Quick Overview
- 1#1: Mindbody - Comprehensive management software for gyms handling scheduling, payments, memberships, and marketing.
- 2#2: Glofox - Mobile-first gym software for class bookings, automated payments, and member engagement.
- 3#3: Virtuagym - All-in-one platform for gym membership management, online training, and workout tracking.
- 4#4: Zen Planner - Tailored software for fitness studios with billing, attendance tracking, and event management.
- 5#5: GymMaster - Cloud-based system for gym operations including check-ins, invoicing, and reporting.
- 6#6: RhinoFit - Affordable gym software for member tracking, payments, and access control.
- 7#7: PerfectGym - Enterprise-grade platform with CRM, analytics, and chain management for large gyms.
- 8#8: ClubReady - Fitness business software for multi-location gyms with sales, marketing, and reporting tools.
- 9#9: WellnessLiving - Integrated solution for gym scheduling, e-commerce, and automated marketing.
- 10#10: Kicksite - Management software for gyms and martial arts with lead tracking and belt testing features.
We selected and ranked these tools by prioritizing robust features, user experience, reliability, and value, ensuring they meet the diverse needs of gyms, studios, and multi-location operations.
Comparison Table
For gym owners and managers seeking the right software, navigating options like Mindbody, Glofox, Virtuagym, Zen Planner, GymMaster (among others) can be challenging. This table simplifies the process, breaking down key features to help readers identify tools that align with their operational needs, from scheduling to member engagement. By comparing top solutions, users gain clarity on which software best fits their gym's unique goals and workflows.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mindbody Comprehensive management software for gyms handling scheduling, payments, memberships, and marketing. | enterprise | 9.4/10 | 9.8/10 | 8.2/10 | 8.7/10 |
| 2 | Glofox Mobile-first gym software for class bookings, automated payments, and member engagement. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.7/10 |
| 3 | Virtuagym All-in-one platform for gym membership management, online training, and workout tracking. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 4 | Zen Planner Tailored software for fitness studios with billing, attendance tracking, and event management. | specialized | 8.2/10 | 8.7/10 | 7.8/10 | 7.6/10 |
| 5 | GymMaster Cloud-based system for gym operations including check-ins, invoicing, and reporting. | specialized | 8.4/10 | 8.6/10 | 8.2/10 | 8.0/10 |
| 6 | RhinoFit Affordable gym software for member tracking, payments, and access control. | specialized | 8.1/10 | 7.9/10 | 8.4/10 | 8.6/10 |
| 7 | PerfectGym Enterprise-grade platform with CRM, analytics, and chain management for large gyms. | enterprise | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 8 | ClubReady Fitness business software for multi-location gyms with sales, marketing, and reporting tools. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 9 | WellnessLiving Integrated solution for gym scheduling, e-commerce, and automated marketing. | specialized | 8.3/10 | 9.1/10 | 7.6/10 | 8.4/10 |
| 10 | Kicksite Management software for gyms and martial arts with lead tracking and belt testing features. | specialized | 8.4/10 | 8.8/10 | 8.5/10 | 7.9/10 |
Comprehensive management software for gyms handling scheduling, payments, memberships, and marketing.
Mobile-first gym software for class bookings, automated payments, and member engagement.
All-in-one platform for gym membership management, online training, and workout tracking.
Tailored software for fitness studios with billing, attendance tracking, and event management.
Cloud-based system for gym operations including check-ins, invoicing, and reporting.
Affordable gym software for member tracking, payments, and access control.
Enterprise-grade platform with CRM, analytics, and chain management for large gyms.
Fitness business software for multi-location gyms with sales, marketing, and reporting tools.
Integrated solution for gym scheduling, e-commerce, and automated marketing.
Management software for gyms and martial arts with lead tracking and belt testing features.
Mindbody
enterpriseComprehensive management software for gyms handling scheduling, payments, memberships, and marketing.
The Mindbody Network and consumer app, which exposes businesses to millions of users for direct bookings and discovery.
Mindbody is a comprehensive cloud-based platform designed for fitness, wellness, and beauty businesses, including gyms and studios. It provides robust tools for class and appointment scheduling, membership management, point-of-sale transactions, marketing automation, client engagement, and detailed reporting. With its extensive app marketplace and consumer-facing mobile app, Mindbody streamlines operations while helping businesses attract new clients through a vast network.
Pros
- Extremely feature-rich with scheduling, payments, marketing, and analytics all in one
- Vast integrations via the Mindbody App Marketplace and strong mobile apps for staff and clients
- Scalable for single locations to enterprise chains with powerful reporting and CRM tools
Cons
- Steep learning curve due to complex interface and customization options
- Pricing can be high with add-on fees and transaction costs adding up
- Customer support can be slow or inconsistent for non-enterprise users
Best For
Established gyms, multi-location fitness studios, or wellness centers needing a scalable, all-in-one platform with consumer discovery features.
Pricing
Core plans start at $129/month (billed annually) for small businesses, scaling to $500+/month for advanced features, plus 2.75-3.5% transaction fees and add-ons.
Glofox
specializedMobile-first gym software for class bookings, automated payments, and member engagement.
