Quick Overview
- 1#1: Mindbody - Comprehensive management platform for fitness businesses handling online bookings, payments, scheduling, and marketing.
- 2#2: Glofox - Mobile-first gym software for class bookings, member apps, automated payments, and business insights.
- 3#3: Virtuagym - All-in-one solution for gyms with online booking, custom-branded apps, workout plans, and member management.
- 4#4: Vagaro - Booking and management software for fitness and wellness pros with scheduling, payments, and marketing tools.
- 5#5: Zen Planner - Studio management for fitness gyms offering class scheduling, billing, attendance tracking, and member portals.
- 6#6: GymMaster - Cloud-based system for gym operations including bookings, access control, memberships, and reporting.
- 7#7: RhinoFit - Affordable gym software for member tracking, online bookings, payments, and workout logging.
- 8#8: WellnessLiving - Integrated platform for fitness businesses with booking calendars, e-marketing, and automated billing.
- 9#9: PerfectGym - Enterprise-grade fitness management for chains with advanced booking, CRM, and revenue optimization.
- 10#10: iClassPro - Class-based scheduling software for gyms and studios with online registration, payments, and attendance.
We evaluated these tools based on feature breadth (including booking systems, payment processing, and reporting), reliability, intuitive design, and overall business value, ensuring a guide that helps businesses find their ideal match.
Comparison Table
This comparison table explores popular gym booking software tools such as Mindbody, Glofox, Virtuagym, Vagaro, Zen Planner, and others, offering a clear overview of their key functionalities. It helps readers understand critical features, pricing, and user experience to determine which solution aligns best with their specific gym operational needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mindbody Comprehensive management platform for fitness businesses handling online bookings, payments, scheduling, and marketing. | enterprise | 9.2/10 | 9.6/10 | 7.8/10 | 8.4/10 |
| 2 | Glofox Mobile-first gym software for class bookings, member apps, automated payments, and business insights. | specialized | 8.9/10 | 9.2/10 | 8.5/10 | 8.1/10 |
| 3 | Virtuagym All-in-one solution for gyms with online booking, custom-branded apps, workout plans, and member management. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.3/10 |
| 4 | Vagaro Booking and management software for fitness and wellness pros with scheduling, payments, and marketing tools. | specialized | 8.2/10 | 8.5/10 | 8.7/10 | 7.8/10 |
| 5 | Zen Planner Studio management for fitness gyms offering class scheduling, billing, attendance tracking, and member portals. | specialized | 8.1/10 | 8.6/10 | 7.8/10 | 7.4/10 |
| 6 | GymMaster Cloud-based system for gym operations including bookings, access control, memberships, and reporting. | specialized | 8.3/10 | 8.7/10 | 8.2/10 | 7.9/10 |
| 7 | RhinoFit Affordable gym software for member tracking, online bookings, payments, and workout logging. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 8.2/10 |
| 8 | WellnessLiving Integrated platform for fitness businesses with booking calendars, e-marketing, and automated billing. | enterprise | 8.3/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 9 | PerfectGym Enterprise-grade fitness management for chains with advanced booking, CRM, and revenue optimization. | enterprise | 8.5/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 10 | iClassPro Class-based scheduling software for gyms and studios with online registration, payments, and attendance. | specialized | 8.1/10 | 8.6/10 | 7.7/10 | 7.6/10 |
Comprehensive management platform for fitness businesses handling online bookings, payments, scheduling, and marketing.
Mobile-first gym software for class bookings, member apps, automated payments, and business insights.
All-in-one solution for gyms with online booking, custom-branded apps, workout plans, and member management.
Booking and management software for fitness and wellness pros with scheduling, payments, and marketing tools.
Studio management for fitness gyms offering class scheduling, billing, attendance tracking, and member portals.
Cloud-based system for gym operations including bookings, access control, memberships, and reporting.
Affordable gym software for member tracking, online bookings, payments, and workout logging.
