Quick Overview
- 1#1: Mindbody - Offers comprehensive fitness management with self-service kiosks, mobile app check-ins, and integrated access control for gyms.
- 2#2: Glofox - Delivers modern gym management software featuring quick QR code and app-based check-ins for seamless member entry.
- 3#3: Virtuagym - Provides all-in-one gym software with mobile check-in, NFC support, and real-time attendance tracking.
- 4#4: PerfectGym - Enterprise-grade gym management platform with advanced kiosk and biometric check-in systems for large facilities.
- 5#5: Zen Planner - Streamlines gym operations with touchscreen kiosk check-ins, PIN access, and membership verification.
- 6#6: GymMaster - Cloud-based gym software offering fast PIN and QR code check-ins with integrated door access control.
- 7#7: WellnessLiving - All-in-one business management tool with self-check-in kiosks and mobile sign-ins for fitness centers.
- 8#8: RhinoFit - Affordable gym management system featuring QR code scanning and app-based check-ins for small to mid-sized gyms.
- 9#9: ClubReady - Fitness CRM platform with kiosk and mobile check-in capabilities for streamlined member access.
- 10#10: PushPress - Gym OS software with simple QR and app check-ins integrated into workout and membership management.
We ranked these tools by prioritizing robust feature sets, operational reliability, user-friendly design, and value, ensuring they deliver exceptional performance across varied gym environments.
Comparison Table
Gym check-in software simplifies operations and boosts member engagement, making it a critical tool for fitness businesses. This comparison table highlights popular options like Mindbody, Glofox, Virtuagym, PerfectGym, Zen Planner, and more, equipping readers to evaluate features, pricing, and usability to find the ideal fit for their facility.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mindbody Offers comprehensive fitness management with self-service kiosks, mobile app check-ins, and integrated access control for gyms. | enterprise | 9.2/10 | 9.6/10 | 8.1/10 | 8.7/10 |
| 2 | Glofox Delivers modern gym management software featuring quick QR code and app-based check-ins for seamless member entry. | specialized | 8.9/10 | 9.2/10 | 8.6/10 | 8.4/10 |
| 3 | Virtuagym Provides all-in-one gym software with mobile check-in, NFC support, and real-time attendance tracking. | specialized | 8.7/10 | 9.2/10 | 8.1/10 | 8.4/10 |
| 4 | PerfectGym Enterprise-grade gym management platform with advanced kiosk and biometric check-in systems for large facilities. | enterprise | 8.7/10 | 9.2/10 | 8.0/10 | 7.8/10 |
| 5 | Zen Planner Streamlines gym operations with touchscreen kiosk check-ins, PIN access, and membership verification. | specialized | 8.2/10 | 8.5/10 | 7.9/10 | 8.0/10 |
| 6 | GymMaster Cloud-based gym software offering fast PIN and QR code check-ins with integrated door access control. | specialized | 8.3/10 | 8.6/10 | 8.1/10 | 7.8/10 |
| 7 | WellnessLiving All-in-one business management tool with self-check-in kiosks and mobile sign-ins for fitness centers. | specialized | 8.1/10 | 8.6/10 | 7.4/10 | 7.7/10 |
| 8 | RhinoFit Affordable gym management system featuring QR code scanning and app-based check-ins for small to mid-sized gyms. | specialized | 7.8/10 | 7.9/10 | 8.2/10 | 8.5/10 |
| 9 | ClubReady Fitness CRM platform with kiosk and mobile check-in capabilities for streamlined member access. | enterprise | 8.1/10 | 8.7/10 | 7.6/10 | 7.8/10 |
| 10 | PushPress Gym OS software with simple QR and app check-ins integrated into workout and membership management. | specialized | 8.1/10 | 8.5/10 | 7.8/10 | 8.2/10 |
Offers comprehensive fitness management with self-service kiosks, mobile app check-ins, and integrated access control for gyms.
Delivers modern gym management software featuring quick QR code and app-based check-ins for seamless member entry.
Provides all-in-one gym software with mobile check-in, NFC support, and real-time attendance tracking.
Enterprise-grade gym management platform with advanced kiosk and biometric check-in systems for large facilities.
