Quick Overview
- 1#1: Mindbody - Comprehensive management platform for gyms and fitness studios handling bookings, payments, marketing, and member engagement.
- 2#2: Zen Planner - All-in-one gym software with automated billing, scheduling, check-ins, and marketing tools for fitness businesses.
- 3#3: Vagaro - User-friendly scheduling, payment, and marketing software tailored for gyms, studios, and wellness professionals.
- 4#4: Glofox - Mobile-first gym management app for class bookings, memberships, payments, and member retention.
- 5#5: Virtuagym - Complete fitness software for membership management, workout tracking, online training, and business analytics.
- 6#6: GymMaster - Cloud-based system for gym operations including member access, POS, reporting, and automated billing.
- 7#7: RhinoFit - Affordable gym management software with check-ins, payments, scheduling, and member portals.
- 8#8: ClubReady - Fitness CRM platform focused on sales, retention, marketing automation, and club management.
- 9#9: PerfectGym - Enterprise-grade gym software with advanced analytics, chain management, and integrated apps.
- 10#10: Wodify - Specialized management software for CrossFit and functional fitness gyms with workouts, leaderboards, and billing.
We ranked tools by prioritizing feature robustness, reliability, ease of use, and value, ensuring relevance across varied gym sizes and operational needs
Comparison Table
Discover a detailed comparison of leading gym computer software tools, including Mindbody, Zen Planner, Vagaro, Glofox, and Virtuagym, designed to help streamline operations, manage client relationships, and track business metrics. This table simplifies evaluation by highlighting key features, pricing structures, and usability, ensuring you identify the best fit for your gym’s specific requirements.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mindbody Comprehensive management platform for gyms and fitness studios handling bookings, payments, marketing, and member engagement. | enterprise | 9.4/10 | 9.7/10 | 8.5/10 | 8.9/10 |
| 2 | Zen Planner All-in-one gym software with automated billing, scheduling, check-ins, and marketing tools for fitness businesses. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.2/10 |
| 3 | Vagaro User-friendly scheduling, payment, and marketing software tailored for gyms, studios, and wellness professionals. | specialized | 8.4/10 | 8.2/10 | 9.1/10 | 8.3/10 |
| 4 | Glofox Mobile-first gym management app for class bookings, memberships, payments, and member retention. | specialized | 8.6/10 | 9.0/10 | 8.5/10 | 8.0/10 |
| 5 | Virtuagym Complete fitness software for membership management, workout tracking, online training, and business analytics. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 8.5/10 |
| 6 | GymMaster Cloud-based system for gym operations including member access, POS, reporting, and automated billing. | specialized | 8.4/10 | 8.7/10 | 8.1/10 | 8.2/10 |
| 7 | RhinoFit Affordable gym management software with check-ins, payments, scheduling, and member portals. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 8.2/10 |
| 8 | ClubReady Fitness CRM platform focused on sales, retention, marketing automation, and club management. | enterprise | 8.1/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 9 | PerfectGym Enterprise-grade gym software with advanced analytics, chain management, and integrated apps. | enterprise | 8.7/10 | 9.3/10 | 8.4/10 | 8.1/10 |
| 10 | Wodify Specialized management software for CrossFit and functional fitness gyms with workouts, leaderboards, and billing. | specialized | 8.2/10 | 9.0/10 | 7.5/10 | 7.8/10 |
Comprehensive management platform for gyms and fitness studios handling bookings, payments, marketing, and member engagement.
All-in-one gym software with automated billing, scheduling, check-ins, and marketing tools for fitness businesses.
User-friendly scheduling, payment, and marketing software tailored for gyms, studios, and wellness professionals.
Mobile-first gym management app for class bookings, memberships, payments, and member retention.
Complete fitness software for membership management, workout tracking, online training, and business analytics.
Cloud-based system for gym operations including member access, POS, reporting, and automated billing.
Affordable gym management software with check-ins, payments, scheduling, and member portals.
