Quick Overview
- 1#1: Fleetio - Cloud-based fleet maintenance software that streamlines work orders, inspections, parts inventory, and service history tracking.
- 2#2: Samsara - AI-powered fleet platform providing predictive maintenance alerts, scheduling, and diagnostic insights.
- 3#3: Motive - All-in-one fleet management solution with ELD, dash cams, and proactive maintenance tracking features.
- 4#4: Verizon Connect - Telematics-driven fleet software offering maintenance scheduling, service reminders, and repair tracking.
- 5#5: Geotab - Open platform for fleet telematics with customizable maintenance tracking and reporting tools.
- 6#6: Teletrac Navman - Fleet management system featuring maintenance workflows, compliance tools, and real-time vehicle health monitoring.
- 7#7: AssetWorks - Comprehensive fleet maintenance software for preventive maintenance, work orders, and asset lifecycle management.
- 8#8: Trimble - Transportation solutions platform with integrated fleet maintenance, telematics, and operational analytics.
- 9#9: Omnitracs - Fleet optimization software including maintenance management, routing, and driver safety features.
- 10#10: Mix Telematics - Connected fleet platform delivering maintenance alerts, fuel management, and performance reporting.
We ranked these tools based on core features, reliability, ease of integration, and overall value, ensuring a comprehensive showcase of software that delivers tangible benefits for diverse fleet management scenarios
Comparison Table
Explore the landscape of fleet maintenance tracking software with our comparison table, featuring tools like Fleetio, Samsara, Motive, Verizon Connect, Geotab, and more. This guide breaks down key features, operational efficiency, and cost considerations to help readers find the right fit for their fleet management needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Fleetio Cloud-based fleet maintenance software that streamlines work orders, inspections, parts inventory, and service history tracking. | enterprise | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | Samsara AI-powered fleet platform providing predictive maintenance alerts, scheduling, and diagnostic insights. | enterprise | 9.2/10 | 9.6/10 | 8.8/10 | 8.7/10 |
| 3 | Motive All-in-one fleet management solution with ELD, dash cams, and proactive maintenance tracking features. | enterprise | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 4 | Verizon Connect Telematics-driven fleet software offering maintenance scheduling, service reminders, and repair tracking. | enterprise | 8.7/10 | 9.2/10 | 8.0/10 | 8.0/10 |
| 5 | Geotab Open platform for fleet telematics with customizable maintenance tracking and reporting tools. | enterprise | 8.4/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 6 | Teletrac Navman Fleet management system featuring maintenance workflows, compliance tools, and real-time vehicle health monitoring. | enterprise | 8.2/10 | 8.6/10 | 7.9/10 | 8.0/10 |
| 7 | AssetWorks Comprehensive fleet maintenance software for preventive maintenance, work orders, and asset lifecycle management. | enterprise | 8.2/10 | 8.7/10 | 7.5/10 | 7.9/10 |
| 8 | Trimble Transportation solutions platform with integrated fleet maintenance, telematics, and operational analytics. | enterprise | 8.2/10 | 8.7/10 | 7.4/10 | 7.9/10 |
| 9 | Omnitracs Fleet optimization software including maintenance management, routing, and driver safety features. | enterprise | 7.9/10 | 8.3/10 | 7.5/10 | 7.6/10 |
| 10 | Mix Telematics Connected fleet platform delivering maintenance alerts, fuel management, and performance reporting. | enterprise | 8.1/10 | 8.5/10 | 7.7/10 | 7.6/10 |
Cloud-based fleet maintenance software that streamlines work orders, inspections, parts inventory, and service history tracking.
AI-powered fleet platform providing predictive maintenance alerts, scheduling, and diagnostic insights.
All-in-one fleet management solution with ELD, dash cams, and proactive maintenance tracking features.
Telematics-driven fleet software offering maintenance scheduling, service reminders, and repair tracking.
Open platform for fleet telematics with customizable maintenance tracking and reporting tools.
Fleet management system featuring maintenance workflows, compliance tools, and real-time vehicle health monitoring.
