Quick Overview
- 1#1: Cloudbeds - Cloudbeds is a comprehensive cloud-based property management system that streamlines guest registration, check-ins, and reservations for hotels and short-term rentals.
- 2#2: Mews - Mews offers a next-generation cloud PMS with automated, contactless guest registration and seamless check-in experiences for hospitality businesses.
- 3#3: RoomRaccoon - RoomRaccoon provides an all-in-one hotel management platform with efficient digital guest registration and channel management tools.
- 4#4: Hotelogix - Hotelogix delivers cloud-based PMS software for quick online guest registration, check-ins, and real-time availability management.
- 5#5: StayNTouch - StayNTouch is a mobile-first hospitality platform enabling fast guest self-registration and personalized check-in via apps.
- 6#6: Little Hotelier - Little Hotelier simplifies guest registration and operations for small hotels and B&Bs with user-friendly booking and check-in features.
- 7#7: Envoy - Envoy provides modern digital visitor registration kiosks and pre-registration for offices, events, and workspaces.
- 8#8: Traction Guest - Traction Guest offers enterprise-grade visitor management with secure pre-registration, sign-ins, and compliance tracking.
- 9#9: Proxyclick - Proxyclick automates visitor and guest registration with badge printing, notifications, and health screening integrations.
- 10#10: iLobby - iLobby facilitates self-service guest registration through kiosks, apps, and contractor management for various venues.
Tools were evaluated based on feature depth, user-friendliness, scalability, and value, with a focus on adaptability to diverse needs, such as boutique hotels, corporate workspaces, and event venues, ensuring comprehensive relevance for modern operations.
Comparison Table
In the dynamic hospitality sector, effective guest registration software is key to improving operational efficiency and guest satisfaction. This comparison table examines popular tools including Cloudbeds, Mews, RoomRaccoon, Hotelogix, StayNTouch, and additional options, highlighting essential features to help readers identify the best fit for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Cloudbeds Cloudbeds is a comprehensive cloud-based property management system that streamlines guest registration, check-ins, and reservations for hotels and short-term rentals. | enterprise | 9.4/10 | 9.7/10 | 9.1/10 | 8.9/10 |
| 2 | Mews Mews offers a next-generation cloud PMS with automated, contactless guest registration and seamless check-in experiences for hospitality businesses. | enterprise | 9.2/10 | 9.5/10 | 9.7/10 | 8.8/10 |
| 3 | RoomRaccoon RoomRaccoon provides an all-in-one hotel management platform with efficient digital guest registration and channel management tools. | enterprise | 8.7/10 | 8.5/10 | 9.2/10 | 8.3/10 |
| 4 | Hotelogix Hotelogix delivers cloud-based PMS software for quick online guest registration, check-ins, and real-time availability management. | enterprise | 8.4/10 | 8.7/10 | 8.2/10 | 8.0/10 |
| 5 | StayNTouch StayNTouch is a mobile-first hospitality platform enabling fast guest self-registration and personalized check-in via apps. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 6 | Little Hotelier Little Hotelier simplifies guest registration and operations for small hotels and B&Bs with user-friendly booking and check-in features. | specialized | 7.8/10 | 7.9/10 | 8.7/10 | 7.5/10 |
| 7 | Envoy Envoy provides modern digital visitor registration kiosks and pre-registration for offices, events, and workspaces. | specialized | 8.3/10 | 8.7/10 | 9.1/10 | 7.6/10 |
| 8 | Traction Guest Traction Guest offers enterprise-grade visitor management with secure pre-registration, sign-ins, and compliance tracking. | enterprise | 8.1/10 | 8.7/10 | 7.8/10 | 7.5/10 |
| 9 | Proxyclick Proxyclick automates visitor and guest registration with badge printing, notifications, and health screening integrations. | specialized | 8.0/10 | 8.5/10 | 7.5/10 | 7.8/10 |
| 10 | iLobby iLobby facilitates self-service guest registration through kiosks, apps, and contractor management for various venues. | specialized | 7.8/10 | 7.9/10 | 8.4/10 | 7.3/10 |
Cloudbeds is a comprehensive cloud-based property management system that streamlines guest registration, check-ins, and reservations for hotels and short-term rentals.
Mews offers a next-generation cloud PMS with automated, contactless guest registration and seamless check-in experiences for hospitality businesses.