Streamlines gym operations with touchscreen kiosk check-ins, PIN access, and membership verification.
Cloud-based gym software offering fast PIN and QR code check-ins with integrated door access control.
All-in-one business management tool with self-check-in kiosks and mobile sign-ins for fitness centers.
Affordable gym management system featuring QR code scanning and app-based check-ins for small to mid-sized gyms.
Fitness CRM platform with kiosk and mobile check-in capabilities for streamlined member access.
Gym OS software with simple QR and app check-ins integrated into workout and membership management.
Mindbody
enterpriseOffers comprehensive fitness management with self-service kiosks, mobile app check-ins, and integrated access control for gyms.
Integrated kiosk and app-based check-in with NFC/QR code support for contactless, real-time access and attendance syncing
Mindbody is a comprehensive management platform designed for fitness, wellness, and beauty businesses, with robust gym check-in features via kiosks, mobile apps, and online portals. It enables seamless member check-ins, attendance tracking, access control, and integration with class bookings, payments, and reporting. As a leader in the space, it supports high-volume gyms with customizable workflows for waivers, payments, and notifications during check-in.
Pros
- Highly customizable check-in kiosks and mobile app integration for smooth member experiences
- Real-time attendance tracking and detailed analytics for gym operations
- Seamless ecosystem connecting bookings, payments, and access control
Cons
- Steep learning curve due to extensive features and complex setup
- Premium pricing that may overwhelm small gyms
- Occasional glitches in high-traffic check-in scenarios
Best For
Mid-to-large gyms and fitness chains needing an all-in-one platform with advanced check-in and management capabilities.
Pricing
Starts at $129/month for basic plans, with premium tiers from $249-$559/month plus transaction fees, add-ons, and custom enterprise quotes.
Glofox
specializedDelivers modern gym management software featuring quick QR code and app-based check-ins for seamless member entry.
Frictionless mobile check-in via branded app with auto-waivers, payments, and real-time capacity management
Glofox is an all-in-one gym management platform designed for fitness studios and gyms, featuring robust check-in capabilities through its mobile app and kiosk systems. Members can scan QR codes or use NFC for seamless entry, while admins track attendance in real-time with integrated waivers, payments, and access control. Beyond check-ins, it offers class scheduling, automated billing, CRM tools, and marketing automation to optimize operations.
Pros
- Intuitive mobile check-in app with QR/NFC support for quick member entry
- Real-time attendance tracking and analytics integrated with scheduling
- Comprehensive ecosystem including payments, CRM, and marketing tools
Cons
- Pricing can be steep for smaller gyms with custom tiers starting at $150+/month
- Steeper learning curve for advanced customizations
- Limited hardware integrations compared to specialized check-in tools
Best For
Boutique fitness studios and multi-location gyms seeking an all-in-one platform with strong mobile check-in features.
Pricing
Custom pricing starting at around $150/month for basic plans, scaling with number of members and locations (typically $200-500+/month).
Virtuagym
specializedProvides all-in-one gym software with mobile check-in, NFC support, and real-time attendance tracking.
Prozone member app with seamless QR/NFC check-ins and personalized workout access
Virtuagym is a comprehensive gym management platform that excels in check-in functionality through self-service kiosks, mobile app QR code scanning, and NFC integrations. It streamlines member access control, attendance tracking, and capacity management while integrating seamlessly with bookings, payments, and CRM tools. This makes it a robust solution for gyms seeking an all-in-one system beyond just check-ins.
Pros
- Versatile check-in options including kiosks, mobile app, and biometrics
- Strong integrations with hardware like turnstiles and payments
- Real-time attendance analytics and capacity monitoring
Cons
- Steep learning curve for full setup and customization
- Higher pricing compared to check-in-only tools
- Occasional reports of app glitches during peak hours
Best For
Mid-sized to large gyms or fitness chains needing integrated check-in with full management software.
Pricing
Starts at €99/month for basic plans (billed annually), scaling to custom enterprise pricing based on members and features.
PerfectGym
enterpriseEnterprise-grade gym management platform with advanced kiosk and biometric check-in systems for large facilities.
