: Accruent - Comprehensive facility and real estate management software optimizing asset lifecycle, maintenance, and compliance for healthcare providers.
- 4#4: FM:Systems - Integrated workplace management system providing space planning, maintenance, and sustainability tools tailored for complex healthcare facilities.
- 5#5: Planon - Cloud-based IWMS platform supporting strategic facility management, lease administration, and operational efficiency in healthcare settings.
- 6#6: SpaceIQ - AI-powered space and facility management software enabling real-time occupancy tracking and maintenance for healthcare organizations.
- 7#7: Nuvolo - No-code CMMS platform built on ServiceNow for asset management, calibration, and compliance in regulated healthcare and life sciences industries.
- 8#8: eMaint - Flexible CMMS software automating work orders, preventive maintenance, and inventory control for healthcare facility operations.
- 9#9: UpKeep - Mobile-first maintenance management app simplifying work orders, asset tracking, and inspections for healthcare facilities.
- 10#10: NetFacilities - Cloud-based CMMS for managing preventive maintenance, work orders, and assets with HIPAA-compliant features for healthcare.
We prioritized tools based on healthcare-specific features (including compliance, asset lifecycle management, and space planning), performance quality, ease of use, and value, ensuring they meet the demands of hospitals, clinics, and medical facilities.
Comparison Table
Healthcare facility management software is crucial for streamlining operations and enhancing efficiency in complex medical environments. This comparison table features key tools like IBM Maximo, ServiceNow, Accruent, FM:Systems, Planon, and more, outlining their unique capabilities, scalability, and industry-specific strengths to help readers select the best fit for their facility.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | IBM Maximo Enterprise asset management platform delivering predictive maintenance, compliance tracking, and work order automation for healthcare facilities. | enterprise | 9.2/10 | 9.6/10 | 7.9/10 | 8.7/10 |
| 2 | ServiceNow Integrated workplace service management solution for streamlining facility operations, space management, and service requests in healthcare environments. | enterprise | 8.7/10 | 9.2/10 | 7.4/10 | 7.8/10 |
| 3 | Accruent Comprehensive facility and real estate management software optimizing asset lifecycle, maintenance, and compliance for healthcare providers. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.4/10 |
| 4 | FM:Systems Integrated workplace management system providing space planning, maintenance, and sustainability tools tailored for complex healthcare facilities. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.1/10 |
| 5 | Planon Cloud-based IWMS platform supporting strategic facility management, lease administration, and operational efficiency in healthcare settings. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 6 | SpaceIQ AI-powered space and facility management software enabling real-time occupancy tracking and maintenance for healthcare organizations. | enterprise | 7.8/10 | 8.2/10 | 8.5/10 | 7.4/10 |
| 7 | Nuvolo No-code CMMS platform built on ServiceNow for asset management, calibration, and compliance in regulated healthcare and life sciences industries. | specialized | 8.2/10 | 9.0/10 | 7.4/10 | 7.8/10 |
| 8 | eMaint Flexible CMMS software automating work orders, preventive maintenance, and inventory control for healthcare facility operations. | specialized | 8.2/10 | 8.4/10 | 7.9/10 | 8.1/10 |
| 9 | UpKeep Mobile-first maintenance management app simplifying work orders, asset tracking, and inspections for healthcare facilities. | specialized | 8.1/10 | 7.9/10 | 9.2/10 | 8.4/10 |
| 10 | NetFacilities Cloud-based CMMS for managing preventive maintenance, work orders, and assets with HIPAA-compliant features for healthcare. | specialized | 7.6/10 | 7.4/10 | 8.2/10 | 7.9/10 |
Enterprise asset management platform delivering predictive maintenance, compliance tracking, and work order automation for healthcare facilities.
Integrated workplace service management solution for streamlining facility operations, space management, and service requests in healthcare environments.
Comprehensive facility and real estate management software optimizing asset lifecycle, maintenance, and compliance for healthcare providers.
Integrated workplace management system providing space planning, maintenance, and sustainability tools tailored for complex healthcare facilities.
Cloud-based IWMS platform supporting strategic facility management, lease administration, and operational efficiency in healthcare settings.
AI-powered space and facility management software enabling real-time occupancy tracking and maintenance for healthcare organizations.
No-code CMMS platform built on ServiceNow for asset management, calibration, and compliance in regulated healthcare and life sciences industries.
Flexible CMMS software automating work orders, preventive maintenance, and inventory control for healthcare facility operations.
