Quick Overview
- 1#1: Mindbody - Enterprise-grade fitness management platform with advanced online class bookings, scheduling, payments, and client management for gyms.
- 2#2: Vagaro - User-friendly booking software for gyms and fitness studios offering seamless online reservations, reminders, and integrated payments.
- 3#3: Glofox - Mobile-first gym management tool with real-time class bookings, waitlists, custom apps, and automated member check-ins.
- 4#4: Virtuagym - All-in-one gym software providing online booking, branded apps, workout tracking, and community features for fitness centers.
- 5#5: WellnessLiving - Comprehensive platform for gyms with online scheduling, marketing automation, e-commerce, and member retention tools.
- 6#6: Zen Planner - Gym and martial arts management system featuring online class reservations, billing, attendance tracking, and reporting.
- 7#7: Pike13 - Studio scheduling software with robust booking calendars, private sessions, packages, and staff management for fitness businesses.
- 8#8: GymMaster - Cloud-based gym software for online bookings, access control via QR codes, memberships, and automated notifications.
- 9#9: RhinoFit - Affordable gym management tool supporting class reservations, point-of-sale, waivers, and member portals.
- 10#10: Wodify - Fitness gym software optimized for CrossFit with class bookings, leaderboards, performance tracking, and scalability.
Tools were ranked based on functionality depth, user experience, reliability, and value, ensuring they address diverse needs such as scheduling, payments, and member management across fitness segments.
Comparison Table
Gyms seeking efficient reservation solutions can benefit from comparing top tools, including Mindbody, Vagaro, Glofox, Virtuagym, WellnessLiving, and more; this table simplifies the process by outlining key features, pricing, and user experiences to help identify the right fit.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mindbody Enterprise-grade fitness management platform with advanced online class bookings, scheduling, payments, and client management for gyms. | enterprise | 9.4/10 | 9.7/10 | 8.6/10 | 9.1/10 |
| 2 | Vagaro User-friendly booking software for gyms and fitness studios offering seamless online reservations, reminders, and integrated payments. | specialized | 8.8/10 | 9.1/10 | 8.7/10 | 8.4/10 |
| 3 | Glofox Mobile-first gym management tool with real-time class bookings, waitlists, custom apps, and automated member check-ins. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | Virtuagym All-in-one gym software providing online booking, branded apps, workout tracking, and community features for fitness centers. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.3/10 |
| 5 | WellnessLiving Comprehensive platform for gyms with online scheduling, marketing automation, e-commerce, and member retention tools. | specialized | 8.2/10 | 8.5/10 | 7.8/10 | 8.0/10 |
| 6 | Zen Planner Gym and martial arts management system featuring online class reservations, billing, attendance tracking, and reporting. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 7.7/10 |
| 7 | Pike13 Studio scheduling software with robust booking calendars, private sessions, packages, and staff management for fitness businesses. | specialized | 8.0/10 | 8.5/10 | 7.8/10 | 7.5/10 |
| 8 | GymMaster Cloud-based gym software for online bookings, access control via QR codes, memberships, and automated notifications. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 8.3/10 |
| 9 | RhinoFit Affordable gym management tool supporting class reservations, point-of-sale, waivers, and member portals. | specialized | 7.8/10 | 7.9/10 | 8.1/10 | 8.0/10 |
| 10 | Wodify Fitness gym software optimized for CrossFit with class bookings, leaderboards, performance tracking, and scalability. | specialized | 8.1/10 | 8.6/10 | 7.4/10 | 7.7/10 |
Enterprise-grade fitness management platform with advanced online class bookings, scheduling, payments, and client management for gyms.
User-friendly booking software for gyms and fitness studios offering seamless online reservations, reminders, and integrated payments.
Mobile-first gym management tool with real-time class bookings, waitlists, custom apps, and automated member check-ins.
All-in-one gym software providing online booking, branded apps, workout tracking, and community features for fitness centers.
Comprehensive platform for gyms with online scheduling, marketing automation, e-commerce, and member retention tools.
Gym and martial arts management system featuring online class reservations, billing, attendance tracking, and reporting.
