Quick Overview
- 1#1: Mindbody - Comprehensive platform for gym studios managing class schedules, memberships, payments, and client engagement.
- 2#2: Vagaro - User-friendly software for booking classes, managing memberships, and handling payments in fitness studios.
- 3#3: Zen Planner - Robust gym management tool excelling in automated billing, attendance tracking, and member retention.
- 4#4: Glofox - Mobile-first app for studios to handle bookings, payments, and marketing with a focus on user experience.
- 5#5: Virtuagym - All-in-one solution for class scheduling, member apps, online booking, and workout tracking in gyms.
- 6#6: ClubReady - Enterprise-grade software for multi-location gyms managing CRM, billing, and staff scheduling.
- 7#7: GymMaster - Affordable cloud-based system for membership management, access control, and reporting in studios.
- 8#8: RhinoFit - Simple yet powerful gym software for tracking check-ins, payments, and custom programs.
- 9#9: WellnessLiving - Versatile platform supporting gym bookings, e-commerce, marketing automation, and client portals.
- 10#10: Pike13 - Scheduling-focused software for studios handling appointments, staff management, and invoicing.
We prioritized tools based on feature breadth, operational reliability, user-friendliness for staff and clients, and overall value, ensuring the list reflects the most effective and versatile solutions available.
Comparison Table
Gym studio software simplifies operations, and with tools like Mindbody, Vagaro, Zen Planner, Glofox, Virtuagym, and more, choosing the right platform is critical. This comparison table outlines key features, pricing, and usability to help studio owners and managers find a solution that aligns with their unique needs, from client management to billing and scheduling.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mindbody Comprehensive platform for gym studios managing class schedules, memberships, payments, and client engagement. | enterprise | 9.4/10 | 9.7/10 | 8.2/10 | 8.8/10 |
| 2 | Vagaro User-friendly software for booking classes, managing memberships, and handling payments in fitness studios. | specialized | 8.7/10 | 8.5/10 | 9.0/10 | 8.2/10 |
| 3 | Zen Planner Robust gym management tool excelling in automated billing, attendance tracking, and member retention. | specialized | 8.7/10 | 9.0/10 | 8.5/10 | 8.3/10 |
| 4 | Glofox Mobile-first app for studios to handle bookings, payments, and marketing with a focus on user experience. | specialized | 8.6/10 | 8.8/10 | 9.0/10 | 8.2/10 |
| 5 | Virtuagym All-in-one solution for class scheduling, member apps, online booking, and workout tracking in gyms. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 8.3/10 |
| 6 | ClubReady Enterprise-grade software for multi-location gyms managing CRM, billing, and staff scheduling. | enterprise | 8.1/10 | 8.4/10 | 7.7/10 | 7.9/10 |
| 7 | GymMaster Affordable cloud-based system for membership management, access control, and reporting in studios. | specialized | 8.0/10 | 8.2/10 | 7.8/10 | 8.1/10 |
| 8 | RhinoFit Simple yet powerful gym software for tracking check-ins, payments, and custom programs. | specialized | 8.2/10 | 8.0/10 | 8.5/10 | 8.7/10 |
| 9 | WellnessLiving Versatile platform supporting gym bookings, e-commerce, marketing automation, and client portals. | specialized | 8.2/10 | 8.8/10 | 7.8/10 | 8.0/10 |
| 10 | Pike13 Scheduling-focused software for studios handling appointments, staff management, and invoicing. | specialized | 8.0/10 | 8.5/10 | 7.5/10 | 7.8/10 |
Comprehensive platform for gym studios managing class schedules, memberships, payments, and client engagement.
User-friendly software for booking classes, managing memberships, and handling payments in fitness studios.
Robust gym management tool excelling in automated billing, attendance tracking, and member retention.
Mobile-first app for studios to handle bookings, payments, and marketing with a focus on user experience.
All-in-one solution for class scheduling, member apps, online booking, and workout tracking in gyms.
Enterprise-grade software for multi-location gyms managing CRM, billing, and staff scheduling.
Affordable cloud-based system for membership management, access control, and reporting in studios.
Simple yet powerful gym software for tracking check-ins, payments, and custom programs.
Versatile platform supporting gym bookings, e-commerce, marketing automation, and client portals.
Scheduling-focused software for studios handling appointments, staff management, and invoicing.
Mindbody
enterpriseComprehensive platform for gym studios managing class schedules, memberships, payments, and client engagement.
Consumer-facing Mindbody app and marketplace that drives new client bookings through discoverability.
Mindbody is a comprehensive business management platform designed for fitness, wellness, and beauty studios, including gyms. It provides tools for class scheduling, online booking, client management, payment processing, marketing, staff scheduling, and in-depth reporting. As a top solution for gym studios, it enables seamless operations and client retention through its consumer app and marketplace integration.
Pros
- All-in-one platform covering scheduling, payments, and marketing
- Extensive integrations and app marketplace for discovery
- Robust analytics and reporting for business insights
Cons
- Complex interface with steep learning curve
- Higher pricing tiers for full features
- Customer support response times can vary
Best For
Multi-location gym studios or fitness centers needing scalable management and client acquisition tools.
