Quick Overview
- 1#1: Skedda - Cloud-based platform for booking desks, meeting rooms, parking, and other workspaces with floor maps and integrations.
- 2#2: YAROOMS - User-friendly desk and room booking software with touchscreen kiosks, calendars, and mobile access.
- 3#3: Joymo - Simple free tool for reserving desks and meeting rooms with QR codes and team calendars.
- 4#4: Booked Scheduler - Open-source self-hosted system for scheduling rooms, desks, and resources with approval workflows.
- 5#5: VWorkApp - Mobile-first workspace management app for desk booking, check-ins, and hybrid work coordination.
- 6#6: LibreBooking - Modern open-source booking platform for managing reservations of desks, rooms, and equipment.
- 7#7: MRBS - Free web-based booking system for rooms and desks with multi-user support and reports.
- 8#8: Zoho Bookings - Free appointment and resource booking tool integrable with Zoho suite for desk reservations.
- 9#9: Setmore - Unlimited free scheduling software supporting resource bookings like desks and customizable forms.
- 10#10: SimplyBook.me - Customizable free booking system for services and resources including desk hotelling.
We ranked these tools by prioritizing features like comprehensive workspace support (desks, meeting rooms, equipment), user-friendliness, integration capabilities, and long-term value, ensuring they balance functionality with accessibility for varied organizational needs.
Comparison Table
This comparison table explores top free desk booking software tools, including Skedda, YAROOMS, Joymo, Booked Scheduler, VWorkApp, and more, focusing on key features, user experience, and integration options. Readers will gain insights into how each tool supports workspace efficiency, from real-time booking management to team collaboration, helping them find the best fit for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Skedda Cloud-based platform for booking desks, meeting rooms, parking, and other workspaces with floor maps and integrations. | enterprise | 9.2/10 | 8.7/10 | 9.4/10 | 9.8/10 |
| 2 | YAROOMS User-friendly desk and room booking software with touchscreen kiosks, calendars, and mobile access. | enterprise | 8.7/10 | 8.4/10 | 9.2/10 | 9.5/10 |
| 3 | Joymo Simple free tool for reserving desks and meeting rooms with QR codes and team calendars. | specialized | 8.2/10 | 7.9/10 | 8.7/10 | 9.5/10 |
| 4 | Booked Scheduler Open-source self-hosted system for scheduling rooms, desks, and resources with approval workflows. | other | 7.8/10 | 8.2/10 | 6.5/10 | 9.5/10 |
| 5 | VWorkApp Mobile-first workspace management app for desk booking, check-ins, and hybrid work coordination. | enterprise | 7.9/10 | 8.1/10 | 7.7/10 | 9.4/10 |
| 6 | LibreBooking Modern open-source booking platform for managing reservations of desks, rooms, and equipment. | other | 7.3/10 | 7.6/10 | 6.7/10 | 9.4/10 |
| 7 | MRBS Free web-based booking system for rooms and desks with multi-user support and reports. | other | 7.1/10 | 6.9/10 | 6.5/10 | 9.5/10 |
| 8 | Zoho Bookings Free appointment and resource booking tool integrable with Zoho suite for desk reservations. | enterprise | 7.1/10 | 6.5/10 | 8.4/10 | 8.2/10 |
| 9 | Setmore Unlimited free scheduling software supporting resource bookings like desks and customizable forms. | specialized | 5.8/10 | 4.2/10 | 8.1/10 | 8.5/10 |
| 10 | SimplyBook.me Customizable free booking system for services and resources including desk hotelling. | specialized | 6.2/10 | 5.8/10 | 7.5/10 | 6.5/10 |
Cloud-based platform for booking desks, meeting rooms, parking, and other workspaces with floor maps and integrations.
User-friendly desk and room booking software with touchscreen kiosks, calendars, and mobile access.
Simple free tool for reserving desks and meeting rooms with QR codes and team calendars.
Open-source self-hosted system for scheduling rooms, desks, and resources with approval workflows.
Mobile-first workspace management app for desk booking, check-ins, and hybrid work coordination.
Modern open-source booking platform for managing reservations of desks, rooms, and equipment.
Free web-based booking system for rooms and desks with multi-user support and reports.
Free appointment and resource booking tool integrable with Zoho suite for desk reservations.
Unlimited free scheduling software supporting resource bookings like desks and customizable forms.
Customizable free booking system for services and resources including desk hotelling.
Skedda
enterpriseCloud-based platform for booking desks, meeting rooms, parking, and other workspaces with floor maps and integrations.
Unlimited free users on the core plan, enabling scalable adoption without per-user fees
Skedda is a cloud-based desk booking platform designed for hybrid workplaces, enabling real-time reservations of desks, meeting rooms, parking spots, and other shared resources. Its free plan offers unlimited users and up to 10 bookable assets, with features like calendar sync, mobile apps, and QR code check-ins. Ideal for small teams, it simplifies space management without upfront costs, supporting seamless transitions to flexible work models.
