Quick Overview
- 1#1: Jotform - Powerful online form builder with advanced workflow automation, approvals, and integrations.
- 2#2: Formstack - Comprehensive form builder featuring workflow automation, document merging, and payment processing.
- 3#3: Kissflow - Low-code platform for creating custom forms, workflows, and process apps without coding.
- 4#4: AI rtable - Collaborative database tool with customizable forms and no-code automation workflows.
- 5#5: Pipefy - Visual process management platform with forms, automations, and task assignments.
- 6#6: Zapier - No-code automation tool connecting forms to apps for seamless multi-step workflows.
- 7#7: Microsoft Power Automate - Low-code workflow automation service integrated with Microsoft Forms for business processes.
- 8#8: Zoho Forms - Online form creator with workflow rules, approvals, and CRM integrations.
- 9#9: Typeform - Interactive form builder with logic jumps, integrations, and basic workflow capabilities.
- 10#10: Wufoo - Customizable form builder supporting payments, notifications, and simple automations.
We ranked tools based on key factors including feature depth (automation, integrations), user experience (ease of use, customization), reliability, and overall value, ensuring the top 10 offer practical, impactful solutions for diverse use cases.
Comparison Table
Whether you need to create custom forms or automate complex workflows, choosing the right tool can boost efficiency. This comparison table explores key features, use cases, and real-world benefits of tools like Jotform, Formstack, Kissflow, AI rtable, Pipefy, and more, helping you find the best match for your project.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Jotform Powerful online form builder with advanced workflow automation, approvals, and integrations. | enterprise | 9.6/10 | 9.8/10 | 9.5/10 | 9.4/10 |
| 2 | Formstack Comprehensive form builder featuring workflow automation, document merging, and payment processing. | enterprise | 9.1/10 | 9.4/10 | 8.8/10 | 8.5/10 |
| 3 | Kissflow Low-code platform for creating custom forms, workflows, and process apps without coding. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | AI rtable Collaborative database tool with customizable forms and no-code automation workflows. | enterprise | 8.6/10 | 9.2/10 | 8.0/10 | 7.8/10 |
| 5 | Pipefy Visual process management platform with forms, automations, and task assignments. | enterprise | 8.4/10 | 8.7/10 | 9.0/10 | 7.8/10 |
| 6 | Zapier No-code automation tool connecting forms to apps for seamless multi-step workflows. | other | 9.1/10 | 9.5/10 | 8.7/10 | 8.2/10 |
| 7 | Microsoft Power Automate Low-code workflow automation service integrated with Microsoft Forms for business processes. | enterprise | 8.7/10 | 9.4/10 | 7.6/10 | 8.1/10 |
| 8 | Zoho Forms Online form creator with workflow rules, approvals, and CRM integrations. | enterprise | 8.6/10 | 9.1/10 | 8.4/10 | 8.7/10 |
| 9 | Typeform Interactive form builder with logic jumps, integrations, and basic workflow capabilities. | specialized | 8.7/10 | 8.5/10 | 9.4/10 | 8.2/10 |
| 10 | Wufoo Customizable form builder supporting payments, notifications, and simple automations. | other | 8.1/10 | 8.0/10 | 9.3/10 | 7.7/10 |
Powerful online form builder with advanced workflow automation, approvals, and integrations.
Comprehensive form builder featuring workflow automation, document merging, and payment processing.
Low-code platform for creating custom forms, workflows, and process apps without coding.
Collaborative database tool with customizable forms and no-code automation workflows.
Visual process management platform with forms, automations, and task assignments.
No-code automation tool connecting forms to apps for seamless multi-step workflows.
Low-code workflow automation service integrated with Microsoft Forms for business processes.
Online form creator with workflow rules, approvals, and CRM integrations.
Interactive form builder with logic jumps, integrations, and basic workflow capabilities.
Customizable form builder supporting payments, notifications, and simple automations.
Jotform
enterprisePowerful online form builder with advanced workflow automation, approvals, and integrations.
