Quick Overview
- 1#1: ClickUp - All-in-one platform for teams to manage tasks, docs, goals, and workflows with unlimited custom fields and hierarchy.
- 2#2: monday.com - Customizable work OS that empowers teams to build workflows, track tasks, and collaborate in real-time dashboards.
- 3#3: Asana - Work management platform for teams to organize tasks, projects, and goals with timelines, boards, and automations.
- 4#4: Jira - Powerful issue tracking and project management tool for software teams to plan, track, and release work.
- 5#5: Trello - Visual Kanban board tool for teams to organize tasks, collaborate, and track progress with cards and lists.
- 6#6: Wrike - Work management software for teams to create, assign, and track tasks across projects with Gantt charts and reports.
- 7#7: Basecamp - Centralized hub for teams to manage to-dos, schedules, messages, and files in one shared workspace.
- 8#8: Smartsheet - Spreadsheet-inspired platform for teams to plan, track, automate, and report on work dynamically.
- 9#9: Notion - All-in-one workspace for teams to build databases, wikis, and task boards for collaborative project management.
- 10#10: Todoist - Simple yet powerful task manager for teams to assign, prioritize, and complete shared projects with labels and filters.
Tools were selected and ranked based on key factors including feature depth, user-friendliness, scalability, and value, ensuring the list highlights the most robust, intuitive, and impactful options available for group task management.
Comparison Table
Explore a breakdown of top group task management tools, from ClickUp and monday.com to Asana, Jira, Trello, and more, designed to contrast features, usability, and workflow fit. This table helps readers identify the ideal solution for their team’s needs, whether prioritizing collaboration, customization, or project tracking efficiency.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | ClickUp All-in-one platform for teams to manage tasks, docs, goals, and workflows with unlimited custom fields and hierarchy. | enterprise | 9.7/10 | 9.9/10 | 8.7/10 | 9.6/10 |
| 2 | monday.com Customizable work OS that empowers teams to build workflows, track tasks, and collaborate in real-time dashboards. | enterprise | 9.2/10 | 9.7/10 | 8.8/10 | 8.5/10 |
| 3 | Asana Work management platform for teams to organize tasks, projects, and goals with timelines, boards, and automations. | enterprise | 9.2/10 | 9.5/10 | 8.7/10 | 8.9/10 |
| 4 | Jira Powerful issue tracking and project management tool for software teams to plan, track, and release work. | enterprise | 8.7/10 | 9.5/10 | 6.8/10 | 8.0/10 |
| 5 | Trello Visual Kanban board tool for teams to organize tasks, collaborate, and track progress with cards and lists. | enterprise | 8.7/10 | 8.5/10 | 9.5/10 | 9.2/10 |
| 6 | Wrike Work management software for teams to create, assign, and track tasks across projects with Gantt charts and reports. | enterprise | 8.7/10 | 9.3/10 | 7.9/10 | 8.1/10 |
| 7 | Basecamp Centralized hub for teams to manage to-dos, schedules, messages, and files in one shared workspace. | enterprise | 8.1/10 | 7.6/10 | 9.3/10 | 8.4/10 |
| 8 | Smartsheet Spreadsheet-inspired platform for teams to plan, track, automate, and report on work dynamically. | enterprise | 8.2/10 | 9.1/10 | 7.4/10 | 7.8/10 |
| 9 | Notion All-in-one workspace for teams to build databases, wikis, and task boards for collaborative project management. | enterprise | 8.2/10 | 8.8/10 | 7.2/10 | 9.0/10 |
| 10 | Todoist Simple yet powerful task manager for teams to assign, prioritize, and complete shared projects with labels and filters. | enterprise | 8.0/10 | 7.8/10 | 9.2/10 | 8.5/10 |
All-in-one platform for teams to manage tasks, docs, goals, and workflows with unlimited custom fields and hierarchy.
Customizable work OS that empowers teams to build workflows, track tasks, and collaborate in real-time dashboards.
Work management platform for teams to organize tasks, projects, and goals with timelines, boards, and automations.
Powerful issue tracking and project management tool for software teams to plan, track, and release work.