Pros
- Generous free plan with unlimited users and 10 resources
- Intuitive interface with mobile app support
- Real-time availability and QR code check-ins
Cons
- Limited to 10 resources on free tier
- Advanced analytics and integrations require paid upgrade
- Customization options are basic in free version
Best For
Small teams or startups seeking a cost-free, easy-to-deploy desk booking solution for hybrid work.
Pricing
Free forever for up to 10 resources and unlimited users; paid plans from $99/month for 50+ assets and premium features.
YAROOMS
enterpriseUser-friendly desk and room booking software with touchscreen kiosks, calendars, and mobile access.
Interactive floor plan visualizations with drag-and-drop booking and real-time availability
YAROOMS is a user-friendly workplace reservation platform specializing in desk and meeting room booking with interactive floor plans. Its free plan supports up to 10 users, offering core features like visual booking calendars, QR code check-ins, and integrations with Google Workspace and Microsoft 365. Ideal for hybrid teams, it simplifies space management without requiring hardware installations.
Pros
- Completely free for teams up to 10 users with no time limits
- Intuitive visual floor plans for easy desk reservations
- Seamless calendar sync and mobile app access
Cons
- Limited to 10 users on the free plan
- Basic reporting and analytics in free tier
- Fewer advanced customizations compared to paid competitors
Best For
Small hybrid teams or startups seeking a straightforward, no-cost desk booking solution without steep learning curves.
Pricing
Free forever for up to 10 users; paid plans start at $2/user/month for more users and features.
Joymo
specializedSimple free tool for reserving desks and meeting rooms with QR codes and team calendars.
Interactive, customizable floor maps that visualize real-time desk availability
Joymo is a free desk booking software designed for hybrid workplaces, allowing users to reserve desks, meeting rooms, parking spots, and other resources via an intuitive web and mobile interface. It features interactive floor plans, calendar integrations with Google and Outlook, and real-time availability checks to streamline office space management. Suitable for small to medium teams, it emphasizes simplicity without requiring payment for core functionalities.
Pros
- Completely free plan with unlimited bookings for basic use
- User-friendly interface with drag-and-drop floor plan editor
- Seamless mobile app for on-the-go reservations
Cons
- Limited reporting and analytics in the free tier
- Fewer third-party integrations compared to enterprise tools
- Scalability constraints for very large teams
Best For
Small to medium-sized teams or startups seeking a no-cost, straightforward solution for hybrid desk booking.
Pricing
Free forever plan for core desk booking; premium plans start at $5/user/month for advanced features like analytics and custom branding.
Booked Scheduler
otherOpen-source self-hosted system for scheduling rooms, desks, and resources with approval workflows.
Fully self-hosted open-source architecture for unlimited customization and complete data privacy
Booked Scheduler is a free, open-source, self-hosted reservation system designed for booking resources like desks, rooms, and equipment. It features calendar views, user authentication, approval workflows, email notifications, and detailed reporting to streamline scheduling. Ideal for organizations seeking full control over their booking data without vendor lock-in.
Pros
- Completely free and open-source with no usage limits
- Highly customizable resources and workflows for desks and more
- Strong reporting and notification features
Cons
- Self-hosting requires technical setup and server maintenance
- Dated user interface lacking modern polish
- No native mobile app; relies on web access
Best For
Tech-savvy teams or small organizations needing a customizable, self-hosted desk booking tool without subscription costs.
Pricing
Free and open-source; self-hosted with optional paid support starting at $99/year.
VWorkApp
enterpriseMobile-first workspace management app for desk booking, check-ins, and hybrid work coordination.
Seamless integration of desk booking with visitor management, allowing pre-registration and badge printing directly in the free app
VWorkApp is a free workplace management platform specializing in desk booking, hot desking, and meeting room reservations for hybrid teams. It allows users to visualize office floor plans, book spaces via web or mobile apps, and track occupancy in real-time. Additional tools like visitor management and check-in/out features enhance office coordination without initial costs.
Pros
- Generous free plan supporting up to 100 users with unlimited bookings
- Intuitive mobile apps for iOS and Android with QR code check-ins
- Includes visitor management and basic analytics at no cost
Cons
- Limited integrations (e.g., no native Slack or Teams support on free plan)
- Floor plan customization is basic and requires paid upgrade for advanced layouts
- Customer support is email-only on free tier, with slower response times
Best For
Small teams or startups seeking a no-cost, straightforward desk booking solution for hybrid work without complex setup.
Pricing
Free forever plan for up to 100 users; paid plans from $1/user/month for premium features like advanced reporting and more integrations.
LibreBooking
otherModern open-source booking platform for managing reservations of desks, rooms, and equipment.
Custom resource attributes and approval workflows for granular desk configuration and management
LibreBooking is a free, open-source, self-hosted scheduling application forked from Booked Scheduler, designed for managing reservations of resources like desks, rooms, and equipment. It provides a web-based interface for users to book time slots via calendar views, with support for role-based permissions, quotas, email notifications, and reporting. Ideal for organizations needing customizable desk booking without vendor lock-in, it emphasizes data privacy through on-premises deployment.
