Quick Overview
- 1#1: Mindbody - Comprehensive gym management platform with automated membership billing, recurring payments, and invoicing integration.
- 2#2: Zen Planner - Streamlined billing and payment processing software designed for gyms and martial arts studios with automated recurring charges.
- 3#3: ClubReady - Fitness club management system featuring robust billing, collections, and payment automation for multi-location gyms.
- 4#4: GymMaster - All-in-one gym software with flexible membership billing, direct debit, and credit card processing capabilities.
- 5#5: Glofox - Boutique fitness studio app with seamless subscription billing, online payments, and revenue management tools.
- 6#6: Virtuagym - Gym management solution offering automated billing, membership renewals, and integrated payment gateways.
- 7#7: RhinoFit - Cloud-based gym software with customizable billing plans, invoicing, and payment tracking for fitness businesses.
- 8#8: Perfect Gym - Enterprise-level gym management with advanced billing modules for memberships, access control, and financial reporting.
- 9#9: EZFacility - Club and gym management platform providing automated billing, payment processing, and member account management.
- 10#10: WellnessLiving - All-in-one business software for gyms featuring automated recurring billing, online payments, and invoicing.
These tools were selected and ranked based on core features like automated billing, payment processing, and member management, coupled with user experience, reliability, and overall value to ensure they deliver tangible benefits across gym sizes and types.
Comparison Table
Gym billing software simplifies payment management, membership tracking, and financial operations for fitness businesses, a critical tool for modern gyms. This comparison table evaluates leading platforms—including Mindbody, Zen Planner, ClubReady, GymMaster, Glofox, and more—to highlight key features, strengths, and suitability, helping readers choose the right solution for their gym’s unique needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mindbody Comprehensive gym management platform with automated membership billing, recurring payments, and invoicing integration. | enterprise | 9.4/10 | 9.7/10 | 8.2/10 | 8.9/10 |
| 2 | Zen Planner Streamlined billing and payment processing software designed for gyms and martial arts studios with automated recurring charges. | specialized | 8.8/10 | 9.1/10 | 8.4/10 | 8.5/10 |
| 3 | ClubReady Fitness club management system featuring robust billing, collections, and payment automation for multi-location gyms. | enterprise | 8.5/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 4 | GymMaster All-in-one gym software with flexible membership billing, direct debit, and credit card processing capabilities. | specialized | 8.6/10 | 9.0/10 | 8.4/10 | 8.2/10 |
| 5 | Glofox Boutique fitness studio app with seamless subscription billing, online payments, and revenue management tools. | specialized | 8.4/10 | 8.7/10 | 8.2/10 | 7.9/10 |
| 6 | Virtuagym Gym management solution offering automated billing, membership renewals, and integrated payment gateways. | specialized | 8.1/10 | 8.5/10 | 7.7/10 | 7.6/10 |
| 7 | RhinoFit Cloud-based gym software with customizable billing plans, invoicing, and payment tracking for fitness businesses. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 8.7/10 |
| 8 | Perfect Gym Enterprise-level gym management with advanced billing modules for memberships, access control, and financial reporting. | enterprise | 8.4/10 | 9.2/10 | 7.6/10 | 8.0/10 |
| 9 | EZFacility Club and gym management platform providing automated billing, payment processing, and member account management. | enterprise | 7.8/10 | 8.4/10 | 7.1/10 | 7.5/10 |
| 10 | WellnessLiving All-in-one business software for gyms featuring automated recurring billing, online payments, and invoicing. | specialized | 8.1/10 | 8.7/10 | 7.9/10 | 7.8/10 |
Comprehensive gym management platform with automated membership billing, recurring payments, and invoicing integration.
Streamlined billing and payment processing software designed for gyms and martial arts studios with automated recurring charges.
Fitness club management system featuring robust billing, collections, and payment automation for multi-location gyms.
All-in-one gym software with flexible membership billing, direct debit, and credit card processing capabilities.
Boutique fitness studio app with seamless subscription billing, online payments, and revenue management tools.