Pricing
Starts at $129/month for basic plans, with premium tiers from $229/month and custom enterprise pricing.
Vagaro
specializedUser-friendly software for booking classes, managing memberships, and handling payments in fitness studios.
Vagaro Wellness Marketplace, which exposes your gym to millions of potential clients searching for fitness services
Vagaro is a versatile cloud-based platform tailored for fitness studios, salons, spas, and gyms, providing online booking, class scheduling, client management, and integrated payment processing. It supports gym studios with features like membership management, attendance tracking, retail sales, and automated marketing campaigns to streamline daily operations. The software also includes a mobile app for on-the-go management and a wellness marketplace for client discovery, making it ideal for boutique gyms handling group classes and personal training.
Pros
- Intuitive online booking and scheduling system with calendar sync
- Integrated POS and payment processing with low fees
- Robust mobile app and marketplace exposure for client acquisition
Cons
- Pricing scales quickly with add-ons and staff users
- Limited advanced analytics for large-scale gym operations
- Customization options can feel restrictive for unique workflows
Best For
Small to medium-sized gym studios focused on class bookings, memberships, and client retention without needing enterprise-level complexity.
Pricing
Starts at $30/month for basic plans (1 location/user), scales to $85+ for Pro/Premium with more users/features; plus 2.75% + $0.30 per credit card transaction and optional marketplace fees.
Zen Planner
specializedRobust gym management tool excelling in automated billing, attendance tracking, and member retention.
Advanced family billing and belt rank progression tracking tailored for martial arts studios
Zen Planner is a cloud-based management software tailored for martial arts studios, fitness gyms, and boutique fitness businesses, offering tools for membership management, automated billing, class scheduling, and attendance tracking. It includes a member portal app, website builder, marketing automation, and reporting dashboards to streamline operations. The platform emphasizes retention tools like automated communications and family billing, making it suitable for studios focused on recurring revenue.
Pros
- Comprehensive billing and payment automation with family plans
- Integrated member app and website tools for better engagement
- Robust reporting and marketing automation for retention
Cons
- Pricing scales quickly with member count, expensive for larger studios
- Some advanced customizations require add-ons or developer help
- Steeper learning curve for non-martial arts users
Best For
Small to mid-sized martial arts dojos and fitness studios seeking an all-in-one solution for billing, scheduling, and member retention.
Pricing
Starts at $129/month for up to 100 members; scales to $500+/month for larger studios, plus transaction fees and add-ons.
Glofox
specializedMobile-first app for studios to handle bookings, payments, and marketing with a focus on user experience.
All-in-one mobile app ecosystem for enhanced member retention and trainer productivity
Glofox is a comprehensive cloud-based management platform tailored for gyms, fitness studios, and boutique fitness businesses. It offers tools for class scheduling, online booking, membership management, automated payments, and marketing automation to streamline operations. Dedicated mobile apps for members, trainers, and admins enable seamless engagement, progress tracking, and on-the-go management.
Pros
- Intuitive mobile apps for members, trainers, and staff
- Robust class booking and automated billing system
- Built-in marketing tools for retention and acquisition
Cons
- Pricing scales quickly with member count, challenging for small studios
- Limited customization and third-party integrations
- Reporting analytics could be more advanced
Best For
Mid-sized fitness studios and gyms prioritizing mobile-first member engagement and operational efficiency.
Pricing
Starts at $139/month for up to 100 members, with tiers up to $500+/month based on member volume; enterprise custom pricing.
Virtuagym
specializedAll-in-one solution for class scheduling, member apps, online booking, and workout tracking in gyms.
Fully custom-branded mobile apps for members and trainers with workout tracking and in-app payments
Virtuagym is a comprehensive gym management software designed for fitness studios, gyms, and personal trainers, offering tools for member management, class scheduling, automated billing, and client communication. It includes a custom-branded mobile app for members to book classes, track workouts, and make payments seamlessly. The platform also supports workout programming, online challenges, and marketing automation to boost retention and revenue.
Pros
- All-in-one platform covering scheduling, payments, and CRM
- Custom-branded apps for members and trainers
- Robust automation for billing and marketing
Cons
- Pricing can be steep for small studios
- Initial setup and learning curve for advanced features
- Some customization limited in entry-level plans
Best For
Mid-sized gym studios and fitness centers seeking an integrated solution with strong mobile engagement and automation.
Pricing
Starts at ~$129/month for Essential plan (up to 100 members), scales to $399+/month for Pro/Enterprise with unlimited members and advanced features.
ClubReady
enterpriseEnterprise-grade software for multi-location gyms managing CRM, billing, and staff scheduling.
Advanced revenue management with automated recurring billing, collections, and retention tools
ClubReady is a comprehensive gym management software tailored for fitness clubs, studios, and multi-location gyms, offering tools for member management, automated billing, and class scheduling. It includes point-of-sale functionality, check-in systems, reporting dashboards, and mobile apps for both staff and members. The platform supports integrations with fitness trackers and wearables, making it suitable for handling diverse gym operations from memberships to retail sales.
