Quick Overview
- 1#1: Mindbody - Comprehensive platform for managing gym memberships, class scheduling, payments, and client engagement.
- 2#2: ABC Fitness - Full-service gym management software handling memberships, billing, access control, and reporting.
- 3#3: Zen Planner - All-in-one solution for gyms and martial arts schools with membership tracking, billing, and event management.
- 4#4: Virtuagym - Cloud-based gym software offering membership management, mobile apps, and workout tracking for members.
- 5#5: Glofox - Mobile-first studio management tool for memberships, bookings, payments, and marketing automation.
- 6#6: Vagaro - Scheduling and management software for fitness pros with membership sales, online booking, and payments.
- 7#7: WellnessLiving - Integrated platform for fitness businesses managing memberships, appointments, eCommerce, and marketing.
- 8#8: RhinoFit - Affordable cloud gym software for membership tracking, check-ins, payments, and member communication.
- 9#9: GymMaster - Gym and club management system with automated billing, access control, and reporting features.
- 10#10: PerfectGym - Enterprise-grade fitness management software for large gyms handling memberships, CRM, and analytics.
These tools were selected and ranked based on key factors including feature depth, user experience, reliability, and overall value, ensuring they cater to diverse gym needs while delivering tangible business benefits.
Comparison Table
Navigating gym membership software can be overwhelming, but this comparison table eases the process by featuring top tools like Mindbody, ABC Fitness, Zen Planner, Virtuagym, Glofox, and more. It breaks down each platform's key features, pricing, and user experience to help you find the best fit for your gym’s specific needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mindbody Comprehensive platform for managing gym memberships, class scheduling, payments, and client engagement. | specialized | 9.4/10 | 9.7/10 | 8.2/10 | 8.5/10 |
| 2 | ABC Fitness Full-service gym management software handling memberships, billing, access control, and reporting. | specialized | 9.2/10 | 9.5/10 | 8.7/10 | 8.9/10 |
| 3 | Zen Planner All-in-one solution for gyms and martial arts schools with membership tracking, billing, and event management. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.3/10 |
| 4 | Virtuagym Cloud-based gym software offering membership management, mobile apps, and workout tracking for members. | specialized | 8.6/10 | 9.2/10 | 8.3/10 | 8.1/10 |
| 5 | Glofox Mobile-first studio management tool for memberships, bookings, payments, and marketing automation. | specialized | 8.7/10 | 9.2/10 | 8.1/10 | 8.3/10 |
| 6 | Vagaro Scheduling and management software for fitness pros with membership sales, online booking, and payments. | specialized | 7.8/10 | 7.5/10 | 8.5/10 | 7.4/10 |
| 7 | WellnessLiving Integrated platform for fitness businesses managing memberships, appointments, eCommerce, and marketing. | specialized | 8.3/10 | 9.0/10 | 7.8/10 | 8.1/10 |
| 8 | RhinoFit Affordable cloud gym software for membership tracking, check-ins, payments, and member communication. | specialized | 8.3/10 | 8.6/10 | 8.1/10 | 8.0/10 |
| 9 | GymMaster Gym and club management system with automated billing, access control, and reporting features. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 7.7/10 |
| 10 | PerfectGym Enterprise-grade fitness management software for large gyms handling memberships, CRM, and analytics. | enterprise | 8.3/10 | 9.1/10 | 7.8/10 | 7.6/10 |
Comprehensive platform for managing gym memberships, class scheduling, payments, and client engagement.
Full-service gym management software handling memberships, billing, access control, and reporting.
All-in-one solution for gyms and martial arts schools with membership tracking, billing, and event management.
Cloud-based gym software offering membership management, mobile apps, and workout tracking for members.
Mobile-first studio management tool for memberships, bookings, payments, and marketing automation.
Scheduling and management software for fitness pros with membership sales, online booking, and payments.
Integrated platform for fitness businesses managing memberships, appointments, eCommerce, and marketing.
Affordable cloud gym software for membership tracking, check-ins, payments, and member communication.
