Quick Overview
- 1#1: Mindbody - Comprehensive management platform for gyms and fitness studios handling scheduling, payments, memberships, and marketing.
- 2#2: Zen Planner - All-in-one gym management software with automated billing, class scheduling, and member engagement tools.
- 3#3: Glofox - Fitness studio software for booking, payments, attendance tracking, and customer retention.
- 4#4: Vagaro - Scheduling and management platform supporting gym classes, memberships, payments, and marketing.
- 5#5: WellnessLiving - Integrated solution for fitness businesses with online booking, automated payments, and CRM features.
- 6#6: GymMaster - Cloud-based gym system for member management, access control, invoicing, and reporting.
- 7#7: PerfectGym - Enterprise-grade gym management software with CRM, mobile apps, analytics, and chain support.
- 8#8: RhinoFit - Gym and fitness management tool for tracking members, workouts, payments, and check-ins.
- 9#9: Kicksite - Management software for martial arts gyms and fitness centers with billing, events, and apps.
- 10#10: iClassPro - Class-based management system for gyms, dance studios, and fitness programs with scheduling and payments.
These tools were rigorously evaluated based on key factors including feature depth, software quality, user experience, and overall value, ensuring they cater to the diverse needs of gyms, fitness studios, and wellness providers.
Comparison Table
Navigating gym system software can be overwhelming; this comparison table simplifies the process by breaking down leading tools like Mindbody, Zen Planner, Glofox, Vagaro, WellnessLiving, and more. It highlights critical features, pricing structures, and user experiences to help readers identify the best fit for their facility’s unique needs. Whether focusing on client management, booking efficiency, or reporting, this guide equips users to make informed decisions.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mindbody Comprehensive management platform for gyms and fitness studios handling scheduling, payments, memberships, and marketing. | enterprise | 9.5/10 | 9.8/10 | 8.4/10 | 8.7/10 |
| 2 | Zen Planner All-in-one gym management software with automated billing, class scheduling, and member engagement tools. | specialized | 9.1/10 | 9.4/10 | 8.7/10 | 8.9/10 |
| 3 | Glofox Fitness studio software for booking, payments, attendance tracking, and customer retention. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | Vagaro Scheduling and management platform supporting gym classes, memberships, payments, and marketing. | specialized | 8.6/10 | 8.7/10 | 9.1/10 | 8.2/10 |
| 5 | WellnessLiving Integrated solution for fitness businesses with online booking, automated payments, and CRM features. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 8.3/10 |
| 6 | GymMaster Cloud-based gym system for member management, access control, invoicing, and reporting. | specialized | 8.4/10 | 8.6/10 | 8.8/10 | 8.0/10 |
| 7 | PerfectGym Enterprise-grade gym management software with CRM, mobile apps, analytics, and chain support. | enterprise | 8.4/10 | 9.2/10 | 7.8/10 | 7.6/10 |
| 8 | RhinoFit Gym and fitness management tool for tracking members, workouts, payments, and check-ins. | specialized | 8.2/10 | 8.4/10 | 8.7/10 | 8.9/10 |
| 9 | Kicksite Management software for martial arts gyms and fitness centers with billing, events, and apps. | specialized | 8.2/10 | 8.7/10 | 7.9/10 | 8.0/10 |
| 10 | iClassPro Class-based management system for gyms, dance studios, and fitness programs with scheduling and payments. | specialized | 8.1/10 | 8.5/10 | 7.9/10 | 7.6/10 |
Comprehensive management platform for gyms and fitness studios handling scheduling, payments, memberships, and marketing.
All-in-one gym management software with automated billing, class scheduling, and member engagement tools.
Fitness studio software for booking, payments, attendance tracking, and customer retention.
Scheduling and management platform supporting gym classes, memberships, payments, and marketing.
Integrated solution for fitness businesses with online booking, automated payments, and CRM features.
Cloud-based gym system for member management, access control, invoicing, and reporting.
