Quick Overview
- 1#1: Mindbody - All-in-one platform for managing gym memberships, class schedules, payments, and client engagement.
- 2#2: Glofox - Gym management software that streamlines memberships, bookings, payments, and marketing automation.
- 3#3: Virtuagym - Complete solution for gym member management, workout apps, online scheduling, and billing.
- 4#4: Zen Planner - Business management tool for gyms offering membership tracking, billing, and attendance management.
- 5#5: WellnessLiving - Integrated platform for fitness businesses handling memberships, appointments, marketing, and payments.
- 6#6: GymMaster - Cloud-based gym software for membership management, access control, and automated billing.
- 7#7: ClubReady - Fitness studio software focused on memberships, point-of-sale, and member retention tools.
- 8#8: RhinoFit - Affordable gym management system for tracking memberships, payments, and check-ins.
- 9#9: Vagaro - Scheduling and management software supporting gym memberships, classes, and online bookings.
- 10#10: Pike13 - Studio management platform for handling memberships, scheduling, and client communications.
Tools were ranked based on feature depth, user-friendliness, reliability, and value, ensuring a balanced guide that prioritizes both functionality and practicality for gym owners and managers
Comparison Table
Explore this comparison table featuring top gym membership program software, including Mindbody, Glofox, Virtuagym, Zen Planner, and WellnessLiving, to understand their strengths and suit your facility needs. Readers will learn about key features, pricing models, and unique benefits to make informed choices for seamless operations and enhanced member experiences.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mindbody All-in-one platform for managing gym memberships, class schedules, payments, and client engagement. | specialized | 9.2/10 | 9.5/10 | 8.0/10 | 8.5/10 |
| 2 | Glofox Gym management software that streamlines memberships, bookings, payments, and marketing automation. | specialized | 8.8/10 | 9.2/10 | 8.6/10 | 8.4/10 |
| 3 | Virtuagym Complete solution for gym member management, workout apps, online scheduling, and billing. | specialized | 8.7/10 | 9.2/10 | 8.1/10 | 8.3/10 |
| 4 | Zen Planner Business management tool for gyms offering membership tracking, billing, and attendance management. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 5 | WellnessLiving Integrated platform for fitness businesses handling memberships, appointments, marketing, and payments. | specialized | 8.4/10 | 9.1/10 | 7.8/10 | 8.0/10 |
| 6 | GymMaster Cloud-based gym software for membership management, access control, and automated billing. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 7.9/10 |
| 7 | ClubReady Fitness studio software focused on memberships, point-of-sale, and member retention tools. | specialized | 8.0/10 | 8.5/10 | 7.5/10 | 7.8/10 |
| 8 | RhinoFit Affordable gym management system for tracking memberships, payments, and check-ins. | specialized | 8.4/10 | 8.6/10 | 8.2/10 | 8.9/10 |
| 9 | Vagaro Scheduling and management software supporting gym memberships, classes, and online bookings. | specialized | 7.9/10 | 7.6/10 | 9.1/10 | 8.2/10 |
| 10 | Pike13 Studio management platform for handling memberships, scheduling, and client communications. | specialized | 8.4/10 | 8.7/10 | 8.2/10 | 7.9/10 |
All-in-one platform for managing gym memberships, class schedules, payments, and client engagement.
Gym management software that streamlines memberships, bookings, payments, and marketing automation.
Complete solution for gym member management, workout apps, online scheduling, and billing.
Business management tool for gyms offering membership tracking, billing, and attendance management.
Integrated platform for fitness businesses handling memberships, appointments, marketing, and payments.
Cloud-based gym software for membership management, access control, and automated billing.
Fitness studio software focused on memberships, point-of-sale, and member retention tools.
Affordable gym management system for tracking memberships, payments, and check-ins.
Scheduling and management software supporting gym memberships, classes, and online bookings.
Studio management platform for handling memberships, scheduling, and client communications.
