Quick Overview
- 1#1: FuelQuest Voyager - Provides end-to-end fuel supply chain management with real-time visibility, carrier tendering, and regulatory compliance for distributors.
- 2#2: Kubasoft Fuel Distribution - Manages fuel inventory, dispatch, billing, CRM, and fleet tracking specifically for fuel distribution businesses.
- 3#3: Diligent ERP - Offers integrated dispatch, accounting, inventory, and customer management for fuel oil delivery and distribution companies.
- 4#4: BatchService - Automates scheduling, routing, and delivery tracking for petroleum and fuel distributors with mobile integration.
- 5#5: ECS Fuel - Handles fuel order management, plant automation, delivery dispatch, and invoicing for bulk fuel distributors.
- 6#6: Petrosoft FuelOffice - Manages fuel inventory, load planning, rack pricing, and compliance reporting for fuel wholesalers and distributors.
- 7#7: FuelCloud - Enables remote fuel tank monitoring, automated ordering, and delivery scheduling for efficient distribution operations.
- 8#8: FuelForce - Controls on-site fuel dispensing, access authorization, and transaction reporting for fleet and site distribution management.
- 9#9: CSB FuelMaster - Delivers tank gauging, fuel inventory control, and leak detection integrated with delivery management systems.
- 10#10: Samsara Fleet - Tracks fuel consumption, optimizes routes, and monitors driver behavior for fuel delivery fleets using IoT telematics.
Tools were selected based on comprehensive evaluation of core functionality (e.g., real-time visibility, automation), user experience, reliability, and alignment with industry demands, prioritizing those that deliver tangible value through integration, accuracy, and scalability.
Comparison Table
This comparison table explores key fuel distribution software tools, such as FuelQuest Voyager, Kubasoft Fuel Distribution, Diligent ERP, BatchService, and ECS Fuel, highlighting their features, integration capabilities, and suitability for diverse operational needs. Readers will gain clear insights to evaluate which solution aligns with their specific workflows and business goals.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | FuelQuest Voyager Provides end-to-end fuel supply chain management with real-time visibility, carrier tendering, and regulatory compliance for distributors. | enterprise | 9.4/10 | 9.7/10 | 8.6/10 | 9.2/10 |
| 2 | Kubasoft Fuel Distribution Manages fuel inventory, dispatch, billing, CRM, and fleet tracking specifically for fuel distribution businesses. | specialized | 9.1/10 | 9.4/10 | 8.7/10 | 8.9/10 |
| 3 | Diligent ERP Offers integrated dispatch, accounting, inventory, and customer management for fuel oil delivery and distribution companies. | specialized | 8.7/10 | 9.3/10 | 7.4/10 | 8.1/10 |
| 4 | BatchService Automates scheduling, routing, and delivery tracking for petroleum and fuel distributors with mobile integration. | specialized | 6.8/10 | 6.2/10 | 7.5/10 | 7.0/10 |
| 5 | ECS Fuel Handles fuel order management, plant automation, delivery dispatch, and invoicing for bulk fuel distributors. | specialized | 8.1/10 | 8.5/10 | 7.6/10 | 7.9/10 |
| 6 | Petrosoft FuelOffice Manages fuel inventory, load planning, rack pricing, and compliance reporting for fuel wholesalers and distributors. | specialized | 7.8/10 | 8.4/10 | 7.1/10 | 7.5/10 |
| 7 | FuelCloud Enables remote fuel tank monitoring, automated ordering, and delivery scheduling for efficient distribution operations. | specialized | 8.1/10 | 8.5/10 | 7.8/10 | 7.9/10 |
| 8 | FuelForce Controls on-site fuel dispensing, access authorization, and transaction reporting for fleet and site distribution management. | enterprise | 8.2/10 | 8.7/10 | 7.4/10 | 7.9/10 |
| 9 | CSB FuelMaster Delivers tank gauging, fuel inventory control, and leak detection integrated with delivery management systems. | specialized | 8.1/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 10 | Samsara Fleet Tracks fuel consumption, optimizes routes, and monitors driver behavior for fuel delivery fleets using IoT telematics. | enterprise | 6.8/10 | 6.5/10 | 7.5/10 | 6.2/10 |
Provides end-to-end fuel supply chain management with real-time visibility, carrier tendering, and regulatory compliance for distributors.
Manages fuel inventory, dispatch, billing, CRM, and fleet tracking specifically for fuel distribution businesses.