Jotform Workflows: Visual builder for multi-step approval processes, task assignments, and notifications that turns forms into full-fledged automated business processes.
Jotform is a leading no-code online form builder that empowers users to create customizable forms, surveys, polls, quizzes, and applications for data collection and process automation. It excels in workflow management with features like conditional logic, approvals, integrations with over 100 apps (e.g., Google Workspace, Zapier, PayPal), and tools for payments, signatures, and HIPAA-compliant forms. Beyond basic forms, Jotform offers Jotform Tables for data organization, Jotform Apps for mobile/web apps, and robust reporting to streamline business processes.
Pros
- Extensive library of 10,000+ templates and drag-and-drop builder for quick setup
- Powerful automations, approvals, and 100+ native integrations for seamless workflows
- HIPAA compliance, payment processing, and mobile app support for versatile use cases
Cons
- Higher-tier plans required for unlimited submissions and advanced features
- Steeper learning curve for complex multi-step workflows
- Occasional limitations on free plan storage and branding removal
Best For
Businesses, educators, healthcare providers, and non-profits needing scalable, secure forms and automated workflows without coding.
Pricing
Free plan with 5 forms and 100 submissions/month; paid plans from $34/month (Bronze) to $99+/month (Enterprise), billed annually, with increasing limits on submissions, storage, and features.
Formstack
enterpriseComprehensive form builder featuring workflow automation, document merging, and payment processing.
Native multi-step workflow automation that connects form submissions to actions across apps without third-party tools like Zapier
Formstack is a comprehensive no-code platform for building online forms, documents, and workflows, enabling businesses to capture data, automate processes, and integrate with over 100 apps like Salesforce, HubSpot, and Google Workspace. It supports advanced features such as conditional logic, e-signatures, payments, HIPAA-compliant security, and real-time reporting. The tool excels in streamlining operations from lead generation to approval workflows, making it a top choice for data-driven teams.
Pros
- Extensive integrations and automation capabilities
- Strong security features including HIPAA and GDPR compliance
- Intuitive drag-and-drop builder with conditional logic
Cons
- Pricing can be expensive for small teams or basic needs
- Steeper learning curve for complex workflows
- Limited free tier with restrictive usage limits
Best For
Mid-sized businesses and enterprise teams needing robust, compliant form-to-workflow automation across departments like sales, HR, and operations.
Pricing
Starts at $59/user/month (billed annually) for Forms; Workflows from $99/month; custom enterprise plans available.
Kissflow
enterpriseLow-code platform for creating custom forms, workflows, and process apps without coding.
AI-powered Workflow Assistant that auto-suggests optimizations and generates process blueprints from natural language inputs
Kissflow is a cloud-based low-code/no-code platform designed for creating custom forms, automating workflows, and building business applications without programming expertise. It features a drag-and-drop interface for designing processes, dynamic forms with conditional logic, and seamless integrations with over 100 apps like Google Workspace and Microsoft 365. The platform excels in streamlining operations across HR, procurement, finance, and IT, with mobile accessibility and real-time collaboration tools.
Pros
- Intuitive visual builder for complex workflows and forms
- Extensive integrations and mobile app support
- Robust security with role-based access controls
Cons
- Pricing escalates quickly for larger teams
- Learning curve for advanced customizations
- Reporting and analytics could be more sophisticated
Best For
Mid-sized businesses aiming to digitize and automate internal processes like approvals and task management without needing developers.
Pricing
Free plan for basic use; paid plans start at $10/user/month (billed annually) for Starter, $20/user/month for Pro, with Enterprise custom pricing.
AI rtable
enterpriseCollaborative database tool with customizable forms and no-code automation workflows.
Relational linked records that transform spreadsheets into powerful, interconnected databases
AI rtable is a versatile low-code platform that combines spreadsheet simplicity with relational database power, allowing users to build custom bases for data organization, forms for input, and automations for workflows. It excels in creating dynamic interfaces, linked records, and no-code scripting to streamline processes like project tracking, CRM, and content management. With extensive integrations and collaborative features, it's suitable for teams handling complex, visual data workflows beyond basic forms.
