Quick Overview
- 1#1: PandaDoc - Automates the creation, sending, tracking, and e-signing of professional quotes and proposals.
- 2#2: Proposify - Streamlines proposal and quote creation with templates, analytics, and e-signatures for sales teams.
- 3#3: Qwilr - Builds interactive, web-based quotes and proposals that convert leads into customers.
- 4#4: Better Proposals - Creates beautiful, mobile-friendly proposals and quotes with payment integration and tracking.
- 5#5: Nusii - Manages the entire proposal lifecycle from creation to negotiation and signing.
- 6#6: Wave - Offers free invoicing and accounting with simple quote generation for small businesses.
- 7#7: Invoice Ninja - Provides free open-source invoicing, quoting, and payment tracking for freelancers and teams.
- 8#8: Zoho Invoice - Delivers free online invoicing with customizable quotes, automation, and multi-currency support.
- 9#9: Bonsai - All-in-one platform for freelancers to create proposals, quotes, contracts, and invoices.
- 10#10: ZipBooks - Free accounting software with quote templates, time tracking, and automated invoicing.
Tools were evaluated based on functionality (automation, e-signatures, integration), user experience (intuitive design, accessibility), reliability, and overall value, ensuring a comprehensive list of top-performing platforms.
Comparison Table
Free quote software streamlines creating professional proposals, and this comparison table details top tools like PandaDoc, Proposify, Qwilr, Better Proposals, Nusii, and more. Here, you’ll discover key features, usability, and unique strengths to help identify the ideal fit for your business.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | PandaDoc Automates the creation, sending, tracking, and e-signing of professional quotes and proposals. | enterprise | 9.5/10 | 9.8/10 | 9.2/10 | 9.0/10 |
| 2 | Proposify Streamlines proposal and quote creation with templates, analytics, and e-signatures for sales teams. | enterprise | 9.1/10 | 9.4/10 | 8.7/10 | 8.2/10 |
| 3 | Qwilr Builds interactive, web-based quotes and proposals that convert leads into customers. | specialized | 8.6/10 | 9.2/10 | 8.4/10 | 7.9/10 |
| 4 | Better Proposals Creates beautiful, mobile-friendly proposals and quotes with payment integration and tracking. | specialized | 8.7/10 | 9.1/10 | 9.2/10 | 8.4/10 |
| 5 | Nusii Manages the entire proposal lifecycle from creation to negotiation and signing. | specialized | 8.5/10 | 8.8/10 | 9.2/10 | 7.8/10 |
| 6 | Wave Offers free invoicing and accounting with simple quote generation for small businesses. | other | 8.2/10 | 7.8/10 | 9.2/10 | 9.5/10 |
| 7 | Invoice Ninja Provides free open-source invoicing, quoting, and payment tracking for freelancers and teams. | other | 8.2/10 | 8.8/10 | 7.5/10 | 9.5/10 |
| 8 | Zoho Invoice Delivers free online invoicing with customizable quotes, automation, and multi-currency support. | enterprise | 8.4/10 | 8.2/10 | 9.1/10 | 9.5/10 |
| 9 | Bonsai All-in-one platform for freelancers to create proposals, quotes, contracts, and invoices. | specialized | 7.8/10 | 8.2/10 | 8.5/10 | 7.0/10 |
| 10 | ZipBooks Free accounting software with quote templates, time tracking, and automated invoicing. | other | 7.8/10 | 7.5/10 | 8.5/10 | 9.2/10 |
Automates the creation, sending, tracking, and e-signing of professional quotes and proposals.
Streamlines proposal and quote creation with templates, analytics, and e-signatures for sales teams.
Builds interactive, web-based quotes and proposals that convert leads into customers.
Creates beautiful, mobile-friendly proposals and quotes with payment integration and tracking.
Manages the entire proposal lifecycle from creation to negotiation and signing.
Offers free invoicing and accounting with simple quote generation for small businesses.
Provides free open-source invoicing, quoting, and payment tracking for freelancers and teams.
Delivers free online invoicing with customizable quotes, automation, and multi-currency support.
All-in-one platform for freelancers to create proposals, quotes, contracts, and invoices.
Free accounting software with quote templates, time tracking, and automated invoicing.
PandaDoc
enterpriseAutomates the creation, sending, tracking, and e-signing of professional quotes and proposals.
Live document analytics that show exactly who views your quotes, when, and for how long
PandaDoc is a leading document automation platform specializing in creating, sending, and tracking professional quotes, proposals, and contracts. It offers customizable templates with dynamic pricing tables, real-time analytics to monitor viewer engagement, and integrated e-signatures to accelerate the sales cycle. Ideal for streamlining quote generation from creation to approval without needing separate tools.
Pros
- Powerful drag-and-drop editor for building dynamic quotes
- Real-time analytics tracking opens, views, and engagement
- Seamless integrations with CRMs like Salesforce and HubSpot
Cons
- No perpetual free plan; requires paid subscription for full features
- Advanced customization has a learning curve
- Pricing scales up quickly for larger teams
Best For
Sales teams and SMBs needing professional, trackable quotes with e-signing capabilities.