Studio scheduling software with robust booking calendars, private sessions, packages, and staff management for fitness businesses.
Cloud-based gym software for online bookings, access control via QR codes, memberships, and automated notifications.
Affordable gym management tool supporting class reservations, point-of-sale, waivers, and member portals.
Fitness gym software optimized for CrossFit with class bookings, leaderboards, performance tracking, and scalability.
Mindbody
enterpriseEnterprise-grade fitness management platform with advanced online class bookings, scheduling, payments, and client management for gyms.
Mindbody Marketplace, which connects businesses to millions of consumers for effortless bookings and lead generation.
Mindbody is a comprehensive business management platform designed for fitness studios, gyms, and wellness businesses, offering robust gym reservation software through seamless online booking, class scheduling, and waitlist management. It integrates membership tracking, point-of-sale systems, automated marketing, and detailed reporting to optimize operations. With a large consumer marketplace, it drives client acquisition and retention for gyms of all sizes.
Pros
- All-in-one platform with advanced scheduling, payments, and CRM
- Extensive integrations with wearables, apps, and payment gateways
- Marketplace exposure to attract new clients organically
Cons
- Steep learning curve for new users due to feature depth
- Higher pricing tiers can be costly for small gyms
- Occasional reports of customer support delays
Best For
Established gyms, multi-location fitness centers, and boutique studios seeking scalable, enterprise-level reservation and management tools.
Pricing
Starts at $129/month for basic plans (billed annually), with premium tiers up to $500+/month and custom enterprise pricing based on volume and features.
Vagaro
specializedUser-friendly booking software for gyms and fitness studios offering seamless online reservations, reminders, and integrated payments.
Pro Marketplace integration, exposing your gym to thousands of active clients searching for local fitness bookings
Vagaro is an all-in-one scheduling and management platform tailored for gyms, fitness studios, and wellness businesses, enabling seamless online reservations for classes, personal training, and open gym time. It handles membership management, automated payments, check-ins via kiosk or app, and client communication tools to boost retention. With robust reporting and marketing features, Vagaro streamlines operations while supporting scalability for growing gyms.
Pros
- Intuitive online booking with real-time availability and capacity controls
- Integrated payments, memberships, and waitlist management
- Powerful marketing tools and client app for high engagement
Cons
- Pricing escalates with add-ons and higher tiers
- Advanced customizations may require support
- Less optimized for very large-scale gym chains
Best For
Mid-sized gyms and boutique fitness studios needing comprehensive booking, payment, and marketing in one platform.
Pricing
Starts at $29/month (Start plan) scaling to $199+/month (Pro/Elite), plus 2.75% + $0.30 transaction fees and optional add-ons.
Glofox
specializedMobile-first gym management tool with real-time class bookings, waitlists, custom apps, and automated member check-ins.
Dual branded mobile apps for clients and staff, providing a seamless, white-labeled experience beyond basic web booking.
Glofox is a comprehensive fitness management platform tailored for gyms, studios, and boutique fitness businesses, specializing in class scheduling, online reservations, and membership management. It offers branded mobile apps for clients to book classes, purchase memberships, and track progress, while staff apps handle check-ins, scheduling, and reporting. The software integrates payments, marketing automation, and analytics to streamline operations and enhance client engagement.
Pros
- Seamless online class booking and calendar management with waitlists and auto-notifications
- Branded mobile apps for both clients and staff improving user experience and retention
- Robust integrations with payment gateways, Zoom, and marketing tools for all-in-one operations
Cons
- Pricing can be steep for very small gyms or startups
- Customization options limited without higher-tier plans
- Customer support response times can vary, especially for non-enterprise users
Best For
Mid-sized gyms and class-based fitness studios seeking a mobile-first solution for reservations and client management.
Pricing
Custom quote-based pricing starting around $150/month for basic plans, scaling with locations, features, and users (e.g., $200+ for mid-tier).
Virtuagym
specializedAll-in-one gym software providing online booking, branded apps, workout tracking, and community features for fitness centers.
