Quick Overview
- 1#1: Gilbarco Passport - Integrated POS, forecourt control, and back-office management system for gas stations and convenience stores.
- 2#2: NCR Voyix Convenience - Comprehensive retail platform with fuel management, POS, and analytics for convenience and fuel retail.
- 3#3: Verifone Ruby - High-performance POS system with forecourt integration for gas stations and c-stores.
- 4#4: Petrosoft CStoreOffice - Cloud-based back-office software for inventory, fuel pricing, and loss prevention in gas stations.
- 5#5: ECRS Revo - All-in-one POS and back-office solution with fuel pump control for convenience stores.
- 6#6: Dover Advantage - Forecourt management and compliance software for fuel dispensing and site operations.
- 7#7: LS Central - Unified POS and ERP system supporting fuel retail and convenience store operations.
- 8#8: Paradigm SiteWatch - Forecourt controller and remote site management software for gas station networks.
- 9#9: TCS WayPoint - Petroleum accounting and fuel management software for gas station operations and reporting.
- 10#10: Trifecta Retail - Integrated POS and back-office platform for managing convenience stores and fuel sales.
Tools were selected based on their comprehensive features, including integration capabilities and reporting, alongside user-friendliness, reliability, and overall value for gas station and convenience store operations.
Comparison Table
This comparison table explores leading gas station software tools, including Gilbarco Passport, NCR Voyix Convenience, Verifone Ruby, Petrosoft CStoreOffice, ECRS Revo, and others, to guide operators in evaluating options that fit their unique workflows. Readers will gain insights into key features, integration strengths, and operational suitability, helping identify tools that enhance efficiency and data management.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Gilbarco Passport Integrated POS, forecourt control, and back-office management system for gas stations and convenience stores. | enterprise | 9.6/10 | 9.8/10 | 8.7/10 | 9.2/10 |
| 2 | NCR Voyix Convenience Comprehensive retail platform with fuel management, POS, and analytics for convenience and fuel retail. | enterprise | 9.2/10 | 9.6/10 | 8.1/10 | 8.7/10 |
| 3 | Verifone Ruby High-performance POS system with forecourt integration for gas stations and c-stores. | enterprise | 8.4/10 | 9.1/10 | 7.8/10 | 7.9/10 |
| 4 | Petrosoft CStoreOffice Cloud-based back-office software for inventory, fuel pricing, and loss prevention in gas stations. | specialized | 8.2/10 | 8.7/10 | 7.8/10 | 8.0/10 |
| 5 | ECRS Revo All-in-one POS and back-office solution with fuel pump control for convenience stores. | specialized | 8.2/10 | 8.8/10 | 7.5/10 | 7.8/10 |
| 6 | Dover Advantage Forecourt management and compliance software for fuel dispensing and site operations. | specialized | 7.8/10 | 8.5/10 | 7.0/10 | 7.4/10 |
| 7 | LS Central Unified POS and ERP system supporting fuel retail and convenience store operations. | enterprise | 8.1/10 | 8.6/10 | 7.4/10 | 7.2/10 |
| 8 | Paradigm SiteWatch Forecourt controller and remote site management software for gas station networks. | specialized | 7.8/10 | 8.5/10 | 7.0/10 | 7.5/10 |
| 9 | TCS WayPoint Petroleum accounting and fuel management software for gas station operations and reporting. | specialized | 7.9/10 | 8.7/10 | 7.2/10 | 7.5/10 |
| 10 | Trifecta Retail Integrated POS and back-office platform for managing convenience stores and fuel sales. | specialized | 7.4/10 | 8.1/10 | 6.7/10 | 7.2/10 |
Integrated POS, forecourt control, and back-office management system for gas stations and convenience stores.
Comprehensive retail platform with fuel management, POS, and analytics for convenience and fuel retail.
High-performance POS system with forecourt integration for gas stations and c-stores.
Cloud-based back-office software for inventory, fuel pricing, and loss prevention in gas stations.
All-in-one POS and back-office solution with fuel pump control for convenience stores.
Forecourt management and compliance software for fuel dispensing and site operations.
