Quick Overview
- 1#1: Mindbody - Comprehensive management platform for fitness centers with automated recurring billing, payments, and membership management.
- 2#2: Zen Planner - Studio management software specializing in automated billing, invoicing, and payment processing for gyms and martial arts schools.
- 3#3: Glofox - Gym and studio management app with seamless recurring billing, payment gateways, and membership retention tools.
- 4#4: Virtuagym - All-in-one fitness software offering automated billing, subscription management, and integrated payments for health clubs.
- 5#5: ClubReady - Fitness management system with advanced billing automation, collections, and multi-location support for health clubs.
- 6#6: WellnessLiving - Business platform for wellness businesses featuring automated billing, online payments, and membership tracking.
- 7#7: PerfectGym - Enterprise-grade club management software with robust billing, revenue management, and CRM for large health clubs.
- 8#8: Vagaro - Scheduling and payment software with membership billing, recurring payments, and reporting for fitness studios.
- 9#9: RhinoFit - Affordable gym management tool with automated billing, invoicing, and member payment tracking.
- 10#10: GymMaster - Cloud-based software for gyms providing membership billing, direct debit, and financial reporting features.
We ranked these tools by evaluating feature depth (including recurring billing, payment processing, and membership management), user-friendliness, reliability, and value, ensuring they cater to diverse needs—from small studios to large, multi-location enterprises.
Comparison Table
This comparison table helps health clubs navigate billing software options, featuring Mindbody, Zen Planner, Glofox, Virtuagym, ClubReady, and more. Readers will discover key features, pricing, and suitability to find the best fit for their operational needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mindbody Comprehensive management platform for fitness centers with automated recurring billing, payments, and membership management. | enterprise | 9.3/10 | 9.7/10 | 7.9/10 | 8.4/10 |
| 2 | Zen Planner Studio management software specializing in automated billing, invoicing, and payment processing for gyms and martial arts schools. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 3 | Glofox Gym and studio management app with seamless recurring billing, payment gateways, and membership retention tools. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 8.0/10 |
| 4 | Virtuagym All-in-one fitness software offering automated billing, subscription management, and integrated payments for health clubs. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | ClubReady Fitness management system with advanced billing automation, collections, and multi-location support for health clubs. | enterprise | 8.1/10 | 8.7/10 | 7.4/10 | 7.8/10 |
| 6 | WellnessLiving Business platform for wellness businesses featuring automated billing, online payments, and membership tracking. | specialized | 8.4/10 | 9.1/10 | 7.8/10 | 8.2/10 |
| 7 | PerfectGym Enterprise-grade club management software with robust billing, revenue management, and CRM for large health clubs. | enterprise | 8.4/10 | 8.8/10 | 8.0/10 | 7.9/10 |
| 8 | Vagaro Scheduling and payment software with membership billing, recurring payments, and reporting for fitness studios. | specialized | 7.8/10 | 7.7/10 | 8.3/10 | 7.4/10 |
| 9 | RhinoFit Affordable gym management tool with automated billing, invoicing, and member payment tracking. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 8.3/10 |
| 10 | GymMaster Cloud-based software for gyms providing membership billing, direct debit, and financial reporting features. | specialized | 7.7/10 | 8.0/10 | 7.5/10 | 7.4/10 |
Comprehensive management platform for fitness centers with automated recurring billing, payments, and membership management.
Studio management software specializing in automated billing, invoicing, and payment processing for gyms and martial arts schools.
Gym and studio management app with seamless recurring billing, payment gateways, and membership retention tools.
All-in-one fitness software offering automated billing, subscription management, and integrated payments for health clubs.
Fitness management system with advanced billing automation, collections, and multi-location support for health clubs.
Business platform for wellness businesses featuring automated billing, online payments, and membership tracking.
Enterprise-grade club management software with robust billing, revenue management, and CRM for large health clubs.
Scheduling and payment software with membership billing, recurring payments, and reporting for fitness studios.