Gym and club management system with automated billing, access control, and reporting features.
Enterprise-grade fitness management software for large gyms handling memberships, CRM, and analytics.
Mindbody
specializedComprehensive platform for managing gym memberships, class scheduling, payments, and client engagement.
Integrated Mindbody Network marketplace, connecting businesses to millions of consumers for discovery and bookings
Mindbody is a comprehensive cloud-based platform tailored for gyms, fitness studios, and wellness businesses, offering robust tools for membership management, class scheduling, online booking, and payment processing. It streamlines operations with features like automated billing, client retention tools, marketing automation, and detailed reporting. The software also integrates with a vast ecosystem of third-party apps and provides a consumer-facing app for seamless member experiences.
Pros
- All-in-one solution with advanced membership management, scheduling, and POS capabilities
- Extensive integrations and Mindbody app marketplace for customization
- Powerful analytics and marketing tools to boost retention and revenue
Cons
- Steep learning curve and complex interface for new users
- Premium pricing with additional transaction fees
- Customer support can be slow for non-enterprise accounts
Best For
Established gyms, multi-location fitness centers, and wellness businesses needing scalable, feature-rich management software.
Pricing
Starts at $129/month per location for basic plans, with tiers up to $500+/month; includes payment processing fees (2.75-3.5%) and custom enterprise pricing.
ABC Fitness
specializedFull-service gym management software handling memberships, billing, access control, and reporting.
ABC Pay integrated payment processing with built-in revenue recovery for failed payments and churn reduction.
ABC Fitness is a robust gym management software platform tailored for fitness clubs, studios, and multi-location gyms, offering end-to-end membership lifecycle management from onboarding to retention. It features automated billing, class and personal training scheduling, access control via mobile check-ins, and a branded member app for self-service bookings and payments. The solution also includes POS integration, analytics dashboards, and marketing tools to drive revenue and member engagement.
Pros
- Comprehensive all-in-one suite with strong billing automation and revenue management
- Intuitive member-facing mobile app for bookings and engagement
- Scalable for multi-location operations with robust reporting and analytics
Cons
- Higher pricing tiers may strain small gyms' budgets
- Steeper learning curve during initial setup and configuration
- Customer support response times can vary during peak periods
Best For
Mid-sized gyms and multi-location fitness chains seeking scalable membership management with advanced automation and analytics.
Pricing
Starts at $149/month for basic plans, scaling to $300+/month for enterprise features; custom quotes based on locations and members.
Zen Planner
specializedAll-in-one solution for gyms and martial arts schools with membership tracking, billing, and event management.
Belt/rank progression tracking and achievement badges tailored specifically for martial arts schools
Zen Planner is an all-in-one management software tailored for martial arts schools, gyms, and fitness studios, offering tools for member management, automated billing, class scheduling, and attendance tracking. It includes online registration, a member app for check-ins, reporting dashboards, and integrated marketing features to help grow businesses. The platform emphasizes ease of operations for boutique fitness operations with strong focus on recurring revenue and student retention.
Pros
- Comprehensive membership and billing automation reduces administrative workload
- Strong class management and attendance tracking ideal for scheduled fitness classes
- Dedicated mobile app and member portal enhance user experience
Cons
- Pricing scales quickly with member count, challenging for very small gyms
- Limited advanced customization for larger enterprises
- Reporting can feel basic compared to enterprise-level competitors
Best For
Martial arts dojos and boutique gyms with 50-500 members seeking integrated billing, scheduling, and retention tools.
Pricing
Starts at $179/month for up to 150 active members, plus $2.99 per additional member; custom enterprise plans available.
Virtuagym
specializedCloud-based gym software offering membership management, mobile apps, and workout tracking for members.
Fully custom-branded iOS/Android apps for members and trainers with workout planning and in-app payments
VirtuaGym is an all-in-one gym management software designed for fitness studios, gyms, and personal trainers, offering tools for membership management, class and appointment scheduling, automated billing, and access control. It provides custom-branded mobile apps for members to book sessions, track progress, and make payments, alongside web-based admin dashboards for operations. The platform emphasizes member engagement through workout libraries, challenges, and marketing automation to boost retention and revenue.