Enterprise-grade gym management software with CRM, mobile apps, analytics, and chain support.
Gym and fitness management tool for tracking members, workouts, payments, and check-ins.
Management software for martial arts gyms and fitness centers with billing, events, and apps.
Class-based management system for gyms, dance studios, and fitness programs with scheduling and payments.
Mindbody
enterpriseComprehensive management platform for gyms and fitness studios handling scheduling, payments, memberships, and marketing.
Proprietary consumer app ecosystem that exposes businesses to millions of users for direct bookings and discovery.
Mindbody is a comprehensive cloud-based management platform designed for fitness centers, gyms, studios, and wellness businesses. It streamlines operations with features like class scheduling, online booking, membership management, POS payments, marketing automation, and detailed reporting. The software also powers a consumer app connecting millions of users to local fitness services, driving bookings and revenue.
Pros
- All-in-one solution covering scheduling, payments, CRM, and marketing
- Vast app marketplace with 1000+ integrations
- Scalable for single locations to enterprise chains
Cons
- Steep learning curve for new users
- High pricing with additional transaction fees
- Customer support can be inconsistent
Best For
Multi-location gyms and boutique fitness studios needing robust booking, client engagement, and growth tools.
Pricing
Custom tiers starting at $129/month per location for basics, up to $500+/month for advanced features; plus 2.75-2.99% payment processing fees.
Zen Planner
specializedAll-in-one gym management software with automated billing, class scheduling, and member engagement tools.
Advanced belt/rank tracking and promotion tools specifically for martial arts schools
Zen Planner is an all-in-one management platform tailored for gyms, fitness studios, martial arts schools, and similar businesses. It handles membership management, automated billing and invoicing, class scheduling with online booking, attendance tracking, and reporting. Additional features include marketing automation, a customizable website builder, and a member mobile app for enhanced engagement and retention.
Pros
- Comprehensive billing automation with recurring payments and late fees
- Integrated class management and online booking system
- Robust reporting and analytics for business insights
Cons
- Pricing scales quickly with member count, less ideal for very small gyms
- Steep initial learning curve for advanced customizations
- Some premium features require add-on costs
Best For
Mid-sized gyms, martial arts academies, and fitness studios needing scalable membership and billing management.
Pricing
Starts at $149/month for up to 100 members, with tiers up to $499+/month for larger operations; per-member fees and add-ons apply.
Glofox
specializedFitness studio software for booking, payments, attendance tracking, and customer retention.
Client mobile app with in-app bookings, payments, challenges, and community features for high engagement
Glofox is a cloud-based gym management software tailored for fitness studios, boutique gyms, and personal training businesses. It streamlines operations with features like class scheduling, online bookings, automated billing, member management, and marketing automation. The platform includes intuitive mobile apps for both staff and clients, enabling real-time check-ins, payments, and engagement to boost retention and revenue.
Pros
- Robust class booking and scheduling with waitlists and recurring events
- Dedicated mobile apps for seamless client and staff experiences
- Integrated payments, CRM, and marketing tools for streamlined operations
Cons
- Pricing scales quickly with member volume, becoming expensive for large gyms
- Limited advanced reporting and customization options
- Some users report occasional mobile app performance issues
Best For
Boutique fitness studios and gyms prioritizing mobile-first booking and client engagement.
Pricing
Starts at $119/month for up to 100 monthly check-ins; custom enterprise plans based on check-ins and features.
Vagaro
specializedScheduling and management platform supporting gym classes, memberships, payments, and marketing.
Vagaro Marketplace, which lists your gym on a discoverability platform reaching millions of users searching for local fitness services
Vagaro is a cloud-based scheduling and management platform tailored for fitness studios, gyms, salons, and spas, offering online booking, class scheduling, membership management, and payment processing. It streamlines gym operations with features like client check-ins, automated reminders, waivers, and marketing tools to enhance retention and revenue. While versatile for boutique gyms and small studios, it provides robust tools for handling group classes, personal training sessions, and recurring memberships.
