Quick Overview
- 1#1: Fleetio - Cloud-based fleet maintenance software that streamlines work orders, parts inventory, preventive maintenance scheduling, and vendor management.
- 2#2: Samsara - AI-powered operations platform providing real-time vehicle diagnostics, maintenance alerts, and predictive scheduling for fleet health.
- 3#3: Motive - Integrated fleet management solution with automated maintenance reminders, inspection tracking, and compliance reporting.
- 4#4: Verizon Connect - Fleet management software offering GPS tracking, maintenance scheduling, service history, and downtime minimization tools.
- 5#5: Geotab - Open telematics platform delivering predictive maintenance, fault code analysis, and customizable fleet reporting.
- 6#6: Teletrac Navman - Connected fleet intelligence software with maintenance management, work order tracking, and asset utilization optimization.
- 7#7: Trimble - Transportation software suite including fleet maintenance planning, telematics integration, and regulatory compliance features.
- 8#8: Omnitracs - Cloud fleet management platform focused on maintenance workflows, ELD compliance, and operational efficiency.
- 9#9: EROAD - Fleet operations software with maintenance scheduling, e-inspections, and real-time vehicle health monitoring.
- 10#10: Mix Telematics - Connected fleet platform providing proactive maintenance alerts, service history tracking, and cost management tools.
Tools were ranked based on robust feature sets—including preventive maintenance workflows, real-time monitoring, and vendor management—along with user-friendliness, reliability, and overall value, ensuring they cater to the unique demands of modern fleet operations.
Comparison Table
Fleet maintenance management software is vital for optimizing operations and minimizing costs across mobile fleets. This comparison table analyzes top tools including Fleetio, Samsara, Motive, Verizon Connect, Geotab, and more, highlighting key features, user experience, and integration potential to guide informed selection.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Fleetio Cloud-based fleet maintenance software that streamlines work orders, parts inventory, preventive maintenance scheduling, and vendor management. | enterprise | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | Samsara AI-powered operations platform providing real-time vehicle diagnostics, maintenance alerts, and predictive scheduling for fleet health. | enterprise | 9.2/10 | 9.6/10 | 8.7/10 | 8.9/10 |
| 3 | Motive Integrated fleet management solution with automated maintenance reminders, inspection tracking, and compliance reporting. | enterprise | 8.7/10 | 9.2/10 | 8.1/10 | 8.3/10 |
| 4 | Verizon Connect Fleet management software offering GPS tracking, maintenance scheduling, service history, and downtime minimization tools. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 7.9/10 |
| 5 | Geotab Open telematics platform delivering predictive maintenance, fault code analysis, and customizable fleet reporting. | enterprise | 8.8/10 | 9.2/10 | 8.1/10 | 8.5/10 |
| 6 | Teletrac Navman Connected fleet intelligence software with maintenance management, work order tracking, and asset utilization optimization. | enterprise | 8.4/10 | 8.8/10 | 8.2/10 | 7.9/10 |
| 7 | Trimble Transportation software suite including fleet maintenance planning, telematics integration, and regulatory compliance features. | enterprise | 8.4/10 | 8.8/10 | 7.9/10 | 8.1/10 |
| 8 | Omnitracs Cloud fleet management platform focused on maintenance workflows, ELD compliance, and operational efficiency. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 9 | EROAD Fleet operations software with maintenance scheduling, e-inspections, and real-time vehicle health monitoring. | enterprise | 7.6/10 | 7.8/10 | 8.1/10 | 7.2/10 |
| 10 | Mix Telematics Connected fleet platform providing proactive maintenance alerts, service history tracking, and cost management tools. | enterprise | 7.4/10 | 7.6/10 | 7.2/10 | 7.0/10 |
Cloud-based fleet maintenance software that streamlines work orders, parts inventory, preventive maintenance scheduling, and vendor management.
AI-powered operations platform providing real-time vehicle diagnostics, maintenance alerts, and predictive scheduling for fleet health.
Integrated fleet management solution with automated maintenance reminders, inspection tracking, and compliance reporting.
Fleet management software offering GPS tracking, maintenance scheduling, service history, and downtime minimization tools.
Open telematics platform delivering predictive maintenance, fault code analysis, and customizable fleet reporting.