Integrated platform for fitness businesses with booking calendars, e-marketing, and automated billing.
Enterprise-grade fitness management for chains with advanced booking, CRM, and revenue optimization.
Class-based scheduling software for gyms and studios with online registration, payments, and attendance.
Mindbody
enterpriseComprehensive management platform for fitness businesses handling online bookings, payments, scheduling, and marketing.
Mindbody Marketplace, offering over 9,000 integrations and partner apps for unparalleled customization and scalability.
Mindbody is a comprehensive business management platform designed for fitness studios, gyms, salons, and wellness businesses, offering seamless online booking, class and appointment scheduling, membership management, and point-of-sale capabilities. It includes marketing automation, client relationship tools, reporting analytics, and a vast ecosystem of integrations via its marketplace. This all-in-one solution helps streamline operations, boost revenue, and enhance client engagement for fitness-focused enterprises.
Pros
- Extensive feature set including advanced scheduling, POS, CRM, and marketing tools tailored for gyms
- Vast Mindbody Marketplace with thousands of third-party integrations and apps
- Robust mobile apps for clients, staff, and instructors with real-time booking and check-ins
Cons
- Steep learning curve due to complex interface and customization options
- High pricing with additional transaction fees and add-on costs
- Customer support can be inconsistent for smaller businesses
Best For
Established gyms, multi-location fitness centers, and boutique studios needing a scalable, all-in-one management platform.
Pricing
Starts at $129/month for basic plans (billed annually), scales to custom enterprise pricing; includes 2.75-2.99% + $0.30 payment processing fees and add-ons.
Glofox
specializedMobile-first gym software for class bookings, member apps, automated payments, and business insights.
Fully customizable branded mobile apps for members and staff
Glofox is a robust gym management and booking software tailored for fitness studios, gyms, and boutique fitness businesses. It streamlines class scheduling, online bookings, member management, automated payments, and marketing campaigns through an intuitive dashboard. The platform stands out with fully branded mobile apps for both members and staff, enabling seamless check-ins, notifications, and engagement.
Pros
- Comprehensive all-in-one platform with class booking, POS, and CRM
- Custom-branded mobile apps enhance member retention and experience
- Strong automation for payments, waitlists, and marketing tools
Cons
- Pricing is premium and scales quickly with business size
- Steep learning curve for advanced customizations
- Customer support can be slower during peak times
Best For
Boutique fitness studios and multi-location gyms seeking professional branded apps and full management automation.
Pricing
Custom quotes starting at ~$150/month for basic plans, scaling to $500+/month for enterprise with app features; no free tier.
Virtuagym
specializedAll-in-one solution for gyms with online booking, custom-branded apps, workout plans, and member management.
White-label mobile apps for members and trainers with in-app bookings and gamification
Virtuagym is a comprehensive gym management platform designed for fitness businesses, enabling seamless online booking for classes, personal training, and facilities. It includes a white-label mobile app for members to book sessions, check in, track workouts, and receive notifications, alongside tools for staff scheduling, payments, and CRM. The software also offers marketing automation, reporting, and e-commerce for selling memberships and merchandise.
Pros
- All-in-one solution with robust class and PT booking
- Custom-branded member and trainer apps
- Integrated payments and marketing automation
Cons
- Pricing scales quickly for larger gyms
- Initial setup and learning curve for advanced features
- Limited customization in reporting compared to competitors
Best For
Mid-sized gyms, fitness studios, and chains needing strong member engagement and booking tools.
Pricing
Starts at €119/month (billed annually) for up to 500 check-ins, with tiers scaling by members/check-ins up to enterprise custom plans.
Vagaro
specializedBooking and management software for fitness and wellness pros with scheduling, payments, and marketing tools.