Offers integrated dispatch, accounting, inventory, and customer management for fuel oil delivery and distribution companies.
Automates scheduling, routing, and delivery tracking for petroleum and fuel distributors with mobile integration.
Handles fuel order management, plant automation, delivery dispatch, and invoicing for bulk fuel distributors.
Manages fuel inventory, load planning, rack pricing, and compliance reporting for fuel wholesalers and distributors.
Enables remote fuel tank monitoring, automated ordering, and delivery scheduling for efficient distribution operations.
Controls on-site fuel dispensing, access authorization, and transaction reporting for fleet and site distribution management.
Delivers tank gauging, fuel inventory control, and leak detection integrated with delivery management systems.
Tracks fuel consumption, optimizes routes, and monitors driver behavior for fuel delivery fleets using IoT telematics.
FuelQuest Voyager
enterpriseProvides end-to-end fuel supply chain management with real-time visibility, carrier tendering, and regulatory compliance for distributors.
Integrated Procure-to-Pay suite that automates fuel purchasing, transportation, invoicing, and payments in a single workflow.
FuelQuest Voyager is a comprehensive fuel distribution software platform designed specifically for fuel transporters and distributors, offering end-to-end management of fuel logistics from dispatch to delivery. It provides real-time visibility into fleet operations, automated routing and optimization, regulatory compliance tools for ELD, IFTA, and DOT mandates, and integrated payment processing. The solution enhances efficiency, reduces costs, and improves safety through advanced analytics and mobile driver apps.
Pros
- Robust real-time tracking and fleet visibility
- Seamless compliance with fuel industry regulations
- Advanced analytics for cost optimization and reporting
Cons
- Steep learning curve for new users
- High implementation costs and time
- Pricing geared toward enterprise-scale operations
Best For
Large fuel distributors and transportation fleets requiring a scalable, compliant end-to-end logistics platform.
Pricing
Custom enterprise pricing based on fleet size and modules; annual subscriptions typically range from $50,000+ with implementation fees.
Kubasoft Fuel Distribution
specializedManages fuel inventory, dispatch, billing, CRM, and fleet tracking specifically for fuel distribution businesses.
Advanced Depot Management System with automated tank gauging and dip measurement reconciliation
Kubasoft Fuel Distribution is a specialized ERP platform tailored for fuel wholesalers and distributors, streamlining operations from depot management to delivery and billing. It offers real-time inventory tracking, automated order processing, route optimization, and compliance reporting to minimize losses and enhance efficiency. The software integrates with hardware like tank gauges and meters, providing end-to-end visibility across the fuel supply chain.
Pros
- Comprehensive modules for depot, transport, and customer management
- Real-time inventory and fuel quality monitoring with hardware integration
- Robust reporting and analytics for regulatory compliance
Cons
- Steep initial learning curve for non-technical users
- Custom pricing can be opaque and higher for smaller operations
- Mobile app lacks some desktop features
Best For
Mid-to-large fuel distributors seeking scalable ERP with strong inventory and logistics control.
Pricing
Custom enterprise pricing starting at around $5,000/month based on modules, users, and deployment; quotes required.
Diligent ERP
specializedOffers integrated dispatch, accounting, inventory, and customer management for fuel oil delivery and distribution companies.
Advanced Pricing Engine that dynamically calculates complex rack pricing, differentials, taxes, and promotions in real-time
Diligent ERP is a comprehensive enterprise resource planning solution tailored for fuel distributors, petroleum marketers, and wholesalers in the oil and gas sector. It manages end-to-end operations including terminal and rack management, inventory tracking, dispatch scheduling, carrier payments, and contract administration. The platform ensures regulatory compliance with features for tax calculations, EPA reporting, and DOT filings, while integrating with field hardware like tank gauges and meters for real-time data.
Pros
- Deep industry-specific functionality for fuel supply chain management
- Robust compliance and tax handling across multiple jurisdictions
- Scalable architecture with strong integrations for enterprise-scale operations
Cons
- Complex implementation requiring significant professional services
- Dated user interface compared to modern SaaS alternatives
- Opaque and high-cost pricing model
Best For
Mid-to-large fuel distributors and wholesalers handling high-volume, multi-terminal operations with stringent regulatory needs.
Pricing
Quote-based enterprise pricing; typically $50,000+ annually for mid-sized deployments, scaling with modules, users, and customizations.