Pros
- Robust automated billing and payment processing with delinquency management
- Flexible class, personal training, and event scheduling tools
- Comprehensive reporting and analytics for business insights
Cons
- User interface feels dated and less intuitive compared to modern competitors
- Steep learning curve for setup and advanced features
- Pricing lacks transparency and can be costly for small studios
Best For
Mid-sized to large gyms and multi-location fitness centers requiring strong billing and operational management.
Pricing
Custom pricing based on members and locations, typically starting at $125/month with per-member or per-location fees.
GymMaster
specializedAffordable cloud-based system for membership management, access control, and reporting in studios.
Advanced access control integration with automatic door locks and RFID scanners for secure, hands-free entry management
GymMaster is a cloud-based gym management software tailored for fitness studios, gyms, and personal trainers, offering tools for member management, class scheduling, and online bookings. It integrates payment processing, automated billing, and access control systems like door locks for seamless operations. The platform provides reporting dashboards and a mobile app to help owners manage their business efficiently on the go.
Pros
- Robust access control integration with door locks and RFID
- Reliable automated billing and payment processing
- Comprehensive reporting and member management tools
Cons
- Dated user interface that can feel clunky
- Limited customization options for advanced users
- Customer support response times can vary
Best For
Small to medium-sized gyms and fitness studios seeking affordable software with strong hardware integrations like access control.
Pricing
Starts at AUD $119/month for up to 100 members, plus $1.50 per additional member; custom quotes for larger facilities.
RhinoFit
specializedSimple yet powerful gym software for tracking check-ins, payments, and custom programs.
Self-service kiosk app for touchless member check-ins and access control
RhinoFit is a cloud-based gym management software tailored for fitness studios, personal trainers, and small gyms, offering tools for member management, class scheduling, online bookings, and payment processing. It includes features like self-check-in kiosks, automated billing, attendance tracking, and basic reporting to streamline daily operations. The platform prioritizes simplicity and affordability, making it accessible for smaller operations without overwhelming complexity.
Pros
- Affordable pricing suitable for small businesses
- Intuitive interface with quick setup
- Reliable integrated payment processing and kiosk check-ins
Cons
- Limited advanced reporting and analytics
- Fewer third-party integrations compared to competitors
- Customization options are basic
Best For
Small boutique fitness studios and personal trainers seeking straightforward, cost-effective management tools.
Pricing
Starts at $99/month for basic plans (up to 100 members), with tiers like Pro at $199/month and Enterprise scaling by member count and features; no long-term contracts.
WellnessLiving
specializedVersatile platform supporting gym bookings, e-commerce, marketing automation, and client portals.
Automated marketing pipelines that track leads from inquiry to enrollment with targeted campaigns
WellnessLiving is a cloud-based all-in-one management platform tailored for fitness studios, gyms, yoga centers, martial arts schools, and wellness businesses. It offers robust tools for online booking, class and appointment scheduling, membership management, automated billing, POS, and marketing automation via email and SMS campaigns. The software includes a branded client mobile app, performance reporting, and lead pipeline management to streamline operations and boost revenue.
Pros
- Comprehensive all-in-one platform eliminates need for multiple tools
- Powerful automated marketing and lead nurturing pipelines
- Branded mobile app enhances client engagement
Cons
- Steep learning curve for new users due to feature depth
- Pricing can be high for very small studios
- Limited native integrations with some popular third-party apps
Best For
Growing fitness studios and wellness centers seeking an integrated solution for bookings, payments, and marketing.
Pricing
Starts at $69/month per location for basic plans (Starter), scaling to $199+/month for advanced features; includes transaction fees on payments.
Pike13
specializedScheduling-focused software for studios handling appointments, staff management, and invoicing.
Advanced client engagement automation with personalized email/SMS campaigns and attendance-based retention tools
Pike13 is an all-in-one management software tailored for fitness studios, gyms, martial arts schools, and boutique fitness businesses. It provides robust tools for class scheduling, online booking, membership and billing management, point-of-sale transactions, and client communication. The platform emphasizes automation to streamline operations, track attendance, and drive revenue through reporting and marketing features.
Pros
- Comprehensive scheduling with waitlists and automated notifications
- Integrated billing, payments, and POS for seamless transactions
- Strong multi-location support and reporting dashboards
Cons
- Steep learning curve for new users
- Pricing can be high for small single-location studios
- Mobile app lacks some desktop features
Best For
Multi-location fitness studios and gyms needing advanced automation for scheduling, billing, and client engagement.
Pricing
Starts at $119/month (Starter, up to 250 clients), $199/month (Standard), $299/month (Premium), with Enterprise custom pricing based on locations and clients.
Conclusion
Across the top 10 gym studio software, Mindbody rises as the clear leader, boasting a comprehensive platform that integrates class scheduling, membership management, payments, and client engagement. Vagaro excels with its user-friendly design, perfect for those seeking simplicity, and Zen Planner stands out for its strong automated billing and retention tools, making them excellent alternatives. Each solution addresses specific needs, but Mindbody’s versatility sets it apart as the top choice.
Don’t miss out—start exploring Mindbody today to streamline operations, boost client satisfaction, and take your studio to the next level.
Tools Reviewed
All tools were independently evaluated for this comparison