Automated waitlist that instantly notifies and books clients when spots open up due to cancellations
Vagaro is a comprehensive online booking and management platform tailored for fitness studios, gyms, salons, and wellness businesses, offering tools for class scheduling, membership management, and client bookings. It streamlines gym operations with features like automated waitlists, payment processing, and staff scheduling through a user-friendly dashboard and mobile apps. Gym owners benefit from integrated marketing, reporting, and POS capabilities to boost revenue and client retention.
Pros
- Intuitive online booking and class management with real-time availability
- Integrated marketing tools including automated email/SMS campaigns
- Strong mobile apps for clients and staff to handle bookings on the go
Cons
- Pricing can escalate with add-ons and per-client booking fees
- Less specialized for large-scale gym chains compared to gym-focused competitors
- Customer support response times can vary
Best For
Small to medium-sized gyms and fitness studios seeking an all-in-one, user-friendly booking solution with marketing integrations.
Pricing
Starts at $29/month (Starter plan) per location, scaling to $169/month (Ultimate); optional pay-per-client fees or unlimited booking add-ons.
Zen Planner
specializedStudio management for fitness gyms offering class scheduling, billing, attendance tracking, and member portals.
Belt progression and student tracking integrated with class bookings for martial arts-specific gyms
Zen Planner is an all-in-one management platform tailored for martial arts schools, fitness studios, and gyms, offering robust online booking for classes, events, and private sessions. It streamlines gym operations with features like automated scheduling, waitlists, member check-ins via kiosks or apps, and seamless integration with billing and payments. The software also provides reporting tools and a member portal for self-service bookings and profile management.
Pros
- Comprehensive class booking with waitlists and recurring reservations
- Integrated billing and automated payments linked to attendance
- Member mobile app and kiosk check-ins for efficient gym flow
Cons
- Interface can feel dated and has a moderate learning curve
- Pricing scales quickly with number of active members
- Less optimized for large chain gyms or non-martial arts facilities
Best For
Martial arts dojos and boutique fitness studios seeking an integrated booking and management solution.
Pricing
Starts at $149/month for up to 100 active members, scaling to $500+/month for larger gyms; includes payment processing fees.
GymMaster
specializedCloud-based system for gym operations including bookings, access control, memberships, and reporting.
Advanced access control integration with hardware like Kisi and Nedap for automated member entry
GymMaster is a cloud-based gym management software tailored for gyms, fitness studios, and personal trainers, offering tools for online class and PT session bookings, member management, and automated payments. It integrates with access control systems like door locks and turnstiles for seamless entry management. The platform includes a branded mobile app for members to book, pay, and track attendance, along with reporting dashboards for business insights.
Pros
- Comprehensive online booking with waitlists and recurring sessions
- Strong access control integrations for secure entry
- User-friendly member app and automated billing
Cons
- Pricing scales quickly for larger gyms
- Limited third-party app integrations compared to competitors
- Initial setup can require technical support
Best For
Medium-sized gyms and fitness studios needing robust booking and access control without extensive customization.
Pricing
Starts at $119 AUD/month for up to 100 members; scales with member count, with enterprise custom plans available.
RhinoFit
specializedAffordable gym software for member tracking, online bookings, payments, and workout logging.
NFC/RFID access control integration that automatically unlocks doors for active members via mobile app or kiosk
RhinoFit is a cloud-based gym management software that specializes in class scheduling, online bookings, member management, and access control for fitness centers and personal training studios. It features a member mobile app for seamless reservations, payments, and check-ins, alongside admin dashboards for reporting and automation. The platform supports scalable growth with hardware integrations like door locks tied to memberships.
Pros
- Robust class booking and scheduling tools with waitlists
- Integrated payment processing and automated billing
- Hardware-compatible access control for secure entry
Cons
- User interface feels somewhat dated compared to competitors
- Limited third-party integrations (e.g., fewer marketing tools)
- Initial setup and customization can require technical support
Best For
Small to medium-sized gyms and studios needing reliable booking, membership tracking, and physical access control without enterprise-level complexity.
Pricing
Starts at $119/month for Starter plan (up to 100 members), with Pro ($199/month for 500 members) and custom Enterprise tiers.