Affordable gym management tool with automated billing, invoicing, and member payment tracking.
Cloud-based software for gyms providing membership billing, direct debit, and financial reporting features.
Mindbody
enterpriseComprehensive management platform for fitness centers with automated recurring billing, payments, and membership management.
Mindbody Payments with automated reconciliation, low processing fees, and direct integration into billing workflows for effortless revenue capture
Mindbody is a comprehensive business management platform designed for fitness studios, gyms, and health clubs, with robust billing capabilities including automated recurring payments, membership management, and flexible invoicing. It integrates billing seamlessly with scheduling, point-of-sale, and client relationship tools to streamline operations and maximize revenue. The software supports prorated billing, payment plans, and detailed financial reporting, making it ideal for health club billing needs.
Pros
- Advanced automated billing with support for memberships, packages, and custom payment plans
- Seamless integration with POS, scheduling, and CRM for unified revenue management
- Powerful reporting and analytics for tracking revenue, churn, and collections
Cons
- Steep learning curve due to extensive features and complex interface
- Premium pricing that can be costly for small or single-location health clubs
- Custom quotes and transaction fees reduce pricing transparency
Best For
Large multi-location health clubs and fitness chains needing scalable, all-in-one billing integrated with operations management.
Pricing
Custom pricing starting at $129/month per location for core software, plus ~2.75% + $0.30 per transaction for Mindbody Payments; enterprise plans scale higher.
Zen Planner
specializedStudio management software specializing in automated billing, invoicing, and payment processing for gyms and martial arts schools.
Automated belt promotion and rank-based billing adjustments tailored for martial arts and tiered fitness programs
Zen Planner is a cloud-based management platform tailored for fitness studios, martial arts schools, and health clubs, with strong emphasis on automated billing and membership management. It handles recurring payments, prorated charges, late fees, and refunds seamlessly, while integrating with major payment processors like Stripe and Authorize.net. Beyond billing, it offers class scheduling, attendance tracking, and reporting tools to support overall gym operations.
Pros
- Robust automated recurring billing with prorated adjustments and late fee automation
- Flexible membership tiers and family billing options
- Strong reporting and analytics for revenue tracking
Cons
- Pricing scales with number of members, becoming expensive for larger clubs
- Initial setup and customization can require support assistance
- Fewer third-party integrations than some enterprise competitors
Best For
Small to mid-sized health clubs and fitness studios needing integrated billing with membership and scheduling management.
Pricing
Starts at $129/month for up to 100 members, plus $1.50-$2.50 per additional member; custom enterprise pricing available.
Glofox
specializedGym and studio management app with seamless recurring billing, payment gateways, and membership retention tools.
Branded client mobile app for seamless self-service billing, bookings, and payments
Glofox is a comprehensive management platform designed for fitness studios, gyms, and health clubs, with robust billing features including automated recurring payments, membership subscriptions, and revenue tracking. It supports flexible pricing models like packages, drop-ins, and no-show fees, integrating seamlessly with major payment processors such as Stripe and PayPal. The software also offers real-time financial reporting and client self-service via a branded mobile app, making it a strong all-in-one solution for health club billing needs.
Pros
- Automated recurring billing with support for multiple membership types and payment gateways
- Real-time revenue analytics and customizable reporting for financial oversight
- Client-facing mobile app enabling self-service payments and reducing admin workload
Cons
- Pricing scales quickly with member count, potentially expensive for small clubs
- Initial setup and customization can have a learning curve
- Limited advanced accounting integrations compared to dedicated billing software
Best For
Mid-sized health clubs and gyms (50-500 members) needing integrated billing with class management and client engagement tools.
Pricing
Custom quote-based pricing; starts around $119/month for basic plans, scales with locations and active members (e.g., $200+ for mid-tier).
Virtuagym
specializedAll-in-one fitness software offering automated billing, subscription management, and integrated payments for health clubs.