AI-powered attendance analytics that turn check-in data into actionable insights for capacity planning and member engagement
PerfectGym is an all-in-one club management platform designed for fitness centers, with robust gym check-in features including QR code scanning, NFC, kiosks, and mobile app access for contactless entry. It integrates check-in data seamlessly with membership management, payments, scheduling, and analytics to provide real-time attendance insights and operational efficiency. The solution supports multi-location chains and scales well for larger operations, automating access control and visitor tracking.
Pros
- Advanced contactless check-in via QR, NFC, and biometrics
- Deep integration with full gym management tools and analytics
- Scalable for multi-site fitness clubs with real-time reporting
Cons
- Enterprise-level pricing may overwhelm small gyms
- Initial setup and customization require professional support
- User interface can feel complex for non-technical staff
Best For
Mid-to-large fitness clubs and chains needing integrated check-in within a comprehensive management ecosystem.
Pricing
Custom enterprise pricing, typically starting at $1,000+/month based on club size, locations, and features; quotes required.
Zen Planner
specializedStreamlines gym operations with touchscreen kiosk check-ins, PIN access, and membership verification.
Integrated 'Hero' kiosk system that enforces billing status and prevents check-ins for unpaid or expired members
Zen Planner is a comprehensive management platform designed for gyms, martial arts studios, and fitness centers, with a strong emphasis on member check-in via self-service kiosks and mobile apps. It supports multiple check-in methods including PIN codes, barcode scanning, RFID tags, and facial recognition, while integrating attendance data with class scheduling and billing. The system provides real-time tracking of member visits, automated notifications, and detailed reporting to help owners monitor engagement and capacity.
Pros
- Robust kiosk and mobile check-in options with multiple authentication methods
- Seamless integration of check-in data with scheduling, billing, and reporting
- Strong attendance tracking and capacity management for classes and facilities
Cons
- Interface feels dated and can have a learning curve for new users
- Pricing scales quickly with member count, making it less ideal for small gyms
- Limited third-party integrations compared to more specialized check-in tools
Best For
Mid-sized gyms and martial arts studios seeking an all-in-one solution that combines check-in with full membership management.
Pricing
Custom pricing starting at $149/month for up to 100 active members, scaling with member count and features (billed annually).
GymMaster
specializedCloud-based gym software offering fast PIN and QR code check-ins with integrated door access control.
Customizable self-service kiosks that handle check-ins, payments, and digital waivers in one interface
GymMaster is a cloud-based gym management software that provides efficient check-in solutions through self-service kiosks, mobile apps, and integrations with access control systems. Members can check in using PIN codes, barcodes, RFID tags, or facial recognition options, while tracking attendance and enforcing membership rules in real-time. It seamlessly integrates check-ins with broader gym operations like class bookings, payments, and reporting for streamlined management.
Pros
- Reliable kiosk-based check-ins with photo verification and waiver signing
- Strong mobile app for member self-check-in and QR code access
- Seamless integration with access control hardware like turnstiles
Cons
- Pricing can be steep for smaller gyms with per-member scaling
- Setup for advanced integrations requires technical support
- Limited standalone check-in focus compared to full management suite
Best For
Medium-sized gyms and fitness centers seeking integrated check-in within comprehensive management software.
Pricing
Starts at $119 AUD/month for basic plan (up to 100 members), with Pro at $199 AUD/month and enterprise custom pricing based on member count.
WellnessLiving
specializedAll-in-one business management tool with self-check-in kiosks and mobile sign-ins for fitness centers.
Automated marketing automations triggered directly from check-in events, like sending re-engagement offers to no-shows
WellnessLiving is an all-in-one business management platform designed for gyms, fitness studios, and wellness centers, featuring robust check-in tools like self-service kiosks, mobile app sign-ins, and contactless QR code scanning. It tracks attendance, manages memberships, processes payments, and triggers automated marketing based on check-in data. While not a standalone check-in solution, it excels in integrating check-ins with broader gym operations for streamlined workflows.
Pros
- Comprehensive integration of check-ins with scheduling, payments, and CRM
- Customizable kiosks supporting RFID, PIN, and facial recognition options
- Mobile app enables quick member check-ins and real-time attendance reports
Cons
- Complex interface with a steeper learning curve for non-tech-savvy users
- Pricing scales quickly with add-ons and per-client fees
- Occasional sync delays reported between kiosks and central dashboard
Best For
Multi-location gyms or fitness studios needing an all-in-one platform where check-ins integrate seamlessly with bookings and marketing.
