Quick Overview
- 1#1: Envoy - Digitizes visitor check-ins with automated notifications, digital logs, and seamless integrations for modern workplaces.
- 2#2: Proxyclick - Provides secure cloud-based visitor management with badge printing, watchlists, and compliance reporting for businesses.
- 3#3: Greetly - Offers an easy iPad kiosk for self-service visitor sign-ins, custom badges, and host notifications.
- 4#4: myVizitor - Enables mobile-first visitor registration with QR codes, digital NDAs, and real-time analytics for teams.
- 5#5: iLobby - Delivers comprehensive visitor management including pre-registration, emergency evacuations, and audit trails.
- 6#6: Sign In App - Simplifies visitor check-ins via kiosks or host devices with customizable forms and photo capture.
- 7#7: Nobly - Manages front-desk operations with digital visitor books, meeting room bookings, and reporting features.
- 8#8: Robin - Integrates visitor check-in with workspace management for hybrid offices including maps and bookings.
- 9#9: Vizitor - Supports paperless visitor management with instant badges, health screening, and multi-location support.
- 10#10: Yarooms - Combines room booking and visitor management with touchless check-ins and utilization analytics.
Tools were selected and ranked based on features like user-friendliness, security, integration capabilities, and value, ensuring relevance for varied organizational requirements.
Comparison Table
This comparison table outlines top free visitor management software tools, such as Envoy, Proxyclick, Greetly, myVizitor, iLobby, and more, to assist readers in evaluating options that suit their needs. It highlights key features, usability, and integration potential, enabling informed decisions for effective visitor tracking and management.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Envoy Digitizes visitor check-ins with automated notifications, digital logs, and seamless integrations for modern workplaces. | enterprise | 9.2/10 | 8.7/10 | 9.6/10 | 10/10 |
| 2 | Proxyclick Provides secure cloud-based visitor management with badge printing, watchlists, and compliance reporting for businesses. | enterprise | 8.1/10 | 9.2/10 | 8.4/10 | 6.5/10 |
| 3 | Greetly Offers an easy iPad kiosk for self-service visitor sign-ins, custom badges, and host notifications. | specialized | 8.3/10 | 7.6/10 | 9.1/10 | 9.7/10 |
| 4 | myVizitor Enables mobile-first visitor registration with QR codes, digital NDAs, and real-time analytics for teams. | specialized | 8.1/10 | 7.6/10 | 8.7/10 | 9.4/10 |
| 5 | iLobby Delivers comprehensive visitor management including pre-registration, emergency evacuations, and audit trails. | enterprise | 7.6/10 | 7.1/10 | 8.4/10 | 9.2/10 |
| 6 | Sign In App Simplifies visitor check-ins via kiosks or host devices with customizable forms and photo capture. | specialized | 7.6/10 | 6.9/10 | 8.7/10 | 9.3/10 |
| 7 | Nobly Manages front-desk operations with digital visitor books, meeting room bookings, and reporting features. | enterprise | 8.0/10 | 7.5/10 | 9.3/10 | 9.6/10 |
| 8 | Robin Integrates visitor check-in with workspace management for hybrid offices including maps and bookings. | enterprise | 7.6/10 | 7.2/10 | 8.4/10 | 9.2/10 |
| 9 | Vizitor Supports paperless visitor management with instant badges, health screening, and multi-location support. | specialized | 7.5/10 | 7.0/10 | 8.5/10 | 9.5/10 |
| 10 | Yarooms Combines room booking and visitor management with touchless check-ins and utilization analytics. | enterprise | 7.6/10 | 7.8/10 | 8.2/10 | 8.9/10 |
Digitizes visitor check-ins with automated notifications, digital logs, and seamless integrations for modern workplaces.
Provides secure cloud-based visitor management with badge printing, watchlists, and compliance reporting for businesses.
Offers an easy iPad kiosk for self-service visitor sign-ins, custom badges, and host notifications.