Seamless, white-label mobile apps for members that enable instant bookings, payments, and personalized workout tracking
Glofox is a cloud-based gym management software tailored for fitness studios, boutique gyms, and personal training businesses, offering end-to-end solutions for member management, class scheduling, and payments. It features intuitive mobile apps for members to book classes, track progress, and make payments, while staff tools handle check-ins, reporting, and marketing automation. With a focus on user engagement and retention, Glofox helps gyms streamline operations and boost revenue through data-driven insights.
Pros
- Comprehensive mobile apps for members and staff enhancing engagement and convenience
- Robust automation for bookings, billing, and marketing to save time
- Powerful analytics and reporting for business insights and growth
Cons
- Pricing can be steep for very small gyms or startups
- Some advanced customizations require higher tiers or developer support
- Occasional reports of customer support delays during peak times
Best For
Boutique fitness studios and multi-location gyms seeking a modern, app-driven platform to manage classes, members, and revenue efficiently.
Pricing
Custom quote-based pricing starting around $150/month for basic plans, scaling with check-ins/members (e.g., $200+ for mid-tier with full features).
Virtuagym
specializedAll-in-one platform for gym membership management, online training, and workout tracking.
Custom-branded member and trainer apps with built-in workout tracking and online coaching tools
VirtuaGym is an all-in-one gym management software designed for fitness studios, gyms, and personal trainers, offering tools for member onboarding, class and PT scheduling, automated billing, and marketing automation. It includes custom-branded mobile apps for members to book classes, track workouts, and make payments, as well as trainer apps for client management. The platform also supports online training with video libraries and live streaming, making it ideal for hybrid fitness businesses.
Pros
- Comprehensive mobile apps for members and trainers with custom branding
- Integrated online training and video content platform
- Strong automation for billing, renewals, and marketing campaigns
Cons
- Pricing can be steep for smaller gyms with per-member fees
- Advanced features have a learning curve for new users
- Limited third-party integrations compared to some competitors
Best For
Mid-sized gyms and fitness studios seeking a feature-rich platform with strong mobile and online training capabilities.
Pricing
Starts at €129/month for Essential plan (up to 100 members), scales to €299+/month for Pro/Ultimate with per-member fees and add-ons.
Zen Planner
specializedTailored software for fitness studios with billing, attendance tracking, and event management.
Advanced automated billing with prorated adjustments, family plans, and aggressive collections tools
Zen Planner is a comprehensive cloud-based gym management software tailored primarily for martial arts schools, fitness studios, and boutique gyms. It offers tools for member management, automated billing, class and event scheduling, online registration, and check-in kiosks. The platform also includes marketing automation, reporting analytics, and an integrated website builder to support business growth and member retention.
Pros
- Robust automated billing and payment processing with built-in collections
- Integrated website and online booking tools
- Strong reporting and member retention analytics
Cons
- Steep learning curve for advanced features
- Limited customization options and third-party integrations
- Pricing scales quickly for larger facilities
Best For
Small to mid-sized martial arts schools and fitness studios needing strong billing and membership management.
Pricing
Starts at $129/month for up to 100 members, with tiers up to $399+/month for larger operations; custom enterprise pricing available.
GymMaster
specializedCloud-based system for gym operations including check-ins, invoicing, and reporting.
Advanced integrated kiosk and door access control system with RFID/NFC support
GymMaster is a cloud-based gym management software tailored for gyms, fitness studios, and martial arts schools, offering tools for member management, class scheduling, and automated billing. It includes self-check-in kiosks, mobile apps for members, and RFID/NFC door access control to streamline daily operations. The platform emphasizes reducing admin workload while providing real-time reporting and online booking capabilities for enhanced member engagement.
Pros
- Robust access control with kiosks, RFID, and mobile check-ins
- Automated billing and recurring payments with multiple gateways
- Strong class booking and waitlist management
Cons
- Pricing scales steeply with member count, less ideal for very small gyms
- Limited native integrations with popular fitness apps and wearables
- Customer support can be slow during peak times
Best For
Medium-sized gyms and fitness centers needing reliable hardware-integrated access control and booking systems.
Pricing
Starts at $119/month for up to 100 members; scales to $500+/month for larger facilities, plus one-time hardware fees for kiosks.
RhinoFit
specializedAffordable gym software for member tracking, payments, and access control.
Customizable kiosk mode for fast, contactless member check-ins and access control
RhinoFit is a cloud-based gym management software tailored for fitness centers, CrossFit boxes, and personal trainers, providing tools for member management, automated billing, class scheduling, and point-of-sale operations. It features a customizable kiosk for contactless check-ins, online booking via a member portal and mobile app, and comprehensive reporting. The platform emphasizes simplicity and affordability, making it suitable for small to mid-sized gyms seeking core functionality without excessive complexity.
Pros
- Unlimited admin users at no extra cost
- Seamless kiosk check-in and access control
- Strong automated billing and payment processing
Cons
- Limited third-party integrations compared to competitors
- Reporting tools lack advanced customization
- Mobile app functionality is basic for members
Best For
Small to medium-sized gyms, CrossFit boxes, and boutique fitness studios needing affordable, straightforward management tools.
