Quick Overview
- 1#1: QGenda - Automates complex physician and staff scheduling with rules-based logic, forecasting, and compliance features tailored for healthcare organizations.
- 2#2: ShiftWizard - Provides mobile-first scheduling for nurses and healthcare staff with shift swapping, time-off requests, and real-time availability tracking.
- 3#3: ShiftAdmin - Streamlines healthcare staff scheduling with automated templates, credential tracking, and integration for hospitals and clinics.
- 4#4: PerfectServe - Offers secure on-call scheduling and clinical communication integrated with staff directories for healthcare teams.
- 5#5: Amion - Manages physician schedules, rotations, and on-call calendars with web and mobile access for medical practices.
- 6#6: UKG Pro - Delivers enterprise-grade workforce scheduling with demand forecasting, compliance, and analytics for large healthcare systems.
- 7#7: WorkForce Software - Provides advanced scheduling optimization, fatigue management, and union rules enforcement for healthcare operations.
- 8#8: Deputy - Enables shift scheduling, notifications, and overtime tracking adaptable for healthcare frontline workers.
- 9#9: When I Work - Facilitates team scheduling with auto-fill, swap approvals, and labor cost controls suitable for healthcare shifts.
- 10#10: Connecteam - Supports all-in-one scheduling, time clocking, and task management for hourly healthcare staff.
Tools were selected and ranked based on healthcare-specific features (e.g., rule-based logic, compliance tools, integration), user experience, and overall value, prioritizing practicality and effectiveness across settings like hospitals, clinics, and multi-specialty practices.
Comparison Table
Efficient staff scheduling is vital for ensuring seamless healthcare operations and patient care, with the right software making a significant impact. This comparison table examines popular tools like QGenda, ShiftWizard, ShiftAdmin, PerfectServe, Amion, and more, outlining their key features, usability, and suitability for diverse healthcare settings. Readers will learn to evaluate which software aligns best with their organization’s needs, from shift management to compliance support.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | QGenda Automates complex physician and staff scheduling with rules-based logic, forecasting, and compliance features tailored for healthcare organizations. | specialized | 9.7/10 | 9.8/10 | 9.2/10 | 9.0/10 |
| 2 | ShiftWizard Provides mobile-first scheduling for nurses and healthcare staff with shift swapping, time-off requests, and real-time availability tracking. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.7/10 |
| 3 | ShiftAdmin Streamlines healthcare staff scheduling with automated templates, credential tracking, and integration for hospitals and clinics. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.3/10 |
| 4 | PerfectServe Offers secure on-call scheduling and clinical communication integrated with staff directories for healthcare teams. | specialized | 8.6/10 | 9.2/10 | 7.9/10 | 7.8/10 |
| 5 | Amion Manages physician schedules, rotations, and on-call calendars with web and mobile access for medical practices. | specialized | 8.5/10 | 9.0/10 | 8.7/10 | 8.0/10 |
| 6 | UKG Pro Delivers enterprise-grade workforce scheduling with demand forecasting, compliance, and analytics for large healthcare systems. | enterprise | 8.2/10 | 9.0/10 | 7.5/10 | 7.8/10 |
| 7 | WorkForce Software Provides advanced scheduling optimization, fatigue management, and union rules enforcement for healthcare operations. | enterprise | 8.2/10 | 8.7/10 | 7.4/10 | 7.8/10 |
| 8 | Deputy Enables shift scheduling, notifications, and overtime tracking adaptable for healthcare frontline workers. | enterprise | 8.1/10 | 7.8/10 | 9.2/10 | 8.0/10 |
| 9 | When I Work Facilitates team scheduling with auto-fill, swap approvals, and labor cost controls suitable for healthcare shifts. | enterprise | 7.8/10 | 8.0/10 | 9.1/10 | 8.5/10 |
| 10 | Connecteam Supports all-in-one scheduling, time clocking, and task management for hourly healthcare staff. | enterprise | 7.6/10 | 7.2/10 | 8.9/10 | 8.5/10 |
Automates complex physician and staff scheduling with rules-based logic, forecasting, and compliance features tailored for healthcare organizations.
Provides mobile-first scheduling for nurses and healthcare staff with shift swapping, time-off requests, and real-time availability tracking.
Streamlines healthcare staff scheduling with automated templates, credential tracking, and integration for hospitals and clinics.
Offers secure on-call scheduling and clinical communication integrated with staff directories for healthcare teams.
Manages physician schedules, rotations, and on-call calendars with web and mobile access for medical practices.
Delivers enterprise-grade workforce scheduling with demand forecasting, compliance, and analytics for large healthcare systems.