Unified POS and ERP system supporting fuel retail and convenience store operations.
Forecourt controller and remote site management software for gas station networks.
Petroleum accounting and fuel management software for gas station operations and reporting.
Integrated POS and back-office platform for managing convenience stores and fuel sales.
Gilbarco Passport
enterpriseIntegrated POS, forecourt control, and back-office management system for gas stations and convenience stores.
Advanced forecourt controller (FCC) for precise fuel pump authorization and monitoring directly from the POS
Gilbarco Passport is a leading point-of-sale (POS) and back-office management software tailored for gas stations and convenience stores. It provides seamless integration between forecourt fuel dispensers, payment processing, inventory control, and reporting tools to streamline operations. The system supports loyalty programs, employee management, and advanced analytics, making it a comprehensive solution for petroleum retail environments.
Pros
- Exceptional forecourt integration with fuel dispensers for real-time control
- Robust reporting and analytics for operational insights
- High reliability and scalability for multi-site operations
Cons
- High upfront costs for hardware and software bundles
- Steep learning curve for new users
- Limited flexibility for small independent stations
Best For
Large gas station chains and c-stores needing enterprise-grade forecourt and POS integration.
Pricing
Custom enterprise pricing, typically $20,000+ for initial setup including hardware; subscription models available.
NCR Voyix Convenience
enterpriseComprehensive retail platform with fuel management, POS, and analytics for convenience and fuel retail.
Advanced forecourt integration that synchronizes fuel dispensers directly with POS for real-time inventory and pricing control
NCR Voyix Convenience is a comprehensive retail management platform designed for convenience stores and gas stations, offering point-of-sale (POS) systems, fuel pump integration, inventory management, and customer loyalty programs. It streamlines forecourt and in-store operations with real-time data synchronization, back-office reporting, and payment processing tailored for high-volume fuel and retail transactions. The software supports multi-site operations and integrates with hardware like dispensers and scanners for efficient daily workflows.
Pros
- Robust fuel management with forecourt controller integration for seamless pump-to-POS transactions
- Scalable for multi-location chains with advanced analytics and reporting
- Reliable hardware-software ecosystem with strong uptime and support
Cons
- High initial setup costs and complexity for smaller operations
- Steep learning curve for non-technical staff
- Pricing lacks transparency without a custom quote
Best For
Mid-to-large convenience store chains with gas stations seeking an enterprise-grade, integrated POS and fuel management solution.
Pricing
Custom enterprise pricing starting at $500+ per month per site, plus hardware; requires sales quote.
Verifone Ruby
enterpriseHigh-performance POS system with forecourt integration for gas stations and c-stores.
RubyX unattended payment solution enabling secure, 24/7 pump transactions without cashier intervention
Verifone Ruby is a robust payment and commerce platform tailored for gas stations and convenience stores, integrating POS terminals, forecourt controllers, and payment gateways for seamless fuel dispensing and retail transactions. It supports EMV chip, contactless NFC, and mobile payments while managing loyalty programs, inventory, and back-office reporting. Designed for high-volume forecourt operations, it ensures secure, reliable transactions with minimal downtime in 24/7 environments.
Pros
- Highly secure payment processing with PCI compliance and tokenization
- Seamless integration with major forecourt controllers and fuel dispensers
- Reliable hardware built for harsh outdoor conditions and high traffic
Cons
- Complex initial setup requiring professional installation
- Higher upfront hardware costs compared to software-only solutions
- Limited flexibility for custom reporting without add-ons
Best For
Mid-to-large gas station chains needing integrated payment and forecourt management for multiple locations.
Pricing
Hardware terminals start at $800-$1,500 per unit plus monthly software subscriptions from $50-$200 per site, depending on volume and features.
Petrosoft CStoreOffice
specializedCloud-based back-office software for inventory, fuel pricing, and loss prevention in gas stations.
