Quick Overview
- 1#1: Planon - Comprehensive IWMS platform for real estate, facility management, space planning, and sustainability tracking.
- 2#2: IBM Maximo - AI-powered enterprise asset management solution for predictive maintenance and facility operations optimization.
- 3#3: ServiceNow - Integrated workplace service delivery platform for facilities management, service requests, and space reservations.
- 4#4: Archibus - Flexible IWMS for managing building portfolios, space utilization, assets, and maintenance activities.
- 5#5: FM:Systems FM:Interact - Strategic facility management software for space optimization, portfolio analytics, and workplace experience.
- 6#6: Accruent - End-to-end facility lifecycle management including lease administration, IWMS, and energy monitoring.
- 7#7: Axxerion - Cloud-based facility management suite for service coordination, asset tracking, and building operations.
- 8#8: Spacewell - Modular IWMS connecting IoT for smart building management, workplace services, and energy efficiency.
- 9#9: Limble CMMS - AI-driven computerized maintenance management system for work orders, preventive maintenance, and assets.
- 10#10: UpKeep - Mobile-first CMMS platform streamlining maintenance requests, inspections, and inventory for buildings.
Tools were ranked based on a blend of functional depth (including asset management, space planning, and maintenance capabilities), user experience, and value, ensuring a balance of performance and practicality
Comparison Table
Effective building management hinges on reliable software, and with tools like Planon, IBM Maximo, ServiceNow, Archibus, and FM:Systems FM:Interact, finding the right fit can transform operational efficiency. This comparison table outlines key features, use cases, and capabilities of leading solutions, empowering readers to evaluate options based on their unique needs, from maintenance workflows to asset tracking. By synthesizing critical details, the table simplifies the process of selecting software that aligns with organizational goals and building requirements.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Planon Comprehensive IWMS platform for real estate, facility management, space planning, and sustainability tracking. | enterprise | 9.5/10 | 9.8/10 | 8.4/10 | 9.2/10 |
| 2 | IBM Maximo AI-powered enterprise asset management solution for predictive maintenance and facility operations optimization. | enterprise | 9.2/10 | 9.5/10 | 7.5/10 | 8.5/10 |
| 3 | ServiceNow Integrated workplace service delivery platform for facilities management, service requests, and space reservations. | enterprise | 8.6/10 | 9.1/10 | 7.7/10 | 7.4/10 |
| 4 | Archibus Flexible IWMS for managing building portfolios, space utilization, assets, and maintenance activities. | enterprise | 8.2/10 | 9.3/10 | 6.7/10 | 7.4/10 |
| 5 | FM:Systems FM:Interact Strategic facility management software for space optimization, portfolio analytics, and workplace experience. | enterprise | 8.2/10 | 8.7/10 | 7.4/10 | 7.9/10 |
| 6 | Accruent End-to-end facility lifecycle management including lease administration, IWMS, and energy monitoring. | enterprise | 8.3/10 | 9.1/10 | 7.4/10 | 7.8/10 |
| 7 | Axxerion Cloud-based facility management suite for service coordination, asset tracking, and building operations. | specialized | 8.2/10 | 8.7/10 | 7.8/10 | 8.0/10 |
| 8 | Spacewell Modular IWMS connecting IoT for smart building management, workplace services, and energy efficiency. | enterprise | 8.2/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 9 | Limble CMMS AI-driven computerized maintenance management system for work orders, preventive maintenance, and assets. | specialized | 8.4/10 | 8.1/10 | 9.6/10 | 8.5/10 |
| 10 | UpKeep Mobile-first CMMS platform streamlining maintenance requests, inspections, and inventory for buildings. | specialized | 7.9/10 | 7.6/10 | 8.7/10 | 8.0/10 |
Comprehensive IWMS platform for real estate, facility management, space planning, and sustainability tracking.
AI-powered enterprise asset management solution for predictive maintenance and facility operations optimization.
Integrated workplace service delivery platform for facilities management, service requests, and space reservations.
Flexible IWMS for managing building portfolios, space utilization, assets, and maintenance activities.
Strategic facility management software for space optimization, portfolio analytics, and workplace experience.
End-to-end facility lifecycle management including lease administration, IWMS, and energy monitoring.