Pros
- Completely free and open-source with no licensing costs
- Self-hosted for full data control and privacy
- Flexible resource management with custom attributes and quotas
Cons
- Requires technical setup (PHP, MySQL server)
- Dated interface lacking modern polish
- Limited native integrations and mobile optimization
Best For
Small to medium-sized teams or organizations comfortable with self-hosting who prioritize cost-free, customizable desk booking.
Pricing
100% free (open-source, self-hosted; no paid tiers).
MRBS
otherFree web-based booking system for rooms and desks with multi-user support and reports.
Advanced quota and repopulation system to manage resource capacity and prevent overbooking
MRBS (Meeting Room Booking System) is a free, open-source web-based application primarily designed for scheduling meeting rooms but adaptable for desk booking through its flexible resource management. It provides calendar views, booking conflicts detection, email notifications, and customizable authorization levels. Deployed on a self-hosted server using PHP and MySQL, it suits organizations seeking a lightweight, no-frills solution without ongoing costs.
Pros
- Completely free and open-source with no licensing fees
- Flexible resource booking suitable for rooms, desks, or equipment
- Robust reporting and quota management features
Cons
- Dated user interface lacking modern design and mobile responsiveness
- Requires technical setup on a web server (PHP/MySQL)
- Limited integrations and advanced hot-desking functionalities compared to newer tools
Best For
Small to medium-sized organizations or teams needing a simple, self-hosted booking system without budget constraints.
Pricing
Free (open-source, self-hosted; no costs beyond server hosting)
Zoho Bookings
enterpriseFree appointment and resource booking tool integrable with Zoho suite for desk reservations.
Native integration across the Zoho One suite for streamlined workflows
Zoho Bookings is a cloud-based appointment and resource scheduling tool from the Zoho suite, enabling users to create booking pages for services, staff, or resources like desks and rooms. It supports calendar syncing, automated reminders, payments, and custom forms, making it adaptable for basic desk reservations in small teams. While versatile for general scheduling, it lacks specialized desk booking features like floor plans or hot-desking analytics.
Pros
- Generous free plan for basic use
- Seamless integration with Zoho ecosystem (CRM, Mail, etc.)
- User-friendly interface with customizable booking pages
Cons
- No visual floor maps or advanced hot-desking tools
- Free plan limited to 1 staff and basic features
- Primarily appointment-focused, less optimized for pure desk booking
Best For
Small teams or solo users in the Zoho ecosystem needing simple, free resource booking without complex desk management needs.
Pricing
Free plan available (1 staff, basic features); paid plans start at $6/user/month (Standard) or $12/user/month (Professional), billed annually.
Setmore
specializedUnlimited free scheduling software supporting resource bookings like desks and customizable forms.
Unlimited appointments on the forever-free plan
Setmore is an online appointment scheduling platform designed for service-based businesses to manage client bookings, calendars, and reminders. While not built specifically for desk booking, it can be adapted for basic hot desk reservations by configuring desks as bookable resources or services. The free plan supports unlimited appointments but lacks advanced office management tools like floor plans or hybrid work integrations.
Pros
- Generous free plan with unlimited appointments
- Intuitive interface for quick setup
- Mobile app for on-the-go access
Cons
- No visual floor plans or desk maps
- Limited resource management for complex offices
- Free tier restricts multi-user access and advanced reporting
Best For
Solo users or very small teams needing a no-cost, basic tool for occasional desk reservations.
Pricing
Free plan available indefinitely; paid plans start at $5/user/month (billed annually) for additional users and features.
SimplyBook.me
specializedCustomizable free booking system for services and resources including desk hotelling.
Highly flexible service customization to mimic desk slots via booking widgets
SimplyBook.me is a versatile online appointment scheduling platform that can be adapted for basic desk booking by setting up services as individual desks or workspaces with time slots. It supports online reservations, calendar syncing, and custom booking pages, making it usable for simple hot-desking needs. The free plan limits usage to 50 bookings per month, suitable for very small teams but lacking specialized desk management features like floor plans or real-time occupancy maps.
Pros
- Free plan with 50 bookings per month for low-volume use
- Customizable booking forms and widgets for easy desk setup
- Integrates with Google Calendar and offers mobile access
Cons
- No visual floor plans or desk mapping tools
- Heavy branding and limitations on free plan (e.g., no custom features)
- Not optimized for desk booking; better suited for appointments/services
Best For
Small remote teams or individuals needing basic, low-volume desk reservations without complex office layouts.
Pricing
Free (50 bookings/month); paid plans from $9.90/month for unlimited bookings, custom features, and no branding.
Conclusion
With a mix of powerful features and user-centric design, the top tools highlighted a range of strengths, but Skedda claimed the top spot for its cloud-based flexibility, integrated workspace management, and seamless integrations. YAROOMS impressed with its user-friendly interface and touchscreen accessibility, while Joymo stood out for its simplicity, leveraging QR codes and team calendars. Each option offers unique value, ensuring the right fit for different needs.
Don’t miss out on optimizing your workspace—start with Skedda to experience efficient, organized desk and room booking, free and tailored to simplify your workflow.
Tools Reviewed
All tools were independently evaluated for this comparison