Visual Kanban board tool for teams to organize tasks, collaborate, and track progress with cards and lists.
Work management software for teams to create, assign, and track tasks across projects with Gantt charts and reports.
Centralized hub for teams to manage to-dos, schedules, messages, and files in one shared workspace.
Spreadsheet-inspired platform for teams to plan, track, automate, and report on work dynamically.
All-in-one workspace for teams to build databases, wikis, and task boards for collaborative project management.
Simple yet powerful task manager for teams to assign, prioritize, and complete shared projects with labels and filters.
ClickUp
enterpriseAll-in-one platform for teams to manage tasks, docs, goals, and workflows with unlimited custom fields and hierarchy.
Unlimited customizable hierarchy (Spaces > Folders > Lists > Tasks > Subtasks) combined with dynamic Dashboards for unparalleled flexibility
ClickUp is an all-in-one productivity platform that excels in group task management, offering a highly customizable hierarchical structure with Spaces, Folders, Lists, and Tasks for organizing complex workflows. It supports multiple views including List, Board, Gantt, Calendar, and Mind Maps, along with real-time collaboration, dependencies, time tracking, and automations. With over 1,000 integrations, AI features, and robust reporting via Dashboards, it's designed to scale for teams of any size while replacing multiple tools in one app.
Pros
- Exceptional customization with unlimited hierarchies and custom fields
- Seamless real-time collaboration and 1,000+ integrations
- Advanced automations, AI tools, and comprehensive views for any workflow
Cons
- Steep learning curve due to feature depth
- Can feel overwhelming for simple use cases
- Occasional performance lags in very large workspaces
Best For
Mid-to-large teams and organizations needing a scalable, all-in-one platform for complex group task management and project collaboration.
Pricing
Free Forever plan; Unlimited at $7/user/mo (annual), Business at $12/user/mo, Enterprise custom.
monday.com
enterpriseCustomizable work OS that empowers teams to build workflows, track tasks, and collaborate in real-time dashboards.
No-code automations that trigger actions across boards, apps, and notifications without programming
monday.com is a highly visual work operating system designed for team collaboration and group task management, featuring customizable boards, multiple views (Kanban, Gantt, calendar), and real-time updates. It enables teams to assign tasks, set dependencies, track progress with automations, and integrate with over 200 apps for seamless workflows. Ideal for scaling projects, it offers dashboards for oversight and templates for quick setup across various industries.
Pros
- Extremely customizable boards and columns for tailored task management
- Robust automations and 200+ integrations for efficient workflows
- Visual dashboards and multiple views enhance team collaboration and visibility
Cons
- Higher pricing can be steep for small teams or basic needs
- Learning curve for advanced customizations and automations
- Performance can lag with very large boards or heavy usage
Best For
Mid-sized teams and departments in dynamic organizations needing flexible, visual tools for complex group task tracking and automation.
Pricing
Starts at $9/user/month (Basic, annual billing) up to $19/user/month (Pro), with Enterprise custom pricing; free trial available.
Asana
enterpriseWork management platform for teams to organize tasks, projects, and goals with timelines, boards, and automations.
Timeline view with dependency mapping for Gantt-style project planning
Asana is a versatile work management platform designed for teams to create, assign, and track tasks within projects using customizable workflows. It offers multiple views such as lists, boards, timelines, calendars, and portfolios to visualize progress and dependencies. Core features include subtasks, custom fields, automation rules, and real-time collaboration tools, making it effective for group task management across various team sizes.
Pros
- Highly flexible project views (list, board, timeline, calendar)
- Extensive integrations with over 200 apps
- Powerful automation via Rules and Forms
Cons
- Steeper learning curve for advanced features
- Premium capabilities require paid plans
- Limited free plan for larger teams
Best For
Mid-sized teams and organizations handling complex, collaborative projects with multiple workflows.
Pricing
Free Personal plan; Starter at $10.99/user/month (annual); Advanced at $24.99/user/month (annual); Enterprise custom.
Jira
enterprisePowerful issue tracking and project management tool for software teams to plan, track, and release work.