Pros
- Comprehensive feature set including branded apps and integrated payments
- Strong member engagement tools like workout tracking and challenges
- Scalable for small studios to large chains with robust reporting
Cons
- Pricing scales quickly with member count, expensive for very small gyms
- Steeper learning curve for advanced customization
- Limited free trial and some integrations require add-ons
Best For
Mid-sized gyms and multi-location fitness studios seeking an integrated platform with mobile-first member engagement.
Pricing
Starts at €59/month for Essential (up to 100 members), €119 for Pro, €199+ for Premium; enterprise custom pricing based on members.
Glofox
specializedMobile-first studio management tool for memberships, bookings, payments, and marketing automation.
Fully customizable, white-labeled mobile apps for members and staff
Glofox is a comprehensive gym management platform tailored for fitness studios, boutique gyms, and personal trainers, offering tools for membership management, class and appointment booking, automated payments, and client communication. It provides branded mobile apps for both members and staff, enabling seamless check-ins, scheduling, and engagement. The software includes marketing automation, analytics dashboards, and e-commerce features to help businesses scale operations efficiently.
Pros
- Custom-branded mobile apps for members and staff enhance user experience and retention
- Robust scheduling, billing, and payment processing with automation saves time
- Strong analytics and marketing tools support business growth and insights
Cons
- Pricing can be steep for very small gyms or startups
- Steep learning curve for advanced features and setup
- Customer support response times can vary, with some users reporting delays
Best For
Boutique fitness studios and mid-sized gyms seeking an all-in-one solution with strong mobile app integration.
Pricing
Custom quotes starting at around $150/month, scaling with number of members, check-ins, and add-ons like custom apps.
Vagaro
specializedScheduling and management software for fitness pros with membership sales, online booking, and payments.
Vagaro Marketplace, an integrated directory that helps gyms attract new clients through discoverability and promotions.
Vagaro is an all-in-one scheduling and business management platform tailored for fitness studios, gyms, salons, and wellness businesses, offering robust tools for membership management, class bookings, and client retention. It enables automated recurring billing, online booking, check-in kiosks, and integrated payments to streamline gym operations. While versatile, it excels in smaller fitness environments but may lack depth for large-scale gym chains.
Pros
- Intuitive interface with strong mobile apps for staff and clients
- Built-in marketing tools like email/SMS campaigns and promotions
- Seamless online booking and membership recurring payments
Cons
- Less specialized for advanced gym needs like workout tracking or team sports
- Pricing scales quickly with add-ons and transaction fees
- Reporting capabilities are basic for enterprise-level gyms
Best For
Small to medium-sized gyms and fitness studios prioritizing easy booking, memberships, and client engagement over deep analytics.
Pricing
Starts at $30/month per location (Starter plan), up to $169/month (Elite), plus ~2.75% + $0.30 per transaction and optional add-ons.
WellnessLiving
specializedIntegrated platform for fitness businesses managing memberships, appointments, eCommerce, and marketing.
Advanced marketing automation that triggers personalized email/SMS campaigns based on client behavior and attendance patterns
WellnessLiving is an all-in-one cloud-based management software tailored for gyms, fitness studios, yoga centers, and wellness businesses. It handles membership sales and renewals, class scheduling with online booking, automated billing and payments, point-of-sale transactions, and client retention tools. The platform also features marketing automation, staff management, and customizable reporting to streamline operations and drive revenue growth.
Pros
- Comprehensive all-in-one platform covering memberships, scheduling, and marketing
- Powerful automation for payments, reminders, and client engagement
- Strong mobile apps for clients and staff with online booking capabilities
Cons
- Steep learning curve due to extensive features and busy interface
- Pricing can escalate quickly for multi-location businesses
- Limited native integrations with some popular third-party fitness apps
Best For
Mid-sized gyms, fitness studios, and multi-location wellness businesses needing robust marketing and operational automation.