The all-in-one member app enabling instant bookings, in-app payments, and personalized workout access directly from mobile devices
Virtuagym is an all-in-one fitness management software designed for gyms, studios, and trainers, with robust gym reservation capabilities including online class bookings, scheduling, waitlists, and check-ins. It streamlines operations through a unified member app for self-service reservations, payments, and progress tracking. The platform also integrates CRM, billing, marketing automation, and custom workout builders to support comprehensive gym management.
Pros
- Seamless online booking and waitlist management with real-time availability
- Highly rated member and staff mobile apps for easy reservations and check-ins
- Integrated payment processing and automated billing for reservations
Cons
- Higher pricing tiers can be costly for very small gyms
- Initial setup and customization require some learning curve
- Reporting features lack depth compared to specialized analytics tools
Best For
Mid-sized gyms and multi-location fitness studios seeking an integrated reservation system with strong member engagement tools.
Pricing
Starts at $129/month for Essentials plan (up to 100 members), scaling to $249+/month for Business/Premium with unlimited members and advanced features; custom enterprise pricing available.
WellnessLiving
specializedComprehensive platform for gyms with online scheduling, marketing automation, e-commerce, and member retention tools.
Integrated marketing automation that triggers personalized emails and SMS based on booking and attendance data
WellnessLiving is a comprehensive all-in-one management platform tailored for gyms, fitness studios, and wellness businesses, offering robust gym reservation features like online class scheduling, waitlists, and membership bookings. It streamlines operations with integrated POS, automated marketing, client portals, and reporting tools. Beyond reservations, it supports staff management, inventory tracking, and customizable websites to enhance gym efficiency.
Pros
- All-in-one platform reduces need for multiple tools
- Strong online booking and scheduling with mobile app support
- Excellent marketing automation integrated with reservations
Cons
- Steeper learning curve for full feature set
- Higher pricing tiers can be costly for small gyms
- Limited advanced customization without add-ons
Best For
Small to medium-sized gyms and fitness studios needing an integrated solution for bookings, payments, and marketing.
Pricing
Starts at $69/month (Starter plan) up to $249+/month (Elite plan), with annual discounts and custom Ultimate pricing.
Zen Planner
specializedGym and martial arts management system featuring online class reservations, billing, attendance tracking, and reporting.
Automated waitlist and notification system that fills class spots dynamically when cancellations occur
Zen Planner is a comprehensive cloud-based management platform tailored for gyms, martial arts studios, and fitness centers, offering tools for class scheduling, online reservations, member management, and automated billing. It enables members to book spots in real-time classes with capacity controls and waitlists, streamlining gym operations. The software also includes check-in kiosks, reporting dashboards, and a member portal for self-service access.
Pros
- Robust class scheduling with real-time reservations and capacity management
- Seamless integration of billing, payments, and membership tracking
- Strong mobile app support for check-ins and member engagement
Cons
- Pricing scales quickly with gym size, becoming expensive for larger operations
- Learning curve for advanced features and custom setups
- Interface feels dated compared to newer competitors
Best For
Small to mid-sized gyms and fitness studios needing an all-in-one solution for reservations, billing, and member management.
Pricing
Starts at $149/month for up to 100 active members, with tiers scaling to $500+/month for larger gyms; includes setup fees and custom enterprise options.
Pike13
specializedStudio scheduling software with robust booking calendars, private sessions, packages, and staff management for fitness businesses.
Advanced waitlist and auto-check-in system that automatically fills spots from waitlists and notifies clients
Pike13 is an all-in-one management software tailored for fitness studios, gyms, martial arts schools, and similar businesses, focusing on class scheduling, online reservations, and client management. It allows gyms to handle spot bookings, waitlists, memberships, automated billing, and reporting through a centralized platform. The system supports online client portals for self-service bookings and payments, streamlining gym operations.
Pros
- Robust class scheduling and online reservation system with waitlist management
- Integrated payment processing and membership billing
- Strong client communication tools including automated emails and apps
Cons
- Dated user interface that can feel clunky for some users
- Pricing scales quickly for larger gyms or high client volumes
- Limited advanced customization options compared to competitors
Best For
Small to medium-sized gyms and fitness studios needing an integrated booking and management solution without extreme scalability demands.