Mobile-first maintenance management app simplifying work orders, asset tracking, and inspections for healthcare facilities.
Cloud-based CMMS for managing preventive maintenance, work orders, and assets with HIPAA-compliant features for healthcare.
IBM Maximo
enterpriseEnterprise asset management platform delivering predictive maintenance, compliance tracking, and work order automation for healthcare facilities.
Maximo Predict with AI analytics for proactive asset failure prediction and health scoring
IBM Maximo is a leading enterprise asset management (EAM) solution designed for healthcare facility management, enabling comprehensive oversight of assets like medical equipment, HVAC systems, and building infrastructure. It streamlines work orders, preventive maintenance, inventory tracking, and regulatory compliance to ensure operational uptime and safety in regulated environments. Leveraging AI, IoT, and analytics, Maximo delivers predictive maintenance insights, reducing downtime and costs while supporting healthcare-specific workflows such as Joint Commission standards.
Pros
- AI-driven predictive maintenance minimizes equipment failures
- Robust compliance and regulatory reporting for healthcare standards
- Seamless IoT integration for real-time asset monitoring
- Highly scalable for large multi-site facilities
Cons
- Steep learning curve and complex initial setup
- High implementation and customization costs
- Overkill for small facilities with simple needs
Best For
Large healthcare systems and hospitals managing extensive asset portfolios across multiple sites requiring enterprise-grade reliability and compliance.
Pricing
Custom enterprise licensing; subscription-based starting at $50,000+ annually, scaled by users/assets with additional implementation fees.
ServiceNow
enterpriseIntegrated workplace service management solution for streamlining facility operations, space management, and service requests in healthcare environments.
Unified CMDB providing real-time visibility and mapping of healthcare assets, spaces, and dependencies
ServiceNow offers a comprehensive Facilities Service Management (FSM) solution tailored for healthcare facilities, enabling streamlined maintenance requests, asset tracking, space reservations, and compliance management through its powerful workflow automation platform. It integrates IT service management with facility operations, providing a unified view via the Configuration Management Database (CMDB) for medical equipment, rooms, and infrastructure. Ideal for large-scale healthcare providers, it supports regulatory adherence like HIPAA and custom workflows for clinical environments.
Pros
- Robust integration with IT systems and CMDB for holistic asset management
- Advanced automation and low-code customization for healthcare-specific workflows
- Scalable for enterprise-level facilities with strong analytics and reporting
Cons
- Steep learning curve and complex initial setup
- High cost prohibitive for smaller healthcare facilities
- Overkill for basic maintenance needs without full ITSM adoption
Best For
Large healthcare organizations requiring integrated IT, facility, and compliance management at scale.
Pricing
Custom enterprise subscription; typically $100-$200/user/month plus implementation fees, quote-based.
Accruent
enterpriseComprehensive facility and real estate management software optimizing asset lifecycle, maintenance, and compliance for healthcare providers.
AI-powered Facility Intelligence dashboard providing predictive analytics for maintenance and space utilization tailored to healthcare workflows
Accruent offers a comprehensive Integrated Workplace Management System (IWMS) and Computerized Maintenance Management System (CMMS) tailored for healthcare facility management, enabling asset tracking, preventive maintenance, space optimization, and regulatory compliance. It supports hospitals and clinics in managing complex infrastructure, reducing operational costs, and ensuring HIPAA and other healthcare standards are met through automated workflows. The platform integrates with BIM, ERP, and IoT systems for real-time facility intelligence.
Pros
- Extensive asset lifecycle management and predictive maintenance tools
- Healthcare-specific compliance tracking for regulations like HIPAA and TJC
- Scalable integrations with enterprise systems like ERP and BIM
Cons
- Steep learning curve and extensive training required for full utilization
- High upfront implementation and customization costs
- Mobile app functionality lags behind desktop capabilities
Best For
Large healthcare organizations and hospital networks managing expansive, multi-site facilities with stringent compliance needs.
Pricing
Custom enterprise pricing via quote; modular subscriptions typically range from $50,000+ annually based on scale and features.
FM:Systems
enterpriseIntegrated workplace management system providing space planning, maintenance, and sustainability tools tailored for complex healthcare facilities.