Fitness CRM platform focused on sales, retention, marketing automation, and club management.
Enterprise-grade gym software with advanced analytics, chain management, and integrated apps.
Specialized management software for CrossFit and functional fitness gyms with workouts, leaderboards, and billing.
Mindbody
enterpriseComprehensive management platform for gyms and fitness studios handling bookings, payments, marketing, and member engagement.
Integrated Mindbody marketplace connecting gyms to millions of consumers for effortless lead generation and bookings
Mindbody is a comprehensive cloud-based management platform tailored for gyms, fitness studios, and wellness businesses, offering tools for class scheduling, online booking, member management, and payment processing. It streamlines gym operations by integrating marketing automation, reporting analytics, and a branded mobile app for clients to book classes, purchase memberships, and track progress. With its extensive ecosystem, Mindbody connects gyms to a vast network of consumers through its marketplace, driving new memberships and revenue growth.
Pros
- All-in-one platform covering scheduling, payments, and marketing
- Powerful client app and online booking system
- Advanced reporting and analytics for business insights
Cons
- Steep learning curve and complex interface
- High cost, especially for smaller gyms
- Custom pricing requires sales consultation
Best For
Mid-to-large gyms and multi-location fitness studios seeking a scalable, feature-rich management solution.
Pricing
Custom quote-based pricing starting at ~$129/month for basic plans, scaling to $500+/month for premium features with add-ons.
Zen Planner
specializedAll-in-one gym software with automated billing, scheduling, check-ins, and marketing tools for fitness businesses.
Advanced belt progression and student ranking system customized for martial arts dojos
Zen Planner is a cloud-based gym management software tailored for fitness studios, martial arts schools, and gyms, offering comprehensive tools for membership management, automated billing, and class scheduling. It includes features like online registration, attendance tracking via kiosks or apps, marketing automation, and detailed reporting dashboards. The platform supports member self-service through a mobile app, helping streamline operations and boost retention.
Pros
- Robust automated billing and payment processing reduces errors
- Comprehensive reporting and marketing tools drive business growth
- Tailored features like belt/rank tracking for martial arts schools
Cons
- Pricing scales quickly with member count, less ideal for very small gyms
- Steeper learning curve for advanced customizations
- Mobile app lacks some desktop feature parity
Best For
Mid-sized gyms, fitness studios, and martial arts schools needing an all-in-one platform for billing, scheduling, and member engagement.
Pricing
Starts at $199/month for up to 150 active members (Essential plan), with higher tiers like Pro ($349/month for 300 members); plus 2.75-3.49% payment processing fees.
Vagaro
specializedUser-friendly scheduling, payment, and marketing software tailored for gyms, studios, and wellness professionals.
Vagaro Marketplace, a discovery platform that connects gyms with new clients searching for local fitness services
Vagaro is a cloud-based management platform tailored for fitness studios, gyms, and wellness businesses, offering online booking, class scheduling, membership management, and client check-ins. It streamlines operations with POS integration, automated payments, marketing tools like email/SMS campaigns, and attendance tracking for group classes. The software also includes reporting dashboards and a mobile app for both staff and clients, making it suitable for small to mid-sized gyms.
Pros
- Intuitive interface with excellent mobile apps for seamless client check-ins and staff management
- Comprehensive scheduling for classes, memberships, and waitlists with automated reminders
- Built-in marketing automation and reporting to boost retention and revenue
Cons
- Transaction and booking fees apply on lower plans, impacting value for high-volume gyms
- Lacks deep gym-specific features like advanced workout tracking or equipment management
- Customization and scalability limited for very large gym chains
Best For
Small to medium-sized gyms, boutique fitness studios, and personal trainers needing an all-in-one booking and client management solution.
Pricing
Starts at $29/month (Start plan) up to $199+/month (enterprise); includes 1-2.9% per booking fee plus optional add-ons.
Glofox
specializedMobile-first gym management app for class bookings, memberships, payments, and member retention.