BatchService
specializedAutomates scheduling, routing, and delivery tracking for petroleum and fuel distributors with mobile integration.
Ultra-reliable parallel batch processing engine that handles millions of fuel transaction records without downtime
BatchService is a cloud-based batch processing platform that excels in handling high-volume, automated data tasks via APIs. For fuel distribution software, it supports batch invoicing, inventory reconciliation, and report generation by processing large datasets from terminals and trucks. While versatile for backend automation, it lacks native fuel-specific modules like real-time dispatch or compliance tracking.
Pros
- Highly scalable for processing thousands of fuel delivery records quickly
- Strong API integrations with ERP and accounting systems
- Cost-effective pay-per-use model for variable workloads
Cons
- No built-in fuel logistics features like route optimization or telematics
- Requires custom scripting for fuel-specific workflows
- Limited mobile or real-time capabilities essential for distribution ops
Best For
Mid-sized fuel distributors focused on back-office batch automation rather than full end-to-end operations.
Pricing
Pay-as-you-go starting at $0.01 per API task, with volume discounts; enterprise plans from $500/month.
ECS Fuel
specializedHandles fuel order management, plant automation, delivery dispatch, and invoicing for bulk fuel distributors.
Integrated GPS dispatch with automated route planning for fuel trucks
ECS Fuel from Express Computer Systems is a specialized ERP solution tailored for fuel distributors, managing end-to-end operations including inventory tracking, delivery scheduling, and customer management. It provides tools for route optimization, real-time GPS tracking of deliveries, and integrated billing and accounting to streamline fuel distribution workflows. The software supports compliance with industry regulations and offers mobile access for field staff to enhance operational efficiency.
Pros
- Comprehensive inventory and delivery management
- Real-time GPS tracking and route optimization
- Strong integration with accounting systems
Cons
- Steep learning curve for new users
- Limited reporting customization options
- Pricing requires custom quotes
Best For
Mid-sized fuel distributors needing robust back-office and field management tools.
Pricing
Custom enterprise pricing starting around $5,000/month based on modules and users; contact for demo.
Petrosoft FuelOffice
specializedManages fuel inventory, load planning, rack pricing, and compliance reporting for fuel wholesalers and distributors.
Advanced Load Planner with automated route optimization and real-time inventory syncing to reduce demurrage and over/under deliveries
Petrosoft FuelOffice is a specialized back-office software solution tailored for fuel distributors, wholesalers, and petroleum marketers, automating key processes like inventory management, load planning, dispatching, and invoicing. It integrates seamlessly with POS systems, fleet telematics, and delivery hardware to provide real-time visibility into fuel operations and ensure regulatory compliance. The platform supports multi-location operations, helping users optimize delivery routes and minimize fuel losses.
Pros
- Comprehensive fuel-specific tools including load optimization and dispatch automation
- Strong integrations with POS, scales, and telematics for end-to-end visibility
- Robust compliance reporting for DOT, EPA, and state fuel tax regulations
Cons
- Steep learning curve due to complex interface and customization needs
- Primarily on-premise deployment limits cloud flexibility for some users
- Pricing can be high for smaller distributors without modular scaling
Best For
Mid-sized fuel distributors and wholesalers needing specialized automation for load planning and multi-site compliance.
Pricing
Custom pricing via quote; modular licensing starts at around $5,000-$10,000 annually plus implementation fees.
FuelCloud
specializedEnables remote fuel tank monitoring, automated ordering, and delivery scheduling for efficient distribution operations.
End-to-end visibility with automated dispatch and predictive inventory analytics
FuelCloud is a cloud-based fuel management platform tailored for fuel distributors, marketers, and wholesalers, streamlining the entire supply chain from order intake to delivery and invoicing. It provides real-time inventory visibility, automated dispatch scheduling, driver mobile apps for proof-of-delivery, and customer self-service portals. The software emphasizes compliance with regulations like EPA and DOT, along with analytics for optimizing routes and reducing costs.
Pros
- Real-time inventory and delivery tracking across the supply chain
- Robust mobile app for drivers with GPS and e-signatures
- Strong compliance and reporting tools for regulatory adherence
Cons
- Pricing can be steep for smaller operations
- Steeper learning curve for advanced customizations
- Limited out-of-box integrations with non-fuel-specific ERPs
Best For
Mid-to-large fuel distributors needing scalable, real-time management of deliveries and compliance.