Branded Pro App enabling members to manage payments, book classes, and track progress independently
VirtuaGym is a comprehensive fitness management platform tailored for health clubs, with robust billing features including automated recurring payments, membership invoicing, and integrated payment gateways. It streamlines revenue management by supporting customizable pricing tiers, online sign-ups, and real-time financial reporting. The software also enhances member retention through a branded mobile app for self-service billing and payments.
Pros
- Automated recurring billing and multi-payment gateway integrations
- Detailed revenue analytics and customizable membership plans
- Seamless member self-service via integrated mobile app
Cons
- Pricing scales quickly with club size, less ideal for very small gyms
- Steeper learning curve for advanced reporting features
- Occasional delays in customer support response times
Best For
Mid-sized health clubs needing integrated billing with member engagement and app-based payments.
Pricing
Custom subscription pricing starting at around €119/month for basic plans, scaling based on member count and features (billed annually).
ClubReady
enterpriseFitness management system with advanced billing automation, collections, and multi-location support for health clubs.
SmartBilling system that automates prorated billing, contract renewals, and collections with minimal manual intervention
ClubReady is a comprehensive club management platform tailored for health clubs and fitness centers, with a strong emphasis on automated billing, membership management, and point-of-sale functionality. It excels in handling complex recurring payments, prorated memberships, late fees, and collections, while integrating with access control and marketing tools. The software provides robust reporting to track revenue and member retention, making it suitable for streamlining financial operations in gyms.
Pros
- Powerful automated billing engine supporting complex scenarios like family plans and promotions
- Multi-club management with centralized reporting
- Integrated POS and access control for seamless operations
Cons
- Steep learning curve for new users due to extensive features
- Custom pricing can be expensive for smaller clubs
- Occasional reports of slow customer support response times
Best For
Mid-sized to large health clubs with multiple locations needing advanced billing automation and integrated management.
Pricing
Custom quotes based on club size, members, and features; typically starts at $150-$300 per month with per-member fees.
WellnessLiving
specializedBusiness platform for wellness businesses featuring automated billing, online payments, and membership tracking.
Flexible billing engine that automatically handles membership changes, prorated charges, and complex family/group billing structures
WellnessLiving is a comprehensive cloud-based management platform tailored for fitness studios, gyms, health clubs, and wellness centers, with robust billing features at its core. It automates recurring memberships, invoicing, payment processing, and financial reporting, supporting complex billing scenarios like prorations, upgrades, and family plans. The software integrates billing seamlessly with scheduling, member management, and marketing tools for streamlined operations.
Pros
- Advanced automated recurring billing with prorations, refunds, and multi-location support
- Integrated payment processing with multiple gateways and low transaction fees
- Customizable membership packages and detailed financial reporting
Cons
- Steep learning curve due to extensive features
- Pricing scales quickly with number of active contacts
- Customer support can be slow during peak times
Best For
Mid-sized health clubs and gyms (100-1,000 members) needing an all-in-one billing and management solution.
Pricing
Starts at $69/month for up to 100 contacts (Essentials plan), up to $249/month for 1,000+ contacts (Pro plan); additional per-contact fees apply, with a 30-day free trial.
PerfectGym
enterpriseEnterprise-grade club management software with robust billing, revenue management, and CRM for large health clubs.
Revenue Management module with AI-driven dynamic pricing and automated upsell recommendations
PerfectGym is a cloud-based management platform designed for fitness clubs, gyms, and sports facilities, with strong emphasis on automated billing and revenue management. It streamlines membership billing, recurring payments, prorated charges, and dynamic pricing to optimize revenue. The software also integrates access control, CRM, and analytics, making it suitable for multi-location operations in the health club industry.
Pros
- Robust automated billing with support for dynamic pricing and upsells
- Scalable for multi-club chains with centralized revenue management
- Strong integrations with payment gateways and access control systems
Cons
- Custom pricing can be expensive for smaller gyms
- Steeper learning curve for non-technical users
- Implementation may take time for complex setups
Best For
Mid-to-large health club chains seeking enterprise-grade billing automation and revenue optimization.