Mindbody
specializedAll-in-one platform for managing gym memberships, class schedules, payments, and client engagement.
Integrated Mindbody app marketplace connecting gyms to millions of consumers for effortless discovery and bookings
Mindbody is a comprehensive cloud-based platform designed for fitness studios, gyms, and wellness businesses, offering robust tools for managing gym membership programs including automated billing, member retention tracking, and personalized engagement. It streamlines operations with class scheduling, online booking, point-of-sale integrations, and marketing automation to boost revenue and member satisfaction. As an industry leader, it connects businesses to a vast consumer marketplace for increased visibility and bookings.
Pros
- Extensive membership management with automated renewals and retention tools
- Seamless integration with consumer app for direct bookings and discovery
- Powerful analytics and reporting for optimizing gym performance
Cons
- Steep learning curve due to feature depth
- Higher pricing with transaction fees can add up
- Customer support can be slow during peak times
Best For
Large gyms, multi-location fitness chains, and studios seeking an all-in-one enterprise solution with marketplace exposure.
Pricing
Starts at $139/month for basic plans, scales to $500+/month for enterprise with add-ons and 1-3% transaction fees.
Glofox
specializedGym management software that streamlines memberships, bookings, payments, and marketing automation.
Branded member mobile app with personalized workout tracking and seamless booking to boost engagement and loyalty
Glofox is a cloud-based gym management software tailored for fitness studios, gyms, and boutique wellness businesses, offering tools for member management, class scheduling, online bookings, and automated billing. It includes a branded mobile app for members to book classes, track progress, and make payments, alongside staff apps for on-the-go operations. The platform also provides marketing automation, reporting dashboards, and POS integration to drive retention and revenue growth.
Pros
- Comprehensive all-in-one platform with strong membership and booking tools
- Intuitive mobile apps for members and staff enhancing user engagement
- Advanced analytics and marketing features for business growth
Cons
- Pricing can be steep for very small gyms or startups
- Some advanced customizations require higher tiers or add-ons
- Occasional reports of integration delays with third-party tools
Best For
Mid-sized gyms and boutique fitness studios needing robust tools for membership management, scheduling, and client retention.
Pricing
Custom pricing based on number of members and locations; starts around $150/month for basic plans, scaling to enterprise levels with add-ons.
Virtuagym
specializedComplete solution for gym member management, workout apps, online scheduling, and billing.
Custom-branded mobile apps for members with workout tracking and booking
Virtuagym is an all-in-one gym management platform designed to handle membership sales, automated billing, class scheduling, and member engagement for fitness businesses. It provides custom-branded mobile apps for members to book classes, track workouts, and access personalized plans, alongside tools for staff to manage operations efficiently. The software integrates payments, reporting, and marketing automation to help gyms grow and retain members.
Pros
- Comprehensive all-in-one platform with membership, billing, and engagement tools
- Custom-branded member apps for iOS and Android enhance retention
- Robust automation for payments, check-ins, and marketing
Cons
- Pricing can be steep for smaller gyms with full features locked in higher tiers
- Initial setup and learning curve for advanced customizations
- Reporting could be more customizable without add-ons
Best For
Mid-sized gyms and fitness studios seeking integrated management and branded member apps to boost engagement.
Pricing
Starts at $129/month for Essential plan (up to 100 members), with Business ($249/month) and Premium (custom) tiers scaling by members and features.
Zen Planner
specializedBusiness management tool for gyms offering membership tracking, billing, and attendance management.
Martial arts-specific belt progression and student achievement tracking with automated promotions
Zen Planner is a comprehensive cloud-based management platform tailored for martial arts schools, gyms, fitness studios, and boutique fitness businesses. It streamlines member enrollment, automated recurring billing, class scheduling, attendance tracking via kiosks or apps, and marketing automation through email and SMS. The software also provides robust reporting, website builders, and member portals for self-service account management.