Pricing
Starts at $69/month for basic single-location plans, with tiers up to $249+/month based on locations, staff, and add-ons; custom enterprise pricing available.
RhinoFit
specializedAffordable cloud gym software for membership tracking, check-ins, payments, and member communication.
Automated access control integration that unlocks doors via member app check-ins or NFC/QR codes
RhinoFit is a cloud-based gym management software tailored for fitness centers, personal trainers, and studios, offering tools for member onboarding, automated billing, and class scheduling. It features a member-facing mobile app for check-ins, bookings, and payments, along with staff tools for reporting and access control. The platform emphasizes hardware integrations like kiosks and door locks to enhance operational efficiency.
Pros
- Comprehensive membership and billing automation with recurring payments
- Strong mobile app and kiosk support for seamless check-ins
- Integrations with access control hardware for secure facility management
Cons
- Limited advanced reporting and analytics compared to enterprise solutions
- Interface can feel dated in some areas
- Higher pricing tiers may not suit very small operations
Best For
Small to medium gyms and fitness studios needing reliable access control and billing without complex setup.
Pricing
Starter plan at $119/month (up to 100 members), Pro at $199/month (up to 500 members), Enterprise custom; 30-day free trial available.
GymMaster
specializedGym and club management system with automated billing, access control, and reporting features.
Advanced kiosk and access control system that integrates with door locks for automated member entry
GymMaster is a cloud-based gym management software tailored for fitness centers, gyms, and studios, offering comprehensive tools for member management, automated billing, class scheduling, and point-of-sale operations. It includes a member-facing app for bookings and check-ins, staff scheduling, and detailed reporting dashboards. The platform supports access control integrations and online payments, making it suitable for streamlining daily gym operations.
Pros
- All-in-one solution covering memberships, bookings, POS, and reporting
- Intuitive member app and kiosk for self-service check-ins
- Reliable integrations with payment gateways like Stripe and accounting tools like Xero
Cons
- Pricing can be steep for very small gyms or startups
- Some advanced customizations require higher-tier plans or add-ons
- Occasional reports of minor bugs in the mobile app
Best For
Medium-sized gyms and fitness studios needing robust online booking and membership automation without extensive IT setup.
Pricing
Starts at $119/month for Basic (up to 100 members), $199/month for Pro, and custom Enterprise pricing; billed annually with a free trial.
PerfectGym
enterpriseEnterprise-grade fitness management software for large gyms handling memberships, CRM, and analytics.
Scalable multi-club management with centralized control and real-time data synchronization
PerfectGym is a comprehensive cloud-based management platform tailored for fitness clubs, gyms, and multi-location sports facilities. It handles everything from member enrollment and automated billing to class scheduling, access control, and mobile apps for members and staff. The software emphasizes scalability, virtual training options, and data-driven insights to optimize operations and member engagement.
Pros
- Robust all-in-one solution with strong scalability for chains
- Excellent integrations for access control and payments
- Advanced analytics and marketing automation tools
Cons
- Custom pricing can be expensive for smaller gyms
- Steeper learning curve for non-technical staff
- Limited free trial or demo options
Best For
Mid-sized to large gym chains seeking an enterprise-grade platform for multi-location management and growth.
Pricing
Custom quote-based pricing, typically starting at $200-$500 per month per location depending on features and scale.
Conclusion
After reviewing the top 10 gym membership software tools, Mindbody secures the top spot with its comprehensive platform, covering memberships, scheduling, payments, and client engagement. ABC Fitness and Zen Planner follow closely as strong alternatives, with ABC Fitness excelling in full-service management and Zen Planner standing out as an all-in-one solution for diverse fitness operations. Each tool offers unique strengths, ensuring there’s a standout option for nearly every gym business need.
Take the first step toward more efficient operations—try Mindbody today to enhance member experiences and streamline your gym management.
Tools Reviewed
All tools were independently evaluated for this comparison