Provides advanced scheduling optimization, fatigue management, and union rules enforcement for healthcare operations.
Enables shift scheduling, notifications, and overtime tracking adaptable for healthcare frontline workers.
Facilitates team scheduling with auto-fill, swap approvals, and labor cost controls suitable for healthcare shifts.
Supports all-in-one scheduling, time clocking, and task management for hourly healthcare staff.
QGenda
specializedAutomates complex physician and staff scheduling with rules-based logic, forecasting, and compliance features tailored for healthcare organizations.
AI-powered scheduling optimizer that auto-generates fair, compliant schedules while predicting demand and minimizing overtime.
QGenda is a comprehensive workforce management platform tailored for healthcare organizations, specializing in physician and staff scheduling, time tracking, credentialing, and forecasting. It uses advanced rules-based engines and AI-driven tools to automate complex schedules, ensure compliance, and optimize staffing efficiency across multi-site facilities. The software integrates with major EHR systems like Epic and Cerner, reducing manual work and improving provider satisfaction.
Pros
- Powerful AI forecasting and rules-based scheduling for complex healthcare shifts
- Seamless integrations with EHRs and payroll systems
- Robust analytics and reporting for compliance and efficiency gains
Cons
- High cost may be prohibitive for small practices
- Initial setup and customization require significant time and expertise
- Mobile app functionality could be more intuitive for quick edits
Best For
Large hospitals, health systems, and multi-site practices needing enterprise-grade scheduling for physicians and staff.
Pricing
Custom enterprise pricing based on organization size and modules; typically starts at $10-20 per user/month with annual contracts.
ShiftWizard
specializedProvides mobile-first scheduling for nurses and healthcare staff with shift swapping, time-off requests, and real-time availability tracking.
AI-driven schedule optimization that auto-balances shifts while enforcing healthcare regulations and predicting staffing gaps
ShiftWizard is a cloud-based staff scheduling platform tailored for healthcare facilities, enabling managers to create optimized schedules with drag-and-drop tools while ensuring compliance with labor laws and union rules. It supports employee self-scheduling, real-time notifications, time-off management, and mobile access for shift swaps and availability updates. The software integrates scheduling with payroll and attendance tracking to minimize overtime and improve operational efficiency in hospitals, clinics, and long-term care settings.
Pros
- Healthcare-specific compliance tools for labor laws, HIPAA, and union rules
- Intuitive drag-and-drop scheduling with real-time visibility and mobile app
- Automated overtime alerts and cost forecasting to reduce expenses
Cons
- Pricing can be steep for small facilities without volume discounts
- Limited native integrations with non-healthcare payroll systems
- Initial setup requires configuration for complex multi-site operations
Best For
Mid-to-large healthcare organizations like hospitals and clinics needing robust, compliant scheduling for shift-based teams.
Pricing
Custom enterprise pricing based on users and facilities; typically starts at $1.50-$3 per employee/month with annual contracts and free trial available.
ShiftAdmin
specializedStreamlines healthcare staff scheduling with automated templates, credential tracking, and integration for hospitals and clinics.
Advanced rule-based automation that enforces healthcare-specific requirements like nurse-to-patient ratios and skill matching
ShiftAdmin is a cloud-based staff scheduling software tailored for healthcare organizations, enabling managers to create compliant schedules that account for labor laws, union rules, certifications, and patient acuity levels. It features drag-and-drop scheduling, automated shift filling, real-time availability tracking, and mobile apps for staff to swap shifts, view schedules, and clock in/out. The platform integrates with payroll and time-tracking systems to streamline operations and reduce administrative burden.
Pros
- Healthcare-specific compliance tools for certifications, ratios, and regulations
- Automated scheduling engine reduces manual effort significantly
- Robust mobile app improves staff engagement and shift swaps
Cons
- Pricing is custom and can be steep for small facilities
- Steeper learning curve for complex rule setups
- Limited native integrations with non-healthcare systems
Best For
Mid-sized hospitals and clinics needing advanced compliance-driven scheduling for nursing and clinical staff.
Pricing
Custom pricing based on facility size; typically starts at $3-5 per employee per month with enterprise plans available.
PerfectServe
specializedOffers secure on-call scheduling and clinical communication integrated with staff directories for healthcare teams.
Integrated scheduling and secure messaging that automatically notifies staff of changes via text, voice, or app in real-time
PerfectServe is a healthcare-focused platform that combines staff scheduling, secure messaging, and on-call management to optimize workforce coordination in hospitals and clinics. It automates shift scheduling with rules-based logic, facilitates easy shift exchanges among staff, and provides real-time notifications via integrated communication tools. The software ensures HIPAA compliance and integrates with EHR systems for seamless data flow, reducing administrative burdens in dynamic healthcare environments.