Pricing
Custom quote-based pricing, typically starting at $200-$500 per month per club depending on size and features; demo required.
Vagaro
specializedScheduling and payment software with membership billing, recurring payments, and reporting for fitness studios.
Automated recurring billing with flexible membership packages and built-in payment reminders that sync directly with class schedules and client bookings
Vagaro is a cloud-based management platform designed for wellness and fitness businesses, including health clubs, offering tools for online booking, client management, and automated billing. It supports membership sales, recurring payments, invoicing, and payment processing to streamline financial operations for studios and smaller gyms. While versatile for boutique fitness environments, it provides solid billing capabilities but may lack depth for complex enterprise health club needs.
Pros
- Seamless integration of scheduling with automated recurring billing and memberships
- User-friendly mobile app for on-the-go management and payments
- Robust payment processing with low fees and client self-service options
Cons
- Pricing scales quickly with add-ons and per-client fees for larger clubs
- Limited advanced reporting and customization for complex tiered memberships
- Better suited for studios than large-scale health clubs with access control needs
Best For
Small to mid-sized health clubs and fitness studios seeking an intuitive all-in-one solution for booking-integrated billing.
Pricing
Starts at $25/month (Essentials plan) up to $169/month (Elite), plus 2.75% + $0.30 per transaction payment processing fee; additional costs for add-ons like marketing tools.
RhinoFit
specializedAffordable gym management tool with automated billing, invoicing, and member payment tracking.
Seamless payment processing with no markup fees beyond processor charges
RhinoFit is a cloud-based gym management software designed for health clubs, personal trainers, and fitness studios, with a strong emphasis on automated billing and membership management. It handles recurring payments, prorated memberships, late fees, and integrates with payment processors like Stripe without additional transaction fees from the software. The platform also supports member check-ins, scheduling, and basic reporting to streamline daily operations.
Pros
- Robust automated billing with prorated charges and late fees
- No software transaction fees on payments
- Intuitive member portal for self-service
Cons
- Reporting lacks advanced analytics compared to competitors
- Customer support can be slow during peak times
- Limited customization for larger enterprises
Best For
Small to medium-sized health clubs needing reliable, straightforward billing without high costs.
Pricing
Starts at $125/month (Starter, up to 100 members), $225/month (Pro), Enterprise custom; billed annually with discounts.
GymMaster
specializedCloud-based software for gyms providing membership billing, direct debit, and financial reporting features.
Advanced billing rules engine supporting custom schedules, waivers, and automated collections
GymMaster is a cloud-based gym management platform tailored for health clubs, with strong emphasis on automated billing, membership tracking, and revenue management. It handles recurring invoicing, payment processing via integrated gateways, prorated memberships, and late fee automation to streamline financial operations. The software also supports access control, class bookings, and reporting, providing a solid all-in-one solution for gym administrators.
Pros
- Robust automated billing with flexible payment plans
- Handles complex membership structures and prorations effectively
- Integrated reporting for financial insights
Cons
- Dated user interface that may slow navigation
- Limited third-party integrations compared to competitors
- Customer support response times can be inconsistent
Best For
Mid-sized health clubs seeking reliable billing automation without needing extensive marketing or CRM tools.
Pricing
Starts at $129/month for up to 200 members; scales with custom enterprise plans for larger facilities.
Conclusion
Analyzing the top health club billing software reveals Mindbody as the standout choice, with its robust automated billing, membership management, and comprehensive fitness center tools leading the pack. While Zen Planner and Glofox closely follow, each offers distinct strengths—Zen Planner excels in streamlined billing for gyms and martial arts schools, and Glofox focuses on enhancing retention through seamless payment integration. These tools collectively demonstrate the best in billing efficiency, making the right selection dependent on specific operational needs, but Mindbody clearly tops the list.
Take the first step toward smoother operations—explore Mindbody today to leverage its powerful billing and management capabilities for your health club
Tools Reviewed
All tools were independently evaluated for this comparison