Automated daily posting of POS sales, inventory, and fuel data directly into back-office accounting
Petrosoft CStoreOffice is a cloud-based back-office management platform tailored for convenience stores and gas stations, automating inventory control, fuel pricing, and accounting tasks. It integrates seamlessly with major POS systems like NCR, Gilbarco, and VeriFone to import sales data, track fuel inventory in real-time, and generate compliance reports. The software emphasizes loss prevention through detailed auditing and analytics, helping operators optimize operations and profitability.
Pros
- Seamless POS and forecourt controller integrations reduce manual data entry
- Comprehensive fuel management and loss prevention tools
- Customizable dashboards and detailed reporting for multi-site operations
Cons
- Initial setup and integration can be complex requiring technical support
- Interface feels dated compared to modern SaaS competitors
- Pricing scales quickly for smaller single-site operations
Best For
Mid-sized convenience store chains with gas stations needing robust back-office automation and POS integration.
Pricing
Subscription-based, starting at around $150 per month per location, with custom quotes for multi-site and advanced features.
ECRS Revo
specializedAll-in-one POS and back-office solution with fuel pump control for convenience stores.
Seamless forecourt controller integration for automated pump authorization and dynamic fuel pricing
ECRS Revo is a robust point-of-sale (POS) and back-office software suite tailored for convenience stores and gas stations, offering integrated forecourt management for fuel pumps, inventory tracking, and sales processing. It provides comprehensive tools for multi-store operations, including reporting, loyalty programs, deli ordering, and lottery integration. The system excels in unifying retail and fuel operations to streamline daily workflows and compliance reporting.
Pros
- Strong forecourt integration for real-time pump control and fuel pricing
- Comprehensive back-office reporting and analytics for multi-location chains
- Modular design supports add-ons like deli slicer and age verification
Cons
- Steep learning curve for new users due to extensive features
- Pricing can be high for smaller single-site operations
- Interface feels dated compared to modern cloud-native competitors
Best For
Mid-sized to large convenience store chains with gas stations needing integrated fuel and retail management.
Pricing
Custom pricing per store/location, typically $500-$1,500/month including hardware integration and support; requires quote.
Dover Advantage
specializedForecourt management and compliance software for fuel dispensing and site operations.
Integrated Advantage controller with real-time dispenser control and predictive maintenance alerts
Dover Advantage, from Dover Fueling Solutions, is a robust forecourt management system tailored for gas stations and c-stores, controlling fuel dispensers, payment terminals, and site operations. It integrates hardware controllers with software for real-time monitoring, transaction processing, and compliance reporting. The platform emphasizes reliability in high-volume environments, supporting features like leak detection, tank gauging, and remote diagnostics via the myDFS portal.
Pros
- Exceptional integration with Gilbarco and Wayne dispensers for seamless forecourt control
- Advanced security and compliance tools including EMV and PCI standards
- Reliable remote monitoring and diagnostics through cloud portal
Cons
- Complex initial setup requiring professional installation
- Limited flexibility for small independent stations
- Pricing lacks transparency and can be premium
Best For
Mid-sized to large gas station chains or c-stores seeking enterprise-grade forecourt and fuel management reliability.
Pricing
Custom enterprise pricing; typically involves upfront hardware costs plus annual software subscriptions starting around $5,000+ per site (contact for quote).
LS Central
enterpriseUnified POS and ERP system supporting fuel retail and convenience store operations.
Seamless forecourt controller integration with real-time fuel reconciliation and pump authorization
LS Central is a comprehensive unified commerce platform from LS Retail, built on Microsoft Dynamics 365, designed for retail operations including POS, ERP, inventory, and e-commerce. For gas stations, it provides forecourt integration with fuel pumps, fuel inventory reconciliation, pump authorization, and combined retail shop management. It supports real-time reporting, loyalty programs, and compliance features tailored for fuel retail environments.
Pros
- Robust forecourt integration with major pump controllers for accurate fuel management
- Scalable ERP-POS unification ideal for multi-site gas station chains
- Deep Microsoft ecosystem compatibility for advanced analytics and reporting
Cons
- Steep learning curve due to enterprise-level complexity
- High upfront implementation and customization costs
- Overkill for small independent gas stations with basic needs
Best For
Enterprise-level gas station chains or c-stores needing integrated fuel and retail operations across multiple locations.
