Quick Overview
- 1#1: Mindbody - Delivers advanced reporting and analytics for gym revenue, membership trends, attendance, and marketing performance.
- 2#2: PerfectGym - Offers business intelligence dashboards and customizable reports for large-scale gym operations and performance metrics.
- 3#3: Zen Planner - Provides detailed financial, attendance, and retention reports tailored for fitness and martial arts studios.
- 4#4: Virtuagym - Features real-time analytics and reporting on member engagement, sales, and workout data for gyms.
- 5#5: Glofox - Supplies intuitive dashboards and reports for class bookings, revenue, and client retention in fitness studios.
- 6#6: ClubReady - Generates comprehensive reports on billing, memberships, and operational KPIs for fitness clubs.
- 7#7: Vagaro - Offers scheduling and reporting tools for tracking sales, client visits, and business insights in gyms.
- 8#8: RhinoFit - Provides customizable reports on check-ins, payments, and member statistics for gym management.
- 9#9: GymMaster - Enables cloud-based reporting for membership data, finances, and access control in gyms worldwide.
- 10#10: Wodify - Delivers performance and business reports focused on CrossFit gym workouts, attendance, and revenue.
We ranked these tools by evaluating advanced features, user-friendliness, customization capabilities, and overall value, ensuring they address the diverse needs of fitness businesses, from small studios to global chains.
Comparison Table
Choosing the right gym reporting software is critical for efficient operations; this comparison table simplifies the process by examining leading tools like Mindbody, PerfectGym, Zen Planner, Virtuagym, Glofox, and more, helping readers evaluate features, pricing, and user experiences to find the best fit for their gym's needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mindbody Delivers advanced reporting and analytics for gym revenue, membership trends, attendance, and marketing performance. | enterprise | 9.4/10 | 9.7/10 | 8.2/10 | 8.9/10 |
| 2 | PerfectGym Offers business intelligence dashboards and customizable reports for large-scale gym operations and performance metrics. | enterprise | 9.1/10 | 9.4/10 | 8.7/10 | 8.9/10 |
| 3 | Zen Planner Provides detailed financial, attendance, and retention reports tailored for fitness and martial arts studios. | specialized | 8.6/10 | 9.1/10 | 8.0/10 | 8.2/10 |
| 4 | Virtuagym Features real-time analytics and reporting on member engagement, sales, and workout data for gyms. | specialized | 8.4/10 | 8.8/10 | 8.2/10 | 7.9/10 |
| 5 | Glofox Supplies intuitive dashboards and reports for class bookings, revenue, and client retention in fitness studios. | specialized | 8.1/10 | 8.2/10 | 8.6/10 | 7.5/10 |
| 6 | ClubReady Generates comprehensive reports on billing, memberships, and operational KPIs for fitness clubs. | specialized | 8.2/10 | 8.8/10 | 7.9/10 | 7.5/10 |
| 7 | Vagaro Offers scheduling and reporting tools for tracking sales, client visits, and business insights in gyms. | specialized | 7.6/10 | 7.4/10 | 8.2/10 | 7.8/10 |
| 8 | RhinoFit Provides customizable reports on check-ins, payments, and member statistics for gym management. | specialized | 7.9/10 | 8.1/10 | 7.8/10 | 8.5/10 |
| 9 | GymMaster Enables cloud-based reporting for membership data, finances, and access control in gyms worldwide. | specialized | 8.1/10 | 8.5/10 | 7.9/10 | 7.7/10 |
| 10 | Wodify Delivers performance and business reports focused on CrossFit gym workouts, attendance, and revenue. | specialized | 7.9/10 | 8.2/10 | 7.4/10 | 7.5/10 |
Delivers advanced reporting and analytics for gym revenue, membership trends, attendance, and marketing performance.
Offers business intelligence dashboards and customizable reports for large-scale gym operations and performance metrics.
Provides detailed financial, attendance, and retention reports tailored for fitness and martial arts studios.
Features real-time analytics and reporting on member engagement, sales, and workout data for gyms.
