Quick Overview
- 1#1: PDI Enterprise - Comprehensive enterprise back office platform for fuel management, inventory, accounting, and POS integration in gas stations and c-stores.
- 2#2: Gilbarco Passport - Integrated POS and back office software optimized for gas station forecourt control, inventory, and retail operations.
- 3#3: NCR Voyix Retail Fuel - Robust back office solution for convenience stores and fuel retailers handling sales, inventory, pricing, and compliance.
- 4#4: Verifone Commander - C-store back office system with fuel pump integration, inventory tracking, and financial reporting for gas stations.
- 5#5: Petrosoft CStoreOffice - Affordable back office software for gas station inventory management, fuel pricing, and accounting automation.
- 6#6: ECRS Iridium - Cloud-based back office for convenience stores with fuel integration, real-time reporting, and employee management.
- 7#7: Guardian Fuel Online - Fuel-focused back office platform for inventory, load scheduling, pricing, and compliance in petroleum distribution.
- 8#8: Agilence - Advanced inventory and analytics back office tool tailored for c-stores and gas stations with demand forecasting.
- 9#9: FPS Back Office - Integrated back office for convenience store operations including fuel sales, lottery, and deli management.
- 10#10: RCS Back Office 2000 - Traditional back office software for gas stations managing inventory, fuel reconciliation, and daily reporting.
These tools were rigorously evaluated based on feature breadth, reliability, ease of use, and cost-effectiveness to ensure they deliver optimal value for gas station and convenience store operations.
Comparison Table
Back office software is essential for gas stations to manage operations, inventory, and sales effectively. This comparison table covers leading tools like PDI Enterprise, Gilbarco Passport, NCR Voyix Retail Fuel, Verifone Commander, Petrosoft CStoreOffice, and more, helping readers identify key features and suitability for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | PDI Enterprise Comprehensive enterprise back office platform for fuel management, inventory, accounting, and POS integration in gas stations and c-stores. | enterprise | 9.6/10 | 9.8/10 | 8.7/10 | 9.4/10 |
| 2 | Gilbarco Passport Integrated POS and back office software optimized for gas station forecourt control, inventory, and retail operations. | enterprise | 9.1/10 | 9.5/10 | 8.4/10 | 8.7/10 |
| 3 | NCR Voyix Retail Fuel Robust back office solution for convenience stores and fuel retailers handling sales, inventory, pricing, and compliance. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 4 | Verifone Commander C-store back office system with fuel pump integration, inventory tracking, and financial reporting for gas stations. | enterprise | 8.3/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 5 | Petrosoft CStoreOffice Affordable back office software for gas station inventory management, fuel pricing, and accounting automation. | specialized | 8.2/10 | 8.7/10 | 7.5/10 | 8.0/10 |
| 6 | ECRS Iridium Cloud-based back office for convenience stores with fuel integration, real-time reporting, and employee management. | enterprise | 8.4/10 | 8.7/10 | 7.9/10 | 8.2/10 |
| 7 | Guardian Fuel Online Fuel-focused back office platform for inventory, load scheduling, pricing, and compliance in petroleum distribution. | specialized | 7.2/10 | 7.8/10 | 6.9/10 | 7.0/10 |
| 8 | Agilence Advanced inventory and analytics back office tool tailored for c-stores and gas stations with demand forecasting. | specialized | 7.8/10 | 8.5/10 | 7.0/10 | 7.4/10 |
| 9 | FPS Back Office Integrated back office for convenience store operations including fuel sales, lottery, and deli management. | enterprise | 7.8/10 | 8.2/10 | 7.5/10 | 7.6/10 |
| 10 | RCS Back Office 2000 Traditional back office software for gas stations managing inventory, fuel reconciliation, and daily reporting. | specialized | 7.2/10 | 7.5/10 | 6.8/10 | 7.6/10 |
Comprehensive enterprise back office platform for fuel management, inventory, accounting, and POS integration in gas stations and c-stores.
Integrated POS and back office software optimized for gas station forecourt control, inventory, and retail operations.
Robust back office solution for convenience stores and fuel retailers handling sales, inventory, pricing, and compliance.
C-store back office system with fuel pump integration, inventory tracking, and financial reporting for gas stations.
Affordable back office software for gas station inventory management, fuel pricing, and accounting automation.