RoomRaccoon provides an all-in-one hotel management platform with efficient digital guest registration and channel management tools.
Hotelogix delivers cloud-based PMS software for quick online guest registration, check-ins, and real-time availability management.
StayNTouch is a mobile-first hospitality platform enabling fast guest self-registration and personalized check-in via apps.
Little Hotelier simplifies guest registration and operations for small hotels and B&Bs with user-friendly booking and check-in features.
Envoy provides modern digital visitor registration kiosks and pre-registration for offices, events, and workspaces.
Traction Guest offers enterprise-grade visitor management with secure pre-registration, sign-ins, and compliance tracking.
Proxyclick automates visitor and guest registration with badge printing, notifications, and health screening integrations.
iLobby facilitates self-service guest registration through kiosks, apps, and contractor management for various venues.
Cloudbeds
enterpriseCloudbeds is a comprehensive cloud-based property management system that streamlines guest registration, check-ins, and reservations for hotels and short-term rentals.
Online Check-in portal with e-signatures and ID upload, fully integrated into the PMS for zero-touch guest onboarding
Cloudbeds is a leading cloud-based property management system (PMS) designed for hotels, hostels, and vacation rentals, with robust guest registration capabilities that streamline check-in processes. It offers digital registration forms, online check-in via guest portal or mobile app, automated ID verification, and compliance with global regulations like GDPR and PCI DSS. The software integrates seamlessly with reservations, payments, and housekeeping, enabling contactless experiences and real-time guest profile management.
Pros
- Comprehensive integration with PMS, booking engine, and channel manager for seamless guest registration
- Contactless check-in and mobile app support reduce front desk workload
- Strong security features and regulatory compliance for handling guest data
Cons
- Pricing can be high for small properties without scaling benefits
- Steeper learning curve for advanced customization
- Some features like advanced reporting require add-ons
Best For
Mid-sized hotels, resorts, and hospitality groups seeking an all-in-one PMS with top-tier guest registration automation.
Pricing
Custom quote-based pricing starting at around $100-300/month per property, plus per-booking fees; scales with room count and features.
Mews
enterpriseMews offers a next-generation cloud PMS with automated, contactless guest registration and seamless check-in experiences for hospitality businesses.
Mews Welcome: Fully autonomous, contactless self-service check-in kiosks and apps with built-in ID scanning and payment processing.
Mews is a cloud-based property management system (PMS) designed for hotels and accommodations, with robust guest registration capabilities including digital check-in forms, ID verification, and contactless kiosks. It streamlines the entire guest arrival process by integrating registration with payments, mobile keys, and personalized guest profiles. As a comprehensive hospitality platform, it also handles reservations, billing, and operations, making it ideal for modern, tech-forward properties.
Pros
- Intuitive, mobile-first interface for quick guest check-ins
- Advanced contactless options like kiosks and app-based registration
- Seamless integrations with payment gateways and third-party tools
Cons
- Pricing can be steep for small independent properties
- Full feature set requires training for non-tech staff
- Relies heavily on stable internet connectivity
Best For
Mid-sized hotels and boutique properties looking for a scalable, all-in-one PMS with superior guest registration automation.
Pricing
Custom subscription pricing starting at around €300/month for small properties, scaling with room count and features (Core, Plus, Enterprise tiers).
RoomRaccoon
enterpriseRoomRaccoon provides an all-in-one hotel management platform with efficient digital guest registration and channel management tools.
QR code-based self-service check-in kiosks and guest app for contactless registration and ID verification
RoomRaccoon is an all-in-one property management system (PMS) for hotels that includes comprehensive guest registration tools for digital check-ins, ID verification, and automated compliance forms. It supports self-service kiosks, online pre-check-in via guest portals, and mobile app scanning for quick registration card generation. Integrated seamlessly with its booking engine and channel manager, it ensures accurate guest data across the entire stay lifecycle.
Pros
- Intuitive interface with mobile app for on-the-go ID scanning and check-ins
- Automated generation of compliant registration cards for various countries
- Seamless integration with PMS, booking engine, and housekeeping for unified guest data
Cons
- Not a standalone guest registration tool; best within full PMS suite
- Customization options for forms are somewhat limited compared to specialized tools
- Pricing scales with property size, which may feel steep for very small operations
Best For
Small to medium independent hotels seeking an integrated PMS with reliable guest registration capabilities.