Supplies intuitive dashboards and reports for class bookings, revenue, and client retention in fitness studios.
Generates comprehensive reports on billing, memberships, and operational KPIs for fitness clubs.
Offers scheduling and reporting tools for tracking sales, client visits, and business insights in gyms.
Provides customizable reports on check-ins, payments, and member statistics for gym management.
Enables cloud-based reporting for membership data, finances, and access control in gyms worldwide.
Delivers performance and business reports focused on CrossFit gym workouts, attendance, and revenue.
Mindbody
enterpriseDelivers advanced reporting and analytics for gym revenue, membership trends, attendance, and marketing performance.
Mindbody Analytics with predictive insights and automated KPI tracking across all business data streams
Mindbody is a comprehensive business management platform for fitness and wellness businesses, with robust gym reporting software that delivers in-depth analytics on memberships, attendance, revenue, and operational KPIs. It offers over 100 pre-built reports, customizable dashboards, and real-time data visualization to help gym owners track performance and make data-driven decisions. The tool integrates reporting seamlessly with scheduling, payments, and client management for holistic insights.
Pros
- Extensive library of customizable reports and real-time dashboards
- Seamless integration with core business operations for accurate data
- Advanced analytics for trends, forecasting, and retention insights
Cons
- Steep learning curve due to feature-rich interface
- Premium pricing can be costly for smaller gyms
- Occasional lag with very large datasets
Best For
Mid-to-large gyms and fitness chains needing enterprise-level reporting integrated with full business management.
Pricing
Custom quotes based on locations and features; starts around $139/month per location with add-ons for advanced reporting.
PerfectGym
enterpriseOffers business intelligence dashboards and customizable reports for large-scale gym operations and performance metrics.
AI-driven predictive analytics for membership churn and revenue optimization
PerfectGym is a cloud-based gym management platform with robust reporting and analytics features tailored for fitness clubs and chains. It provides real-time dashboards, customizable reports on KPIs like membership trends, revenue, attendance, and churn rates, enabling data-driven decision-making. Integrated with membership, billing, and access control modules, it delivers comprehensive business intelligence for optimizing gym operations.
Pros
- Advanced customizable reports and real-time dashboards
- Predictive analytics for revenue and retention forecasting
- Seamless integration with full gym management suite
Cons
- Steeper learning curve for advanced reporting tools
- Custom pricing can be expensive for small gyms
- Requires full platform adoption for optimal reporting
Best For
Mid-to-large gym chains and multi-location fitness businesses needing enterprise-grade reporting within a complete management ecosystem.
Pricing
Custom enterprise pricing starting around $200-$500 per month per location, based on gym size, features, and users; no public tiers.
Zen Planner
specializedProvides detailed financial, attendance, and retention reports tailored for fitness and martial arts studios.
KPI-driven analytics dashboard with real-time retention and revenue forecasting tailored for fitness businesses
Zen Planner is an all-in-one management software tailored for gyms, fitness studios, and martial arts schools, with robust reporting features to monitor memberships, finances, attendance, and retention. It offers customizable dashboards, financial summaries, trend analysis, and exportable reports to help owners make data-driven decisions. The platform integrates reporting seamlessly with billing, scheduling, and member management for comprehensive business insights.
Pros
- Extensive reporting suite including revenue tracking, attendance analytics, and retention metrics
- Customizable dashboards and report builder for tailored insights
- Strong integration with gym operations like billing and check-ins
Cons
- Steep learning curve for advanced reporting customization
- Pricing scales quickly with member count
- Interface feels dated compared to modern SaaS tools
Best For
Mid-sized gyms and martial arts studios needing integrated management with detailed operational reporting.
Pricing
Starts at $149/month for up to 100 members, plus $3-5 per additional active member; custom enterprise plans available.
Virtuagym
specializedFeatures real-time analytics and reporting on member engagement, sales, and workout data for gyms.
Virtuagym Analytics module providing automated, real-time business intelligence with predictive insights.