Pros
- Highly flexible relational database structure with linked records
- Powerful no-code automations and 50+ native integrations
- Customizable forms, interfaces, and views for intuitive workflows
Cons
- Steeper learning curve for advanced relational features
- Record and automation limits on free/lower tiers
- Pricing scales quickly for larger teams or heavy usage
Best For
Teams and small businesses managing complex, collaborative data projects that require custom forms, relational databases, and automated workflows.
Pricing
Free plan (1,200 records/base, limited automations); Plus $20/user/mo; Pro $45/user/mo; Enterprise custom.
Pipefy
enterpriseVisual process management platform with forms, automations, and task assignments.
Visual Pipe builder that maps workflows as customizable kanban-style pipelines
Pipefy is a no-code platform designed for building custom forms and automating business workflows through visual 'pipes' that represent processes like approvals, onboarding, and customer support. It allows users to create interactive forms, set automation rules, and integrate with over 200 apps for seamless data flow. The tool emphasizes scalability, analytics, and collaboration, making it suitable for teams streamlining operations without developers.
Pros
- Intuitive drag-and-drop pipe builder for quick workflow setup
- Robust integrations with tools like Google Workspace, Slack, and Zapier
- Strong automation and conditional logic for complex processes
Cons
- Pricing escalates quickly for advanced features and larger teams
- Limited native reporting depth compared to enterprise alternatives
- Some customization requires higher-tier plans
Best For
Small to mid-sized businesses seeking visual, no-code workflow automation for internal operations like HR and procurement.
Pricing
Free plan for basics; paid plans start at $24/user/month (billed annually) for Professional, $34 for Business, and custom Enterprise.
Zapier
otherNo-code automation tool connecting forms to apps for seamless multi-step workflows.
Zapier Interfaces: Build custom no-code forms and pages that instantly trigger powerful multi-app automations.
Zapier is a no-code automation platform that enables users to create workflows called Zaps, connecting over 7,000 apps to automate tasks triggered by form submissions, events, or data changes. It supports forms through native Interfaces for building custom forms and pages, as well as deep integrations with tools like Google Forms, Typeform, and Jotform. Ideal for streamlining repetitive processes, Zapier handles multi-step logic, data formatting, and AI-powered actions to enhance productivity across teams.
Pros
- Vast library of 7,000+ app integrations for flexible workflows
- No-code Zap builder with multi-step logic, filters, and AI tools
- Zapier Interfaces for creating custom forms that trigger automations
Cons
- Task-based pricing can become expensive at high volumes
- Free plan limited to 100 tasks/month with basic features
- Steeper learning curve for advanced multi-app Zaps
Best For
Teams and businesses needing to automate workflows across disparate apps, especially integrating form data into actions without coding.
Pricing
Free plan (100 tasks/mo); Starter $29.99/mo (750 tasks); Professional $73.50/mo (unlimited Zaps, 2,000 tasks); higher tiers for teams/enterprise; billed annually.
Microsoft Power Automate
enterpriseLow-code workflow automation service integrated with Microsoft Forms for business processes.
Seamless integration with 1,000+ connectors, including deep Microsoft 365 ties for form-triggered enterprise workflows
Microsoft Power Automate is a low-code platform for building automated workflows that connect apps, data, and services, including form submissions from Microsoft Forms or Power Apps. It excels in orchestrating business processes like approvals, notifications, and data syncing across the Microsoft ecosystem and third-party tools. With features like AI Builder and robotic process automation (RPA), it handles complex, scalable automations triggered by forms or events.
Pros
- Over 1,000 connectors for extensive integrations
- AI Builder for intelligent form processing and predictions
- Hybrid RPA for desktop and cloud automations
Cons
- Steeper learning curve for advanced flows
- Pricing scales with flow runs, potentially costly at volume
- Best optimized within Microsoft ecosystem
Best For
Mid-to-large businesses using Microsoft 365 who need scalable workflow automation from forms and repetitive tasks.
