Quick Overview
- 1#1: Mindbody - Comprehensive fitness management platform with advanced class scheduling, online bookings, and member management for gyms and studios.
- 2#2: Vagaro - User-friendly scheduling software for fitness classes, appointments, payments, and client management tailored to gyms.
- 3#3: Zen Planner - All-in-one gym management solution featuring automated scheduling, billing, and attendance tracking for fitness centers.
- 4#4: Virtuagym - Mobile-first gym software for seamless class scheduling, workout tracking, and online member bookings.
- 5#5: Glofox - Gym and studio management tool with intuitive class booking, waitlists, and automated notifications.
- 6#6: WellnessLiving - Integrated platform for gym scheduling, marketing automation, and payment processing to streamline operations.
- 7#7: GymMaster - Cloud-based gym system offering flexible class timetables, member check-ins, and access control scheduling.
- 8#8: RhinoFit - Affordable gym management software with class scheduling, membership tracking, and POS integration.
- 9#9: Kicksite - Martial arts and fitness studio software focused on class scheduling, belt tracking, and family billing.
- 10#10: iClassPro - Class management software for gyms and studios with online registration, scheduling, and attendance tools.
Our list is curated based on functionality, ease of use, and value, ensuring tools like Zen Planner, Virtuagym, and others balance advanced features with accessibility for businesses of all sizes.
Comparison Table
This comparison table explores key gym scheduling software options, including Mindbody, Vagaro, Zen Planner, Virtuagym, Glofox, and more, to highlight differences in features, pricing, and usability. Readers will gain insights to identify the right tool for their needs, whether prioritizing client management, class booking efficiency, or system integration, enabling informed decisions to streamline daily operations.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mindbody Comprehensive fitness management platform with advanced class scheduling, online bookings, and member management for gyms and studios. | enterprise | 9.4/10 | 9.8/10 | 8.2/10 | 8.7/10 |
| 2 | Vagaro User-friendly scheduling software for fitness classes, appointments, payments, and client management tailored to gyms. | specialized | 9.1/10 | 9.3/10 | 9.0/10 | 8.7/10 |
| 3 | Zen Planner All-in-one gym management solution featuring automated scheduling, billing, and attendance tracking for fitness centers. | specialized | 8.6/10 | 9.1/10 | 8.0/10 | 8.2/10 |
| 4 | Virtuagym Mobile-first gym software for seamless class scheduling, workout tracking, and online member bookings. | specialized | 8.6/10 | 9.2/10 | 8.0/10 | 8.3/10 |
| 5 | Glofox Gym and studio management tool with intuitive class booking, waitlists, and automated notifications. | specialized | 8.6/10 | 9.2/10 | 8.4/10 | 8.0/10 |
| 6 | WellnessLiving Integrated platform for gym scheduling, marketing automation, and payment processing to streamline operations. | specialized | 8.4/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 7 | GymMaster Cloud-based gym system offering flexible class timetables, member check-ins, and access control scheduling. | specialized | 8.1/10 | 8.5/10 | 8.0/10 | 7.7/10 |
| 8 | RhinoFit Affordable gym management software with class scheduling, membership tracking, and POS integration. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 8.7/10 |
| 9 | Kicksite Martial arts and fitness studio software focused on class scheduling, belt tracking, and family billing. | specialized | 8.2/10 | 8.5/10 | 8.4/10 | 7.9/10 |
| 10 | iClassPro Class management software for gyms and studios with online registration, scheduling, and attendance tools. | specialized | 8.2/10 | 8.7/10 | 7.6/10 | 7.9/10 |
Comprehensive fitness management platform with advanced class scheduling, online bookings, and member management for gyms and studios.
User-friendly scheduling software for fitness classes, appointments, payments, and client management tailored to gyms.
All-in-one gym management solution featuring automated scheduling, billing, and attendance tracking for fitness centers.
Mobile-first gym software for seamless class scheduling, workout tracking, and online member bookings.
Gym and studio management tool with intuitive class booking, waitlists, and automated notifications.