WellnessLiving
enterpriseIntegrated platform for fitness businesses with booking calendars, e-marketing, and automated billing.
Integrated marketing automation with behavioral triggers for emails and SMS campaigns
WellnessLiving is a comprehensive cloud-based management platform tailored for fitness studios, gyms, and wellness businesses, offering seamless online booking, class scheduling, membership management, and point-of-sale capabilities. It enables automated payments, waitlists, attendance tracking, and access control integrations for efficient gym operations. The software also includes built-in marketing tools, reporting dashboards, and mobile apps for members and staff to enhance user engagement.
Pros
- All-in-one solution with robust booking, payments, and marketing automation
- Strong mobile apps for members and staff
- Extensive reporting and customization options
Cons
- Steep learning curve due to feature density
- Higher pricing for small gyms
- Occasional glitches in mobile check-ins
Best For
Multi-location gyms and fitness studios needing integrated booking, CRM, and marketing tools.
Pricing
Starts at $69/month (Starter plan) up to $279+/month (Elite plan), billed annually; scales with locations and features.
PerfectGym
enterpriseEnterprise-grade fitness management for chains with advanced booking, CRM, and revenue optimization.
Integrated Virtual Training platform with live streaming and on-demand content for hybrid gym experiences
PerfectGym is a comprehensive cloud-based management platform tailored for fitness clubs, gyms, and multi-location sports facilities, enabling seamless online class bookings, membership management, and automated payments. It supports member engagement through a robust mobile app for check-ins, virtual training, and personalized notifications. The software excels in scalability, offering CRM tools, marketing automation, and advanced analytics to drive retention and revenue.
Pros
- All-in-one solution covering bookings, payments, CRM, and analytics
- Strong mobile app for members with online booking and virtual classes
- Scalable for multi-location chains with robust integrations
Cons
- Custom pricing can be expensive for small gyms
- Steeper learning curve due to extensive features
- Setup and onboarding require dedicated support
Best For
Mid-sized to large fitness chains and multi-location gyms seeking an enterprise-grade booking and management system.
Pricing
Custom quote-based pricing, typically starting at €200-€500 per month per location depending on features and scale.
iClassPro
specializedClass-based scheduling software for gyms and studios with online registration, payments, and attendance.
Family Account Portal for seamless multi-member registration, payments, and communication
iClassPro is a robust management platform designed primarily for class-based gyms like gymnastics, dance, cheer, and martial arts studios. It streamlines online class registrations, scheduling, automated billing, attendance tracking, and family account management. The software also provides reporting tools, POS integration, and mobile apps to support gym operations efficiently.
Pros
- Comprehensive class scheduling and online registration with waitlists
- Strong family portal for multi-child bookings and payments
- Detailed reporting and skill-tracking tools tailored for youth programs
Cons
- Steep learning curve for setup and customization
- Pricing can be high for very small gyms
- Less optimized for open gym or personal training bookings compared to general fitness software
Best For
Gymnastics, dance, and youth class-based gyms seeking specialized management for family enrollments and skill progression.
Pricing
Starts at around $115/month for entry-level plans (up to 150 students), scales to $300+/month for larger gyms; custom enterprise pricing available with free implementation.
Conclusion
The top 10 gym booking tools provide tailored solutions for fitness businesses, with the top three—Mindbody, Glofox, and Virtuagym—setting the standard. Mindbody leads as the top choice, offering a comprehensive platform for bookings, payments, scheduling, and marketing. Glofox and Virtuagym stand out as strong alternatives, with Glofox excelling in mobile-first design and insights, and Virtuagym impressing with custom branding and workout tools to meet diverse needs.
Take the first step toward smoother operations: Mindbody’s all-in-one approach makes it the perfect tool to streamline bookings, manage members, and grow your fitness business—start exploring today.
Tools Reviewed
All tools were independently evaluated for this comparison