Quick Overview
- 1#1: Mindbody - All-in-one management platform for gyms and fitness studios handling scheduling, payments, marketing, and member retention.
- 2#2: Zen Planner - Robust gym management software with billing, attendance tracking, and automated marketing for fitness businesses.
- 3#3: Glofox - Mobile-first gym software for class bookings, member apps, payments, and analytics in fitness studios.
- 4#4: Wodify - CrossFit and functional fitness gym software for workouts, attendance, leaderboards, and member management.
- 5#5: GymMaster - Cloud-based gym management system with membership tracking, access control, invoicing, and reporting.
- 6#6: Virtuagym - Integrated fitness platform for gyms offering workout apps, nutrition tracking, scheduling, and e-commerce.
- 7#7: Vagaro - Booking and management software for gyms and wellness businesses with online scheduling, payments, and marketing tools.
- 8#8: PerfectGym - Enterprise-grade gym software for large chains managing memberships, access, classes, and CRM features.
- 9#9: RhinoFit - Affordable gym management tool for tracking check-ins, payments, waivers, and custom reports.
- 10#10: ClubReady - Fitness club software providing point-of-sale, member management, billing, and e-learning capabilities.
We selected and ranked these tools based on a blend of factors, including feature depth, reliability, ease of use, and overall value, ensuring each entry represents a leading solution for gym and fitness studio operations.
Comparison Table
Selecting the ideal gym member software is key to efficient operations, enhanced member experiences, and sustainable success—this comparison table explores top tools including Mindbody, Zen Planner, Glofox, Wodify, GymMaster, and others, equipping you to evaluate features, pricing, and usability side-by-side.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mindbody All-in-one management platform for gyms and fitness studios handling scheduling, payments, marketing, and member retention. | specialized | 9.2/10 | 9.8/10 | 7.9/10 | 8.4/10 |
| 2 | Zen Planner Robust gym management software with billing, attendance tracking, and automated marketing for fitness businesses. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 3 | Glofox Mobile-first gym software for class bookings, member apps, payments, and analytics in fitness studios. | specialized | 8.8/10 | 9.2/10 | 8.7/10 | 8.4/10 |
| 4 | Wodify CrossFit and functional fitness gym software for workouts, attendance, leaderboards, and member management. | specialized | 8.7/10 | 9.2/10 | 7.9/10 | 8.1/10 |
| 5 | GymMaster Cloud-based gym management system with membership tracking, access control, invoicing, and reporting. | specialized | 8.4/10 | 8.7/10 | 8.2/10 | 8.0/10 |
| 6 | Virtuagym Integrated fitness platform for gyms offering workout apps, nutrition tracking, scheduling, and e-commerce. | specialized | 8.4/10 | 9.1/10 | 7.8/10 | 7.9/10 |
| 7 | Vagaro Booking and management software for gyms and wellness businesses with online scheduling, payments, and marketing tools. | specialized | 7.8/10 | 7.6/10 | 8.7/10 | 7.4/10 |
| 8 | PerfectGym Enterprise-grade gym software for large chains managing memberships, access, classes, and CRM features. | enterprise | 8.7/10 | 9.2/10 | 8.1/10 | 8.4/10 |
| 9 | RhinoFit Affordable gym management tool for tracking check-ins, payments, waivers, and custom reports. | specialized | 7.8/10 | 8.2/10 | 7.0/10 | 7.5/10 |
| 10 | ClubReady Fitness club software providing point-of-sale, member management, billing, and e-learning capabilities. | specialized | 8.0/10 | 8.5/10 | 7.0/10 | 7.8/10 |
All-in-one management platform for gyms and fitness studios handling scheduling, payments, marketing, and member retention.
Robust gym management software with billing, attendance tracking, and automated marketing for fitness businesses.
Mobile-first gym software for class bookings, member apps, payments, and analytics in fitness studios.
CrossFit and functional fitness gym software for workouts, attendance, leaderboards, and member management.
