Quick Overview
- 1#1: Mindbody - Comprehensive platform for gym class scheduling, online bookings, member management, and payments.
- 2#2: Vagaro - All-in-one scheduling software for fitness studios with class bookings, waitlists, and client reminders.
- 3#3: Zen Planner - Gym management tool featuring automated scheduling, attendance tracking, and billing integration.
- 4#4: Wodify - CrossFit and functional fitness software with advanced workout scheduling and member check-ins.
- 5#5: Virtuagym - Fitness business platform for creating class schedules, handling bookings, and nutrition tracking.
- 6#6: WellnessLiving - Integrated scheduling system for gyms with online booking, marketing automation, and POS.
- 7#7: GymMaster - Cloud-based gym software for staff rostering, class timetables, and access control.
- 8#8: ClubReady - Fitness center management with group class scheduling, CRM, and e-commerce features.
- 9#9: RhinoFit - Affordable gym software for scheduling classes, tracking attendance, and member payments.
- 10#10: Pike13 - Studio management platform offering customizable scheduling, invoicing, and client portals.
Tools were evaluated based on core features (class scheduling, attendance tracking, integrations), user-friendliness, reliability, and overall value, ensuring they deliver robust solutions tailored to fitness businesses of all sizes.
Comparison Table
Gym schedule software streamlines operations, and comparing tools like Mindbody, Vagaro, Zen Planner, Wodify, Virtuagym, and more helps identify the best fit. This table breaks down key features, pricing, and usability to guide readers in choosing software that aligns with their facility’s needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mindbody Comprehensive platform for gym class scheduling, online bookings, member management, and payments. | enterprise | 9.4/10 | 9.8/10 | 8.2/10 | 8.7/10 |
| 2 | Vagaro All-in-one scheduling software for fitness studios with class bookings, waitlists, and client reminders. | specialized | 9.1/10 | 9.3/10 | 9.2/10 | 8.7/10 |
| 3 | Zen Planner Gym management tool featuring automated scheduling, attendance tracking, and billing integration. | specialized | 8.4/10 | 9.1/10 | 7.8/10 | 7.6/10 |
| 4 | Wodify CrossFit and functional fitness software with advanced workout scheduling and member check-ins. | specialized | 8.4/10 | 9.1/10 | 7.6/10 | 7.9/10 |
| 5 | Virtuagym Fitness business platform for creating class schedules, handling bookings, and nutrition tracking. | specialized | 8.4/10 | 9.1/10 | 8.2/10 | 7.9/10 |
| 6 | WellnessLiving Integrated scheduling system for gyms with online booking, marketing automation, and POS. | enterprise | 8.3/10 | 9.1/10 | 7.6/10 | 7.9/10 |
| 7 | GymMaster Cloud-based gym software for staff rostering, class timetables, and access control. | specialized | 8.4/10 | 9.0/10 | 8.2/10 | 7.9/10 |
| 8 | ClubReady Fitness center management with group class scheduling, CRM, and e-commerce features. | enterprise | 8.1/10 | 8.7/10 | 7.6/10 | 7.8/10 |
| 9 | RhinoFit Affordable gym software for scheduling classes, tracking attendance, and member payments. | specialized | 8.1/10 | 8.4/10 | 7.7/10 | 8.2/10 |
| 10 | Pike13 Studio management platform offering customizable scheduling, invoicing, and client portals. | specialized | 7.8/10 | 8.2/10 | 7.5/10 | 7.4/10 |
Comprehensive platform for gym class scheduling, online bookings, member management, and payments.
All-in-one scheduling software for fitness studios with class bookings, waitlists, and client reminders.
Gym management tool featuring automated scheduling, attendance tracking, and billing integration.
CrossFit and functional fitness software with advanced workout scheduling and member check-ins.
Fitness business platform for creating class schedules, handling bookings, and nutrition tracking.
Integrated scheduling system for gyms with online booking, marketing automation, and POS.
Cloud-based gym software for staff rostering, class timetables, and access control.
Fitness center management with group class scheduling, CRM, and e-commerce features.