Pros
- Robust rules-based scheduling and automated on-call roster management tailored for physicians and clinical staff
- Seamless integration of scheduling with HIPAA-secure messaging for instant updates and shift trades
- Strong compliance features and EHR integrations that support regulatory requirements
Cons
- Steep learning curve for complex configurations and advanced features
- Pricing is enterprise-level and opaque, often high for smaller practices
- Primarily optimized for physicians, with less flexibility for nursing or ancillary staff scheduling
Best For
Mid-to-large hospitals and health systems needing integrated physician on-call scheduling and communication.
Pricing
Custom enterprise pricing; typically starts at $5,000+ per month for mid-sized organizations, based on users and modules.
Amion
specializedManages physician schedules, rotations, and on-call calendars with web and mobile access for medical practices.
Real-time shift swap marketplace allowing staff to post, browse, and claim open shifts instantly
Amion is a web-based scheduling platform tailored for healthcare professionals, enabling the creation and management of complex physician and staff schedules across hospitals and residency programs. It supports shift swaps, sign-up sheets, time-off requests, and real-time notifications via web, mobile app, or pager integration. The software excels in handling rotating schedules and large teams, making it a staple in medical environments.
Pros
- Intuitive interface for quick schedule building and viewing
- Robust shift swap and self-scheduling tools that reduce administrative burden
- Strong mobile access and pager/email integrations for on-the-go updates
Cons
- Limited advanced reporting and analytics compared to enterprise competitors
- Customization options can feel rigid for highly unique workflows
- Pricing scales quickly for larger organizations without a free tier for all features
Best For
Mid-to-large hospitals, residency programs, and physician groups needing reliable, real-time scheduling for rotating shifts.
Pricing
Tiered subscription starting free for up to 20 users, then $2-5 per user/month; enterprise custom quotes required for larger deployments.
UKG Pro
enterpriseDelivers enterprise-grade workforce scheduling with demand forecasting, compliance, and analytics for large healthcare systems.
AI-driven predictive scheduling that factors in patient census, staff preferences, and fatigue rules for optimal coverage
UKG Pro is a comprehensive human capital management (HCM) platform with robust workforce management capabilities, specializing in staff scheduling for healthcare organizations. It automates shift creation, optimizes coverage using AI-driven forecasting, and ensures compliance with healthcare regulations like labor laws and fatigue management. The solution integrates scheduling with timekeeping, payroll, and HR modules for end-to-end workforce operations in hospitals and clinics.
Pros
- AI-powered scheduling optimizes shifts, reduces overtime, and matches skills to patient acuity
- Strong compliance tools for healthcare regs, license tracking, and union rules
- Mobile app enables self-scheduling, swap requests, and real-time availability
Cons
- Complex setup and steep learning curve for non-enterprise users
- High implementation costs and long deployment timelines
- Pricing can be prohibitive for small clinics or single facilities
Best For
Large healthcare systems and hospitals with complex, 24/7 shift requirements needing scalable enterprise scheduling.
Pricing
Custom enterprise pricing; subscription-based, typically $10-25 per employee/month depending on modules and scale—contact sales for quote.
WorkForce Software
enterpriseProvides advanced scheduling optimization, fatigue management, and union rules enforcement for healthcare operations.
Credentialed Scheduling with real-time compliance guardrails to automatically match shifts to licensed and certified staff
WorkForce Software offers a robust workforce management suite with specialized scheduling tools for healthcare organizations, enabling automated shift creation, real-time adjustments, and compliance with regulations like credentialing and labor laws. It supports forecasting demand based on patient acuity, handles complex rules for unions and certifications, and integrates with time-tracking and HR systems for seamless operations. Ideal for large-scale facilities, it provides visibility into staffing gaps and optimizes costs while minimizing overtime.
Pros
- Advanced compliance features ensure credentialed staff are scheduled correctly, reducing regulatory risks
- Strong forecasting and analytics for patient-driven demand planning
- Seamless integrations with major EHR and HR systems
Cons
- Complex setup and steep learning curve for non-technical users
- Enterprise pricing can be prohibitive for mid-sized facilities
- Overly feature-rich, potentially overwhelming for basic scheduling needs
Best For
Large hospitals and health systems requiring enterprise-grade scheduling with deep compliance and forecasting capabilities.