Pricing
Custom subscription pricing starting at around $5,000/month based on volume, users, and modules; contact sales for quotes.
FuelForce
enterpriseControls on-site fuel dispensing, access authorization, and transaction reporting for fleet and site distribution management.
Real-time tank gauging and inventory synchronization across all sites, vehicles, and terminals
FuelForce by Dover Fueling Solutions is a robust back-office software platform tailored for fuel distributors and marketers, providing end-to-end management of fuel inventory, sales, and deliveries. It enables real-time tracking of tank levels, automated dispatching for drivers, and seamless integration with POS systems, scales, and ERP solutions. The system supports multi-site operations with customer portals and mobile apps to optimize efficiency and compliance in the fuel distribution industry.
Pros
- Comprehensive real-time inventory and dispatch automation
- Strong hardware integrations for fuel sites and vehicles
- Scalable for enterprise-level multi-location operations
Cons
- Steep learning curve for new users
- Custom pricing lacks transparency
- Limited public resources for self-onboarding
Best For
Established fuel distributors and marketers managing high-volume, multi-site operations requiring robust automation.
Pricing
Custom enterprise pricing; typically starts at several thousand per month based on modules, users, and scale—contact sales for quote.
CSB FuelMaster
specializedDelivers tank gauging, fuel inventory control, and leak detection integrated with delivery management systems.
Advanced tank farm and silo management with automated level monitoring and predictive delivery optimization
CSB FuelMaster is a specialized ERP solution from CSB-Technology tailored for fuel oil, lubricant, and petroleum product distributors. It streamlines the entire supply chain, including tank farm management, order processing, transport logistics, inventory control, and financial accounting. The software ensures compliance with industry regulations and provides real-time visibility into operations for efficient decision-making.
Pros
- Deep industry-specific modules for fuel logistics and depot operations
- Seamless integration across sales, warehouse, and transport
- Strong compliance tools for hazardous goods handling
Cons
- Steep learning curve due to comprehensive ERP nature
- Custom implementation can be time-intensive
- Limited public details on integrations with non-European systems
Best For
Mid-sized fuel distributors in Europe needing an all-in-one ERP for complex logistics and regulatory compliance.
Pricing
Custom pricing model based on modules, users, and deployment; typically starts at €50,000+ for on-premise with annual maintenance.
Samsara Fleet
enterpriseTracks fuel consumption, optimizes routes, and monitors driver behavior for fuel delivery fleets using IoT telematics.
AI-powered fuel anomaly detection that flags unusual consumption patterns in real-time
Samsara Fleet is a comprehensive IoT telematics platform designed for fleet management, providing real-time GPS tracking, vehicle diagnostics, and driver behavior monitoring. For fuel distribution, it offers fuel usage tracking, efficiency reports, idle time reduction, and integration with fuel cards like WEX or Comdata to monitor consumption in delivery trucks. However, it lacks specialized features for fuel inventory management, tank level monitoring, or automated delivery ticketing, making it more of a general fleet tool than a dedicated fuel distribution solution.
Pros
- Real-time GPS tracking and route optimization for fuel delivery fleets
- Fuel efficiency analytics and anomaly detection to reduce waste
- Strong integrations with ELDs, fuel cards, and maintenance systems
Cons
- Limited specialized tools for fuel tank monitoring or delivery scheduling
- Pricing can be high for smaller distributors without full feature utilization
- Requires hardware installation and setup for optimal fuel data accuracy
Best For
Mid-sized fuel distributors needing general fleet telematics with basic fuel tracking alongside compliance and safety features.
Pricing
Quote-based subscription starting at ~$25-40 per vehicle/month, with tiers for Essentials, Pro, and Premium features.
Conclusion
The top 10 tools present powerful options for fuel distribution, with FuelQuest Voyager leading as the top choice, offering end-to-end supply chain management, real-time visibility, carrier tendering, and regulatory compliance. Kubasoft Fuel Distribution excels with its focused suite for inventory, dispatch, billing, and fleet tracking, while Diligent ERP stands out with integrated dispatch, accounting, and customer management. Each tool addresses unique needs, but FuelQuest Voyager rises as the most comprehensive solution.
Take the next step—try FuelQuest Voyager to enhance efficiency, compliance, and visibility in your fuel distribution operations
Tools Reviewed
All tools were independently evaluated for this comparison