Cloud-based gym management system with membership tracking, access control, invoicing, and reporting.
Integrated fitness platform for gyms offering workout apps, nutrition tracking, scheduling, and e-commerce.
Booking and management software for gyms and wellness businesses with online scheduling, payments, and marketing tools.
Enterprise-grade gym software for large chains managing memberships, access, classes, and CRM features.
Affordable gym management tool for tracking check-ins, payments, waivers, and custom reports.
Fitness club software providing point-of-sale, member management, billing, and e-learning capabilities.
Mindbody
specializedAll-in-one management platform for gyms and fitness studios handling scheduling, payments, marketing, and member retention.
Branded consumer mobile app enabling seamless member self-service booking, payments, and engagement
Mindbody is a comprehensive management platform designed for fitness studios, gyms, and wellness businesses, offering tools for class scheduling, member management, online booking, payments, and marketing. It streamlines gym operations with features like automated check-ins, custom reporting, and a branded mobile app for members to book classes, purchase memberships, and track progress. The software also includes POS capabilities, e-commerce for retail, and analytics to drive business growth and member retention.
Pros
- All-in-one platform covering scheduling, payments, marketing, and reporting
- Vast ecosystem with 100+ integrations and a branded member app
- Scalable for single locations to enterprise chains with robust analytics
Cons
- Steep learning curve due to extensive features
- Premium pricing can be prohibitive for small gyms
- Customer support response times vary
Best For
Established gyms and multi-location fitness centers needing scalable, feature-rich management software.
Pricing
Starts at $129/month for basic plans; full-featured tiers range from $200-$500+/month with custom enterprise pricing and add-ons.
Zen Planner
specializedRobust gym management software with billing, attendance tracking, and automated marketing for fitness businesses.
Automated belt rank progression and student tracking specifically designed for martial arts schools
Zen Planner is an all-in-one management software tailored for gyms, martial arts schools, fitness studios, and boutique fitness businesses. It handles member onboarding, automated billing and payments, class scheduling, attendance tracking via kiosks, and marketing automation. The platform also provides robust reporting, a mobile app for members, and tools for selling merchandise through an integrated pro shop.
Pros
- Comprehensive billing automation with recurring payments and late fees
- Integrated check-in kiosks and attendance tracking
- Excellent customer support with dedicated onboarding
Cons
- Pricing scales quickly with member count, expensive for small gyms
- Limited advanced customization without add-ons
- Steep initial learning curve for non-tech-savvy users
Best For
Mid-sized gyms and martial arts studios needing robust membership management and billing automation.
Pricing
Starts at $149/month for up to 100 members, with tiers scaling to $500+/month for larger gyms; additional fees for premium features and setup.
Glofox
specializedMobile-first gym software for class bookings, member apps, payments, and analytics in fitness studios.
Fully branded dual apps (member and staff) that integrate bookings, payments, and CRM in one seamless mobile ecosystem.
Glofox is a cloud-based gym management software tailored for fitness studios, gyms, and boutique facilities, offering tools for class scheduling, member management, automated billing, and marketing automation. It features a branded mobile app for members to book classes, purchase packages, and track attendance, while staff apps handle check-ins, payments, and reporting. The platform emphasizes seamless integration across web, iOS, and Android for streamlined operations.
Pros
- Robust mobile apps for members and staff with real-time booking and notifications
- Comprehensive automation for payments, waivers, and attendance tracking
- Strong analytics and marketing tools to boost retention and sales
Cons
- Pricing scales quickly with member count, less ideal for very small gyms
- Some advanced customizations require higher tiers or developer help
- Occasional reports of app glitches during peak usage
Best For
Boutique fitness studios and multi-location gyms seeking a mobile-first solution for class-based operations.
Pricing
Custom quotes starting at ~$150/month for basic plans, scaling with active members (e.g., $200+ for 500 members); includes app branding.
Wodify
specializedCrossFit and functional fitness gym software for workouts, attendance, leaderboards, and member management.