Enables mobile-first visitor registration with QR codes, digital NDAs, and real-time analytics for teams.
Delivers comprehensive visitor management including pre-registration, emergency evacuations, and audit trails.
Simplifies visitor check-ins via kiosks or host devices with customizable forms and photo capture.
Manages front-desk operations with digital visitor books, meeting room bookings, and reporting features.
Integrates visitor check-in with workspace management for hybrid offices including maps and bookings.
Supports paperless visitor management with instant badges, health screening, and multi-location support.
Combines room booking and visitor management with touchless check-ins and utilization analytics.
Envoy
enterpriseDigitizes visitor check-ins with automated notifications, digital logs, and seamless integrations for modern workplaces.
Automated, real-time host notifications via Slack, Microsoft Teams, or the Envoy mobile app for instant visitor awareness.
Envoy is a cloud-based visitor management platform that digitizes guest check-ins, replacing paper logs with self-service kiosks, automated host notifications, and secure digital records. Its free plan supports up to 100 check-ins per month per location, making it ideal for small offices or low-volume sites needing basic security and compliance features. Users can customize welcome screens, capture visitor photos, and track visits effortlessly without hardware requirements for core functions.
Pros
- Completely free for up to 100 check-ins/month per location with no time limits
- Intuitive setup and modern self-check-in kiosk requiring minimal training
- Seamless notifications to hosts via email, Slack, or mobile app for quick response
Cons
- Check-in limit of 100/month per location requires upgrade for higher volume
- Advanced features like badge printing and custom NDAs locked behind paid plans
- Customer support limited to email/community for free users
Best For
Small businesses, startups, or remote teams with low visitor traffic seeking a no-cost, easy-to-deploy digital logbook.
Pricing
Free plan with up to 100 check-ins/month per location; paid plans start at $99/location/month for unlimited check-ins and premium features.
Proxyclick
enterpriseProvides secure cloud-based visitor management with badge printing, watchlists, and compliance reporting for businesses.
Real-time host notifications with automated workflows and security watch lists for instant threat screening
Proxyclick is a cloud-based visitor management system that automates visitor registration, check-in processes, and badge printing for offices and facilities worldwide. It features pre-registration via email links, real-time host notifications, self-service kiosks, and integrations with HR systems, access control, and calendars. While powerful for security and compliance, it lacks a perpetual free plan, positioning it more as a trial-based solution rather than truly free software.
Pros
- Extensive integrations with 100+ apps including Slack, Google Workspace, and access control systems
- Advanced security features like watch lists and GDPR compliance
- Customizable badge printing and multi-language support
Cons
- No perpetual free plan, only a 14-day free trial
- Pricing starts high at $99/month, less ideal for small teams or budgets
- Initial setup and customization can require time and IT support
Best For
Mid-sized to large businesses with high visitor volumes needing scalable, secure management beyond basic free tools.
Pricing
14-day free trial; paid plans start at $99/month for Essentials (up to 100 visitors/month), scaling to $199+/month for Pro and custom Enterprise.
Greetly
specializedOffers an easy iPad kiosk for self-service visitor sign-ins, custom badges, and host notifications.
Seamless iPad-based kiosk for self-service check-ins with instant badge printing
Greetly is a cloud-based visitor management software that enables businesses to digitize guest check-ins using iPads or tablets at the front desk. Visitors self-register via a simple kiosk interface, generating name badges and instantly notifying hosts via email or SMS. The free plan provides unlimited check-ins and core functionality, making it suitable for small-scale deployments without upfront costs.
Pros
- Completely free for unlimited visitors and check-ins
- Intuitive iPad kiosk setup with minimal configuration
- Real-time host notifications via email
Cons
- Limited to one kiosk per location in free plan
- Basic customization and reporting options
- No advanced integrations or analytics in free tier
Best For
Small offices or single-location businesses seeking a no-cost, straightforward visitor check-in solution.