Affordable gym software for scheduling classes, tracking attendance, and member payments.
Studio management platform offering customizable scheduling, invoicing, and client portals.
Mindbody
enterpriseComprehensive platform for gym class scheduling, online bookings, member management, and payments.
Dynamic scheduling engine with AI-driven insights for optimal class times, occupancy forecasting, and automated waitlist management
Mindbody is a comprehensive gym management platform renowned for its robust scheduling features, enabling gyms to create dynamic class schedules, manage instructor assignments, and handle real-time bookings. It supports online reservations, waitlists, and automated notifications, integrating seamlessly with payments, memberships, and client apps. As a top-tier solution, it scales effortlessly for single locations to enterprise-level fitness chains, optimizing occupancy and revenue.
Pros
- Exceptional scheduling tools with drag-and-drop calendars, capacity controls, and multi-location support
- Integrated online booking portal and mobile app for clients to view schedules and reserve spots instantly
- Vast ecosystem of integrations and marketplace for client acquisition and add-ons
Cons
- Steep learning curve for advanced features and customization
- Higher pricing tiers can be expensive for smaller gyms
- Customer support response times can vary during peak periods
Best For
Established gyms, fitness studios, and multi-location chains needing scalable, all-in-one scheduling and management.
Pricing
Starts at $139/month for Essentials (basic scheduling), $349/month for Professional, with custom Ultimate pricing for advanced features.
Vagaro
specializedAll-in-one scheduling software for fitness studios with class bookings, waitlists, and client reminders.
Built-in marketplace that exposes gym classes to millions of users for direct bookings and discovery
Vagaro is an all-in-one booking and management platform tailored for gyms, fitness studios, and wellness businesses, excelling in class scheduling, online bookings, and client management. It enables gym owners to create unlimited class schedules, handle memberships, waitlists, and check-ins via a mobile app or kiosk. The software integrates payments, marketing automation, and reporting to streamline gym operations and boost client retention.
Pros
- Robust class scheduling with capacity controls, waitlists, and recurring bookings
- Seamless online booking portal and client-facing mobile app for self-service check-ins
- Integrated payments, memberships, and marketing tools in one platform
Cons
- Pricing scales up quickly for larger gyms with add-ons and transaction fees
- Some advanced customizations require higher-tier plans
- Occasional reports of mobile app glitches during peak usage
Best For
Small to mid-sized gyms and fitness studios seeking an intuitive, all-in-one solution for class scheduling and client engagement.
Pricing
Starts at $29/month for basic plans, with fitness-specific Pro plans from $85/month plus 1-2.9% transaction fees and per-client add-ons.
Zen Planner
specializedGym management tool featuring automated scheduling, attendance tracking, and billing integration.
Automated attendance-to-billing linkage, ensuring payments align precisely with class participation
Zen Planner is an all-in-one management software tailored for gyms, martial arts studios, and fitness centers, with strong class scheduling capabilities including calendars, online booking, waitlists, and attendance tracking. It integrates scheduling seamlessly with member management, automated billing, and reporting tools to streamline operations. Users can set up recurring classes, handle drop-ins, and provide members self-service access via a branded app and website.
Pros
- Robust scheduling with unlimited classes, waitlists, and multi-location support
- Seamless integration of scheduling with billing and member check-ins
- Comprehensive mobile app and kiosk for attendance tracking
Cons
- Pricing scales quickly with member count, expensive for small gyms
- Moderate learning curve for advanced features and setup
- Limited third-party integrations compared to some competitors
Best For
Mid-sized gyms and martial arts studios needing integrated scheduling with billing and member management.
Pricing
Starts at $179/month for basic plan (up to 100 members), with tiers up to $499+/month plus per-member fees for larger operations.
Wodify
specializedCrossFit and functional fitness software with advanced workout scheduling and member check-ins.
Dynamic whiteboard for daily workout programming that's directly linked to class schedules and member sign-ups
Wodify is an all-in-one gym management platform designed primarily for CrossFit boxes and functional fitness gyms, featuring robust class scheduling tools for creating calendars, managing bookings, waitlists, and instructor assignments. Members can easily sign up for classes via a branded mobile app or web portal, with real-time updates and notifications. It integrates scheduling seamlessly with membership management, payments, and performance tracking for a holistic gym operations experience.