Connected fleet intelligence software with maintenance management, work order tracking, and asset utilization optimization.
Transportation software suite including fleet maintenance planning, telematics integration, and regulatory compliance features.
Cloud fleet management platform focused on maintenance workflows, ELD compliance, and operational efficiency.
Fleet operations software with maintenance scheduling, e-inspections, and real-time vehicle health monitoring.
Connected fleet platform providing proactive maintenance alerts, service history tracking, and cost management tools.
Fleetio
enterpriseCloud-based fleet maintenance software that streamlines work orders, parts inventory, preventive maintenance scheduling, and vendor management.
Automated VIN decoding with instant equipment specs and service history lookup
Fleetio is a cloud-based fleet maintenance management software that streamlines vehicle upkeep for businesses managing fleets of any size. It offers comprehensive tools for scheduling preventive maintenance, tracking work orders, managing parts inventory, and logging fuel usage with IFTA compliance. The platform integrates with GPS telematics, accounting software like QuickBooks, and provides robust reporting and analytics for cost optimization and compliance.
Pros
- Extensive integrations with telematics, accounting, and parts vendors
- Intuitive mobile app for real-time technician access and inspections
- Advanced reporting and predictive maintenance insights
Cons
- Higher pricing tiers needed for full feature access
- Steeper learning curve for custom workflows
- Limited free trial duration
Best For
Mid-sized to large fleet operators needing scalable maintenance tracking and compliance tools.
Pricing
Starts at $4/vehicle/month (Essentials), $7/vehicle/month (Premium), Enterprise custom; minimum 10-20 vehicles, annual billing.
Samsara
enterpriseAI-powered operations platform providing real-time vehicle diagnostics, maintenance alerts, and predictive scheduling for fleet health.
AI Vehicle Gateway for predictive maintenance using real-time engine data to forecast failures
Samsara is an AI-powered IoT platform designed for fleet operations, with robust maintenance management capabilities including real-time vehicle telematics, diagnostics, and predictive alerts. It integrates GPS tracking, engine data, and fault code monitoring to automate maintenance scheduling, work orders, and compliance reporting. The solution helps fleets minimize downtime, extend asset life, and optimize repair costs through data-driven insights.
Pros
- AI-driven predictive maintenance prevents breakdowns
- Real-time diagnostics and fault code alerts
- Seamless integration with telematics, ELDs, and mobile apps
Cons
- Premium pricing requires custom quotes
- Hardware gateways needed for full functionality
- Steep initial setup for complex fleets
Best For
Mid-to-large fleets seeking integrated telematics and predictive maintenance to reduce downtime and costs.
Pricing
Subscription-based at $25-$60 per vehicle/month; custom quotes based on features, fleet size, and hardware.
Motive
enterpriseIntegrated fleet management solution with automated maintenance reminders, inspection tracking, and compliance reporting.
AI-powered predictive maintenance engine that forecasts issues using telematics data from integrated GPS and dash cams
Motive (formerly KeepTruckin) is an all-in-one fleet management platform with strong fleet maintenance capabilities, using telematics data from GPS trackers and dash cams to enable predictive maintenance. It automates work orders, digital inspections, parts inventory tracking, and service scheduling to minimize downtime. The software integrates seamlessly with ELD compliance and driver safety tools for comprehensive fleet oversight.
Pros
- AI-driven predictive maintenance reduces breakdowns by analyzing real-time vehicle telematics
- Integrated digital inspections and work order management via mobile app
- Seamless scalability for fleets of all sizes with robust reporting and analytics
Cons
- Pricing can be steep for smaller fleets without full suite utilization
- Requires hardware installation (e.g., dash cams, trackers) for optimal functionality
- Customer support response times can vary during peak periods
Best For
Mid-to-large fleets needing telematics-integrated predictive maintenance and compliance tools.
Pricing
Custom enterprise pricing starting at $25-40 per vehicle/month; maintenance features included in core plans with add-ons for advanced AI.
Verizon Connect
enterpriseFleet management software offering GPS tracking, maintenance scheduling, service history, and downtime minimization tools.
