Quick Overview
- 1#1: Booqable - Cloud-based rental software that streamlines inventory management, online bookings, and payments for gear rental businesses.
- 2#2: EZRentOut - Comprehensive equipment rental platform with real-time inventory tracking, scheduling, and multi-location support for gear rentals.
- 3#3: Rentman - All-in-one rental management software tailored for AV, event, and production gear with project planning and invoicing.
- 4#4: Current RMS - Cloud resource management system for equipment rental, crew scheduling, and logistics in live events and production.
- 5#5: Goodshuffle Pro - Event rental software that automates quoting, inventory, and delivery management for party and gear rental companies.
- 6#6: HireHop - Cloud-based rental software offering job management, asset tracking, and a free tier for small gear rental operations.
- 7#7: TapGoods - Simple rental and inventory management tool with barcode scanning and order fulfillment for gear rentals.
- 8#8: Point of Rental Software - Robust rental management system with counter sales, inventory control, and accounting integration for equipment rentals.
- 9#9: Texada - Integrated asset lifecycle management software for rental fleets including maintenance and telematics for heavy gear.
- 10#10: MCS Rental Software - Customizable rental software with order processing, stock control, and financials for international gear rental businesses.
Tools were selected based on comprehensive features (including inventory tracking, booking management, and integration capabilities), operational reliability, user-friendliness, and value, ensuring they deliver actionable results across varied rental scenarios, from local to enterprise-level.
Comparison Table
This comparison table examines top gear rental software tools, such as Booqable, EZRentOut, Rentman, Current RMS, Goodshuffle Pro, and more, to guide users in selecting the ideal solution. Readers will discover key features, usability differences, and practical benefits, enabling them to align software with their rental operation needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Booqable Cloud-based rental software that streamlines inventory management, online bookings, and payments for gear rental businesses. | specialized | 9.5/10 | 9.7/10 | 9.3/10 | 9.2/10 |
| 2 | EZRentOut Comprehensive equipment rental platform with real-time inventory tracking, scheduling, and multi-location support for gear rentals. | specialized | 8.8/10 | 9.2/10 | 8.5/10 | 8.6/10 |
| 3 | Rentman All-in-one rental management software tailored for AV, event, and production gear with project planning and invoicing. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 8.0/10 |
| 4 | Current RMS Cloud resource management system for equipment rental, crew scheduling, and logistics in live events and production. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 5 | Goodshuffle Pro Event rental software that automates quoting, inventory, and delivery management for party and gear rental companies. | specialized | 8.2/10 | 8.8/10 | 7.9/10 | 7.7/10 |
| 6 | HireHop Cloud-based rental software offering job management, asset tracking, and a free tier for small gear rental operations. | specialized | 8.4/10 | 8.7/10 | 7.8/10 | 9.2/10 |
| 7 | TapGoods Simple rental and inventory management tool with barcode scanning and order fulfillment for gear rentals. | specialized | 8.1/10 | 8.4/10 | 8.2/10 | 7.7/10 |
| 8 | Point of Rental Software Robust rental management system with counter sales, inventory control, and accounting integration for equipment rentals. | enterprise | 8.2/10 | 8.7/10 | 7.5/10 | 7.9/10 |
| 9 | Texada Integrated asset lifecycle management software for rental fleets including maintenance and telematics for heavy gear. | enterprise | 8.3/10 | 9.0/10 | 7.7/10 | 8.1/10 |
| 10 | MCS Rental Software Customizable rental software with order processing, stock control, and financials for international gear rental businesses. | enterprise | 7.8/10 | 8.3/10 | 7.1/10 | 7.5/10 |
Cloud-based rental software that streamlines inventory management, online bookings, and payments for gear rental businesses.
Comprehensive equipment rental platform with real-time inventory tracking, scheduling, and multi-location support for gear rentals.
All-in-one rental management software tailored for AV, event, and production gear with project planning and invoicing.
Cloud resource management system for equipment rental, crew scheduling, and logistics in live events and production.
Event rental software that automates quoting, inventory, and delivery management for party and gear rental companies.