Gym management solution offering automated billing, membership renewals, and integrated payment gateways.
Cloud-based gym software with customizable billing plans, invoicing, and payment tracking for fitness businesses.
Enterprise-level gym management with advanced billing modules for memberships, access control, and financial reporting.
Club and gym management platform providing automated billing, payment processing, and member account management.
All-in-one business software for gyms featuring automated recurring billing, online payments, and invoicing.
Mindbody
enterpriseComprehensive gym management platform with automated membership billing, recurring payments, and invoicing integration.
Advanced revenue recognition engine that automates complex prorations, tiered memberships, and multi-location billing consolidations
Mindbody is a leading all-in-one business management platform for fitness studios, gyms, and wellness businesses, with advanced gym billing software at its core. It automates recurring membership payments, handles prorated billing, packages, and invoicing, while integrating seamlessly with POS systems and payment gateways like Stripe and Mindbody Payments. The platform also provides detailed revenue reporting, late fee automation, and customer self-service portals for payment management, making it ideal for scaling operations.
Pros
- Robust automation for recurring billing, memberships, and collections
- Comprehensive reporting and analytics for revenue tracking
- Seamless integrations with payment processors and gym management tools
Cons
- Steep learning curve for setup and advanced features
- High pricing that may overwhelm small gyms
- Occasional reports of billing sync delays during peak times
Best For
Mid-to-large gyms and multi-location fitness centers needing scalable billing integrated with scheduling and CRM.
Pricing
Starts at $129/month for basic plans, with premium tiers at $200–$500+/month plus 2.75–3.5% transaction fees; custom enterprise pricing available.
Zen Planner
specializedStreamlined billing and payment processing software designed for gyms and martial arts studios with automated recurring charges.
Sophisticated family and multi-student billing automation with automatic prorations and belt progression ties
Zen Planner is a comprehensive management platform tailored for martial arts schools, gyms, and fitness studios, with strong emphasis on automated billing and membership management. It handles recurring payments, invoicing, prorations, and payment processing through integrated gateways, alongside class scheduling, attendance tracking, and reporting. The software supports multi-location operations and provides tools for financial oversight, making it a robust solution for gym billing needs.
Pros
- Advanced automated billing with prorations, late fees, and family/group options
- Comprehensive financial reporting and revenue analytics
- Strong support for multi-location gyms and martial arts-specific tracking
Cons
- Pricing scales steeply with active member count
- User interface feels somewhat dated and clunky
- Limited native integrations with other fitness apps
Best For
Mid-sized martial arts schools and gyms (50-500 members) needing integrated billing, scheduling, and student management.
Pricing
Starts at $129/month (Essential, ≤100 members), $199/month (Growth, ≤200 members), $349/month (Pro, ≤500), scaling higher; plus 2.9% + 30¢ per transaction processing fees.
ClubReady
enterpriseFitness club management system featuring robust billing, collections, and payment automation for multi-location gyms.
Integrated billing-to-access control synchronization, automatically adjusting member entry based on payment status
ClubReady is a robust gym management platform specializing in automated billing, membership management, and point-of-sale operations for fitness centers, spas, and multi-location chains. It handles complex recurring payments, prorated billing, ACH processing, and late fee automation while integrating with access control and retail systems. Designed for scalability, it supports everything from single gyms to enterprise-level operations with detailed financial reporting.
Pros
- Advanced automated billing with prorations, suspensions, and collections
- Seamless integration with payment gateways and gym hardware like door access
- Comprehensive reporting and scalability for multi-location businesses
Cons
- Dated user interface that feels clunky for new users
- Custom pricing can be expensive for smaller gyms
- Steep learning curve and lengthy onboarding process
Best For
Multi-location gym chains and fitness centers requiring enterprise-grade billing automation and integrations.
Pricing
Custom quote-based pricing, typically $1.25-$2.50 per active member per month plus one-time setup fees and transaction costs.
GymMaster
specializedAll-in-one gym software with flexible membership billing, direct debit, and credit card processing capabilities.