Telematics-powered predictive maintenance that uses engine data and mileage to forecast issues before they occur
Verizon Connect is a comprehensive fleet telematics and management platform that includes advanced maintenance management tools for scheduling preventive maintenance, managing work orders, and tracking parts inventory. It leverages real-time GPS and vehicle diagnostic data to enable predictive maintenance alerts, reducing downtime and costs. The solution integrates seamlessly with ELD compliance and routing features for holistic fleet oversight.
Pros
- Deep integration with telematics for predictive maintenance based on real-time vehicle data
- Robust work order and parts management with mobile technician apps
- Scalable for large fleets with strong reporting and compliance tools
Cons
- Steep learning curve for full feature set
- Pricing can be high for smaller fleets
- Customer support response times vary
Best For
Large enterprises managing diverse vehicle fleets that require integrated telematics-driven maintenance and compliance.
Pricing
Custom quote-based pricing, typically $25-$50 per vehicle/month for maintenance-inclusive plans.
Geotab
enterpriseOpen telematics platform delivering predictive maintenance, fault code analysis, and customizable fleet reporting.
Predictive maintenance insights from the world's largest anonymized fleet data repository
Geotab is a leading telematics platform that provides comprehensive fleet management solutions, with strong capabilities in maintenance management through real-time vehicle diagnostics and predictive alerts. It tracks mileage, engine hours, fault codes, and service intervals to automate maintenance scheduling and reduce downtime. The MyGeotab dashboard offers customizable rules, reports, and integrations with service providers for streamlined workflows.
Pros
- AI-powered predictive maintenance using vast telematics data
- Deep OEM integrations for fault code decoding and alerts
- Scalable rules engine for automated service scheduling
Cons
- Requires proprietary GO device hardware installation
- Steep learning curve for advanced customizations
- Pricing lacks transparency without a quote
Best For
Mid-to-large fleets seeking integrated telematics and proactive maintenance to minimize downtime.
Pricing
Custom quotes based on fleet size; typically $20-40 per vehicle/month plus one-time hardware costs of $100-200 per device.
Teletrac Navman
enterpriseConnected fleet intelligence software with maintenance management, work order tracking, and asset utilization optimization.
AI-driven predictive maintenance that analyzes telematics data to forecast failures and automate scheduling.
Teletrac Navman, via its TN360 platform, delivers comprehensive fleet maintenance management integrated with telematics for tracking vehicle health, scheduling services, and ensuring compliance. It automates work orders, monitors diagnostics through J-Bus connectivity, and provides predictive maintenance alerts based on real-time data to reduce downtime. The solution also includes parts inventory management and detailed reporting for regulatory adherence.
Pros
- Seamless telematics integration for real-time diagnostics and fault detection
- Predictive maintenance tools powered by AI and historical data
- Robust compliance and reporting for DVIR and IFTA requirements
Cons
- Pricing can be steep for small fleets under 50 vehicles
- Initial setup and hardware installation require professional support
- User interface may feel overwhelming for non-technical users
Best For
Mid-to-large fleets needing integrated telematics-driven maintenance to optimize uptime and compliance.
Pricing
Custom quote-based pricing; typically $25-$45 per vehicle/month including hardware and software.
Trimble
enterpriseTransportation software suite including fleet maintenance planning, telematics integration, and regulatory compliance features.
Predictive maintenance driven by real-time telematics data integration
Trimble provides a comprehensive fleet maintenance management solution within its broader Transportation Management System (TMS) suite, designed for optimizing vehicle uptime and reducing costs for commercial fleets. It offers tools for preventive maintenance scheduling, work order management, parts inventory tracking, technician dispatching, and regulatory compliance reporting. Deep integration with Trimble's telematics platform enables predictive maintenance based on real-time vehicle data like engine hours, mileage, and fault codes.
Pros
- Seamless integration with telematics for predictive maintenance insights
- Robust compliance and DOT reporting capabilities
- Highly scalable for large enterprise fleets
Cons
- Steep learning curve and complex initial setup
- Premium pricing requires custom quotes
- User interface can feel outdated compared to modern SaaS tools
Best For
Large transportation and logistics fleets needing integrated telematics, maintenance, and compliance management.
Pricing
Custom quote-based pricing; typically subscription model starting at $30-60 per vehicle per month, depending on fleet size and features.