Integrated platform for gym scheduling, marketing automation, and payment processing to streamline operations.
Cloud-based gym system offering flexible class timetables, member check-ins, and access control scheduling.
Affordable gym management software with class scheduling, membership tracking, and POS integration.
Martial arts and fitness studio software focused on class scheduling, belt tracking, and family billing.
Class management software for gyms and studios with online registration, scheduling, and attendance tools.
Mindbody
enterpriseComprehensive fitness management platform with advanced class scheduling, online bookings, and member management for gyms and studios.
Mindbody Marketplace, a discovery platform that connects your gym to millions of users searching for classes, driving bookings and visibility.
Mindbody is a comprehensive management platform designed for fitness studios, gyms, and wellness businesses, with powerful scheduling tools at its core. It enables seamless class and appointment booking, membership management, waitlists, and instructor scheduling through an intuitive online portal and mobile app. The software integrates payments, marketing, and reporting, making it ideal for scaling gym operations efficiently.
Pros
- Extensive scheduling capabilities including recurring classes, waitlists, and substitutions
- Seamless online booking and branded client apps that boost attendance
- Robust integrations with payment processors, wearables, and third-party apps
Cons
- Steep learning curve for new users due to feature depth
- Higher pricing that may not suit very small gyms
- Occasional reports of slow customer support response times
Best For
Mid-to-large gyms and multi-location fitness studios seeking an all-in-one solution for scheduling, client engagement, and revenue management.
Pricing
Starts at $139/month for basic plans, with custom enterprise pricing; includes transaction fees (2.75% + $0.30 per booking).
Vagaro
specializedUser-friendly scheduling software for fitness classes, appointments, payments, and client management tailored to gyms.
Vagaro Marketplace, which exposes your gym to millions of users for direct bookings and increased visibility.
Vagaro is a comprehensive online booking and business management platform tailored for gyms, fitness studios, salons, and wellness centers. It enables seamless class and appointment scheduling, membership management, automated payments, and client communication via email and SMS. Gym owners benefit from features like waitlists, attendance tracking, reporting dashboards, and a mobile app for both staff and clients to streamline daily operations.
Pros
- Robust class scheduling with waitlists and capacity controls
- Integrated payment processing and membership billing
- Powerful marketing tools including automated reminders and promotions
Cons
- Higher costs for multi-location setups
- Some advanced customizations require higher-tier plans
- Occasional reports of mobile app glitches during peak times
Best For
Small to medium-sized gyms and fitness studios seeking an all-in-one platform for scheduling, client engagement, and revenue management.
Pricing
Starts at $29/month (Pro plan) up to $159/month (Elite plan) per location, plus 2.75% + $0.30 per transaction fee.
Zen Planner
specializedAll-in-one gym management solution featuring automated scheduling, billing, and attendance tracking for fitness centers.
Advanced belt progression and curriculum tracking integrated with class scheduling for martial arts gyms
Zen Planner is a comprehensive cloud-based management platform tailored for martial arts schools, fitness studios, and gyms, offering robust class scheduling, online booking, and attendance tracking. It enables gym owners to create detailed schedules for group classes, private sessions, and events, with features like waitlists, capacity limits, and automated notifications. The software integrates member management, billing, and marketing tools to streamline operations beyond just scheduling.
Pros
- Powerful scheduling tools with recurring classes, waitlists, and real-time capacity management
- Seamless online booking and member self-service portal
- Integrated attendance tracking via kiosk or mobile app
Cons
- Pricing scales quickly with member count, becoming expensive for larger gyms
- Moderate learning curve for setup and customization
- Reporting features lack advanced customization options
Best For
Martial arts schools and boutique gyms seeking an all-in-one platform with strong scheduling and member management.
Pricing
Starts at $149/month for up to 100 active members; scales to $449+/month for larger gyms, plus transaction fees.
Virtuagym
specializedMobile-first gym software for seamless class scheduling, workout tracking, and online member bookings.