Cloud-based facility management suite for service coordination, asset tracking, and building operations.
Modular IWMS connecting IoT for smart building management, workplace services, and energy efficiency.
AI-driven computerized maintenance management system for work orders, preventive maintenance, and assets.
Mobile-first CMMS platform streamlining maintenance requests, inspections, and inventory for buildings.
Planon
enterpriseComprehensive IWMS platform for real estate, facility management, space planning, and sustainability tracking.
Planon Universe AI platform for unified, predictive insights across space, assets, and sustainability in one ecosystem
Planon is a leading Integrated Workplace Management System (IWMS) tailored for comprehensive building and real estate management. It provides modular solutions for space optimization, asset maintenance, lease administration, sustainability tracking, and workplace experience enhancement. The cloud-native platform leverages AI, IoT integrations, and BIM to deliver data-driven insights for efficient facility operations across global portfolios.
Pros
- Comprehensive modular suite covering all Gebäudemanagement needs from CAFM to sustainability
- Advanced AI-driven analytics and predictive maintenance for proactive operations
- Seamless integrations with ERP, BIM, IoT, and global scalability for enterprises
Cons
- High implementation costs and complexity for smaller organizations
- Steep learning curve despite intuitive dashboards
- Custom pricing lacks transparency for initial budgeting
Best For
Large enterprises and real estate firms managing complex, multi-site building portfolios requiring end-to-end IWMS functionality.
Pricing
Enterprise quote-based pricing, typically starting at €50,000+ annually based on modules, users, and portfolio size; no public tiers.
IBM Maximo
enterpriseAI-powered enterprise asset management solution for predictive maintenance and facility operations optimization.
AI-powered Maximo Predict for proactive failure detection using IoT sensor data
IBM Maximo is an enterprise asset management (EAM) platform designed to manage physical assets across their lifecycle, making it highly suitable for Gebäudemanagement by handling maintenance of building systems like HVAC, elevators, and electrical infrastructure. It offers work order management, preventive and predictive maintenance scheduling, inventory tracking, and real-time analytics to optimize facility operations and reduce downtime. Leveraging AI, IoT, and mobile capabilities, Maximo enables data-driven decisions for large-scale building portfolios.
Pros
- Advanced AI and IoT integration for predictive maintenance
- Highly scalable and customizable for complex facilities
- Comprehensive mobile app for field technicians
Cons
- Steep learning curve and complex implementation
- High upfront and ongoing costs
- Overkill for small-scale building management
Best For
Large enterprises or organizations with extensive building portfolios needing enterprise-grade predictive maintenance and asset optimization.
Pricing
Custom enterprise pricing, typically subscription-based starting at $150+ per user/month plus implementation fees often exceeding $100K.
ServiceNow
enterpriseIntegrated workplace service delivery platform for facilities management, service requests, and space reservations.
Now Platform's low-code workflow builder for custom Gebäudemanagement automations integrated with IoT sensors
ServiceNow is a comprehensive cloud-based platform primarily known for IT service management but extends to Gebäudemanagement through its Workplace Service Delivery and Facilities Service Management applications. It handles service requests for maintenance, space reservations, visitor management, and integrates IoT for smart building operations via automated workflows on the Now Platform. This enables real-time asset tracking, compliance management, and predictive maintenance for large-scale facilities.
Pros
- Powerful workflow automation and integrations with enterprise systems
- Scalable IoT and AI-driven predictive maintenance
- Unified platform combining IT and facilities management
Cons
- Steep learning curve and complex initial setup
- High cost unsuitable for small-scale operations
- Less specialized in core building design tools like BIM compared to dedicated solutions
Best For
Large enterprises with existing ServiceNow deployments seeking integrated IT and Gebäudemanagement capabilities.
Pricing
Quote-based subscription model, typically $100+ per user/month depending on modules and scale; enterprise licensing required.
Archibus
enterpriseFlexible IWMS for managing building portfolios, space utilization, assets, and maintenance activities.