Pros
- Intuitive interface with strong mobile app support for on-the-go management
- Comprehensive online booking and class scheduling with calendar sync
- Integrated marketing tools like email/SMS campaigns and the Vagaro Marketplace for client acquisition
Cons
- Transaction fees (around 1-2.75%) can add up for high-volume gyms
- Limited advanced gym-specific features like hardware integrations for access control or kiosks
- Reporting is solid but lacks depth for enterprise-level gyms
Best For
Ideal for small to medium-sized boutique gyms, yoga studios, or fitness centers prioritizing ease of use and online booking over complex enterprise needs.
Pricing
Starts at $29/month (Starter plan) up to $249+/month (Pro), plus per-location fees, add-ons, and optional payment processing (1-2.75%)
WellnessLiving
specializedIntegrated solution for fitness businesses with online booking, automated payments, and CRM features.
Advanced sales pipelines and marketing automation with drag-and-drop funnels for lead nurturing and retention
WellnessLiving is a cloud-based all-in-one business management platform tailored for gyms, fitness studios, wellness centers, and spas. It streamlines operations with features like class and appointment scheduling, online booking, automated billing, membership management, POS systems, and client check-ins. Additionally, it offers robust marketing automation, email/SMS campaigns, reporting dashboards, and staff management tools to enhance client retention and business growth.
Pros
- Comprehensive all-in-one platform covering scheduling, payments, and marketing
- Powerful automation for client engagement and sales pipelines
- Strong customization options and multi-location support
Cons
- Steep learning curve for advanced features
- Pricing can add up with add-ons and transaction fees
- Occasional interface glitches and slower customer support response
Best For
Multi-location gyms and fitness studios needing integrated marketing and automation tools.
Pricing
Starts at $69/month (Starter plan) up to $279+/month (Elite plan), plus 1-2.9% transaction fees and optional add-ons.
GymMaster
specializedCloud-based gym system for member management, access control, invoicing, and reporting.
Advanced integrated kiosk system and RFID access control for hands-free member entry and management
GymMaster is a cloud-based gym management software tailored for fitness centers, offering comprehensive tools for membership management, class scheduling, automated billing, and point-of-sale operations. It excels in access control with RFID fobs and self-service kiosks for seamless member check-ins. The platform also provides detailed reporting, online booking portals, and mobile apps for both staff and members.
Pros
- Integrated RFID access control and self-service kiosks for efficient check-ins
- Automated billing with support for recurring payments and invoicing
- Robust reporting and analytics for business insights
Cons
- Pricing scales quickly with member count, less ideal for very small gyms
- Some advanced customizations require additional modules
- Customer support primarily focused on Australia/New Zealand regions
Best For
Medium-sized gyms and fitness studios with physical locations seeking strong access control and kiosk functionality.
Pricing
Starts at $149 AUD/month for up to 250 active members, with tiered plans scaling to $499+/month for larger gyms; additional fees for hardware like kiosks.
PerfectGym
enterpriseEnterprise-grade gym management software with CRM, mobile apps, analytics, and chain support.
Integrated virtual fitness platform with on-demand workouts and live streaming, seamlessly embedded into member management
PerfectGym is a comprehensive cloud-based management platform tailored for fitness clubs, gyms, and multi-location sports facilities, handling everything from membership sales and automated billing to class scheduling and access control. It provides mobile apps for members to book classes, track progress, and access virtual workouts, while offering staff tools for reporting and CRM. The software emphasizes scalability, integrations with wearables and payment gateways, and data-driven insights to boost retention and revenue.
Pros
- Highly scalable for multi-location chains with real-time synchronization
- Robust mobile apps and virtual training features enhance member engagement
- Advanced analytics and reporting for data-driven decisions
Cons
- Steep learning curve for non-technical staff
- Pricing is enterprise-focused and expensive for small gyms
- Limited out-of-the-box customizations without add-ons
Best For
Large fitness chains and multi-site operators seeking an all-in-one, scalable solution with strong analytics and member apps.