Pricing
Quote-based subscription starting at $5,000+ per month for full deployments, depending on users, sites, and modules.
Paradigm SiteWatch
specializedForecourt controller and remote site management software for gas station networks.
Proprietary integration with Paradigm controllers for seamless hardware control and predictive leak detection
Paradigm SiteWatch is a comprehensive site management platform tailored for fuel marketers, convenience stores, and gas stations, offering real-time forecourt monitoring, tank gauging, and dispenser control. It integrates with POS systems, handles fuel inventory reconciliation, pricing management, and environmental compliance reporting. The software enables remote access via SiteWatch Anywhere, providing centralized oversight for multi-site operations with robust analytics and alerts.
Pros
- Real-time forecourt and tank monitoring with instant alerts
- Strong compliance reporting for environmental regulations
- Scalable for multi-site fuel marketing operations
Cons
- Dated user interface requiring training
- Custom pricing lacks transparency
- Limited native mobile app functionality
Best For
Multi-site gas station operators and fuel marketers seeking integrated forecourt and back-office management.
Pricing
Custom enterprise pricing based on sites and features; typically starts at $500+ per site/month—contact sales for quotes.
TCS WayPoint
specializedPetroleum accounting and fuel management software for gas station operations and reporting.
Direct forecourt controller integration for real-time dispenser control and leak detection from the POS interface
TCS WayPoint is a comprehensive POS and back-office software solution designed for gas stations, convenience stores, and petroleum marketers. It provides robust forecourt control, including dispenser authorization, tank gauging, and dynamic pricing management, integrated seamlessly with retail sales and inventory tracking. The system supports multi-site operations with advanced reporting, employee management, and compliance tools to optimize daily fuel and c-store operations.
Pros
- Deep integration with forecourt controllers and tank gauges for precise fuel management
- Extensive reporting and analytics for multi-site oversight
- Scalable modular design supporting loyalty and payment integrations
Cons
- Steep learning curve due to complex configuration
- Best performance requires TCS-specific hardware
- Custom quote pricing lacks transparency for small operators
Best For
Established multi-site gas station chains needing integrated fuel dispensing, POS, and back-office management.
Pricing
Quote-based pricing; typically $5,000+ per site for software and hardware integration, with ongoing support fees.
Trifecta Retail
specializedIntegrated POS and back-office platform for managing convenience stores and fuel sales.
Real-time forecourt integration with major pump controllers for seamless fuel sales tracking and price management.
Trifecta Retail by Trifecta Systems is a Windows-based POS and back-office software suite tailored for convenience stores and gas stations, managing forecourt fuel dispensing, inside merchandise sales, inventory, and employee scheduling. It integrates with major fuel controllers like Gilbarco and VeriFone for real-time pump data capture and supports loyalty programs, promotions, and detailed reporting. Primarily on-premise deployment makes it suitable for multi-site operations with centralized management.
Pros
- Strong integration with fuel dispensers and controllers
- Comprehensive back-office tools including inventory and accounting
- Reliable for high-volume c-store operations with custom reporting
Cons
- Dated Windows interface feels outdated compared to cloud rivals
- On-premise installation requires IT support and hardware
- Limited mobile accessibility and modern API integrations
Best For
Independent or chain gas station operators seeking robust, on-premise fuel and retail management without cloud dependency.
Pricing
Custom quotes required; perpetual licenses start around $5,000-$10,000 per site plus annual maintenance fees of 15-20%.
Conclusion
The 10 reviewed gas station software tools provide robust options for managing operations, from POS systems to forecourt control and back-office efficiency. At the top is Gilbarco Passport, distinguished by its integrated platform spanning POS, forecourt management, and back-office tools, making it a standout. NCR Voyix Convenience and Verifone Ruby follow closely, each excelling in areas like analytics and forecourt integration, offering strong alternatives for specific needs.
Explore Gilbarco Passport to experience a comprehensive solution that streamlines operations and drives success for gas stations and convenience stores.
Tools Reviewed
All tools were independently evaluated for this comparison