Pricing
Starts at $59/month (Starter) up to $249+/month (Elite), plus ~$0.50-$1 per active client monthly and transaction fees.
RhinoFit
specializedAffordable gym management system featuring QR code scanning and app-based check-ins for small to mid-sized gyms.
Kiosk check-in with member photo capture and quick-scan QR codes for seamless, secure entry
RhinoFit is a cloud-based gym management platform designed for small to medium-sized fitness businesses, offering streamlined member check-ins via kiosks and mobile apps. It handles attendance tracking, automated billing, class scheduling, and waivers, making it suitable for gyms, personal trainers, and bootcamps. The software emphasizes simplicity and affordability, with features like photo ID verification during check-ins to prevent unauthorized access.
Pros
- Affordable pricing with unlimited members and check-ins
- Quick and reliable kiosk-based check-in system
- Strong focus on core gym operations like billing and waivers
Cons
- Limited advanced integrations with third-party apps
- Interface feels somewhat dated compared to modern competitors
- Reporting tools lack depth for larger operations
Best For
Small gyms, bootcamps, and personal trainers seeking straightforward, budget-friendly check-in and management tools without complex features.
Pricing
Starts at $59/month (Starter plan) up to $199/month (Enterprise), with unlimited users and check-ins; 30-day free trial available.
ClubReady
enterpriseFitness CRM platform with kiosk and mobile check-in capabilities for streamlined member access.
Advanced kiosk system with contactless RFID and biometric options for ultra-fast, secure check-ins
ClubReady is a comprehensive gym management platform that excels in gym check-in software through self-service kiosks, mobile app integration, and RFID/access control systems for seamless member entry. It tracks attendance, manages guest passes, and enforces membership rules in real-time, reducing front-desk workload. As a full-suite solution, it also handles billing, scheduling, and reporting, ideal for multi-location fitness clubs.
Pros
- Robust kiosk and mobile check-in options with RFID support
- Integrated attendance tracking and access control
- Scalable for multi-location gyms with strong reporting
Cons
- Steep learning curve for full feature set
- Custom quote-based pricing can be expensive for small gyms
- Limited third-party integrations compared to competitors
Best For
Mid-sized to large fitness clubs needing an all-in-one management system with reliable check-in capabilities.
Pricing
Quote-based pricing starting at around $100-200/month for small clubs, scaling per member or location (typically $1-3 per member/month).
PushPress
specializedGym OS software with simple QR and app check-ins integrated into workout and membership management.
Kiosk check-ins with built-in payment processing and automated billing adjustments
PushPress is a comprehensive gym management platform that includes robust check-in features tailored for fitness studios and gyms. It offers kiosk-based check-ins, a member mobile app for self-service access, and integration with class scheduling, attendance tracking, and billing. The system supports quick QR code or NFC scans, photo verification, and handles walk-ins or class bookings efficiently.
Pros
- Seamless integration of check-ins with membership billing and scheduling
- Member-friendly mobile app for quick self check-ins
- Strong attendance reporting and analytics
Cons
- User interface can feel dated and less intuitive for setup
- Pricing scales quickly for larger gyms
- Fewer specialized check-in customizations than dedicated kiosk tools
Best For
Small to mid-sized gyms needing an all-in-one management solution with reliable integrated check-in functionality.
Pricing
Starts at $119/month for up to 100 active members, scaling per member or gym size with custom enterprise options.
Conclusion
Evaluating gym check-in software reveals tools that prioritize seamless access through innovative methods like QR codes, mobile apps, and biometrics, while integrating with broader gym operations. At the top stands Mindbody, a comprehensive choice with self-service kiosks, mobile check-ins, and access control that set it apart. Glofox and Virtuagym follow as strong alternatives, offering quick QR/app check-ins and all-in-one systems respectively, catering to distinct operational needs.
Explore Mindbody to elevate your gym's check-in process—its robust features ensure smooth member entry and streamlined management, making it a top pick to boost efficiency.
Tools Reviewed
All tools were independently evaluated for this comparison