Pricing
Free 14-day trial; plans start at $19/user/month (Essentials, billed annually) up to Enterprise custom pricing.
Proposify
enterpriseStreamlines proposal and quote creation with templates, analytics, and e-signatures for sales teams.
Interactive web-based proposals that function like mini-websites with embedded videos, forms, and dynamic pricing tables
Proposify is a robust proposal and quote software designed for sales teams to create professional, interactive proposals quickly using customizable templates and a content library. It streamlines the quoting process with features like real-time tracking, e-signatures, and payment integrations, making it easier to close deals faster. While not offering a perpetual free plan, it provides a 14-day free trial to test its capabilities for generating and managing quotes.
Pros
- Stunning, web-based proposals with multimedia support
- Advanced analytics and real-time tracking of viewer engagement
- Seamless integrations with CRMs like Salesforce and HubSpot
Cons
- No permanent free plan, only a trial
- Higher pricing for advanced features requires Business plan
- Steeper learning curve for complex customizations
Best For
Sales and marketing teams in B2B companies seeking polished, trackable quotes to accelerate deal closures.
Pricing
Starts at $19/user/month (Essentials, annual billing) up to $59/user/month (Enterprise); 14-day free trial available.
Qwilr
specializedBuilds interactive, web-based quotes and proposals that convert leads into customers.
Interactive web-page quotes with pixel-perfect design and client interaction tracking
Qwilr is a proposal and quote automation platform that transforms static documents into interactive, web-based pages for creating professional quotes and proposals. It enables users to embed videos, forms, and integrations, track client engagement in real-time, and include e-signatures to streamline the sales process. While versatile for sales documents, it excels in delivering visually appealing quotes that stand out from traditional PDFs.
Pros
- Stunning interactive templates and multimedia embedding
- Real-time analytics on quote views and engagement
- Seamless integrations with CRMs like Salesforce and HubSpot
Cons
- Higher pricing may not suit small businesses or simple quote needs
- Steeper learning curve for advanced customization
- Limited focus on basic quote generation without proposal features
Best For
Sales teams and agencies seeking visually engaging, trackable quotes to impress clients and boost conversion rates.
Pricing
Free 14-day trial; paid plans start at $35/user/month (Essentials), up to $119/user/month (Enterprise).
Better Proposals
specializedCreates beautiful, mobile-friendly proposals and quotes with payment integration and tracking.
Interactive proposals that allow clients to accept, sign, and pay without leaving the document
Better Proposals is an online platform specializing in creating professional, interactive proposals, quotes, and contracts with a drag-and-drop builder. It enables users to embed videos, images, and payment links directly into documents, track client engagement in real-time, and collect e-signatures to speed up sales cycles. Ideal for service-based businesses, it supports branding customization and integrates with tools like Stripe, PayPal, and CRMs for seamless quoting and invoicing.
Pros
- Highly customizable templates and drag-and-drop editor for quick quote creation
- Built-in e-signatures, payment processing, and client tracking
- Mobile-responsive designs with video embeds for engaging presentations
Cons
- Free plan severely limited (e.g., watermarked PDFs, no payments)
- No native quote calculator for dynamic pricing
- Higher-tier features like team collaboration locked behind premium plans
Best For
Freelancers and small agencies needing polished, interactive quotes with payment integration.
Pricing
Free plan (limited to 1 proposal); paid plans from $19/month (Starter, unlimited proposals) up to $99+/month (Enterprise).
Nusii
specializedManages the entire proposal lifecycle from creation to negotiation and signing.
Interactive proposal elements with video personalization and dynamic pricing tables
Nusii is a proposal software platform tailored for agencies, freelancers, and sales teams to create, send, and track professional proposals efficiently. It offers customizable templates, interactive elements like pricing tables and e-signatures, and real-time analytics to monitor client engagement. While powerful for quote-inclusive proposals, it lacks a perpetual free plan, positioning it as a premium tool rather than truly 'free' quote software.
Pros
- Stunning, mobile-responsive proposal templates
- Real-time tracking and notifications for client interactions
- Built-in e-signatures and payment integrations
Cons
- No free plan, only a 14-day trial
- Higher pricing may not suit very small users
- Limited free integrations compared to competitors
Best For
Agencies and freelancers who prioritize visually impressive proposals with strong tracking over free access.
Pricing
Starts at $29/month (billed annually) for Starter plan; 14-day free trial available, no perpetual free tier.
Wave
otherOffers free invoicing and accounting with simple quote generation for small businesses.
Unlimited free professional estimates with automatic conversion to invoices upon client approval
Wave is a free cloud-based accounting platform that offers robust invoicing and estimating tools, allowing users to create professional quotes (estimates) quickly and send them directly to clients via email. Accepted estimates can be seamlessly converted into invoices, with built-in tracking for time, expenses, and payments. While primarily designed for small businesses, its quoting functionality integrates tightly with core accounting features for streamlined financial management.