360° Facility Intelligence with real-time IoT and BIM integration for holistic healthcare asset optimization
FM:Systems offers an integrated workplace management system (IWMS) platform, including FMS:Fusion, tailored for healthcare facility management to handle space optimization, asset tracking, preventive maintenance, and regulatory compliance. It enables healthcare organizations to manage complex hospital environments, from equipment upkeep to energy efficiency and portfolio-wide analytics. The software integrates with BIM, IoT, and ERP systems for real-time insights and streamlined operations.
Pros
- Comprehensive IWMS with strong space, asset, and maintenance modules ideal for large-scale healthcare facilities
- Advanced analytics, dashboards, and IoT integration for predictive maintenance and compliance
- Scalable for multi-site healthcare networks with robust portfolio management
Cons
- Steep learning curve and complex implementation for smaller healthcare providers
- Enterprise-level pricing that may not suit budget-constrained facilities
- Heavy reliance on custom configurations and professional services
Best For
Large healthcare systems and hospital networks seeking enterprise-grade facility management with advanced analytics.
Pricing
Custom enterprise pricing via quote; typically SaaS model starting at $50,000+ annually based on facility size and modules.
Planon
enterpriseCloud-based IWMS platform supporting strategic facility management, lease administration, and operational efficiency in healthcare settings.
Holistic IWMS platform with built-in healthcare compliance and sustainability tracking for seamless facility lifecycle management
Planon is an integrated workplace management system (IWMS) tailored for healthcare facilities, providing end-to-end solutions for space optimization, asset management, preventive maintenance, and regulatory compliance. It enables hospitals and healthcare networks to streamline operations, reduce downtime, and ensure patient safety through real-time monitoring and analytics. With support for BIM integration and IoT sensors, Planon helps manage complex healthcare environments efficiently.
Pros
- Comprehensive IWMS covering real estate, facilities, and workplace management
- Strong compliance tools for healthcare regulations like HIPAA and infection control
- Scalable for multi-site healthcare networks with robust analytics
Cons
- Complex implementation and steep learning curve for non-technical users
- High upfront costs and customization expenses
- Mobile app lacks some advanced features found in specialized CMMS tools
Best For
Large hospitals and healthcare systems requiring enterprise-grade facility lifecycle management across multiple locations.
Pricing
Custom enterprise pricing; typically subscription-based starting at $50,000+ annually, depending on modules, users, and deployment scale.
SpaceIQ
enterpriseAI-powered space and facility management software enabling real-time occupancy tracking and maintenance for healthcare organizations.
Real-time space utilization heatmaps integrated with IoT sensors for precise occupancy insights
SpaceIQ is a cloud-based workplace management platform specializing in space utilization analytics, room reservations, and interactive floor plans. For healthcare facility management, it enables efficient booking of exam rooms, staff offices, and conference spaces while providing real-time occupancy insights to optimize layouts in hospitals and clinics. The software integrates with calendars and sensors for data-driven decisions, helping reduce underutilized space and support hybrid work models in healthcare settings.
Pros
- Powerful utilization analytics and heatmaps for identifying space inefficiencies
- Intuitive room booking and mobile app for quick reservations
- Interactive 3D floor plans that simplify navigation and planning
Cons
- Lacks deep healthcare-specific features like medical equipment tracking or HIPAA-focused compliance tools
- Enterprise pricing may be steep for smaller clinics
- Limited customization for clinical workflows compared to specialized FM software
Best For
Mid-to-large healthcare facilities focused on optimizing administrative and non-clinical space usage rather than clinical operations.
Pricing
Custom enterprise pricing based on facility size and modules; typically quote-based starting at $5-10 per user/month with annual contracts.
Nuvolo
specializedNo-code CMMS platform built on ServiceNow for asset management, calibration, and compliance in regulated healthcare and life sciences industries.
Native ServiceNow platform integration enabling seamless IT-FM convergence and low-code customizations
Nuvolo is a ServiceNow-native Connected Workplace platform designed for healthcare facility management, offering tools for asset tracking, preventive maintenance, space reservation, and compliance management. It integrates IoT sensors and AI for predictive maintenance on medical equipment and facilities, ensuring regulatory adherence like HIPAA and FDA standards. The solution streamlines work orders, vendor management, and real-time analytics to optimize operations in hospitals and clinics.
Pros
- Deep ServiceNow integration for scalable workflows
- Strong compliance and IoT-driven predictive maintenance
- Comprehensive asset lifecycle management for medical devices
Cons
- Steep learning curve due to ServiceNow complexity
- High enterprise-level pricing
- Implementation requires specialized expertise
Best For
Large healthcare organizations with existing ServiceNow infrastructure needing robust, compliant facility and asset management.