The fully branded member mobile app that boosts engagement with personalized bookings, payments, and workout tracking.
Glofox is a cloud-based gym management software tailored for boutique fitness studios, gyms, and wellness centers. It streamlines operations with features like class scheduling, online booking, member management, automated billing, and marketing automation. The platform includes a branded mobile app for clients to book classes, purchase memberships, and track attendance, while providing staff with real-time insights and POS capabilities.
Pros
- Robust mobile app for seamless member engagement and bookings
- Comprehensive class scheduling and automated billing tools
- Strong marketing and retention features like email/SMS campaigns
Cons
- Pricing can be steep for very small gyms
- Limited advanced customization without add-ons
- Reporting analytics could be more customizable
Best For
Boutique fitness studios and small-to-medium gyms needing an all-in-one platform with strong client app experience.
Pricing
Starts at ~$150/month for basic plans, scales to $500+/month for larger gyms with custom enterprise pricing.
Virtuagym
specializedComplete fitness software for membership management, workout tracking, online training, and business analytics.
Fully branded member and trainer apps with integrated workout video libraries and progress tracking
VirtuaGym is a comprehensive gym management software platform tailored for fitness businesses, offering tools for member onboarding, class scheduling, automated billing, and access control. It includes branded mobile apps for members and trainers, enabling workout tracking, online bookings, and personalized coaching programs. The software also supports online training libraries and community features to boost member retention and engagement.
Pros
- Extensive feature set including scheduling, payments, and CRM
- Branded mobile apps for members and trainers
- Strong analytics and reporting for business insights
Cons
- Steeper learning curve for new users
- Pricing can be high for very small gyms
- Some advanced customizations require higher tiers
Best For
Mid-sized gyms, studios, and fitness chains needing an all-in-one solution with mobile engagement and online training capabilities.
Pricing
Starts at $129/month for Essential plan (up to 100 members), with Pro at $249/month and custom enterprise pricing.
GymMaster
specializedCloud-based system for gym operations including member access, POS, reporting, and automated billing.
Seamless integration with door access systems for automated member check-ins and entry control
GymMaster is a cloud-based gym management software tailored for fitness centers, personal trainers, and multi-location gyms. It handles member onboarding, class and PT bookings, automated billing, and real-time reporting. The platform integrates with hardware like door locks for seamless access control and offers a member-facing mobile app for self-service bookings and payments.
Pros
- Strong integration with access control hardware for secure entry management
- Comprehensive reporting and analytics dashboard
- User-friendly mobile app for members and staff
Cons
- Pricing can escalate quickly for larger gyms
- Initial setup and customization require technical support
- Some advanced features have a learning curve
Best For
Mid-sized gyms and fitness studios needing robust access control and booking management.
Pricing
Custom quotes starting around $99/month for small gyms, scaling based on members and add-ons like access control.
RhinoFit
specializedAffordable gym management software with check-ins, payments, scheduling, and member portals.
Integrated RFID/NFC door access control with compatible hardware for secure, automated member entry
RhinoFit is a cloud-based gym management software tailored for fitness centers, offering tools for member registration, automated billing, class scheduling, and point-of-sale transactions. It includes a self-service kiosk for check-ins, a mobile app for members to book classes and track payments, and integrations with payment processors like Stripe and Authorize.net. The platform emphasizes access control with RFID/NFC hardware compatibility, making it suitable for gyms needing secure entry management.
Pros
- Comprehensive member management and billing automation
- Seamless hardware integration for access control and kiosks
- Strong reporting and analytics for gym operations
Cons
- User interface feels dated compared to modern competitors
- Limited advanced marketing automation tools
- Customer support can be slow during peak times
Best For
Small to medium-sized gyms and fitness studios seeking reliable, affordable management software with physical access control.
Pricing
Starts at $99/month for Basic (up to 100 members), $199/month for Pro (up to 500 members), $299/month for Enterprise; custom quotes for larger operations.