Full-spectrum IWMS integrating real estate portfolio, facility maintenance, and infrastructure lifecycle management in one platform
Archibus is a comprehensive Integrated Workplace Management System (IWMS) tailored for facility and building management, offering tools for space planning, asset tracking, preventive maintenance, lease management, and sustainability monitoring. It supports large-scale real estate portfolios with CAD/BIM integration, mobile accessibility, and advanced analytics to optimize costs and operations. Deployable on-premise or in the cloud, it serves enterprises needing holistic Gebäudemanagement solutions.
Pros
- Extensive modular suite covering space, assets, maintenance, and sustainability
- Strong CAD/BIM integration and analytics for data-driven decisions
- Scalable for global enterprises with robust customization options
Cons
- Steep learning curve and complex user interface
- High implementation time and costs
- Pricing lacks transparency with custom quotes only
Best For
Large enterprises managing complex, multi-site building portfolios requiring integrated IWMS capabilities.
Pricing
Enterprise custom pricing; typically $50,000+ annually based on modules, users, and deployment (SaaS or on-premise).
FM:Systems FM:Interact
enterpriseStrategic facility management software for space optimization, portfolio analytics, and workplace experience.
Real-time interactive CAD floor plans with drag-and-drop space management and occupancy heatmaps
FM:Interact by FM:Systems is a robust Integrated Workplace Management System (IWMS) tailored for Gebäudemanagement, offering tools for space planning, asset tracking, maintenance management, and workplace reservations. It leverages interactive CAD floor plans and real-time analytics to optimize facility utilization, energy efficiency, and operational workflows. The platform supports integrations with BIM, IoT sensors, and ERP systems, making it suitable for data-driven facility oversight in large-scale environments.
Pros
- Superior CAD integration and interactive floor plan visualization
- Comprehensive analytics for space utilization and sustainability
- Scalable modules for maintenance, reservations, and asset management
Cons
- Steep learning curve for non-technical users
- Custom pricing can be prohibitively expensive for mid-sized firms
- Mobile app lacks full feature parity with desktop version
Best For
Large enterprises with complex, multi-site facilities requiring advanced space and asset optimization.
Pricing
Quote-based enterprise pricing; modular licensing starts at around $50,000+ annually depending on users, sites, and features.
Accruent
enterpriseEnd-to-end facility lifecycle management including lease administration, IWMS, and energy monitoring.
Unified 360° platform that seamlessly integrates IWMS, CMMS, and EAM for holistic facility insights and automation
Accruent offers a comprehensive Integrated Workplace Management System (IWMS) platform designed for enterprise-level facility and real estate management. It integrates modules for asset management, space planning, maintenance (CMMS), lease administration, and sustainability tracking to optimize building operations and portfolios. The cloud-based solution provides real-time insights and automation to reduce costs and improve efficiency across global properties.
Pros
- Extensive feature set covering full facility lifecycle from lease to maintenance
- Robust integrations with ERP, BIM, and IoT systems
- Scalable for large enterprises with global portfolio management
Cons
- Steep learning curve and complex setup for smaller teams
- High implementation costs and long onboarding time
- Pricing lacks transparency and can be prohibitive for mid-sized organizations
Best For
Large enterprises and real estate firms managing complex, multi-site building portfolios requiring integrated IWMS capabilities.
Pricing
Enterprise custom pricing; subscription-based starting at $50,000+ annually, depending on modules, users, and property count.
Axxerion
specializedCloud-based facility management suite for service coordination, asset tracking, and building operations.
Seamless BIM integration with interactive 3D viewers for direct facility data linkage in maintenance workflows
Axxerion is a modular CAFM (Computer-AI ded Facility Management) software designed for comprehensive building and real estate management, covering asset tracking, preventive maintenance, space optimization, and service desk operations. It supports large property portfolios with features like BIM integration, IoT connectivity, and mobile apps for on-site technicians. The platform emphasizes workflow automation and real-time reporting to enhance operational efficiency in Gebäudemanagement.
Pros
- Highly modular system allows customization for specific FM needs
- Strong integrations with BIM, IoT, and third-party tools
- Robust reporting and analytics for large-scale property management
Cons
- Steep learning curve for advanced modules and custom workflows
- Pricing can be high for small to medium-sized operations
- Limited out-of-the-box localization for non-European markets
Best For
Mid-to-large real estate firms and facility managers handling complex, multi-site Gebäudemanagement portfolios in Europe.