Cloud-based back office for convenience stores with fuel integration, real-time reporting, and employee management.
Fuel-focused back office platform for inventory, load scheduling, pricing, and compliance in petroleum distribution.
Advanced inventory and analytics back office tool tailored for c-stores and gas stations with demand forecasting.
Integrated back office for convenience store operations including fuel sales, lottery, and deli management.
Traditional back office software for gas stations managing inventory, fuel reconciliation, and daily reporting.
PDI Enterprise
enterpriseComprehensive enterprise back office platform for fuel management, inventory, accounting, and POS integration in gas stations and c-stores.
Dynamic Pricing Engine with AI-driven market intelligence for real-time margin optimization across the fuel supply chain
PDI Enterprise is a comprehensive enterprise resource planning (ERP) solution tailored for fuel retailers, gas stations, and petroleum marketers, providing end-to-end back-office management. It excels in inventory control, automated dispatching, dynamic fuel pricing, financial accounting, and regulatory compliance reporting. The platform integrates seamlessly with POS systems, forecourt controllers, fleet management tools, and supply chain partners, enabling real-time visibility and operational efficiency across multi-site networks.
Pros
- Industry-leading feature depth with specialized modules for fuel logistics, pricing optimization, and compliance
- Robust integrations with POS, SCADA controllers, ERP systems, and PDI's own ecosystem like Fuel360 and Dispatch360
- Scalable architecture supporting thousands of sites with advanced analytics and real-time data synchronization
Cons
- Steep learning curve and complex initial setup requiring professional implementation services
- Premium pricing that may be prohibitive for single-location or small independent operators
- Customization and advanced configurations often need ongoing vendor support
Best For
Large multi-site fuel retail chains and petroleum marketers requiring a scalable, integrated back-office platform for complex operations.
Pricing
Custom enterprise licensing with modular pricing; annual subscriptions typically start at $50,000+ for mid-sized deployments, scaling with sites and modules—contact PDI for quotes.
Gilbarco Passport
enterpriseIntegrated POS and back office software optimized for gas station forecourt control, inventory, and retail operations.
PassportFX forecourt management for precise, real-time control of fuel dispensing and wet stock reconciliation
Gilbarco Passport is a robust back office software suite tailored for gas stations and convenience stores, offering seamless integration between POS systems, fuel dispensers, and inventory management. It provides real-time monitoring of fuel levels, exception-based reporting, sales analytics, and forecourt control to optimize daily operations and minimize losses. With strong support for multi-site deployments, it helps streamline compliance, loyalty programs, and financial reporting for petroleum retailers.
Pros
- Exceptional integration with Gilbarco forecourt hardware for real-time fuel and tank gauging
- Comprehensive reporting and analytics tools for inventory control and loss prevention
- Scalable for enterprise-level multi-site gas station chains
Cons
- Steeper learning curve for new users due to extensive customization options
- Higher upfront costs tied to hardware ecosystem
- Limited flexibility for non-Gilbarco equipment without additional integrations
Best For
Mid-to-large gas station chains with Gilbarco dispensers needing integrated fuel management and advanced back office analytics.
Pricing
Custom enterprise pricing; typically $5,000-$15,000 per site for initial setup plus annual maintenance fees of 15-20% of license cost.
NCR Voyix Retail Fuel
enterpriseRobust back office solution for convenience stores and fuel retailers handling sales, inventory, pricing, and compliance.
Integrated forecourt controller management for precise dispenser control and pump authorization
NCR Voyix Retail Fuel is a robust back-office software solution tailored for gas stations and fuel retailers, handling critical functions like inventory management, dynamic fuel pricing, forecourt controller integration, and compliance reporting. It provides real-time visibility into operations across multiple sites, enabling centralized control and data-driven decision-making. The platform supports both cloud and on-premise deployments, with strong POS and dispenser hardware compatibility.
Pros
- Comprehensive fuel management including inventory tracking and automated pricing optimization
- Seamless integration with forecourt dispensers and POS systems for real-time control
- Advanced analytics and reporting for multi-site operations and regulatory compliance
Cons
- Steep learning curve for initial setup and customization
- Higher pricing suitable mainly for mid-to-large chains
- Limited flexibility for very small independent stations without additional support
Best For
Mid-to-large gas station chains and c-stores seeking enterprise-grade back-office integration with forecourt hardware.