Pricing
Starts at €109/month for up to 10 rooms, scaling to €289+/month for larger properties; includes all modules with no per-room fees.
Hotelogix
enterpriseHotelogix delivers cloud-based PMS software for quick online guest registration, check-ins, and real-time availability management.
Advanced KYC and ID verification with global compliance support for international guest registration
Hotelogix is a cloud-based Property Management System (PMS) designed for hotels and resorts, featuring comprehensive guest registration tools including digital check-in, KYC compliance, and secure guest profile management. It supports contactless registration via kiosks or mobile apps, ID scanning, and integration with payment gateways for seamless onboarding. Beyond registration, it connects with reservations, housekeeping, and reporting for end-to-end operations, making it suitable for multi-property chains.
Pros
- Robust contactless check-in and kiosk support for efficient guest onboarding
- Strong compliance features like KYC and PCI DSS for secure data handling
- Seamless integration with channel managers and other PMS modules
Cons
- Full suite can be overwhelming for hotels needing only registration tools
- Pricing scales quickly for larger properties or advanced features
- Occasional reports of customization limitations for unique workflows
Best For
Mid-sized hotels and chains seeking an integrated PMS with reliable guest registration and multi-property support.
Pricing
Subscription-based starting at ~$1.68 per occupied room night or $50-150/month per property, with tiers based on rooms and features.
StayNTouch
enterpriseStayNTouch is a mobile-first hospitality platform enabling fast guest self-registration and personalized check-in via apps.
Guest-facing mobile app for fully contactless registration, digital keys, and in-stay requests
StayNTouch is a cloud-based, mobile-first property management system (PMS) tailored for hotels, with robust guest registration capabilities including contactless check-in, digital folios, and mobile key delivery. It streamlines front desk operations, reservations, and guest communications through an intuitive app-based interface accessible to staff and guests alike. The platform emphasizes real-time data synchronization and integrations with major OTAs, payment processors, and smart locks to enhance operational efficiency.
Pros
- Mobile-first design enables seamless contactless check-ins and guest self-service
- Extensive integrations with OTAs, POS systems, and keyless entry solutions
- Advanced guest engagement tools like messaging and personalized upsells
Cons
- Pricing can be steep for small or independent properties
- Initial setup and staff training require time investment
- Reporting customization is somewhat limited compared to enterprise rivals
Best For
Mid-sized to large hotels and resorts prioritizing mobile technology and guest experience in registration processes.
Pricing
Custom quote-based pricing, typically $150–$400 per room/month depending on property size and features; no upfront costs.
Little Hotelier
specializedLittle Hotelier simplifies guest registration and operations for small hotels and B&Bs with user-friendly booking and check-in features.
Online Guest Portal for self-service pre-check-in and registration
Little Hotelier is a cloud-based property management system tailored for small hotels, B&Bs, and guesthouses, with robust guest registration capabilities integrated into its front desk operations. It enables digital check-ins, guest profile management, secure data capture, and compliance with local regulations through customizable forms. The software also supports online pre-registration via guest portals, streamlining arrivals and reducing front desk workload.
Pros
- Intuitive drag-and-drop interface for quick guest registrations
- Mobile app support for on-the-go check-ins and management
- Strong integration with booking channels and payment gateways
Cons
- Limited advanced customization for complex registration workflows
- Scalability challenges for properties growing beyond 20 rooms
- Occasional reliance on manual data entry for non-integrated IDs
Best For
Small independent hotels and B&Bs that need simple, affordable guest registration within a full PMS without overwhelming complexity.
Pricing
Starts at $109 USD/month for up to 10 rooms, scaling with property size; custom quotes available.
Envoy
specializedEnvoy provides modern digital visitor registration kiosks and pre-registration for offices, events, and workspaces.
Automated host notifications and real-time visitor flow analytics via customizable dashboards
Envoy is a modern workplace management platform with robust visitor registration features, allowing guests to sign in via customizable kiosks on tablets or desktops. It streamlines check-ins with digital NDAs, photo capture, badge printing, and automated host notifications via email, Slack, or Teams. The software provides detailed analytics on visitor traffic and integrates with access control systems for enhanced security.