Pricing
Quote-based subscription model starting at approximately €5,000/year for basic setups, scaling with modules and users (typically €50-100/user/month).
Spacewell
enterpriseModular IWMS connecting IoT for smart building management, workplace services, and energy efficiency.
Digital Twin platform for interactive 3D building models and predictive simulations
Spacewell is a modular, cloud-based Integrated Workplace Management System (IWMS) designed for building and facility management, providing tools for space utilization, energy monitoring, predictive maintenance, and IoT integration. It leverages digital twin technology to create virtual models of buildings for real-time analytics and optimization. The platform supports sustainability goals through energy efficiency insights and no-code configuration for custom workflows. Overall, it streamlines Gebäudemanagement operations for commercial real estate and corporate portfolios.
Pros
- Comprehensive modular suite covering space, energy, maintenance, and visitor management
- Strong IoT and digital twin capabilities for real-time building insights
- Focus on sustainability and ESG reporting with advanced analytics
Cons
- Steep learning curve for non-technical users due to extensive customization options
- Pricing lacks transparency and requires custom quotes
- Limited integrations with some legacy BMS systems
Best For
Mid-to-large enterprises managing multi-site portfolios seeking IoT-driven building optimization.
Pricing
Modular subscription pricing starting at around €5,000/year per module for small deployments; enterprise plans are custom-quoted based on buildings and users.
Limble CMMS
specializedAI-driven computerized maintenance management system for work orders, preventive maintenance, and assets.
Ultra-fast setup and one-click work order creation for immediate productivity gains
Limble CMMS is a cloud-based computerized maintenance management system (CMMS) that simplifies work order management, preventive maintenance scheduling, asset tracking, and inventory control for maintenance teams. Tailored for facility and building management, it enables quick creation and assignment of tasks, real-time updates via a mobile app, and customizable reporting to optimize building operations. Its focus on ease and speed makes it suitable for handling repairs, inspections, and compliance in commercial properties.
Pros
- Exceptionally intuitive interface with minimal training required
- Strong mobile app for on-the-go technicians
- Fast implementation, often in minutes
Cons
- Limited advanced analytics and custom reporting compared to enterprise tools
- Fewer integrations with building-specific systems like BIM or IoT
- Pricing scales with users, which can be costly for large teams
Best For
Small to mid-sized building management teams seeking a simple, mobile-friendly CMMS without complex setup.
Pricing
Starts at $45/user/month (Essentials), $65/user/month (Professional), up to custom Enterprise plans; billed annually with a free trial.
UpKeep
specializedMobile-first CMMS platform streamlining maintenance requests, inspections, and inventory for buildings.
Mobile-first design with offline capabilities for field technicians
UpKeep is a cloud-based CMMS (Computerized Maintenance Management System) tailored for facilities maintenance, enabling efficient management of work orders, assets, preventive maintenance schedules, and inventory tracking. It emphasizes a mobile-first interface, allowing field technicians to log issues, update statuses, and attach photos in real-time via iOS and Android apps. While strong in operational maintenance for buildings, it lacks advanced features like tenant management or full CAFM (Computer-AI ded Facility Management) capabilities found in more comprehensive Gebäudemanagement solutions.
Pros
- Intuitive mobile app for on-the-go maintenance
- Strong preventive maintenance and asset tracking tools
- Quick setup and user-friendly dashboards
Cons
- Limited advanced reporting and analytics
- Fewer integrations compared to enterprise competitors
- No built-in tenant or lease management for full building ops
Best For
Small to mid-sized building managers prioritizing mobile-enabled maintenance workflows over comprehensive facility management.
Pricing
Starts at $45/user/month (Essentials plan, billed annually); higher tiers up to $125/user/month for advanced features.
Conclusion
The reviewed tools provide strong options for gebäudemanagement, with Planon emerging as the top choice, offering comprehensive IWMS features for real estate, facility, and sustainability management. IBM Maximo shines with AI-powered predictive maintenance, and ServiceNow excels in integrated service delivery, each suiting different operational priorities. Together, they set new standards for efficient facility management.
Begin optimizing your building operations today—explore Planon to leverage its robust capabilities and transform how you manage spaces, assets, and sustainability.
Tools Reviewed
All tools were independently evaluated for this comparison