Pros
- Comprehensive scheduling with waitlists, capacity limits, and recurring classes
- Strong mobile apps for members and coaches to view and manage schedules
- Integration with performance tracking and attendance analytics
Cons
- Steep learning curve due to extensive features beyond just scheduling
- Pricing can be high for smaller gyms
- Occasional reports of app glitches or sync issues
Best For
CrossFit affiliates and mid-sized functional fitness gyms needing integrated scheduling with full gym management.
Pricing
Starts at $119/month (Rise plan) for up to 100 members, with higher tiers like Grow ($199/month) and Pro ($299+/month) scaling by gym size and features; annual discounts available.
Virtuagym
specializedFitness business platform for creating class schedules, handling bookings, and nutrition tracking.
Branded consumer app ecosystem that boosts member retention through personalized scheduling and in-app challenges
VirtuaGym is an all-in-one fitness management platform tailored for gyms, studios, and personal trainers, with robust scheduling tools for classes, appointments, and private sessions. Members can book via a branded mobile app, while staff manage calendars, attendance, and waitlists seamlessly. It integrates payments, CRM, and marketing features to streamline gym operations beyond just scheduling.
Pros
- Comprehensive scheduling with drag-and-drop calendars and automated waitlists
- Branded member and staff apps for seamless booking and check-ins
- Strong integrations with payment gateways and wearables
Cons
- Higher pricing tiers can be expensive for small gyms
- Steeper learning curve for advanced customization
- Reporting tools lack depth compared to specialized analytics platforms
Best For
Mid-sized gyms and boutique studios needing an integrated scheduling and member engagement solution.
Pricing
Starts at €119/month for Essential plan (up to 100 members), scales to €299+/month for Pro/Enterprise with unlimited users and advanced features; custom quotes available.
WellnessLiving
enterpriseIntegrated scheduling system for gyms with online booking, marketing automation, and POS.
Advanced waitlist and auto-check-in system that dynamically fills spots and notifies clients instantly
WellnessLiving is an all-in-one business management platform tailored for gyms, fitness studios, and wellness centers, with robust gym scheduling capabilities including class calendars, online booking, waitlists, and instructor management. It enables seamless client self-scheduling via a branded mobile app and website, while integrating scheduling with memberships, payments, and marketing tools. This makes it a powerful solution for coordinating group classes, personal training sessions, and events in real-time.
Pros
- Comprehensive scheduling with drag-and-drop calendars, waitlists, and multi-location support
- Client-facing mobile app for easy online booking and reminders
- Deep integrations with payments, CRM, and marketing automation
Cons
- Steep learning curve due to extensive feature set
- Pricing scales quickly for larger operations or add-ons
- Some users report occasional glitches in calendar syncing
Best For
Mid-sized gyms and multi-location fitness studios needing integrated scheduling alongside full business management.
Pricing
Starts at $69/month (Essentials) up to $249+/month (Elite), plus transaction fees; custom quotes for enterprises.
GymMaster
specializedCloud-based gym software for staff rostering, class timetables, and access control.
Integrated RFID/NFC door access control for automated member check-ins and occupancy management
GymMaster is a cloud-based gym management software tailored for fitness centers, focusing on class scheduling, online bookings, and member management. It enables gym owners to create dynamic schedules, handle waitlists, and track attendance in real-time, while members can book sessions via a branded mobile app. The platform also integrates billing, payments, and access control for a complete operational solution.
Pros
- Robust class scheduling with waitlists and recurring bookings
- Seamless mobile app for members and staff
- Strong integrations for payments and access control hardware
Cons
- Pricing can be steep for very small gyms
- Some advanced customizations require support assistance
- Reporting tools lack deep analytics compared to top competitors
Best For
Medium-sized gyms and fitness studios needing reliable scheduling with hardware integrations.
Pricing
Starts at $169 AUD/month for up to 250 members; scales with member count and custom enterprise plans.