White-label mobile app allowing members to book classes, access workouts, and track progress independently
Virtuagym is a comprehensive gym management software that specializes in class scheduling, online bookings, and appointment management for fitness centers. It enables gym owners to create dynamic schedules, handle waitlists, assign instructors, and sync calendars across web and mobile apps. Beyond scheduling, it integrates member management, automated billing, and marketing tools to support full gym operations.
Pros
- Advanced scheduling with waitlists, recurring classes, and instructor tools
- Custom-branded member and staff mobile apps
- Seamless integrations for payments and calendars
Cons
- Pricing scales quickly with member count, less ideal for tiny gyms
- Initial setup and learning curve can be steep
- Customer support response times vary
Best For
Mid-sized gyms and multi-location fitness studios needing robust scheduling alongside member engagement tools.
Pricing
Starts at €129/month for up to 100 members, with tiers scaling to €499+/month for larger gyms; custom enterprise pricing available.
Glofox
specializedGym and studio management tool with intuitive class booking, waitlists, and automated notifications.
App Studio for creating fully branded, white-label mobile apps for members and staff
Glofox is an all-in-one gym management platform tailored for fitness studios, gyms, and boutique operators, enabling seamless class scheduling, online bookings, member management, and automated payments. It features a customizable mobile app for members to discover classes, book sessions, track attendance, and purchase memberships on the go. The software also includes marketing tools, reporting dashboards, and staff management to streamline operations and drive business growth.
Pros
- Robust scheduling whiteboard with drag-and-drop functionality and waitlists
- Branded member and staff mobile apps for enhanced user engagement
- Integrated payment processing and automated billing for multiple membership types
Cons
- Pricing can be steep for very small gyms or startups
- Initial setup and customization may require time and support
- Advanced reporting features lack some depth compared to enterprise competitors
Best For
Boutique fitness studios and mid-sized gyms seeking a mobile-first solution for class bookings and member retention.
Pricing
Custom quote-based pricing starting around $150/month per location, scaling with active members and add-ons like payment processing.
WellnessLiving
specializedIntegrated platform for gym scheduling, marketing automation, and payment processing to streamline operations.
Built-in marketing automation pipelines that trigger personalized campaigns based on booking and attendance data
WellnessLiving is a comprehensive all-in-one management platform tailored for gyms, fitness studios, and wellness businesses, with robust scheduling features like online class bookings, appointment management, waitlists, and recurring sessions. It streamlines gym operations by integrating scheduling with payments, memberships, POS, and marketing automation. Users benefit from a client-facing mobile app for easy bookings and a staff dashboard for real-time management.
Pros
- Extensive scheduling tools including automated waitlists and online booking
- Seamless integration of payments, memberships, and marketing
- Customizable client portal and mobile app for members
Cons
- Steep learning curve for full feature utilization
- Pricing can be high for small single-location gyms
- Interface occasionally feels cluttered with too many options
Best For
Mid-sized gyms and multi-location fitness studios needing an all-in-one platform beyond basic scheduling.
Pricing
Starts at $69/month (Starter plan) up to $449/month (Ultimate), with tiered options based on features and locations; annual billing discounts available.
GymMaster
specializedCloud-based gym system offering flexible class timetables, member check-ins, and access control scheduling.
Martial arts-specific grading and belt progression tracking integrated with scheduling
GymMaster is a cloud-based gym management software tailored for gyms, fitness studios, and martial arts schools, offering robust class scheduling, online booking, and member management tools. It streamlines operations with features like automated billing, access control via QR codes or biometrics, and reporting dashboards. The platform supports unlimited users and scales with gym size, making it suitable for growing fitness businesses.
Pros
- Comprehensive class scheduling with waitlists and recurring bookings
- Strong member retention tools including automated emails and apps
- Scalable access control integrations for doors and check-ins
Cons
- Pricing scales steeply with member count
- Limited third-party integrations compared to top competitors
- Mobile app lacks some desktop features
Best For
Mid-sized gyms and martial arts schools needing reliable scheduling and access control without advanced custom development.