Virtuagym is an all-in-one gym management platform with robust reporting capabilities, enabling fitness businesses to track key metrics like membership trends, revenue, attendance, and retention through customizable dashboards and analytics. It offers over 50 pre-built reports and real-time insights to help gym owners make data-driven decisions. The software integrates reporting seamlessly with member management, bookings, and payments for a holistic view of operations.
Pros
- Comprehensive reporting suite with real-time dashboards and 50+ pre-built reports
- Customizable analytics for revenue, attendance, churn, and member engagement
- Seamless integration with gym management tools for unified data insights
Cons
- Pricing scales quickly with gym size, less ideal for solo trainers
- Advanced reporting features locked behind higher-tier plans
- Steeper learning curve for custom report building
Best For
Mid-sized gyms and fitness chains seeking scalable reporting integrated with full management software.
Pricing
Quote-based starting around $129/month for basic plans, scaling with members and locations up to enterprise levels.
Glofox
specializedSupplies intuitive dashboards and reports for class bookings, revenue, and client retention in fitness studios.
Revenue Intelligence dashboard providing predictive revenue forecasting and detailed financial breakdowns
Glofox is an all-in-one gym management platform with built-in reporting tools tailored for fitness studios and gyms, providing real-time insights into revenue, attendance, membership trends, and class performance. Its analytics dashboard offers customizable KPIs, financial reports, and performance metrics to help owners monitor operations and drive business growth. While not a standalone reporting tool, it excels in integrating reporting seamlessly with booking, payments, and member management features.
Pros
- Real-time dashboards with key gym metrics like revenue and attendance
- Customizable reports for memberships and classes
- Seamless integration with payment and booking systems
Cons
- Limited advanced analytics compared to dedicated BI tools
- Pricing can be steep for smaller gyms
- Reporting customization requires some technical know-how
Best For
Mid-sized fitness studios and boutique gyms seeking integrated management software with reliable reporting capabilities.
Pricing
Custom quote-based pricing starting around $150-$200/month for basic plans, scaling with features and gym size (often 1-2% of revenue).
ClubReady
specializedGenerates comprehensive reports on billing, memberships, and operational KPIs for fitness clubs.
Over 100 pre-built reports optimized specifically for gym operations and performance metrics
ClubReady is an all-in-one gym management software with robust reporting capabilities tailored for fitness clubs, enabling detailed tracking of memberships, finances, attendance, and sales performance. It offers over 100 pre-built reports, customizable dashboards, and real-time analytics to support data-driven decisions. As a comprehensive platform, it integrates reporting seamlessly with billing, scheduling, and point-of-sale functions.
Pros
- Extensive library of 100+ pre-built gym-specific reports
- Real-time customizable dashboards and KPIs
- Seamless integration with core gym management modules
Cons
- Higher pricing may not suit very small gyms
- Steep learning curve for advanced custom reporting
- Limited native integrations with non-fitness tools
Best For
Mid-sized to large fitness clubs needing integrated reporting within a full management suite.
Pricing
Custom pricing based on club size and features; typically starts at $150-$300/month per location.
Vagaro
specializedOffers scheduling and reporting tools for tracking sales, client visits, and business insights in gyms.
Real-time attendance and no-show reporting tied directly to class bookings and memberships
Vagaro is a versatile all-in-one management platform designed for fitness studios and gyms, offering scheduling, online booking, payments, and a suite of reporting tools to track business performance. Its reporting features include revenue analytics, attendance tracking, client retention metrics, staff performance, and marketing ROI, accessible via customizable dashboards. While it provides solid insights for small to mid-sized gyms, it lacks the depth of specialized gym management software for advanced analytics like predictive churn or equipment utilization.
Pros
- Intuitive reporting dashboard with real-time data on bookings and revenue
- Customizable reports for attendance, payroll, and client trends
- Mobile app for on-the-go access to key gym metrics
Cons
- Limited advanced analytics tailored specifically to gym operations like membership forecasting
- Some reports require higher-tier plans to unlock full customization
- Occasional glitches in report exports for larger datasets
Best For
Small to medium-sized gyms seeking an integrated booking and reporting solution without needing enterprise-level analytics.