Omnitracs
enterpriseCloud fleet management platform focused on maintenance workflows, ELD compliance, and operational efficiency.
Predictive maintenance using real-time telematics and AI-driven fault prediction
Omnitracs is a comprehensive fleet management platform with dedicated maintenance modules that enable scheduling, work order management, and parts inventory tracking for commercial vehicle fleets. It integrates telematics data for predictive maintenance alerts based on engine diagnostics, fault codes, and usage patterns, helping reduce unplanned downtime. The solution also supports compliance reporting and vendor management, making it suitable for large-scale transportation operations.
Pros
- Seamless integration of telematics with maintenance for predictive insights
- Robust compliance and reporting tools for regulated fleets
- Scalable for enterprise-level fleets with multi-site support
Cons
- Steep learning curve and complex initial setup
- High cost suitable mainly for large operations
- Limited flexibility for non-trucking fleet types
Best For
Large trucking and logistics fleets needing integrated telematics-driven maintenance and compliance management.
Pricing
Custom enterprise pricing via quote; typically $25-50 per vehicle/month for maintenance modules, plus base platform fees.
EROAD
enterpriseFleet operations software with maintenance scheduling, e-inspections, and real-time vehicle health monitoring.
Direct ECU fault code streaming for proactive, data-driven maintenance without manual inspections
EROAD is a telematics-focused platform that provides fleet maintenance management through real-time vehicle monitoring, automated service reminders, and fault code detection. It integrates GPS tracking, ELD compliance, and maintenance scheduling based on mileage, engine hours, or time intervals to help prevent downtime. Fleet managers can track defects, assign work orders, and integrate with workshops for streamlined repairs.
Pros
- Integrated telematics for predictive maintenance alerts
- Strong compliance tools like IFTA/eOBR with maintenance linkage
- Real-time fault code detection from vehicle ECUs
Cons
- Maintenance features are secondary to core telematics focus
- Requires hardware installation, increasing upfront costs
- Limited depth in advanced CMMS workflows like inventory tracking
Best For
Mid-sized fleets needing telematics-integrated maintenance with regulatory compliance in transport-heavy regions like North America and Australasia.
Pricing
Custom quotes typically $25-45 per vehicle/month plus one-time hardware fees ($200-500 per unit).
Mix Telematics
enterpriseConnected fleet platform providing proactive maintenance alerts, service history tracking, and cost management tools.
AI-powered predictive maintenance that analyzes telematics data for fault prediction and optimized service intervals
MiX Telematics is a comprehensive telematics platform that includes fleet maintenance management features such as automated service scheduling, predictive maintenance alerts based on mileage, engine hours, and fault codes, and integration with vehicle diagnostics. It leverages real-time GPS tracking and driver behavior data to enable proactive maintenance planning and reduce downtime. While strong in telematics-driven insights, its maintenance tools are embedded within a broader fleet management suite rather than being a standalone solution.
Pros
- Real-time diagnostics and fault code detection for proactive repairs
- Predictive maintenance alerts using telematics data like mileage and engine health
- Scalable platform with global coverage suitable for large fleets
Cons
- Maintenance features are secondary to core telematics focus, lacking depth in inventory or parts management
- Complex interface with a learning curve for non-telematics users
- Pricing is quote-based and opaque, often higher for enterprise-scale deployments
Best For
Mid-to-large fleets that need integrated telematics data for predictive maintenance alongside tracking and safety monitoring.
Pricing
Custom quote-based pricing, typically $20-40 per vehicle per month depending on features and fleet size; no public tiers available.
Conclusion
With robust features across the board, the top three fleet maintenance management tools shine—each addressing key fleet needs. Fleetio leads as the top choice, excelling in streamlined work orders, parts inventory, and preventive maintenance scheduling. Samsara and Motive follow closely, offering unique strengths: Samsara’s AI-driven diagnostics and Motive’s automated compliance tracking, making them strong alternatives for diverse operational priorities.
Don’t miss out on optimizing your fleet—start exploring the top-ranked Fleetio today to experience its intuitive workflows and comprehensive maintenance solutions firsthand.
Tools Reviewed
All tools were independently evaluated for this comparison