Pricing
Starts at $119/month (billed annually) for up to 100 active clients, with tiers up to $399+/month for larger operations; monthly billing available at higher rates.
GymMaster
specializedCloud-based gym software for online bookings, access control via QR codes, memberships, and automated notifications.
Biometric and RFID access control integration for automated member entry and check-ins
GymMaster is a cloud-based gym management software designed to handle class reservations, member bookings, and facility scheduling for fitness centers. It offers an intuitive online portal for members to book classes, join waitlists, and manage profiles, while gym owners get tools for scheduling, payments, and reporting. The platform integrates with access control systems like door locks and kiosks for seamless check-ins.
Pros
- Strong online booking and waitlist management
- Integrated access control and kiosk support
- Reliable mobile apps for members and staff
Cons
- Limited advanced customization for large gyms
- Reporting dashboards lack depth compared to competitors
- Occasional sync issues with third-party integrations
Best For
Small to medium-sized gyms needing straightforward reservation tools and access control without enterprise-level complexity.
Pricing
Starts at $119/month for up to 100 active members, with tiered plans scaling to $299+/month for larger facilities; includes a free trial.
RhinoFit
specializedAffordable gym management tool supporting class reservations, point-of-sale, waivers, and member portals.
Member mobile app with self check-in, real-time availability, and purchase history for hassle-free reservations on the go
RhinoFit is a cloud-based gym management platform designed for fitness studios, personal trainers, and multi-location gyms, specializing in class scheduling, online reservations, and member management. It enables seamless booking of group classes, personal training sessions, and facility spaces through a member portal and mobile app. The software also handles payments, check-ins, automated billing, and basic reporting to streamline gym operations.
Pros
- Intuitive online booking and class scheduling with waitlist management
- User-friendly mobile app for members to reserve spots and check in
- Affordable pricing with no long-term contracts and solid customer support
Cons
- Limited advanced marketing and CRM tools compared to enterprise competitors
- Fewer third-party integrations (e.g., limited wearable or accounting syncs)
- Reporting dashboard lacks deep customization and analytics depth
Best For
Small to mid-sized gyms and boutique fitness studios seeking straightforward reservation and membership management without overwhelming complexity.
Pricing
Starts at $119/month (Basic, up to 100 members), $199/month (Pro, unlimited members), $299+/month (Enterprise); month-to-month with per-member fees on some plans.
Wodify
specializedFitness gym software optimized for CrossFit with class bookings, leaderboards, performance tracking, and scalability.
Advanced Whiteboard for real-time WOD tracking and leaderboards tied to reservations
Wodify is a comprehensive gym management platform tailored for CrossFit boxes and functional fitness gyms, featuring robust class reservation and scheduling tools. It enables members to book classes online, manage waitlists, and handle check-ins seamlessly via mobile apps. Beyond reservations, it integrates member management, billing, payments, and performance tracking like leaderboards for WODs.
Pros
- Powerful class scheduling with real-time capacity and waitlist management
- Integrated billing and automated payments streamline operations
- CrossFit-specific tools like leaderboards and Wodify Coach app enhance engagement
Cons
- Steep learning curve for full feature set
- Pricing can be high for smaller gyms
- Overkill for businesses needing only basic reservations
Best For
CrossFit affiliates or functional fitness gyms seeking an all-in-one management solution with strong reservation capabilities.
Pricing
Custom tiers starting at ~$155/month (Rise plan for up to 150 members), scaling to $500+/month for larger operations with per-member fees.
Conclusion
As the top choice, Mindbody leads with its robust enterprise features that streamline gym operations, while Vagaro and Glofox stand out as strong alternatives—Vagaro for its user-friendliness and Glofox for its mobile-first design. Together, these tools highlight the diverse strengths available in gym reservation software, ensuring businesses find solutions that fit their unique needs.
Discover the power of Mindbody today and transform how you manage bookings, engage members, and grow your gym efficiently.
Tools Reviewed
All tools were independently evaluated for this comparison