Pros
- Powerful automated billing with family plans and prorated adjustments
- Specialized tools like belt ranking and curriculum tracking for martial arts
- Integrated check-in kiosks, apps, and detailed analytics for operations
Cons
- Pricing scales quickly with membership size, becoming expensive for larger gyms
- Initial setup and learning curve can be steep for non-tech-savvy users
- Limited native integrations with popular gym hardware or advanced CRM tools
Best For
Martial arts schools, yoga studios, and small-to-medium gyms needing specialized membership billing and class management in one platform.
Pricing
Starts at $149/month for up to 100 active members, with tiers up to $500+/month for larger groups; includes 2.9% + $0.30 payment processing fees.
WellnessLiving
specializedIntegrated platform for fitness businesses handling memberships, appointments, marketing, and payments.
Profitability by Service analytics that breaks down revenue and costs per class, membership, or product for optimized pricing decisions
WellnessLiving is a cloud-based all-in-one management platform tailored for gyms, fitness studios, and wellness businesses, offering robust tools for membership management, automated billing, class scheduling, and client bookings. It includes features like member check-ins via kiosks or apps, online payments, marketing automation, and detailed analytics for profitability tracking. The software streamlines operations while providing a branded mobile app for members to manage memberships and book classes independently.
Pros
- Comprehensive all-in-one platform covering memberships, billing, scheduling, and marketing
- Automated recurring billing and payment processing with low fees
- Branded member app and profitability analytics dashboard
Cons
- Steeper learning curve for setup and advanced customizations
- Pricing scales quickly for multi-location businesses
- Customer support can be inconsistent during peak times
Best For
Small to mid-sized gyms and fitness studios needing an integrated solution for memberships, classes, and automated marketing.
Pricing
Starts at $69/month for Starter plan (1 location), up to $249+/month for Pro/Elite tiers, with add-ons for extra locations and features; custom Enterprise pricing available.
GymMaster
specializedCloud-based gym software for membership management, access control, and automated billing.
Integrated RFID/NFC door access control for secure, automated entry
GymMaster is a cloud-based gym management software tailored for fitness centers, offering tools for member onboarding, automated billing, class scheduling, and facility access control. It integrates online booking portals and self-service kiosks to enhance member experience and operational efficiency. The platform also provides reporting dashboards and a mobile app for on-the-go management.
Pros
- Robust access control with door locks and kiosks
- Seamless automated billing and recurring payments
- Comprehensive member database with check-in tracking
Cons
- Pricing scales quickly for larger gyms
- Limited third-party integrations compared to competitors
- Reporting lacks advanced customization options
Best For
Mid-sized gyms and fitness studios needing strong access control and membership automation without complex setup.
Pricing
Starts at $119/month for up to 100 members, with tiered plans scaling to $299+/month based on member count and features; custom enterprise pricing available.
ClubReady
specializedFitness studio software focused on memberships, point-of-sale, and member retention tools.
Advanced billing engine with automated collections and revenue recovery tools
ClubReady is a comprehensive gym management software tailored for fitness clubs, providing tools for membership management, automated recurring billing, class scheduling, point-of-sale operations, and access control integration. It supports multi-location gyms with robust reporting, marketing automation, and member engagement features via mobile apps. The platform emphasizes revenue optimization through advanced billing and collections capabilities.
Pros
- Powerful automated billing and payment processing with built-in collections
- Strong support for multi-location operations and access control
- Comprehensive reporting and member engagement tools
Cons
- Steep learning curve for setup and customization
- Pricing can be high for small gyms
- User interface feels dated in some areas
Best For
Mid-sized to large fitness clubs with multiple locations needing robust billing and operational management.
Pricing
Custom quote-based pricing, typically $1-2 per member per month or starting at $100-300/month for small clubs, scaling with locations and features.
RhinoFit
specializedAffordable gym management system for tracking memberships, payments, and check-ins.