Pros
- Intuitive self-service kiosks with custom branding
- Seamless integrations with Slack, Teams, and calendars
- Comprehensive analytics and compliance tools (GDPR, CCPA)
Cons
- Pricing scales quickly for multiple locations
- Advanced features like badge printing require higher tiers
- Limited customization for very small teams
Best For
Mid-sized to enterprise offices seeking an integrated visitor management solution within a full workplace platform.
Pricing
Starts at $99/month for the first location (billed annually), $49/month per additional location; custom enterprise plans available.
Traction Guest
enterpriseTraction Guest offers enterprise-grade visitor management with secure pre-registration, sign-ins, and compliance tracking.
Emergency mustering generates real-time evacuation lists of all onsite visitors and employees
Traction Guest is a cloud-based visitor management platform that streamlines guest registration, check-ins, and security for modern workplaces. It supports pre-registration via custom portals, self-service kiosks on iPads or devices, automated badge printing, and real-time host notifications. The software excels in compliance features like GDPR support, eNDA signing, watchlists, and emergency mustering for evacuations, making it suitable for enterprises prioritizing security and scalability.
Pros
- Seamless integrations with tools like Slack, Outlook, and HR systems
- Robust security tools including watchlists, e-signatures, and health screenings
- Advanced analytics and reporting for visitor trends and compliance
Cons
- Pricing is custom and can be steep for small teams or single locations
- Initial setup and customization require technical expertise
- Mobile app has fewer features than the web dashboard
Best For
Medium to large enterprises with multiple sites needing secure, compliant visitor management and emergency response capabilities.
Pricing
Custom quote-based pricing; typically starts at $150-$300/month per location/door, scaling with features and users.
Proxyclick
specializedProxyclick automates visitor and guest registration with badge printing, notifications, and health screening integrations.
Proximity Bluetooth check-ins for hands-free, automatic visitor detection and notifications
Proxyclick is a robust visitor management platform designed for guest registration, offering pre-registration portals, self-service kiosks, and automated badge printing to streamline check-ins. It supports multi-location deployments with features like real-time reporting, watchlists for security, and integrations with calendars, HR systems, and access control. The software emphasizes compliance (GDPR, HIPAA) and scalability for enterprises handling high visitor volumes.
Pros
- Extensive integrations with tools like Microsoft Teams, Slack, and access control systems
- Strong security features including watchlists, NDAs, and facial recognition
- Scalable for multi-site organizations with detailed analytics and reporting
Cons
- User interface feels dated and has a learning curve for setup
- Pricing is quote-based and can be costly for small businesses
- Customer support can be slow during peak times
Best For
Mid-sized to large enterprises with multiple locations needing secure, compliant guest management and integrations.
Pricing
Quote-based pricing; starts at approximately $99/month for basic plans, scaling to custom enterprise tiers based on users and locations.
iLobby
specializediLobby facilitates self-service guest registration through kiosks, apps, and contractor management for various venues.
On-demand thermal badge printing directly from the kiosk for professional, instant visitor identification
iLobby (ilobby.co) is a cloud-based visitor management platform focused on simplifying guest registration through self-service kiosks, primarily using iPads. It enables quick check-ins with photo capture, digital NDAs, automated badge printing, and instant host notifications via email or SMS. The software also supports pre-registrations, watchlists, and basic reporting for compliance in office environments.
Pros
- Intuitive self-service kiosk interface for fast check-ins
- Automated badge printing and host notifications
- Strong focus on compliance with digital signatures and logs
Cons
- Requires dedicated hardware like iPads for full functionality
- Limited advanced analytics and reporting
- Fewer integrations than top competitors like Envoy or Traction Guest
Best For
Mid-sized offices and co-working spaces seeking reliable, kiosk-based guest registration without complex setup.
Pricing
Subscription starts at $99/month for basic single-kiosk plans; scales to $299+/month for multi-location enterprise with custom features.
Conclusion
The top 10 tools reflect diverse strengths, with Cloudbeds leading for its comprehensive property management, Mews impressing with contactless innovation, and RoomRaccoon standing out as an all-in-one hotel platform. Cloudbeds ultimately reigns as the top choice, though Mews and RoomRaccoon offer robust alternatives for specific operational needs, ensuring a solution for every hospitality or venue context.
Discover how Cloudbeds can transform your guest registration process—try it today to unlock seamless, efficient management that enhances guest experiences and streamlines operations.
Tools Reviewed
All tools were independently evaluated for this comparison