Comprehensive fleet maintenance software for preventive maintenance, work orders, and asset lifecycle management.
Transportation solutions platform with integrated fleet maintenance, telematics, and operational analytics.
Fleet optimization software including maintenance management, routing, and driver safety features.
Connected fleet platform delivering maintenance alerts, fuel management, and performance reporting.
Fleetio
enterpriseCloud-based fleet maintenance software that streamlines work orders, inspections, parts inventory, and service history tracking.
Automated preventive maintenance scheduling using real-time odometer, engine hours, and telematics data
Fleetio is a cloud-based fleet management platform specializing in maintenance tracking, designed to help businesses manage vehicle upkeep efficiently. It offers automated scheduling, work orders, service history tracking, parts inventory, and DVIR inspections to minimize downtime and control costs. The software integrates with telematics providers for real-time data and provides robust reporting for compliance and optimization.
Pros
- Comprehensive maintenance automation with predictive scheduling
- Intuitive mobile app for on-the-go inspections and work orders
- Seamless integrations with telematics, accounting, and parts vendors
Cons
- Pricing scales with fleet size and can be costly for very small operations
- Advanced analytics require higher-tier plans
- Initial setup may involve data migration challenges
Best For
Medium to large fleets seeking an all-in-one solution for proactive maintenance and compliance.
Pricing
Starts at $5 per vehicle/month (billed annually, minimums apply); tiered plans up to enterprise custom pricing.
Samsara
enterpriseAI-powered fleet platform providing predictive maintenance alerts, scheduling, and diagnostic insights.
AI Predictive Maintenance that forecasts failures using vehicle data and machine learning
Samsara is a comprehensive IoT-powered fleet management platform with advanced maintenance tracking features, utilizing vehicle telematics to monitor engine health, fault codes, and predictive failures in real-time. It automates DVIR inspections, generates maintenance schedules, and integrates with service providers for seamless work orders and parts management. The platform's AI-driven insights help fleets reduce downtime by up to 20% through proactive alerts and analytics.
Pros
- AI-powered predictive maintenance reduces unplanned downtime
- Real-time fault code detection and automated DVIR compliance
- Seamless integration with telematics, ELDs, and third-party service apps
Cons
- High initial hardware costs and installation requirements
- Pricing can be steep for small fleets under 50 vehicles
- Advanced analytics may require time to fully customize
Best For
Mid-to-large fleets seeking an all-in-one telematics and predictive maintenance solution to optimize vehicle uptime.
Pricing
Custom subscription starting at ~$25-35 per vehicle/month, plus hardware fees; enterprise plans available.
Motive
enterpriseAll-in-one fleet management solution with ELD, dash cams, and proactive maintenance tracking features.
AI predictive maintenance that analyzes telematics data to anticipate failures before they happen
Motive (formerly KeepTruckin) is an all-in-one fleet management platform with strong fleet maintenance tracking features, enabling users to schedule preventive maintenance, manage work orders, and track repairs via a centralized dashboard. It integrates telematics data from GPS and ELDs to monitor vehicle health in real-time, including engine diagnostics and fuel efficiency. AI-driven insights predict potential failures, helping reduce downtime and optimize parts inventory management.
Pros
- Seamless integration with telematics for proactive maintenance alerts
- AI-powered predictive analytics to forecast issues and minimize breakdowns
- Comprehensive mobile app for technicians to log work orders and DVIRs on the go
Cons
- Pricing can be steep for small fleets without full suite utilization
- Occasional complexity in customizing workflows for non-standard operations
- Limited standalone maintenance focus; best as part of broader platform
Best For
Mid-to-large fleets seeking integrated telematics-driven maintenance with predictive capabilities.
Pricing
Custom quotes starting at $25-40 per vehicle/month; maintenance features included in core plans with add-ons for advanced AI.
Verizon Connect
enterpriseTelematics-driven fleet software offering maintenance scheduling, service reminders, and repair tracking.