Pricing
Custom subscription pricing, typically starting at $50,000+ annually based on users, modules, and deployment scale.
eMaint
specializedFlexible CMMS software automating work orders, preventive maintenance, and inventory control for healthcare facility operations.
Drag-and-drop builder for infinite form and workflow customization tailored to healthcare-specific processes
eMaint is a versatile CMMS platform tailored for healthcare facility management, enabling efficient work order tracking, preventive maintenance scheduling, and asset management for critical equipment like HVAC systems and medical devices. It supports compliance through detailed audit trails, customizable reporting, and inventory control to minimize downtime and ensure regulatory adherence. Available in cloud and on-premise versions, it scales for hospitals and clinics of varying sizes.
Pros
- Highly customizable workflows and forms without coding
- Robust reporting and analytics for compliance tracking
- Strong mobile app for on-the-go technician access
Cons
- Steep learning curve during initial setup and configuration
- Pricing escalates with advanced modules and user count
- Interface can feel outdated compared to modern competitors
Best For
Mid-to-large healthcare facilities with complex, customizable maintenance needs requiring detailed compliance reporting.
Pricing
Custom quote-based pricing; cloud plans typically start at $50-60/user/month with tiers for additional features and users.
UpKeep
specializedMobile-first maintenance management app simplifying work orders, asset tracking, and inspections for healthcare facilities.
Mobile-first Operator app with real-time work order updates, photo attachments, and offline functionality for on-site efficiency
UpKeep is a cloud-based, mobile-first CMMS platform that helps healthcare facilities manage work orders, preventive maintenance, asset tracking, and inventory for equipment and buildings. It streamlines facility operations by enabling technicians to handle tasks on the go via intuitive apps, reducing downtime for critical medical assets. While versatile across industries, it supports healthcare needs like equipment servicing but lacks deep specialization in regulatory compliance.
Pros
- Highly intuitive mobile app for field technicians
- Quick setup and easy adoption with minimal training
- Robust asset tracking and inventory management with QR/barcode support
Cons
- Limited native HIPAA compliance and healthcare-specific regulatory tools
- Reporting and analytics not as advanced for enterprise-scale facilities
- Fewer integrations with healthcare systems like EHRs compared to specialized software
Best For
Small to mid-sized healthcare facilities or departments needing a simple, mobile-centric CMMS for general maintenance without heavy customization.
Pricing
Starts at $45/technician/month (Essentials, annual billing); scales to $75 (Pro) and $90+ (Enterprise) with more features and support.
NetFacilities
specializedCloud-based CMMS for managing preventive maintenance, work orders, and assets with HIPAA-compliant features for healthcare.
Drag-and-drop visual scheduling calendar for intuitive preventive maintenance planning
NetFacilities is a cloud-based computerized maintenance management system (CMMS) tailored for healthcare facility management, offering tools for work order tracking, preventive maintenance scheduling, asset management, and inventory control. It supports regulatory compliance such as Joint Commission standards through detailed audit trails and reporting. The platform provides mobile access for technicians, enabling real-time updates and efficient handling of maintenance in hospitals, clinics, and long-term care facilities.
Pros
- User-friendly interface with quick setup and minimal training required
- Robust preventive maintenance scheduling and mobile app for field technicians
- Affordable pricing with scalable plans for small to mid-sized facilities
Cons
- Limited integrations with healthcare-specific EHR or compliance systems
- Basic reporting and analytics lacking advanced customization
- Fewer enterprise-level features like AI-driven predictions or complex workflows
Best For
Small to mid-sized healthcare facilities needing a straightforward, cost-effective CMMS for routine maintenance and compliance tracking.
Pricing
Quote-based subscription starting at around $295/month for Essentials plan (up to 10 users), scaling to $995+/month for Enterprise with more features and users.
Conclusion
After evaluating the top 10 healthcare facility management software options, IBM Maximo stands out as the leading choice, excelling in predictive maintenance, compliance tracking, and work order automation. ServiceNow and Accruent follow closely, offering strong alternatives with strengths in integrated workplace management and lifecycle optimization, respectively. Healthcare providers can confidently select from this lineup to meet their unique operational and compliance needs, with IBM Maximo setting the benchmark.
Take the first step toward enhanced facility management—explore IBM Maximo today to experience its transformative impact on efficiency, maintenance, and overall operational success.
Tools Reviewed
All tools were independently evaluated for this comparison