Integrated EFTPOS and direct debit billing for real-time, seamless payment collection at the point of access.
GymMaster is a comprehensive gym management software that specializes in automated billing, membership management, and payment processing for fitness centers. It supports recurring invoicing, direct debit, EFTPOS integration, and payment gateways like Stripe, ensuring seamless revenue collection. Beyond billing, it offers access control, class scheduling, online bookings, and detailed reporting to optimize gym operations.
Pros
- Robust automated recurring billing and invoicing
- Unlimited check-ins and members on most plans
- Strong integrations for payments and access control
Cons
- Pricing scales quickly for high-volume gyms
- Steeper learning curve for advanced features
- Limited customization in reporting compared to top competitors
Best For
Mid-sized gyms and multi-location fitness centers seeking integrated billing with access control.
Pricing
Starts at $99 AUD/month for basic plans, scaling to $299+ AUD/month based on check-ins and features; custom enterprise quotes available.
Glofox
specializedBoutique fitness studio app with seamless subscription billing, online payments, and revenue management tools.
Branded mobile apps for members and staff with built-in billing management, allowing self-service payments and upgrades without staff intervention
Glofox is a cloud-based gym management platform with robust billing capabilities tailored for fitness studios, gyms, and boutique operators. It automates recurring membership payments, one-time fees, and package sales while integrating with gateways like Stripe and PayPal for seamless transactions. Beyond billing, it handles class scheduling, attendance tracking, and member retention tools, providing a unified dashboard for revenue management.
Pros
- Automated recurring billing with flexible membership packages and trials
- Seamless payment integrations and real-time revenue reporting
- Member self-service portal reduces admin workload for payments and upgrades
Cons
- Higher pricing tiers may not suit very small gyms
- Customization for complex billing rules requires support assistance
- Occasional reports of integration glitches with certain payment processors
Best For
Mid-sized gyms and fitness studios seeking an all-in-one platform with strong automated billing and member engagement features.
Pricing
Custom quote-based pricing starting at around $150/month for basic plans, scaling with locations, members, and features (annual billing discounts available).
Virtuagym
specializedGym management solution offering automated billing, membership renewals, and integrated payment gateways.
White-label member app with built-in payment processing for seamless, self-service billing
VirtuaGym is an all-in-one gym management platform that provides robust billing solutions for gyms, fitness studios, and personal trainers, including automated recurring payments, invoicing, and subscription management. It integrates seamlessly with payment gateways like Stripe and Adyen, supporting multi-location billing and revenue analytics. The software also features a white-label member app for self-service payments, enhancing client retention and cash flow efficiency.
Pros
- Automated recurring billing with flexible membership tiers and auto-renewals
- Integrated member app for direct payments and reduced admin workload
- Comprehensive revenue reporting and analytics for billing insights
Cons
- Pricing can be steep for very small gyms or startups
- Initial setup and customization require a learning curve
- Limited advanced customization options for complex billing scenarios
Best For
Mid-sized gyms and multi-location fitness businesses seeking an integrated billing and management solution.
Pricing
Starts at around $129/month for basic plans, with pricing scaling based on number of members and features (custom quotes available).
RhinoFit
specializedCloud-based gym software with customizable billing plans, invoicing, and payment tracking for fitness businesses.
Advanced prorated billing and family membership linking that automatically handles partial months and shared access seamlessly
RhinoFit is a gym management software platform focused on streamlining billing, memberships, and daily operations for fitness businesses. It provides automated recurring billing, prorated charges, late fees, and seamless integration with payment processors like Stripe and Authorize.net. The software also supports access control, class scheduling, and member apps to enhance gym efficiency.
Pros
- Robust automated billing with prorated adjustments and family plans
- Strong multi-location support and payment integrations
- Affordable pricing with no long-term contracts
Cons
- Reporting tools lack advanced customization
- Mobile app functionality could be more polished
- Steeper learning curve for complex membership setups
Best For
Small to medium-sized gyms and fitness studios seeking reliable, cost-effective billing automation without excessive complexity.