Pricing
Starts at $119/month for Basic (up to 100 members), $199/month for Pro (up to 250), and custom Enterprise pricing; billed annually with a free trial.
RhinoFit
specializedAffordable gym management software with class scheduling, membership tracking, and POS integration.
KIOSK self-check-in system for contactless member sign-ins and attendance tracking
RhinoFit is a cloud-based gym management software tailored for fitness centers, personal trainers, and boutique studios, offering robust class scheduling, online booking, and member management tools. It streamlines operations with features like automated check-ins via KIOSK mode, payment processing, and digital waivers. The platform also includes marketing automation and reporting to help gyms grow revenue and retain members.
Pros
- Comprehensive scheduling with waitlists and recurring classes
- Affordable all-in-one solution with KIOSK check-ins
- Strong mobile app for trainers and members
Cons
- Limited integrations with third-party apps
- Interface feels somewhat dated
- Advanced reporting lacks customization
Best For
Small to medium-sized gyms and fitness studios needing reliable scheduling and basic management without high costs.
Pricing
Starts at $119/month (Basic), $169/month (Pro), with custom Enterprise pricing; no long-term contracts.
Kicksite
specializedMartial arts and fitness studio software focused on class scheduling, belt tracking, and family billing.
Automated makeup class scheduling that allows students to book rescheduled sessions from missed classes via their portal
Kicksite is a cloud-based management software tailored for martial arts schools and fitness studios, with strong gym scheduling capabilities including drag-and-drop calendars, online class bookings, and automated attendance tracking. It supports recurring classes, waitlists, private lesson scheduling, and instructor assignments, making it efficient for class-based operations. The platform also integrates member portals for self-scheduling and makeup class options, enhancing user convenience.
Pros
- Robust class scheduling with online booking and waitlists
- Integrated attendance tracking and automated notifications
- Mobile app support for on-the-go schedule management
Cons
- Niche focus on martial arts limits flexibility for general gyms
- Pricing can be steep for very small operations
- Customization options for schedules are somewhat limited
Best For
Martial arts schools and boutique fitness studios seeking an all-in-one solution with strong class scheduling and member management.
Pricing
Starts at $129/month for the Basic plan (up to 100 active students), with higher tiers like Pro ($229/month) and Premium ($359/month) for more features and students.
iClassPro
specializedClass management software for gyms and studios with online registration, scheduling, and attendance tools.
Family Portal for centralized management of multiple child enrollments, payments, and schedules by parents.
iClassPro is a robust management platform tailored for gyms, dance studios, cheer programs, and martial arts schools, specializing in class scheduling, online registrations, and automated billing. It supports multi-location operations with features like attendance tracking, skill progression charts, and family portals for easy parent access. The software streamlines operations through customizable reports and a dedicated mobile app for staff and families.
Pros
- Comprehensive scheduling with waitlists, repeats, and multi-location support
- Strong family management and online self-service portals
- Advanced reporting and attendance tracking tools
Cons
- Steep learning curve for setup and customization
- Pricing scales quickly with student volume
- User interface feels dated in some areas
Best For
Mid-sized gyms and multi-location fitness studios focused on youth programs needing family-friendly scheduling and enrollment tools.
Pricing
Starts at $125/month for up to 150 students; scales to $500+/month for larger operations with custom enterprise plans.
Conclusion
Evaluating 10 top gym scheduling tools reveals standout performers, with Mindbody leading as the top choice, boasting comprehensive fitness management features like advanced class scheduling and member tools. Vagaro impresses with its user-friendly design and tailored client management, while Zen Planner excels in all-in-one automation for billing and attendance. Each offers unique strengths, making them strong alternatives depending on specific needs, but Mindbody consistently rises as the most versatile solution.
Take the next step in optimizing your gym operations—explore Mindbody to experience its seamless, end-to-end management and unlock enhanced efficiency today.
Tools Reviewed
All tools were independently evaluated for this comparison