Pricing
Free forever plan with core features; paid plans start at $99 per location/month for additional kiosks and advanced tools.
myVizitor
specializedEnables mobile-first visitor registration with QR codes, digital NDAs, and real-time analytics for teams.
Unlimited visitors even on the free plan, unlike many competitors with visitor caps
myVizitor is a cloud-based visitor management software designed to replace traditional paper logs with digital check-ins, badge printing, and host notifications. It supports self-service kiosks via iPad or Android tablets, pre-registration, and basic reporting. The free plan offers unlimited visitors for a single location, making it ideal for small teams transitioning to digital visitor tracking.
Pros
- Unlimited visitors on the free plan
- Quick setup with mobile kiosk support
- Automatic host notifications and badge printing
Cons
- Limited to one location in free version
- Advanced reporting and multi-location require paid upgrade
- Customization options are basic in free tier
Best For
Small businesses or single-location offices seeking a straightforward, no-cost visitor management solution.
Pricing
Free plan for 1 location with unlimited visitors; paid plans start at $29/month for additional locations and features.
iLobby
enterpriseDelivers comprehensive visitor management including pre-registration, emergency evacuations, and audit trails.
Seamless web-based kiosks that work on any device without installations or downloads
iLobby is a cloud-based visitor management system designed to digitize guest check-ins, pre-registrations, and badge printing for offices and events. It features self-service kiosks via iPad or web, automated host notifications, and customizable forms to ensure smooth visitor experiences. The free plan makes it accessible for small teams, focusing on core functionality without complex setups.
Pros
- Fully free plan with unlimited users and basic check-ins up to 100/month
- Intuitive web-based kiosk setup with no app downloads required
- Customizable badges and GDPR-compliant data handling
Cons
- Limited to one kiosk and basic reporting in the free tier
- No advanced integrations like SSO or HR systems without upgrading
- Scalability issues for high-volume environments
Best For
Small businesses and startups with low to moderate visitor traffic needing a simple, no-cost entry-level solution.
Pricing
Free forever plan (up to 100 check-ins/month, 1 kiosk); paid Pro plans start at $29/month for more capacity and features.
Sign In App
specializedSimplifies visitor check-ins via kiosks or host devices with customizable forms and photo capture.
Instant printable visitor badges with photo and QR code for secure, professional identification
Sign In App is a cloud-based visitor management software that enables digital sign-ins via tablets or computers, capturing visitor details like name, email, company, and photo. It automates badge printing, host notifications, and basic reporting while supporting touchless check-ins. The free plan is ideal for single-location use, offering core functionality without time limits. Paid tiers expand to multi-site management and advanced features.
Pros
- Completely free forever for single-location use with no feature time-outs
- Intuitive setup and user-friendly interface for quick deployment
- Reliable host notifications and printable badges out of the box
Cons
- Restricted to one kiosk/location on the free plan
- Lacks advanced integrations, custom fields, and reporting in free tier
- No custom branding or multi-language support without upgrading
Best For
Small businesses or single-office environments seeking a straightforward, cost-free visitor tracking solution.
Pricing
Free for 1 kiosk/location; Pro plans start at $99/month for unlimited kiosks, custom branding, and integrations.
Nobly
enterpriseManages front-desk operations with digital visitor books, meeting room bookings, and reporting features.
Effortless badge printing using any standard AI rPrint printer at no extra cost
Nobly is a free visitor management software that transforms any iPad into a digital visitor book for seamless check-ins. Visitors can sign in, digitally sign NDAs, have their photo captured, and receive printed badges using any AI rPrint printer. Hosts receive instant email or SMS notifications, with support for visitor groups and basic customization, making it ideal for simple office visitor tracking without any cost.
Pros
- Completely free with unlimited visitors and no usage limits
- Incredibly simple setup and intuitive iPad interface
- Badge printing with any AI rPrint printer and instant host notifications
Cons
- iPad-only (no Android, web, or desktop kiosk support)
- Limited advanced reporting and analytics in free tier
- Fewer integrations with calendars or CRMs compared to competitors
Best For
Small offices or startups needing a dead-simple, cost-free iPad-based visitor check-in system.