ClubReady
enterpriseFitness CRM platform focused on sales, retention, marketing automation, and club management.
Advanced automated billing with built-in retention marketing and delinquency management
ClubReady is a comprehensive gym management software designed for fitness centers, martial arts studios, and multi-location clubs. It offers tools for member management, automated billing and invoicing, class and appointment scheduling, point-of-sale transactions, and access control via kiosks or apps. The platform includes reporting, marketing automation, and a member portal to boost retention and operational efficiency.
Pros
- Robust all-in-one features including billing, scheduling, and POS
- Strong reporting and analytics for data-driven decisions
- Supports multi-location management and hardware integrations
Cons
- Dated user interface that feels clunky
- Pricing scales high for small gyms
- Occasional bugs and slow support response
Best For
Mid-sized gyms and multi-location fitness centers needing advanced billing and retention tools.
Pricing
Custom quote-based pricing, typically $125+ per month base fee plus $1-2 per member and transaction fees.
PerfectGym
enterpriseEnterprise-grade gym software with advanced analytics, chain management, and integrated apps.
Unified mobile-first ecosystem with on-demand virtual workouts and gamified member retention tools
PerfectGym is a cloud-based management software tailored for fitness clubs, gyms, and multi-location sports facilities, offering end-to-end operations including membership management, automated billing, and class scheduling. It provides a branded mobile app for members to book classes, track workouts, and access virtual content, while gym owners benefit from real-time analytics, marketing tools, and integrations with access control and payment systems. The platform emphasizes scalability for chains, with features like staff scheduling, CRM, and AI-driven insights to boost retention and revenue.
Pros
- Comprehensive all-in-one platform with strong scalability for multi-site operations
- Powerful mobile app and virtual workout features enhancing member engagement
- Advanced analytics and marketing automation for data-driven decisions
Cons
- Custom pricing lacks transparency and can be expensive for small gyms
- Initial setup and customization require significant time and support
- Some users report occasional mobile app glitches during peak times
Best For
Mid-to-large fitness chains and multi-location gyms seeking a scalable, enterprise-grade management solution.
Pricing
Custom pricing based on number of clubs/members; typically starts at €200-€1,000+ per month per location.
Wodify
specializedSpecialized management software for CrossFit and functional fitness gyms with workouts, leaderboards, and billing.
Real-time leaderboards and scalable workout programming optimized for CrossFit competitions and athlete progression
Wodify is a robust gym management software tailored for CrossFit boxes and functional fitness gyms, offering tools for membership management, workout programming, automated billing, and performance tracking. It enables coaches to build scalable workouts, track athlete progress via leaderboards, and handle scheduling and attendance seamlessly. The platform also includes a dedicated mobile app for athletes to log workouts and view personalized metrics.
Pros
- Comprehensive CrossFit-specific tools like workout builders and leaderboards
- Strong integration for billing, payments, and attendance tracking
- Dedicated mobile apps for athletes and coaches enhancing engagement
Cons
- Steep learning curve for new users due to extensive features
- Higher pricing that may strain smaller gyms' budgets
- Limited flexibility for non-CrossFit gym types
Best For
CrossFit affiliates and mid-to-large functional fitness gyms seeking specialized performance tracking and community features.
Pricing
Starts at $135/month for Basic plan (up to 100 members), $225/month for Pro (unlimited members), with Enterprise custom pricing; additional fees for payment processing.
Conclusion
Evaluating the top 10 gym computer software tools reveals a landscape of robust solutions, with Mindbody emerging as the leading choice for its all-encompassing management of bookings, payments, and member engagement. Zen Planner and Vagaro follow closely, each offering distinct strengths to suit different business needs, ensuring there’s a strong option for nearly every gym or studio. Together, these tools highlight the industry’s focus on efficiency, engagement, and growth.
To start streamlining your operations and enhancing member experiences, take Mindbody for a test drive—your gym’s success could be just a click away.
Tools Reviewed
All tools were independently evaluated for this comparison