Cloud-based rental software offering job management, asset tracking, and a free tier for small gear rental operations.
Simple rental and inventory management tool with barcode scanning and order fulfillment for gear rentals.
Robust rental management system with counter sales, inventory control, and accounting integration for equipment rentals.
Integrated asset lifecycle management software for rental fleets including maintenance and telematics for heavy gear.
Customizable rental software with order processing, stock control, and financials for international gear rental businesses.
Booqable
specializedCloud-based rental software that streamlines inventory management, online bookings, and payments for gear rental businesses.
Rental-specific website builder that creates fully customizable online stores with dynamic pricing, availability calendars, and bundle configurators
Booqable is a cloud-based rental management software tailored for gear rental businesses like camera equipment, bikes, and tools. It provides an all-in-one platform for inventory tracking, online booking storefronts, payment processing, and order management. Key capabilities include real-time availability calendars, bundle creation for gear packages, and integrations with delivery services and accounting tools.
Pros
- Intuitive online storefront builder with rental-specific templates
- Robust inventory and multi-location management with real-time syncing
- Seamless integrations for payments (Stripe, PayPal), shipping, and QuickBooks
Cons
- Higher-tier plans required for advanced reporting and unlimited users
- Transaction fees on top of subscription costs can add up
- Mobile app lacks some desktop features for on-the-go management
Best For
Small to medium-sized gear rental businesses seeking a scalable, user-friendly platform with strong online booking capabilities.
Pricing
Starts at $29/month (Essential, 1 user, 100 orders/mo) up to $199/month (Premium, unlimited), plus 2.9% + $0.30 per transaction; 14-day free trial.
EZRentOut
specializedComprehensive equipment rental platform with real-time inventory tracking, scheduling, and multi-location support for gear rentals.
Real-time asset tracking with serialized inventory and automated maintenance alerts
EZRentOut is a comprehensive cloud-based rental management software tailored for gear rental businesses, offering tools for inventory tracking, online bookings, and order fulfillment. It supports asset maintenance scheduling, customer management, and real-time availability calendars to streamline operations. With mobile apps for iOS and Android, it enables field teams to handle check-ins, inspections, and updates on the go, making it ideal for photo, video, tools, and outdoor gear rentals.
Pros
- Robust inventory management with QR code scanning and maintenance tracking
- Seamless online booking engine and website integration
- Strong integrations with QuickBooks, Stripe, and Google Calendar
Cons
- Higher-tier plans required for advanced multi-location features
- Initial setup can be time-intensive for complex inventories
- Reporting customization is somewhat limited without add-ons
Best For
Small to mid-sized gear rental businesses like photo/video equipment or outdoor gear providers seeking an all-in-one platform for bookings and operations.
Pricing
Starts at $49/month (Starter plan, billed annually) up to $299/month (Advanced), with custom Enterprise pricing; free trial available.
Rentman
specializedAll-in-one rental management software tailored for AV, event, and production gear with project planning and invoicing.
Interactive visual planning calendar that displays equipment availability, bookings, and transport in real-time across projects
Rentman is a comprehensive cloud-based software platform tailored for equipment rental companies, especially in event production, AV, lighting, and sound gear sectors. It provides robust inventory management, visual scheduling calendars to avoid double bookings, project planning from quotes to invoices, and CRM functionality. The platform also includes a mobile app for on-site crew management and maintenance tracking, making it ideal for coordinating complex rental operations.
Pros
- Advanced inventory management with nested kits, maintenance scheduling, and barcode support
- Visual planning tools and real-time calendars prevent overbooking and streamline crew assignments
- Seamless workflow from quotes and orders to invoicing with strong integrations like QuickBooks
Cons
- Pricing is on the higher end, especially for smaller operations or additional users
- Steeper learning curve for new users due to extensive features
- Some advanced reporting and customizations locked behind enterprise plans
Best For
Mid-sized event production and AV rental companies needing end-to-end project and inventory management.
Pricing
Starts at €59/user/month (Essentials), €89/user/month (Professional), custom Enterprise plans; annual billing with discounts.