Dynamic Whiteboard leaderboards that display real-time workout results and foster gym competition
Wodify is a robust gym management platform tailored for CrossFit boxes and functional fitness gyms, offering comprehensive tools for member onboarding, automated billing, and workout programming. It excels in athlete performance tracking with features like leaderboards, progress analytics, and mobile check-ins. The software also supports staff scheduling, event management, and community engagement to streamline gym operations and enhance member retention.
Pros
- Powerful workout programming and whiteboard leaderboards for athlete engagement
- Comprehensive billing and membership management with recurring payments
- Detailed performance tracking and analytics for personalized member experiences
Cons
- Steep learning curve due to extensive features
- Pricing can be high for small gyms with fewer members
- More optimized for CrossFit than general fitness studios
Best For
CrossFit affiliates and functional fitness gyms seeking advanced performance tracking and community-building tools.
Pricing
Custom tiers starting at $155/month for Core plan (up to 150 members), scaling to $500+/month for Enterprise based on gym size and features.
GymMaster
specializedCloud-based gym management system with membership tracking, access control, invoicing, and reporting.
Bluetooth-enabled door access control with automated PIN generation and revocation based on membership status
GymMaster is a cloud-based gym management software tailored for gyms, fitness studios, and martial arts schools, handling everything from member onboarding to daily operations. Key functionalities include membership management, class bookings, automated billing, access control via Bluetooth locks, and real-time reporting. It also provides a branded mobile app for members to book classes, track progress, and make payments seamlessly.
Pros
- Robust access control with Bluetooth locks and PIN codes
- Comprehensive reporting and analytics dashboard
- User-friendly member portal and mobile app
Cons
- Limited integrations with third-party apps like accounting software
- Interface can feel cluttered for new users
- Pricing scales quickly for larger facilities
Best For
Medium-sized gyms and fitness centers needing integrated access control and class management without heavy customization.
Pricing
Starts at $119 AUD/month for basic plans (up to 100 members), with Pro at $199 AUD/month and custom enterprise pricing.
Virtuagym
specializedIntegrated fitness platform for gyms offering workout apps, nutrition tracking, scheduling, and e-commerce.
Fully branded, white-label mobile apps for members and staff with in-app messaging and progress tracking
Virtuagym is an all-in-one gym management platform designed for fitness studios, gyms, and personal trainers, offering tools for member onboarding, scheduling, payments, and engagement. It provides branded mobile apps for members and staff, workout programming, automated billing, and marketing automation to streamline operations. The software emphasizes member retention through challenges, progress tracking, and personalized nutrition plans.
Pros
- Comprehensive branded apps for members and trainers
- Robust workout and nutrition builders with video libraries
- Integrated payments, scheduling, and marketing tools
Cons
- Steep learning curve for advanced customizations
- Pricing scales quickly with member count
- Limited reporting depth compared to top competitors
Best For
Mid-sized gyms and boutique studios seeking strong member engagement via mobile apps and automated retention features.
Pricing
Starts at €99/month for Essentials plan (up to 100 members), with Pro at €199/month and custom Enterprise pricing; billed annually.
Vagaro
specializedBooking and management software for gyms and wellness businesses with online scheduling, payments, and marketing tools.
Vagaro Marketplace for client discovery, driving new gym memberships through integrated promotions and SEO-optimized listings
Vagaro is an all-in-one scheduling and management platform primarily designed for salons, spas, and fitness studios, including gyms focused on classes and appointments. It enables gym owners to handle online bookings, class schedules, payments, client check-ins, and marketing campaigns from a single dashboard. While versatile for boutique gyms, it emphasizes service bookings over comprehensive membership tracking or facility access control typically needed in larger gym operations.
Pros
- Highly intuitive interface with drag-and-drop scheduling
- Strong online booking and payment integration
- Built-in marketing tools like email/SMS campaigns
Cons
- Limited advanced gym features like NFC access control or detailed member analytics
- Pricing scales quickly with booking volume and add-ons
- Reporting lacks depth for large-scale membership management
Best For
Small to medium fitness studios and boutique gyms emphasizing class bookings, personal training, and client self-service.