Telematics-driven predictive maintenance that uses real-time GPS and engine data to automate service alerts and prevent breakdowns
Verizon Connect is a robust fleet management platform with specialized maintenance tracking features that automate scheduling, reminders, and service history logging based on real-time telematics data like mileage, engine hours, and diagnostics. It integrates GPS tracking with maintenance management to predict and prevent downtime, offering tools for work orders, parts inventory, and compliance reporting. Ideal for fleets needing end-to-end visibility into vehicle health and repair cycles.
Pros
- Seamless integration of telematics data for predictive maintenance alerts and scheduling
- Comprehensive reporting on maintenance costs, trends, and vehicle performance
- Scalable for large fleets with mobile access for technicians and drivers
Cons
- High pricing can be prohibitive for small fleets
- Steep learning curve during initial setup and customization
- Occasional reports of slow customer support response times
Best For
Mid-to-large fleets with heavy reliance on telematics for proactive maintenance and compliance.
Pricing
Custom quotes starting at $25-$45 per vehicle/month; scales with features and fleet size.
Geotab
enterpriseOpen platform for fleet telematics with customizable maintenance tracking and reporting tools.
Rich engine and telematics data integration for predictive maintenance alerts based on actual vehicle usage
Geotab is a comprehensive telematics platform that excels in fleet management, including advanced maintenance tracking via its MyGeotab software. It enables automated scheduling of maintenance based on mileage, engine hours, time intervals, or custom rules, with real-time alerts, service history logs, and integration with vehicle diagnostics. The system leverages GPS data and rich engine telemetry for predictive insights, DVIR compliance, and detailed reporting to optimize fleet uptime.
Pros
- Deep integration of telematics data for precise maintenance scheduling and predictions
- Highly customizable rules engine and robust reporting dashboards
- Scalable for large fleets with strong API and marketplace add-ons
Cons
- Steep learning curve due to feature-rich, complex interface
- Requires proprietary GO device hardware installation
- Pricing can add up with add-ons and scales poorly for very small fleets
Best For
Mid-to-large fleets seeking integrated telematics-driven maintenance tracking with advanced diagnostics.
Pricing
Subscription starts at ~$25-40 per vehicle/month (varies by plan and add-ons), plus one-time hardware costs (~$100-200 per device).
Teletrac Navman
enterpriseFleet management system featuring maintenance workflows, compliance tools, and real-time vehicle health monitoring.
AI-powered predictive maintenance that uses real-time vehicle data to forecast and prevent breakdowns
Teletrac Navman offers a robust fleet management platform with strong maintenance tracking features via its TN360 system, enabling automated scheduling based on mileage, engine hours, or time intervals. It integrates real-time telematics data, vehicle diagnostics, and fault code monitoring to prevent downtime and ensure compliance. The software supports work order management, parts tracking, and customizable reporting for efficient fleet upkeep.
Pros
- Predictive maintenance alerts powered by telematics integration
- Comprehensive diagnostics and fault code detection
- Strong compliance reporting and customizable dashboards
Cons
- Higher cost suitable mainly for mid-to-large fleets
- Steeper learning curve for full feature utilization
- Requires hardware installation for optimal telematics data
Best For
Medium to large fleets needing integrated telematics and proactive maintenance management.
Pricing
Custom enterprise pricing, typically $25-$40 per vehicle/month including hardware and support.
AssetWorks
enterpriseComprehensive fleet maintenance software for preventive maintenance, work orders, and asset lifecycle management.
GIS-enabled asset mapping for linear assets and route optimization in maintenance planning
AssetWorks provides enterprise-grade fleet maintenance tracking software tailored for public sector and large organizations managing extensive vehicle and equipment fleets. It streamlines preventive maintenance scheduling, work order management, parts inventory tracking, and compliance reporting through an integrated platform. The solution supports telematics integration and GIS mapping for optimized routing and asset lifecycle management, helping reduce downtime and operational costs.
Pros
- Comprehensive work order and preventive maintenance scheduling
- Robust reporting and analytics with GIS integration
- Scalable for large fleets with strong public sector compliance tools
Cons
- Steep learning curve for non-technical users
- Custom pricing can be expensive for smaller fleets
- Mobile app lacks some advanced real-time features compared to competitors
Best For
Large municipalities, utilities, and government agencies with complex fleet and asset management needs requiring deep integration and compliance.