Pricing
Custom enterprise pricing, typically starting at $50,000+ annually based on modules and user count; contact sales for quotes.
Deputy
enterpriseEnables shift scheduling, notifications, and overtime tracking adaptable for healthcare frontline workers.
Fatigue management that predicts staff burnout based on hours worked and schedules
Deputy is a cloud-based workforce management platform designed for efficient staff scheduling, time tracking, and communication across industries including healthcare. It enables managers to create drag-and-drop schedules, facilitate shift swaps and requests, and monitor attendance in real-time via a mobile app. For healthcare teams, it supports shift-based rostering, overtime alerts, and compliance notifications to help maintain staffing levels while reducing manual admin work.
Pros
- Intuitive drag-and-drop scheduling interface
- Robust mobile app for staff self-service and notifications
- Fatigue management and labor costing tools for shift compliance
Cons
- Limited healthcare-specific integrations like EHR or patient acuity tools
- Pricing scales quickly for larger teams
- Reporting lacks depth for complex healthcare metrics
Best For
Mid-sized healthcare providers such as clinics or home care agencies needing straightforward, mobile-friendly scheduling without specialized clinical features.
Pricing
Starts at $3.50 per active user/month (Starter plan, billed annually), with Workforce at $4.50/user/month and custom Enterprise pricing.
When I Work
enterpriseFacilitates team scheduling with auto-fill, swap approvals, and labor cost controls suitable for healthcare shifts.
OpenShifts for automated vacancy filling and employee-driven shift trades
When I Work is a cloud-based employee scheduling platform designed to streamline shift creation, communication, and management for hourly workforces. It offers drag-and-drop scheduling, availability-based auto-fill, shift trading via OpenShifts, and integrated time tracking with mobile access. For healthcare staff scheduling, it handles variable shifts and notifications effectively but lacks deep industry-specific compliance tools like HIPAA auditing or credential verification.
Pros
- Intuitive drag-and-drop scheduling with auto-fill based on availability
- Robust mobile app for staff to view schedules, trade shifts, and clock in/out
- Affordable pricing with strong communication tools like SMS/email reminders
Cons
- Limited healthcare-specific features such as compliance tracking or EHR integrations
- Customer support can be slow for complex issues
- Reporting lacks advanced analytics for large-scale healthcare operations
Best For
Small to mid-sized healthcare facilities or clinics with hourly shift workers seeking simple, mobile-friendly scheduling without complex compliance needs.
Pricing
Starts at $2 per user/month (Essential plan) up to $3.50 per user/month (Advanced), billed annually; free for up to 75 users at one location.
Connecteam
enterpriseSupports all-in-one scheduling, time clocking, and task management for hourly healthcare staff.
Smart Scheduling with AI-driven shift filling based on employee preferences and availability, streamlining healthcare coverage gaps
Connecteam is an all-in-one mobile-first workforce management platform tailored for frontline workers, including healthcare staff, with core features for shift scheduling, time tracking, communication, and task management. It allows healthcare managers to create drag-and-drop schedules, handle shift swaps and availability requests, and send real-time notifications to ensure coverage. While versatile for various industries, its healthcare applicability includes customizable templates for nursing and care teams, though it lacks deep clinical integrations.
Pros
- Intuitive drag-and-drop scheduling with employee self-service for swaps and availability
- Strong mobile app for clocking in/out with GPS geofencing to ensure compliance
- Integrated chat and updates reduce communication silos and no-shows
Cons
- Lacks advanced healthcare features like acuity-based scheduling or automated credential/license tracking
- HIPAA compliance available only on higher plans with BAA, not ideal for PHI-heavy use
- Reporting and analytics are basic, insufficient for large-scale hospital operations
Best For
Small to mid-sized healthcare facilities or clinics seeking an affordable, easy-to-use scheduling tool with mobile employee engagement.
Pricing
Free for up to 10 users; paid plans start at $29/month for up to 30 users (Operations), scaling to $99/month for 250 users (Expert), billed annually with per-user add-ons.
Conclusion
As the top choice, QGenda shines with its automated, rules-based scheduling, tailored compliance, and forecasting, ideal for complex healthcare operations. Close contenders ShiftWizard and ShiftAdmin offer strong mobile-first and template-driven solutions, respectively, making them excellent alternatives based on specific needs. Together, they highlight the versatility and innovation in healthcare staffing software, ensuring efficient and adaptable scheduling.
Start with QGenda to experience streamlined, error-free scheduling that supports your healthcare team’s success—effortlessly manage complex demands and keep operations running smoothly.
Tools Reviewed
All tools were independently evaluated for this comparison