Pricing
Custom quote-based pricing, typically starting at $200–$500 per month per location based on members and features; enterprise plans scale up.
RhinoFit
specializedGym and fitness management tool for tracking members, workouts, payments, and check-ins.
Member mobile app with self-service check-ins, bookings, and payments, reducing front-desk workload
RhinoFit is a cloud-based gym management software tailored for fitness centers, personal trainers, and small studios, offering tools for membership tracking, automated recurring billing, class and appointment scheduling, and point-of-sale operations. It includes member-facing mobile apps for self-check-ins, bookings, and payments, along with access control integrations for door locks and kiosks. The platform emphasizes simplicity and affordability, making it suitable for bootstrapped operations without long-term contracts.
Pros
- Affordable pricing with no long-term contracts
- Intuitive interface and quick setup
- Strong mobile app for members and staff
Cons
- Limited advanced analytics and reporting
- Fewer third-party integrations than top competitors
- Customization options are somewhat basic
Best For
Small to medium gyms, personal trainers, and boutique studios seeking a cost-effective, straightforward all-in-one solution without complex enterprise features.
Pricing
Starts at $99/month for up to 100 active members (Solo plan), with tiered options like $149/month (Pro) and custom enterprise pricing; month-to-month billing.
Kicksite
specializedManagement software for martial arts gyms and fitness centers with billing, events, and apps.
Advanced belt rank and promotion tracking with automated testing reminders
Kicksite is a cloud-based management software tailored primarily for martial arts schools and fitness studios, offering tools for membership management, automated billing, class scheduling, and attendance tracking. It includes specialized features like belt rank progression, online registration, and marketing automation to help retain students and grow enrollment. The platform provides mobile apps for staff and students, along with reporting dashboards for business insights.
Pros
- Specialized martial arts tools like belt tracking and curriculum management
- Robust automation for billing, renewals, and email marketing
- Strong mobile app support for check-ins and student access
Cons
- Limited flexibility for non-martial arts gyms
- Steep learning curve for advanced features
- Customer support response times can vary
Best For
Martial arts schools and dojos seeking specialized student progression and retention tools.
Pricing
Starts at $129/month for up to 100 active members, scaling to $499+/month for larger schools; 30-day free trial available.
iClassPro
specializedClass-based management system for gyms, dance studios, and fitness programs with scheduling and payments.
Gymnastics-specific skills tracking and progress reports with video integration for athlete development.
iClassPro is a cloud-based management platform tailored for class-based fitness businesses like gymnastics, dance, cheer, and martial arts gyms. It handles online registrations, automated billing, class scheduling, attendance tracking, and family portals for easy communication. The software also includes reporting tools, mobile apps for staff and parents, and specialized features like skills progression tracking for gymnastics programs.
Pros
- Robust class scheduling and online registration with waitlists
- Dedicated mobile apps for parents and staff
- Strong customer support and gymnastics-specific tools like skills tracking
Cons
- Pricing scales quickly with student volume
- Limited flexibility for non-class-based gym models
- Steep initial setup and learning curve for advanced features
Best For
Class-focused gyms and studios such as gymnastics or dance centers with 50-500 students seeking family-friendly management tools.
Pricing
Custom quotes starting at ~$115/month for up to 100 students, scaling with active enrollments (typically $1-2 per student/month plus setup fees).
Conclusion
The reviewed gym system software tools effectively handle core operations like scheduling, payments, and engagement, with Mindbody leading as the top choice for its comprehensive, all-in-one functionality. Zen Planner and Glofox follow closely as strong alternatives, offering tailored solutions for automated processes and customer retention, respectively.
Explore the power of Mindbody today to simplify your gym management and elevate member experiences.
Tools Reviewed
All tools were independently evaluated for this comparison