Integrated self-service kiosk and mobile check-in system for seamless member access without staff intervention
RhinoFit is a cloud-based gym management software tailored for fitness centers, personal trainers, and multi-location gyms, offering tools for membership sales, automated recurring billing, client check-ins, and class scheduling. It provides a self-service kiosk for member access, mobile apps for trainers and clients, and detailed reporting to track revenue and attendance. The platform emphasizes ease of scaling for small to growing businesses with integrated payment processing and marketing features.
Pros
- Affordable pricing that scales with gym size
- Robust membership and automated billing tools
- Strong support for multi-location gyms and kiosks
Cons
- User interface feels dated compared to competitors
- Limited advanced analytics and customization options
- Customer support response times can vary
Best For
Small to medium-sized gyms and personal trainers needing a cost-effective, all-in-one solution for membership management and billing.
Pricing
Starts at $89/month for solo trainers (up to 50 members), $129/month for partners (up to 200 members), with custom enterprise pricing; no long-term contracts.
Vagaro
specializedScheduling and management software supporting gym memberships, classes, and online bookings.
Automated waitlists and capacity management that fills classes dynamically to maximize revenue
Vagaro is a versatile online booking and management platform primarily designed for salons, spas, and fitness studios, including gyms, offering tools for scheduling classes, managing memberships, processing payments, and handling client communications. It supports recurring membership billing, class packs, waitlists, and automated reminders to streamline gym operations. While effective for smaller fitness businesses, it provides robust everyday management but lacks depth in enterprise-level gym features like access control hardware integration.
Pros
- Intuitive, mobile-friendly interface for quick setup and daily use
- Seamless online booking and recurring membership billing
- Built-in marketing automation for client retention
Cons
- Limited advanced gym-specific tools like RFID check-ins or facility management
- Extra fees for high-volume bookings and SMS can add up
- Reporting lacks depth for large-scale analytics
Best For
Small to mid-sized boutique gyms, yoga studios, and fitness classes needing straightforward booking and membership management without complex hardware needs.
Pricing
Starts at $29/month (Starter, 1 location/100 bookings), up to $199+/month (Premium+); pay-per-booking options and add-ons for SMS/marketing.
Pike13
specializedStudio management platform for handling memberships, scheduling, and client communications.
Pike13 Pulse mobile app for seamless member self-service booking, payments, and membership management
Pike13 is a comprehensive cloud-based management platform tailored for fitness studios, gyms, and martial arts schools, excelling in membership management, class scheduling, automated billing, and client engagement. It enables gyms to handle recurring memberships, online sales, attendance tracking, and payments seamlessly through an all-in-one dashboard. With features like staff scheduling and detailed reporting, it supports business growth while reducing administrative overhead.
Pros
- Robust membership and billing automation with support for contracts and packages
- User-friendly mobile app for clients to book classes and manage accounts
- Strong multi-location support and detailed reporting tools
Cons
- Pricing scales quickly with staff count and locations, potentially costly for larger gyms
- Steeper learning curve for advanced customization and reporting
- Limited native integrations compared to larger competitors
Best For
Mid-sized gyms and multi-location fitness studios needing integrated scheduling, memberships, and billing.
Pricing
Custom quotes starting at $119/month for single-location gyms; scales with staff, locations, and add-ons (e.g., $200+ for multiples).
Conclusion
The reviewed gym membership program software provides a range of robust solutions, with Mindbody leading as the top choice due to its comprehensive all-in-one platform, effectively managing memberships, classes, payments, and client engagement. Glofox follows as a strong alternative, excelling in streamlining operations and marketing automation, while Virtuagym impresses with its workout apps and integrated scheduling tools. Each option caters to different needs, ensuring a suitable fit for various gym environments.
For gym owners seeking a reliable, feature-packed solution, Mindbody’s versatility makes it a standout; take the first step by exploring its capabilities to elevate member experiences and operational efficiency.
Tools Reviewed
All tools were independently evaluated for this comparison