Pricing
Starts at $119/month for up to 250 members (single location), with tiers scaling to $299+/month for larger/multi-location gyms; custom enterprise pricing available.
Perfect Gym
enterpriseEnterprise-level gym management with advanced billing modules for memberships, access control, and financial reporting.
RevenueGuard, an AI-driven tool that automatically detects and prevents billing discrepancies to maximize revenue collection.
Perfect Gym is a comprehensive cloud-based management platform designed for fitness centers, with strong gym billing capabilities including automated recurring payments, dynamic pricing, and revenue management. It handles complex membership structures, personal training billing, retail sales, and integrates with major payment gateways for seamless transactions. The software also offers reporting and analytics to optimize billing strategies and reduce revenue leakage.
Pros
- Advanced automated billing with support for complex pricing tiers and promotions
- Strong integration with access control systems to prevent revenue loss from unpaid members
- Detailed financial reporting and revenue optimization tools
Cons
- High cost makes it less accessible for small independent gyms
- Steep learning curve due to extensive feature set
- Pricing is quote-based with limited transparency
Best For
Mid-sized to large gym chains and multi-location fitness centers requiring scalable, enterprise-grade billing automation.
Pricing
Custom quote-based pricing, typically starting at $200+ per month for mid-sized facilities, scaling with number of members and locations.
EZFacility
enterpriseClub and gym management platform providing automated billing, payment processing, and member account management.
Billing-linked door access control that automatically grants or revokes entry based on payment status
EZFacility is a comprehensive cloud-based management software tailored for gyms, fitness centers, and recreational facilities, with strong gym billing capabilities including automated recurring invoicing, payment processing, and membership management. It integrates billing seamlessly with scheduling, point-of-sale, and access control systems to streamline financial operations. The platform provides detailed financial reporting and analytics to help gym owners track revenue and member retention effectively.
Pros
- Robust automated billing for recurring memberships and prorated charges
- Integrated payment gateways with PCI compliance
- Strong financial reporting and revenue analytics
Cons
- Dated user interface that feels clunky
- Steep learning curve for setup and customization
- Opaque custom pricing without public tiers
Best For
Mid-sized gyms and multi-location fitness centers needing integrated billing with access control and scheduling.
Pricing
Custom quote-based pricing, typically $1.50-$3 per active member per month plus setup fees and add-ons for advanced features.
WellnessLiving
specializedAll-in-one business software for gyms featuring automated recurring billing, online payments, and invoicing.
Revenue Optimizer for automated payment recovery, renewals, and upsell suggestions tied directly to billing
WellnessLiving is an all-in-one management platform tailored for gyms, fitness studios, and wellness businesses, with robust gym billing features like automated recurring payments, membership management, and invoicing. It integrates billing seamlessly with scheduling, client CRM, and marketing tools to streamline operations. The software supports flexible pricing packages, late fees, and payment processing via major gateways like Stripe and Authorize.net.
Pros
- Comprehensive automation for recurring billing and payment reminders
- Seamless integration with scheduling and client management
- Flexible membership tiers and package options with upsell capabilities
Cons
- Steep learning curve for full feature set
- Higher pricing tiers required for advanced billing customizations
- Reporting tools lack deep customization for complex gyms
Best For
Established gyms and multi-location fitness studios needing integrated billing with CRM and marketing automation.
Pricing
Starts at $69/month (Starter plan) up to $459/month (Ultimate), billed annually per location; custom enterprise options available.
Conclusion
The reviewed gym billing software offers diverse strengths, from seamless automated processes to enterprise-level tools, but Mindbody leads as the top choice, excelling in comprehensive management. Zen Planner and ClubReady follow closely, with Zen focusing on streamlined processing and ClubReady thriving with multi-location needs, each serving distinct business priorities well.
When selecting a system, Mindbody’s robust features make it a standout—consider starting with it to enhance operations and member satisfaction.
Tools Reviewed
All tools were independently evaluated for this comparison