Pricing
Free forever plan with core features; Nobly Pro upgrades start at $29/month for advanced analytics and integrations.
Robin
enterpriseIntegrates visitor check-in with workspace management for hybrid offices including maps and bookings.
Calendar-synced host notifications that automatically match visitors to their hosts upon check-in
Robin (robin.io) is a comprehensive workplace management platform with built-in visitor management features available in its free tier for small teams. It enables digital visitor pre-registration, self-service kiosks for check-ins, badge printing, host notifications, and compliance tools like health questionnaires. While powerful for hybrid offices, its visitor tools are part of a broader suite focused on desk and room booking.
Pros
- Generous free plan for small teams with core visitor check-in features
- Modern, intuitive interface with quick setup
- Seamless integrations with Google Workspace and Microsoft 365
Cons
- Free tier limits advanced features like custom branding and high-volume usage
- Visitor management is secondary to desk/room booking focus
- Reporting and analytics are basic without upgrading
Best For
Small hybrid teams needing basic free visitor management alongside simple workplace scheduling.
Pricing
Free plan for up to 50 users and basic features; paid plans start at $5/user/month for advanced capabilities.
Vizitor
specializedSupports paperless visitor management with instant badges, health screening, and multi-location support.
Contactless QR code pre-registration for seamless, no-touch visitor check-ins
Vizitor (vizitorapp.com) is a cloud-based visitor management software that digitizes the check-in process for offices, replacing paper logs with a self-service kiosk. It captures visitor details, photos, and prints badges while sending instant notifications to hosts via email or SMS. The free plan supports unlimited visitors with core features, making it suitable for small businesses transitioning to contactless management. Advanced options like custom branding and reporting are available in paid upgrades.
Pros
- Completely free plan with unlimited visitors
- Quick and intuitive kiosk setup
- Real-time host notifications and badge printing
Cons
- Limited advanced reporting and analytics
- No custom branding or templates in free tier
- Basic integrations compared to paid competitors
Best For
Small offices and businesses needing a simple, cost-free digital visitor log without complex requirements.
Pricing
Free forever plan for core features; paid Pro plans start at $29/month per location for advanced tools.
Yarooms
enterpriseCombines room booking and visitor management with touchless check-ins and utilization analytics.
Seamless integration of visitor management with interactive room and desk booking maps
Yarooms is a workplace management platform that includes visitor management tools for streamlining guest check-ins in office environments. Visitors can pre-register, scan QR codes for self-check-in, receive digital badges, and get host notifications via email or app. It integrates seamlessly with room and desk booking features, making it ideal for hybrid workspaces. The free plan supports basic visitor tracking for small teams.
Pros
- Generous free plan for small teams with unlimited visitors
- Intuitive QR code and kiosk check-in
- Strong integration with room booking and desk management
Cons
- Free tier limited to 1 location and 50 bookings/month
- Lacks advanced analytics or compliance reporting in free version
- More room-focused than dedicated visitor management
Best For
Small hybrid teams needing simple visitor check-in combined with basic space booking.
Pricing
Free forever plan (1 location, 50 bookings/month); paid plans from $49/month per location.
Conclusion
After evaluating the top tools, Envoy clearly leads with its digitized check-ins, automated notifications, and seamless integrations that elevate modern workplace efficiency. Proxyclick follows closely, impressing with robust security features and compliance reporting, while Greetly stands out for its user-friendly iPad kiosk setup and responsive host notifications, catering to quick, self-service needs. This list offers diverse solutions, but Envoy’s blend of innovation and practicality makes it the top pick, with strong alternatives for specific requirements.
Ready to transform visitor management? Start with Envoy to simplify processes, enhance security, and keep operations running smoothly—don’t miss out on this industry leader.
Tools Reviewed
All tools were independently evaluated for this comparison