Current RMS
specializedCloud resource management system for equipment rental, crew scheduling, and logistics in live events and production.
Advanced serialized asset tracking with RFID/NFC support for precise gear lifecycle management
Current RMS is a cloud-based rental management software designed specifically for equipment rental businesses in AV, events, production, and similar industries. It provides end-to-end functionality including real-time inventory tracking, scheduling, order management, invoicing, and asset maintenance. The platform excels in handling complex, serialized inventory across multiple locations with features like RFID integration and customer portals.
Pros
- Comprehensive inventory and scheduling tools with serialized asset tracking
- Strong multi-location support and real-time availability across warehouses
- Robust integrations with accounting, CRM, and shipping software
Cons
- Steeper learning curve for advanced features
- Pricing can be high for very small rental operations
- Mobile app is functional but lacks some desktop capabilities
Best For
Mid-sized rental companies managing complex, high-value gear like AV equipment across multiple sites.
Pricing
Subscription-based tiers starting at around $125/month for Essentials, scaling to custom Enterprise plans based on users and features.
Goodshuffle Pro
specializedEvent rental software that automates quoting, inventory, and delivery management for party and gear rental companies.
Visual item matrix providing drag-and-drop inventory management and instant availability insights
Goodshuffle Pro is a cloud-based rental management software tailored for event and gear rental businesses, offering tools for inventory tracking, order fulfillment, scheduling, and client management. It enables real-time visibility into stock availability through visual grids and calendars, automates invoicing and payments, and integrates with tools like QuickBooks and Stripe. Ideal for handling gear such as AV equipment, tents, tables, and photo booths, it streamlines operations from quoting to delivery.
Pros
- Visual inventory matrix for quick stock checks and real-time availability
- Seamless integrations with accounting and payment gateways
- Client self-service portal for online bookings and order tracking
Cons
- Pricing can be steep for very small operations
- Learning curve for advanced scheduling and reporting features
- Limited customization options for complex gear rental workflows
Best For
Small to mid-sized event rental companies managing gear like AV equipment, furniture, and production items that need an all-in-one platform with strong visual inventory tools.
Pricing
Custom pricing starting at around $299/month, scaling with inventory size and features (billed annually for discounts).
HireHop
specializedCloud-based rental software offering job management, asset tracking, and a free tier for small gear rental operations.
Lifetime free plan supporting unlimited inventory and jobs for basic single-location setups
HireHop is a cloud-based rental software platform tailored for equipment and gear rental businesses, offering comprehensive tools for inventory management, job scheduling, asset tracking, and invoicing. It supports barcode, RFID, and GPS tracking for gear, along with online booking portals and multi-depot operations. The software integrates with accounting systems and provides real-time reporting to streamline rental operations from quote to return.
Pros
- Lifetime free plan for single-depot operations with unlimited assets and jobs
- Robust asset tracking with barcode, RFID, and GPS integration
- Fully web-based with mobile access and no installation required
Cons
- Steep learning curve for advanced customizations
- User interface feels dated compared to modern competitors
- Limited native integrations with popular e-commerce platforms
Best For
Small to medium gear rental businesses seeking a scalable, cost-effective solution with strong asset tracking capabilities.
Pricing
Free forever for single user/depot; paid plans start at $35/month per depot, scaling with users, locations, and advanced features.
TapGoods
specializedSimple rental and inventory management tool with barcode scanning and order fulfillment for gear rentals.
Tap-to-rent mobile scanning for NFC/RFID-enabled instant check-ins and inventory updates
TapGoods is a cloud-based rental management software tailored for gear rental businesses, such as outdoor equipment, tools, and event gear providers. It provides real-time inventory tracking, online booking reservations, POS integration, and mobile check-in/out capabilities to streamline operations. The platform emphasizes ease of use for small to medium-sized rental shops, with tools for customer management, reporting, and revenue optimization.
Pros
- Robust real-time inventory tracking with asset-level details
- Mobile app for quick check-in/out and on-site management
- Integrated online reservations and e-commerce tools
Cons
- Limited third-party integrations compared to larger platforms
- Pricing scales quickly with inventory size
- Reporting customization could be more advanced
Best For
Small to medium gear rental businesses needing mobile-friendly tools for daily operations and online bookings.