Pros
- Completely free with unlimited quotes and invoices
- Intuitive drag-and-drop interface for quick setup
- Seamless conversion of quotes to invoices and payment tracking
Cons
- Limited advanced quoting features like configurable product catalogs or complex discounts
- Basic template customization options
- Requires internet access and lacks offline mode
Best For
Freelancers and very small businesses seeking a no-cost, simple solution for basic quote generation and invoicing.
Pricing
Free for unlimited quotes, invoices, and accounting; paid add-ons for payments (2.9% + 30¢ per credit card transaction) and payroll.
Invoice Ninja
otherProvides free open-source invoicing, quoting, and payment tracking for freelancers and teams.
Open-source self-hosting for unlimited free use without client or feature limits
Invoice Ninja is an open-source platform designed for creating professional invoices, quotes, and estimates, with robust tools for small businesses and freelancers. It supports customizable quote templates, client portals for approvals, automatic conversion to invoices, and payment tracking. The self-hosted version is completely free, while hosted plans offer additional scalability and support.
Pros
- Free self-hosted version with unlimited clients and quotes
- Highly customizable templates and PDF generation for quotes
- Seamless quote-to-invoice conversion and client approval workflows
Cons
- Self-hosting requires server setup and technical knowledge
- Free hosted plan limited to 50 clients
- Interface can feel dated compared to modern no-code tools
Best For
Freelancers and small businesses comfortable with self-hosting who need a powerful, no-cost solution for quotes and invoicing.
Pricing
Free self-hosted forever; hosted free plan (50 clients), Pro $10/mo (unlimited), Enterprise $30/mo.
Zoho Invoice
enterpriseDelivers free online invoicing with customizable quotes, automation, and multi-currency support.
Seamless quote-to-invoice conversion with one-click approval workflows
Zoho Invoice is a robust online tool for creating, sending, and managing quotes, estimates, and invoices, with features like customizable templates, multi-currency support, and automated reminders. It integrates seamlessly with other Zoho apps and third-party services for streamlined workflows. The free plan provides unlimited quotes and invoices, making it ideal for small-scale operations without upfront costs.
Pros
- Unlimited quotes and invoices on the free plan
- Intuitive drag-and-drop interface for quick setup
- Strong customization options for professional-looking quotes
Cons
- Limited automation and advanced reporting in free tier
- Some features locked behind paid upgrades
- Steeper learning curve for full Zoho ecosystem integration
Best For
Freelancers and small businesses seeking a no-cost solution for generating and tracking professional quotes.
Pricing
Free forever plan with core features; paid plans from $9/user/month (billed annually).
Bonsai
specializedAll-in-one platform for freelancers to create proposals, quotes, contracts, and invoices.
Seamless conversion of quotes into enforceable contracts with built-in legal templates
Bonsai is an all-in-one workflow platform for freelancers and small businesses, specializing in creating professional proposals and quotes with built-in e-signatures and payment integrations. It offers customizable templates to generate quotes quickly, track client responses, and convert them seamlessly into contracts and invoices. While not entirely free, it provides a 14-day trial and tools that streamline the quoting process within a broader client management ecosystem.
Pros
- Intuitive drag-and-drop proposal builder with professional templates
- Integrated e-signatures and payment collection directly in quotes
- Legally vetted contracts bundled with proposals for compliance
Cons
- No perpetual free plan; requires paid subscription after trial
- Overkill for users needing only basic quote generation
- Advanced features locked behind higher pricing tiers
Best For
Freelancers and small agencies seeking an integrated quoting-to-invoicing workflow beyond simple free tools.
Pricing
Starts at $17/user/month (billed annually) for Essentials plan; 14-day free trial available, no free tier for ongoing use.
ZipBooks
otherFree accounting software with quote templates, time tracking, and automated invoicing.
Unlimited free professional quotes with one-click conversion to invoices
ZipBooks is a cloud-based accounting software that provides free unlimited quoting and invoicing tools, allowing users to create professional estimates and convert them seamlessly to invoices. It includes time tracking, basic expense management, and profitability insights, making it suitable for small businesses handling quotes without upfront costs. The platform emphasizes simplicity with customizable templates and payment integrations like Stripe and PayPal.
Pros
- Unlimited free quotes and invoices
- Intuitive drag-and-drop interface for quick setup
- Seamless integration with payment processors
Cons
- Limited reporting and bank feeds in free plan
- Advanced automation requires paid upgrade
- Customer support primarily email-based for free users
Best For
Freelancers and very small businesses needing a no-cost tool for basic quoting and invoicing without complex accounting needs.
Pricing
Free plan with unlimited quotes/invoices; paid plans start at $15/user/month (Starter), up to $50/user/month (Sophisticated), billed annually.
Conclusion
Across the top 10 tools, the leading three—PandaDoc, Proposify, and Qwilr—set the standard for efficient quote creation and management. PandaDoc leads with its all-in-one automation and e-signing capabilities, while Proposify excels in analytics-driven templates for sales teams, and Qwilr stands out with interactive, web-based design that converts leads. Each offers unique strengths, ensuring there’s a top choice for nearly every need.
Begin your journey to more professional, streamlined quotes by trying PandaDoc first—your sales process will thank you.
Tools Reviewed
All tools were independently evaluated for this comparison
Referenced in the comparison table and product reviews above.