Pricing
Starts at $99/month for up to 100 members (Starter plan), scaling to $199+/month for larger gyms with more features; no per-user fees and includes payment processing.
PerfectGym
enterpriseEnterprise-grade platform with CRM, analytics, and chain management for large gyms.
Advanced Revenue Management system with predictive analytics for optimizing pricing and retention
PerfectGym is a comprehensive cloud-based gym management software tailored for mid-to-large fitness clubs and chains, offering end-to-end solutions for membership management, automated billing, class and personal training scheduling, and access control. It includes mobile apps for members and staff, marketing automation, and advanced analytics to drive revenue and retention. The platform excels in multi-location support and integrations with wearables and payment systems, streamlining operations for growing fitness businesses.
Pros
- Robust feature set including AI-driven insights and revenue optimization
- Seamless multi-club management and strong integrations
- Intuitive mobile apps enhancing member engagement
Cons
- Premium pricing may not suit small gyms
- Steeper learning curve for advanced features
- Custom implementation can take time
Best For
Mid-sized to large gym chains and fitness centers seeking scalable, enterprise-grade management with advanced analytics.
Pricing
Quote-based pricing, typically starting at $150-$300 per month per location depending on size and features.
ClubReady
enterpriseFitness business software for multi-location gyms with sales, marketing, and reporting tools.
Intelligent automated billing engine with payment recovery that proactively collects overdue payments and minimizes revenue leakage.
ClubReady is a robust gym management software tailored for fitness centers, multi-location chains, and boutique studios, offering end-to-end solutions for membership management, automated billing, and class scheduling. It includes point-of-sale capabilities, access control integrations, marketing automation, and detailed reporting to streamline operations and enhance member retention. The platform emphasizes revenue optimization through its sophisticated payment processing and collections tools.
Pros
- Comprehensive billing and payment recovery automation reduces revenue loss
- Strong integrations with access control hardware and third-party apps
- Robust reporting and analytics for multi-location management
Cons
- User interface feels dated and has a steeper learning curve
- Pricing model can be expensive for small gyms with low membership volumes
- Customer support response times vary, with some delays reported
Best For
Established gyms and multi-location fitness chains needing advanced billing, access control, and operational scalability.
Pricing
Per-active-member pricing starting at around $1.99/month, plus one-time setup fees ($500+), hardware costs, and add-ons for premium features like advanced marketing.
WellnessLiving
specializedIntegrated solution for gym scheduling, e-commerce, and automated marketing.
Pipeline marketing automation for behavior-triggered email/SMS campaigns to boost retention and sales
WellnessLiving is a comprehensive cloud-based management platform tailored for gyms, fitness studios, martial arts schools, spas, and wellness businesses. It offers tools for online booking, membership management, payment processing, automated marketing, staff scheduling, and client engagement via custom websites and mobile apps. The software emphasizes scalability for single or multi-location operations with robust reporting and CRM features.
Pros
- All-in-one platform reduces need for multiple tools
- Powerful automated marketing and CRM capabilities
- Customizable client apps and website builder included
Cons
- Steep learning curve for advanced features
- User interface feels dated and cluttered
- Customer support response times can vary
Best For
Growing gyms and multi-location fitness studios seeking integrated marketing automation alongside core management tools.
Pricing
Starts at $69/month for Starter plan (up to 100 clients), $149/month for Pro (up to 500 clients), $279/month for Premium (unlimited); plus 2.75% + $0.30 transaction fees and optional add-ons.
Kicksite
specializedManagement software for gyms and martial arts with lead tracking and belt testing features.
Integrated belt rank and promotion tracking system
Kicksite is a cloud-based management software tailored primarily for martial arts schools, dojos, and fitness studios, offering tools for membership management, automated billing, class scheduling, and attendance tracking. It includes specialized features like belt rank progression, video libraries for instruction, and marketing automation to help retain students and grow businesses. The platform emphasizes ease of online registration and payment processing, making it suitable for gyms focused on recurring memberships.
Pros
- Specialized martial arts tools like belt ranking and video libraries
- Strong automated billing and payment integration
- Comprehensive marketing and retention features
Cons
- Pricing can be high with per-student fees
- Less optimized for general gyms without martial arts focus
- Some advanced customizations require higher tiers
Best For
Martial arts schools and boutique fitness studios seeking specialized student progression and engagement tools.
Pricing
Starts at $149/month for the Ignite plan (up to 100 students), scaling to $399/month for Dominate plan, plus $4.50-$5.50 per additional student/month.
Conclusion
Exploring the top 10 gym management software reveals a diverse set of tools, each tailored to specific needs, yet Mindbody clearly emerges as the top choice, offering a well-rounded solution for scheduling, payments, memberships, and marketing. Close behind, Glofox impresses with its mobile-first design and member engagement features, while Virtuagym shines through its all-in-one platform for training and tracking, making them strong alternatives for different operational priorities.
Don’t let clunky processes hold your gym back—try Mindbody today and experience how its comprehensive tools can transform your operations, boost member satisfaction, and simplify day-to-day management.
Tools Reviewed
All tools were independently evaluated for this comparison