Pricing
Free tier with limits; $15/user/month per user plan; pay-as-you-go from $0.000025 per action for high-volume flows.
Zoho Forms
enterpriseOnline form creator with workflow rules, approvals, and CRM integrations.
Built-in multi-step approval workflows that transform forms into automated business processes
Zoho Forms is a versatile online form builder integrated within the Zoho ecosystem, allowing users to create customizable forms with drag-and-drop functionality for data collection, surveys, and registrations. It stands out with robust workflow automation features, including approval processes, conditional logic, notifications, and seamless integrations with other Zoho apps like CRM and Flow. This makes it ideal for streamlining business processes beyond simple form creation.
Pros
- Deep integration with Zoho suite for end-to-end workflows
- Advanced automation including approvals and conditional logic
- Generous free plan and scalable pricing
Cons
- Steeper learning curve for non-Zoho users
- Interface feels somewhat dated compared to modern competitors
- Submission limits on entry-level paid plans
Best For
Small to medium businesses already in the Zoho ecosystem needing integrated form-based workflows and approvals.
Pricing
Free plan (1 form, 500 submissions/month); paid plans start at $10/user/month (billed annually) for Basic, up to $50/user/month for Enterprise.
Typeform
specializedInteractive form builder with logic jumps, integrations, and basic workflow capabilities.
One-question-at-a-time conversational format that mimics natural dialogue for superior user engagement
Typeform is a versatile online form builder renowned for its conversational, one-question-at-a-time interface that transforms standard surveys, quizzes, and forms into engaging, interactive experiences. It excels in creating visually appealing forms with logic jumps, conditional branching, and extensive customization options to match branding. While primarily focused on form creation, it supports workflow automation through integrations with tools like Zapier, Google Sheets, and CRM platforms, making it suitable for data collection and basic lead generation workflows.
Pros
- Conversational UI dramatically increases response rates and engagement
- Intuitive no-code builder with drag-and-drop simplicity
- Robust logic jumps, integrations, and embedding options
Cons
- Limited native workflow automation without third-party tools
- Pricing escalates quickly based on response volume
- Advanced reporting and data exports locked behind higher tiers
Best For
Marketers, HR teams, and customer experience professionals seeking highly interactive forms and surveys to boost completion rates and collect richer data.
Pricing
Free plan with limits; Basic ($25/mo), Plus ($50/mo), Business ($83/mo) billed annually; Enterprise custom.
Wufoo
otherCustomizable form builder supporting payments, notifications, and simple automations.
Approval Manager for easy multi-step form reviews and sign-offs
Wufoo is a user-friendly online form builder that enables the creation of customizable forms for data collection, surveys, registrations, and payments without coding. It offers features like conditional logic, file uploads, approval workflows, and integrations with over 400 apps for seamless data flow. As part of SurveyMonkey, it excels in embedding forms on websites and generating reports, making it suitable for basic automation needs.
Pros
- Intuitive drag-and-drop interface for quick form building
- Strong integrations with 400+ services including Zapier and email tools
- Built-in payment processing via Stripe and PayPal
Cons
- Entry limits on lower-tier plans restrict high-volume use
- Workflow automation is basic compared to dedicated tools like Formstack
- Pricing scales quickly for advanced features and higher submissions
Best For
Small businesses and teams needing simple, embeddable forms with light approval workflows and payments.
Pricing
Free plan (5 forms, 100 entries/month); paid plans start at $19/month (billed annually) for unlimited forms and 500 entries, up to Enterprise custom pricing.
Conclusion
The reviewed tools showcase versatile solutions for forms and workflows, with Jotform leading as the top choice due to its strong automation, approvals, and integrations. Formstack follows with comprehensive features like payment processing and document merging, while Kissflow stands out as a low-code platform for custom, no-coding workflows. Each offers unique strengths to suit different needs, ensuring there’s a fit for every user.
Don’t miss out—try Jotform to experience its powerful automation and take your form and workflow management to the next level today.
Tools Reviewed
All tools were independently evaluated for this comparison