Pricing
Starts at $29/month (Starter, up to 100 bookings/month), up to $269+/month (Elite, unlimited bookings), plus 1-2.75% + $0.30 per transaction fees.
PerfectGym
enterpriseEnterprise-grade gym software for large chains managing memberships, access, classes, and CRM features.
Integrated branded mobile ecosystem for personalized member experiences and staff operations
PerfectGym is a comprehensive cloud-based management platform tailored for fitness clubs, gyms, and multi-location operators. It streamlines member lifecycle management, from acquisition and onboarding to retention and revenue optimization, with tools for bookings, payments, access control, and marketing automation. The software also includes a branded mobile app for members and staff, plus advanced analytics for data-driven decisions.
Pros
- Extensive feature set including CRM, marketing automation, and real-time analytics
- Fully branded member and staff mobile apps for high engagement
- Scalable for multi-club chains with strong integrations
Cons
- Steep learning curve for new users due to depth of features
- Pricing lacks transparency and is enterprise-focused, less ideal for small gyms
- Customization often requires support team involvement
Best For
Mid-to-large fitness chains and multi-location gyms needing scalable, all-in-one management software.
Pricing
Custom enterprise pricing based on club size, members, and modules; typically starts at $200+ per club/month with demos required for quotes.
RhinoFit
specializedAffordable gym management tool for tracking check-ins, payments, waivers, and custom reports.
Advanced door access control system with real-time member verification and automated entry
RhinoFit is a cloud-based gym management software tailored for fitness centers, offering tools for member check-ins, access control, automated billing, and class scheduling. It supports hardware integrations like kiosks and door locks for seamless member entry. The platform also includes reporting, personal training management, and a mobile app for members to view schedules and payments.
Pros
- Robust access control with RFID, QR codes, and door lock integrations
- Reliable automated billing and payment processing
- Comprehensive reporting and analytics for gym operations
Cons
- User interface feels dated and has a learning curve
- Limited third-party integrations compared to competitors
- Customer support can be slow outside business hours
Best For
Mid-sized gyms and fitness studios prioritizing secure physical access control and membership tracking.
Pricing
Starts at $97/month for Basic (up to 100 members), $197/month for Pro, $297/month for Enterprise; scales with member count and features.
ClubReady
specializedFitness club software providing point-of-sale, member management, billing, and e-learning capabilities.
ClubReady Billing: Advanced, integrated billing engine that automates prorations, renewals, collections, and handles intricate membership tiers effortlessly.
ClubReady is an all-in-one gym management software tailored for fitness centers, health clubs, and multi-location facilities. It streamlines member onboarding, automated billing, class and personal training scheduling, point-of-sale transactions, and access control. The platform also offers robust reporting, marketing tools, and a member-facing mobile app for self-service bookings and payments.
Pros
- Powerful automated billing and collections handling complex memberships
- Comprehensive multi-location support with centralized reporting
- Integrated POS and access control for seamless operations
Cons
- Dated user interface requiring time to adapt
- Steep learning curve for advanced features
- Custom pricing can be expensive for small gyms
Best For
Mid-sized to large gym chains or multi-location fitness centers needing robust billing and enterprise-level management.
Pricing
Quote-based pricing starting around $125/month for basic plans, scaling with members and locations (typically $1-2 per member/month plus setup fees).
Conclusion
The top 10 gym member software tools offer diverse solutions, with Mindbody leading as the top choice, praised for its all-encompassing management capabilities. Zen Planner and Glofox follow closely, each excelling in areas like billing, marketing, and mobile functionality, making them strong alternatives for different business needs.
Don’t miss out—try Mindbody to elevate your gym operations and enhance member retention.
Tools Reviewed
All tools were independently evaluated for this comparison