Advanced customizable workflows that adapt to any team's unique process
Jira, developed by Atlassian, is a powerful issue tracking and project management tool primarily designed for software development teams but widely used for group task management across various industries. It enables teams to create customizable workflows, agile boards (Kanban and Scrum), backlogs, roadmaps, and detailed reporting to track tasks, bugs, and epics collaboratively. With extensive automation rules, integrations, and scalability, Jira supports complex projects from small teams to enterprises.
Pros
- Highly customizable workflows and boards for agile methodologies
- Extensive integrations with tools like Slack, GitHub, and Confluence
- Advanced reporting, roadmaps, and automation for efficient team collaboration
Cons
- Steep learning curve for non-technical users
- Interface can feel overwhelming and cluttered
- Pricing scales quickly for larger teams
Best For
Software development and technical teams requiring robust agile task tracking and customizable project workflows.
Pricing
Free for up to 10 users; Standard at $8.15/user/month; Premium at $15.25/user/month (billed annually).
Trello
enterpriseVisual Kanban board tool for teams to organize tasks, collaborate, and track progress with cards and lists.
Highly customizable Kanban boards with drag-and-drop cards for effortless visual task organization
Trello is a visual collaboration tool that organizes group tasks using customizable boards, lists, and cards in a Kanban-style interface. Teams can assign tasks, set due dates, add checklists, labels, attachments, and comments to facilitate real-time collaboration. Power-Ups extend functionality with integrations, making it versatile for simple to moderately complex workflows. It's ideal for group task management but lacks native advanced reporting or Gantt charts.
Pros
- Intuitive drag-and-drop Kanban interface that's quick to learn
- Generous free plan with unlimited boards and cards
- Strong collaboration features including real-time updates and guest invites
Cons
- Limited native advanced features like time tracking or Gantt charts
- Boards can become cluttered with many ongoing tasks
- Reporting and analytics require paid Power-Ups or third-party integrations
Best For
Small to medium teams seeking a simple, visual tool for collaborative task tracking without complex setup.
Pricing
Free forever plan; Standard at $5/user/month, Premium at $10/user/month (billed annually).
Wrike
enterpriseWork management software for teams to create, assign, and track tasks across projects with Gantt charts and reports.
Blueprints for standardizing and replicating complex workflows across multiple projects and teams
Wrike is a powerful work management platform designed for teams to plan, track, and collaborate on tasks and projects in real-time. It excels in group task management with features like customizable workflows, Gantt charts, dashboards, and automation tools that enhance visibility and accountability across distributed teams. The platform supports scalable solutions from small groups to enterprises, integrating seamlessly with over 400 apps for comprehensive productivity.
Pros
- Highly customizable dashboards and workflows for tailored group collaboration
- Robust reporting, analytics, and time tracking for performance insights
- Extensive integrations (400+) and automation to streamline team processes
Cons
- Steep learning curve for new users due to feature depth
- Interface can feel overwhelming or cluttered for simple task needs
- Advanced features locked behind higher-tier pricing plans
Best For
Mid-sized to large teams and enterprises needing scalable task management with advanced automation, reporting, and cross-team visibility.
Pricing
Free plan for basics; paid tiers start at $9.80/user/month (Team, billed annually), $24.80/user/month (Business), up to custom Enterprise pricing.
Basecamp
enterpriseCentralized hub for teams to manage to-dos, schedules, messages, and files in one shared workspace.
Hill Charts: a unique, intuitive visualization of project progress as a 'hill' from exploration to completion.
Basecamp is an all-in-one team collaboration platform that combines task management, messaging, file sharing, and scheduling into a simple interface. It enables groups to organize projects through to-do lists with assignees and due dates, message boards for discussions, and automatic check-ins for status updates. Designed for straightforward group task management, it prioritizes ease and communication over complex workflows.
Pros
- Intuitive, distraction-free interface
- Unlimited users, projects, and storage on flat pricing
- Seamless integration of tasks with team communication
Cons
- Limited advanced task features like dependencies or custom fields
- No native time tracking or robust reporting
- Recent UI updates have been polarizing for long-time users
Best For
Small to medium teams needing simple, all-in-one group task management without steep learning curves.