ClubReady
enterpriseFitness center management with group class scheduling, CRM, and e-commerce features.
Advanced class pack management that automatically handles redemptions, expirations, and revenue tracking tied directly to schedules
ClubReady is an all-in-one gym management software that provides robust scheduling tools for classes, personal training, and facility bookings, allowing gyms to manage instructor availability, member sign-ups, and waitlists efficiently. It integrates scheduling seamlessly with membership billing, point-of-sale, and marketing features to support full gym operations. The platform includes a member mobile app for self-service booking and real-time notifications, making it suitable for mid-sized fitness centers.
Pros
- Flexible drag-and-drop scheduling with real-time updates and waitlist management
- Member mobile app for easy class and trainer bookings
- Integrated analytics for attendance, no-shows, and revenue forecasting
Cons
- User interface feels dated and has a learning curve for complex setups
- Pricing is opaque with custom quotes only, often higher for smaller gyms
- Occasional glitches in mobile syncing reported by users
Best For
Mid-sized gyms and multi-location fitness centers seeking integrated scheduling with comprehensive business management tools.
Pricing
Custom quote-based pricing starting around $99/month for small gyms, scaling with members and features (typically $1-3 per member/month).
RhinoFit
specializedAffordable gym software for scheduling classes, tracking attendance, and member payments.
Custom-branded member mobile app for easy schedule viewing and instant bookings
RhinoFit is an all-in-one gym management software designed for fitness businesses, with strong scheduling capabilities for classes, personal training, and facility bookings. It supports online member sign-ups, waitlists, recurring schedules, and trainer calendars, integrated with payments and check-ins. The platform also includes a branded mobile app for seamless member access to schedules and bookings.
Pros
- Flexible class and trainer scheduling with waitlists and auto-notifications
- Branded mobile app for members to view and book schedules
- Integrated payment processing and membership management
Cons
- User interface feels somewhat dated and requires initial setup time
- Limited advanced analytics for scheduling optimization
- Customer support response times can vary
Best For
Small to mid-sized gyms and fitness studios seeking affordable, feature-rich scheduling without enterprise-level complexity.
Pricing
Starts at $79/month for Bronze plan (1 location), scaling to $299/month for Platinum with unlimited locations and advanced features; 14-day free trial available.
Pike13
specializedStudio management platform offering customizable scheduling, invoicing, and client portals.
Smart waitlist and auto-promotion system that automatically fills spots from waitlists when cancellations occur
Pike13 is an all-in-one management software tailored for fitness studios, gyms, and martial arts schools, with strong emphasis on scheduling classes, private sessions, and events. It enables online client booking, automated reminders, waitlists, and attendance tracking, integrated with billing and membership management. The platform supports both in-person and virtual classes via Zoom integration, making it suitable for hybrid gym operations.
Pros
- Robust scheduling tools including drag-and-drop calendars, waitlists, and capacity management
- Seamless online booking and payment processing for clients
- Mobile apps for staff and members to handle check-ins and schedules on the go
Cons
- Pricing scales quickly with client volume, which can be costly for growing gyms
- Steeper learning curve for advanced features and custom reporting
- Limited third-party integrations compared to top competitors
Best For
Small to mid-sized boutique gyms and fitness studios needing integrated scheduling, booking, and billing without enterprise-level complexity.
Pricing
Starts at $119/month (Starter plan for up to 100 active clients), $199/month (Pro for up to 250), scaling to custom Enterprise pricing; billed annually with a 14-day free trial.
Conclusion
After analyzing the top tools, the best gym schedule software solutions effectively unify operations, enhance client engagement, and drive business success. Leading the pack is Mindbody, a comprehensive platform that stands out for its broad coverage of scheduling, bookings, and payments. Close runners-up include Vagaro, with its intuitive all-in-one design, and Zen Planner, lauded for its powerful automation, making them excellent alternatives based on specific needs.
Explore Mindbody today to experience streamlined scheduling, improved member management, and greater operational efficiency—your gym’s success starts here.
Tools Reviewed
All tools were independently evaluated for this comparison