Pricing
Custom enterprise pricing starting at $500-$2000 per site/month depending on scale, features, and deployment; contact sales for quote.
Verifone Commander
enterpriseC-store back office system with fuel pump integration, inventory tracking, and financial reporting for gas stations.
Integrated forecourt controller for precise, real-time pump authorization and fuel management
Verifone Commander is a comprehensive back-office software platform tailored for petroleum retailers and gas stations, enabling centralized management of forecourt operations, fuel dispensing, and inventory control. It integrates with Verifone's POS systems, payment terminals, and controllers to streamline pricing updates, pump authorization, and transaction processing across multiple sites. The solution also provides robust reporting, analytics, and compliance tools to optimize operations and drive profitability in the convenience and fuel retail sector.
Pros
- Seamless integration with Verifone hardware for real-time forecourt control
- Advanced fuel inventory and pricing management across multi-sites
- Comprehensive reporting and analytics for operational insights
Cons
- Steep learning curve for non-technical users
- Best suited for Verifone ecosystem, limiting third-party flexibility
- Custom pricing can be expensive for single-site operators
Best For
Multi-site gas station chains with Verifone hardware seeking robust forecourt and back-office integration.
Pricing
Quote-based enterprise pricing, typically $2,000–$5,000 annually per site depending on features and scale.
Petrosoft CStoreOffice
specializedAffordable back office software for gas station inventory management, fuel pricing, and accounting automation.
Advanced automated fuel pricing optimization tied to real-time market data and tank levels
Petrosoft CStoreOffice is a comprehensive back-office software solution tailored for convenience stores and gas stations, offering inventory management, sales tracking, accounting, and fuel operations control. It integrates seamlessly with popular POS systems like Gilbarco, VeriFone, and NCR, enabling real-time data synchronization across multiple locations. The platform provides detailed reporting and analytics to optimize pricing, reduce shrinkage, and ensure regulatory compliance.
Pros
- Robust fuel management with tank monitoring and loss prevention
- Extensive reporting and analytics for multi-store operations
- Strong POS integrations and customizable workflows
Cons
- Interface feels dated compared to modern cloud competitors
- Steep learning curve for initial setup and training
- Pricing lacks transparency and requires custom quotes
Best For
Multi-location gas station and c-store operators seeking advanced fuel and inventory control without needing a fully cloud-native solution.
Pricing
Custom quote-based pricing, typically $500-$2,000/month per site depending on modules and store count; perpetual licenses also available.
ECRS Iridium
enterpriseCloud-based back office for convenience stores with fuel integration, real-time reporting, and employee management.
Real-time fuel tank monitoring with predictive loss detection and automated pricing adjustments
ECRS Iridium is a robust back-office software solution designed specifically for gas stations and convenience stores, offering comprehensive management of inventory, fuel operations, sales reporting, and accounting. It integrates seamlessly with ECRS POS systems to provide real-time data on fuel tank levels, pump transactions, and loss prevention. The platform supports multi-location operations with advanced analytics to optimize pricing, compliance, and profitability.
Pros
- Superior fuel management with tank gauging and automated reconciliation
- Powerful reporting and analytics for multi-site chains
- Strong integration with POS and hardware for accurate data flow
Cons
- Dated user interface requiring training
- Lengthy implementation process
- Higher pricing limits appeal for single-location stations
Best For
Multi-location gas station and c-store operators needing advanced fuel control and back-office integration.
Pricing
Custom enterprise pricing, typically $1,000-$3,000 per month per location depending on modules and scale.
Guardian Fuel Online
specializedFuel-focused back office platform for inventory, load scheduling, pricing, and compliance in petroleum distribution.
Automated fuel delivery scheduling and real-time tank level integration with gauges
Guardian Fuel Online is a cloud-based back-office software tailored for gas stations and convenience stores, focusing on fuel inventory management, delivery scheduling, and pricing optimization. It integrates with POS systems for seamless sales tracking, generates detailed daily reports, and supports multi-location operations with real-time data access. The platform emphasizes compliance with fuel taxes and regulations while providing tools for forecasting and variance analysis.