Pricing
Starts at $129/month for Starter plan (up to 500 items), $229/month for Pro (up to 2,500 items), with Enterprise custom pricing.
Point of Rental Software
enterpriseRobust rental management system with counter sales, inventory control, and accounting integration for equipment rentals.
Live Look real-time inventory visibility across all locations with GPS telematics integration
Point of Rental Software is a comprehensive rental management platform tailored for equipment and gear rental businesses, offering tools for inventory tracking, order processing, reservations, and invoicing. It supports multi-location operations with real-time visibility via cloud or on-premise deployment, including features like barcode scanning, GPS telematics integration, and maintenance scheduling. Ideal for handling complex rental cycles in industries such as construction tools, AV gear, and event equipment.
Pros
- Robust inventory management with serialized tracking and real-time availability
- Strong integrations for accounting, telematics, and e-commerce
- Reliable reporting and customizable dashboards for business insights
Cons
- Steep learning curve due to extensive features and older interface elements
- Pricing is quote-based and can be expensive for small operations
- Limited mobile app functionality compared to newer competitors
Best For
Mid-sized gear rental businesses with multiple locations needing scalable inventory and maintenance tools.
Pricing
Custom quote-based pricing starting around $200-500/month per location depending on modules, users, and deployment type; no public tiers.
Texada
enterpriseIntegrated asset lifecycle management software for rental fleets including maintenance and telematics for heavy gear.
Adaptive Intelligence engine for real-time scheduling and resource optimization
Texada is a comprehensive asset rental and fleet management software tailored for equipment rental companies in industries like construction, events, and tools. It provides end-to-end functionality including inventory tracking, reservation scheduling, maintenance management, quoting, invoicing, and customer portals. The platform emphasizes connected operations with telematics integration for real-time asset visibility and optimization.
Pros
- All-in-one platform covering rental, maintenance, and financials
- Strong telematics and IoT integration for asset tracking
- Advanced reporting and analytics for operational insights
Cons
- Steep learning curve for new users
- Higher pricing suitable mainly for mid-to-large businesses
- Customization requires professional services
Best For
Mid-sized equipment rental companies needing integrated asset lifecycle management and fleet optimization.
Pricing
Custom quote-based pricing starting around $500/month per location, with modular add-ons for advanced features.
MCS Rental Software
enterpriseCustomizable rental software with order processing, stock control, and financials for international gear rental businesses.
Advanced dynamic rate management and reservation engine for handling complex gear rental schedules and pricing rules.
MCS Rental Software is a robust, enterprise-grade solution tailored for rental businesses, including gear and equipment rentals, offering comprehensive inventory management, reservation scheduling, and maintenance tracking. It supports multi-location operations, online booking portals, and integrations with accounting systems like QuickBooks. Ideal for scaling rental operations, it provides detailed reporting and rate management to optimize revenue and operations.
Pros
- Comprehensive inventory and maintenance tracking
- Multi-location support with real-time visibility
- Strong reporting and analytics for revenue optimization
Cons
- Steep learning curve for new users
- Pricing lacks transparency and is quote-based
- Limited native mobile app functionality
Best For
Mid-sized gear rental companies with multiple locations needing advanced inventory and scheduling capabilities.
Pricing
Custom quote-based pricing, typically starting around $200/month for basic plans, scaling with users and features.
Conclusion
The top gear rental software options showcase varied strengths, but Booqable emerges as the best choice, excelling in streamlining inventory, online bookings, and payments for gear rental businesses. EZRentOut and Rentman follow as strong alternatives: EZRentOut impresses with real-time tracking and multi-location support, while Rentman stands out for AV, event, and production gear needs. Together, these tools demonstrate how tailored software can elevate operational efficiency for rental businesses.
Don’t let manual processes hold you back—try Booqable to experience seamless management, or explore EZRentOut or Rentman if your needs align with specific niches like multi-location tracking or AV project planning.
Tools Reviewed
All tools were independently evaluated for this comparison