Pricing
$299/month flat rate for unlimited users, projects, guests, and 500GB+ storage (billed monthly or annually at a discount).
Smartsheet
enterpriseSpreadsheet-inspired platform for teams to plan, track, automate, and report on work dynamically.
Spreadsheet-powered automations and formulas that allow complex, Excel-like logic for task dependencies and workflows
Smartsheet is a powerful work management platform that blends spreadsheet functionality with advanced task and project management tools, enabling teams to organize, track, and collaborate on group tasks in real-time. It supports customizable sheets for task lists, dependencies, Gantt charts, dashboards, and automations to streamline workflows. With features like forms for task intake, resource management, and extensive integrations, it's suited for scaling group task management beyond basic lists.
Pros
- Highly customizable with spreadsheet-like formulas and over 100 templates
- Robust automation, Gantt charts, and real-time collaboration
- Excellent integrations with tools like Microsoft 365, Google Workspace, and Jira
Cons
- Steep learning curve for non-spreadsheet users
- Interface can feel overwhelming for simple task tracking
- Advanced features locked behind higher-tier plans
Best For
Mid-sized teams or enterprises needing spreadsheet flexibility combined with scalable project and task management.
Pricing
Pro at $7/user/month, Business at $25/user/month (billed annually); Enterprise custom.
Notion
enterpriseAll-in-one workspace for teams to build databases, wikis, and task boards for collaborative project management.
Relational databases that link tasks across projects, enabling dynamic rollups and dependencies
Notion is an all-in-one workspace tool that combines note-taking, databases, wikis, and task management into a highly customizable platform. For group task management, it enables teams to build relational databases for tasks with properties like assignees, due dates, priorities, and status, viewable as Kanban boards, lists, calendars, or timelines. Collaboration features include real-time editing, comments, mentions, page sharing, and workspace permissions, making it suitable for distributed teams.
Pros
- Highly customizable databases and views for tailored task tracking
- Seamless integration of tasks with documentation and knowledge bases
- Robust real-time collaboration with granular permissions and comments
Cons
- Steep learning curve for building complex task systems
- Performance can lag with large databases or many users
- Missing specialized PM features like native Gantt charts or workload balancing
Best For
Creative and knowledge-based teams needing flexible task management integrated with notes and project docs.
Pricing
Free for individuals; Plus at $8/user/month, Business at $15/user/month (billed annually).
Todoist
enterpriseSimple yet powerful task manager for teams to assign, prioritize, and complete shared projects with labels and filters.
Natural language processing for instant task creation and parsing (e.g., 'Call John tomorrow at 3pm #project @team')
Todoist is a versatile task management app that allows individuals and teams to organize tasks into projects, assign responsibilities, set due dates, priorities, and labels for efficient collaboration. It supports real-time comments, @mentions, and file attachments in shared projects, making it suitable for group task tracking. With natural language input and extensive integrations, it streamlines daily workflows across devices.
Pros
- Intuitive interface with natural language task creation
- Seamless cross-platform sync and mobile apps
- Effective basic collaboration via assignees, comments, and shared projects
Cons
- Lacks advanced features like task dependencies, Gantt charts, or custom workflows
- Limited reporting and analytics for larger teams
- Free plan restricts team collaboration and advanced filters
Best For
Small teams or remote workers seeking a simple, lightweight tool for shared task lists and personal productivity.
Pricing
Free Beginner plan; Pro at $4/user/month; Business at $6/user/month (billed annually).
Conclusion
After reviewing the top group task management tools, ClickUp leads as the top choice, boasting an all-in-one platform with unlimited customization. Close behind, monday.com and Asana shine as strong alternatives: monday.com for its flexible custom workflows, and Asana for its intuitive organization of tasks and goals. Together, they represent the best in meeting varied team needs.
Ready to streamline your team’s work? Start with ClickUp to experience its robust, all-encompassing features and transform how your group collaborates and completes tasks.
Tools Reviewed
All tools were independently evaluated for this comparison