Pros
- Comprehensive fuel-specific tools like tank monitoring and automated pricing
- Cloud-based for remote access and multi-site management
- Strong reporting and POS integrations for daily operations
Cons
- Interface feels dated and less intuitive for new users
- Limited advanced analytics compared to top competitors
- Pricing lacks transparency and can add up for multiple locations
Best For
Independent gas station owners or small chains needing reliable fuel back-office management without heavy IT investment.
Pricing
Subscription-based, typically $150-$350 per month per location depending on features and sites; custom quotes required.
Agilence
specializedAdvanced inventory and analytics back office tool tailored for c-stores and gas stations with demand forecasting.
Advanced Fuel Command module for automated fuel dispatch, pricing optimization, and tank level monitoring
Agilence is a robust back-office software platform tailored for convenience stores and gas stations, offering centralized management of inventory, fuel operations, accounting, and reporting. It integrates seamlessly with major POS systems like Gilbarco and VeriFone, enabling real-time data syncing for multi-location chains. Key functionalities include fuel pricing optimization, vendor invoice processing, lottery management, and compliance tools for age-restricted sales.
Pros
- Comprehensive fuel management with automated pricing and tank monitoring
- Strong multi-store support and real-time POS integration
- Detailed reporting and analytics for operational insights
Cons
- Steep learning curve for new users due to extensive features
- Pricing requires custom quotes, lacking transparency
- Limited native mobile app functionality
Best For
Mid-sized gas station and convenience store chains needing integrated fuel and inventory management across multiple locations.
Pricing
Custom pricing upon request; typically subscription-based starting around $500/month per store, scaling with locations and features.
FPS Back Office
enterpriseIntegrated back office for convenience store operations including fuel sales, lottery, and deli management.
Automated fuel load scheduling and tank gauging integration for precise inventory control and loss prevention
FPS Back Office (fpsweb.com) is a web-based platform tailored for gas stations and convenience stores, offering comprehensive management of fuel inventory, sales tracking, pricing optimization, and operational reporting. It integrates with POS systems and fuel dispensers to provide real-time data on deliveries, variances, and compliance requirements. The software streamlines back-office tasks like employee scheduling, accounts payable, and tax reporting, making it suitable for multi-site operations.
Pros
- Strong fuel inventory and delivery tracking with variance analysis
- Real-time reporting and customizable dashboards
- Seamless integration with major POS and dispenser hardware
Cons
- Steep learning curve for non-technical users
- Pricing lacks transparency without a demo
- Limited mobile app functionality compared to competitors
Best For
Mid-sized gas station chains or petroleum marketers needing robust fuel management and multi-site oversight.
Pricing
Subscription-based starting at $200/month per site, with custom enterprise pricing for multi-location setups.
RCS Back Office 2000
specializedTraditional back office software for gas stations managing inventory, fuel reconciliation, and daily reporting.
Automated daily fuel reconciliation directly from tank gauges and delivery tickets
RCS Back Office 2000 is a legacy Windows-based back office solution tailored for gas stations and convenience stores, offering inventory management, daily sales reconciliation, fuel tank monitoring, and basic accounting. It integrates with older POS systems and forecourt controllers to handle fuel deliveries, pricing updates, and compliance reporting. Designed for on-premise deployment, it excels in core operational tasks but lacks modern cloud or mobile capabilities.
Pros
- Robust fuel inventory and tank reconciliation tools
- Reliable reporting for sales and compliance
- Affordable for small independent operators
Cons
- Outdated graphical interface feels clunky
- No native cloud or mobile access
- Limited integrations with modern POS hardware
Best For
Small to mid-sized independent gas stations needing a cost-effective, on-premise system for basic back office tasks without advanced tech requirements.
Pricing
Perpetual license around $3,000-$5,000 per site, plus $500-$1,000 annual maintenance and support fees.
Conclusion
The review of top back office solutions identifies PDI Enterprise as the clear leader, offering a comprehensive platform for fuel management, inventory, accounting, and POS integration. Close behind, Gilbarco Passport and NCR Voyix Retail Fuel stand out with tailored strengths—Passport for seamless forecourt and retail operations, and Voyix for robust sales, inventory, and compliance support. Together, these tools address diverse station needs, ensuring efficiency. For those seeking to optimize operations, PDI Enterprise remains the top choice to streamline fuel and c-store management.
Explore PDI Enterprise today to unlock its all-in-one features and elevate your gas station or c-store operations.
Tools Reviewed
All tools were independently evaluated for this comparison