Pricing
Starts at $29/month for basic plans, scaling to $199+/month for Pro/Elite tiers based on staff count and features.
RhinoFit
specializedProvides customizable reports on check-ins, payments, and member statistics for gym management.
Custom report builder allowing users to create tailored financial and attendance reports without coding
RhinoFit is a gym management platform tailored for fitness businesses, offering tools for member management, billing, scheduling, and check-ins. Its reporting features provide detailed insights into revenue, attendance trends, membership retention, and financial performance through customizable dashboards and exportable reports. While not the most advanced in analytics, it delivers essential data for operational decision-making in smaller gyms.
Pros
- Customizable reporting dashboards for key metrics like revenue and attendance
- Affordable pricing suitable for small gyms
- Integrated kiosk and mobile check-in tied to reporting
Cons
- Interface feels dated compared to modern competitors
- Limited advanced analytics or AI-driven insights
- Fewer third-party integrations for expanded reporting
Best For
Small to medium gyms seeking cost-effective, straightforward reporting without needing enterprise-level complexity.
Pricing
Starts at $99/month for Starter plan (up to 100 members), with Pro at $199/month and Enterprise at $299+/month based on size and features.
GymMaster
specializedEnables cloud-based reporting for membership data, finances, and access control in gyms worldwide.
Interactive real-time dashboard providing instant visualizations of key gym metrics
GymMaster is a cloud-based gym management platform that offers robust reporting features for tracking memberships, attendance, finances, sales, and operational metrics. It provides real-time dashboards, customizable reports, and export options to PDF or Excel, helping gym owners monitor performance and make data-driven decisions. As part of a full-suite software, its reporting integrates seamlessly with booking, billing, and member management tools.
Pros
- Comprehensive library of pre-built reports covering finances, attendance, and sales
- Real-time dashboards for quick insights
- Easy data export and integration with accounting software
Cons
- Advanced customization requires technical know-how
- Reporting features locked behind higher-tier plans
- Mobile access to reports is somewhat limited
Best For
Mid-sized gyms and fitness centers needing integrated reporting within a complete management system.
Pricing
Starts at $119/month for basic access, scaling to $299+/month for full reporting and enterprise features; custom quotes available.
Wodify
specializedDelivers performance and business reports focused on CrossFit gym workouts, attendance, and revenue.
Athlete performance leaderboards with detailed workout metrics and progress tracking
Wodify is an all-in-one gym management platform tailored for CrossFit boxes and functional fitness gyms, featuring robust reporting tools for revenue, attendance, member retention, and performance metrics. It provides customizable dashboards, automated reports, and analytics to help owners track KPIs and optimize operations. While primarily a management solution, its reporting capabilities enable data-driven decisions for gym growth.
Pros
- Comprehensive reporting suite covering revenue, churn, and attendance
- Real-time dashboards and customizable exports
- Strong performance tracking for athletes and classes
Cons
- Steep learning curve for advanced reporting setup
- Interface feels dated and cluttered at times
- Pricing scales quickly for larger gyms, reducing value
Best For
Mid-sized CrossFit affiliates or functional fitness gyms needing integrated management with solid reporting analytics.
Pricing
Starts at $119/month (Rise plan for up to 100 members), up to $500+/month for larger gyms; custom enterprise pricing available.
Conclusion
The reviewed gym reporting software varied in focus, but Mindbody stood out as the top choice, excelling in advanced revenue, membership trend, attendance, and marketing analytics. PerfectGym followed closely, offering robust business intelligence dashboards ideal for large-scale operations, while Zen Planner impressed with detailed financial and retention reports tailored for fitness and martial arts studios. Each tool addressed unique needs, but Mindbody’s versatility and depth made it the leading option for comprehensive gym management insights.
Whether you run a small studio or a large fitness chain, taking Mindbody for a test drive could transform how you track and grow your business—start leveraging its powerful capabilities today.
Tools Reviewed
All tools were independently evaluated for this comparison