Pricing
Custom enterprise pricing starting at $50,000+ annually, based on fleet size, modules, and deployment (cloud or on-premise).
Trimble
enterpriseTransportation solutions platform with integrated fleet maintenance, telematics, and operational analytics.
AI-powered predictive maintenance using real-time telematics and diagnostic data
Trimble provides enterprise-grade fleet management solutions through its telematics platforms like Trimble Telematics and integrated maintenance modules, focusing on tracking vehicle health, scheduling preventive maintenance, and managing work orders. It leverages real-time GPS, engine diagnostics, and IoT data to predict failures, track parts inventory, and ensure regulatory compliance for trucks and heavy equipment. Ideal for transportation and construction sectors, it integrates seamlessly with Trimble's broader ecosystem for end-to-end fleet operations.
Pros
- Deep integration with telematics for predictive maintenance alerts
- Robust scalability for large fleets with advanced analytics
- Comprehensive compliance and reporting tools
Cons
- Complex setup and steep learning curve for non-enterprise users
- High pricing excludes small fleets
- Relies heavily on hardware installations
Best For
Large transportation and construction companies requiring integrated telematics-driven maintenance tracking.
Pricing
Quote-based subscription, typically $25-60 per vehicle/month plus one-time hardware and implementation fees.
Omnitracs
enterpriseFleet optimization software including maintenance management, routing, and driver safety features.
AI-powered predictive maintenance that analyzes telematics data to proactively alert on potential failures
Omnitracs is a comprehensive fleet management platform with robust maintenance tracking features tailored for large commercial fleets, especially in trucking. It enables scheduling of preventive maintenance, work order management, parts inventory tracking, and real-time vehicle health monitoring via integrated telematics. Predictive analytics help forecast issues to reduce downtime, while ensuring compliance with DOT regulations. The solution scales well for enterprise-level operations but may feel overbuilt for smaller fleets.
Pros
- Strong predictive maintenance using AI and telematics data
- Seamless integration with ELD, compliance, and routing tools
- Scalable for large fleets with robust reporting and analytics
Cons
- Steep learning curve and complex interface
- High cost with opaque, custom pricing
- Less ideal for small fleets or non-trucking applications
Best For
Large trucking and logistics companies needing an integrated platform for maintenance, compliance, and operations.
Pricing
Custom quote-based pricing, typically $25-60 per vehicle per month depending on features and fleet size; requires sales contact.
Mix Telematics
enterpriseConnected fleet platform delivering maintenance alerts, fuel management, and performance reporting.
AI-powered predictive maintenance based on real-time vehicle telematics data
MiX Telematics is a comprehensive telematics platform that includes fleet maintenance tracking features, leveraging GPS and vehicle data for proactive service management. It monitors engine hours, mileage, fault codes, and predictive maintenance alerts to optimize schedules and reduce downtime. The solution integrates with diagnostic tools for real-time insights into vehicle health and service history reporting.
Pros
- Predictive maintenance using telematics data for proactive alerts
- Detailed service history and fault code tracking
- Integration with GPS for usage-based scheduling
Cons
- Maintenance features are secondary to core telematics focus
- Requires hardware installation for full functionality
- Dashboard can feel overwhelming for maintenance-only users
Best For
Mid-sized to large fleets seeking integrated telematics-driven maintenance tracking.
Pricing
Subscription starts at $25-35 per vehicle/month plus one-time hardware costs; custom enterprise pricing available.
Conclusion
The top fleet maintenance tools offer powerful solutions, with Fleetio leading as the top choice for its streamlined management of work orders, inspections, and parts inventory. Samsara and Motive follow closely, with Samsara’s AI-driven predictions and Motive’s all-in-one ELD/dash cam integration providing strong alternatives for specific needs. These platforms collectively set a high bar for efficient fleet upkeep.
Don’t miss out—explore Fleetio today to experience intuitive, end-to-end maintenance tracking and elevate your fleet operations.
Tools Reviewed
All tools were independently evaluated for this comparison