Quick Overview
- 1#1: Samsara - Delivers AI-powered real-time fuel tracking, MPG optimization, and anomaly detection for fleet vehicles via IoT telematics.
- 2#2: Fleetio - Streamlines fuel management with mobile fuel entry, automated MPG calculations, and cost tracking integrated into fleet maintenance.
- 3#3: Geotab - Provides advanced telematics-based fuel analytics, efficiency benchmarking, and predictive insights for fleet optimization.
- 4#4: Verizon Connect - Offers comprehensive fuel reporting, consumption trends, and efficiency scores through GPS and engine data integration.
- 5#5: Motive - Combines GPS tracking, dash cams, and fuel usage monitoring to reduce waste and improve fleet fuel economy.
- 6#6: Teletrac Navman - Manages fuel tax compliance, consumption tracking, and performance analytics in a unified fleet platform.
- 7#7: Fuelman - Handles fuel card issuance, transaction controls, rebates, and purchase analytics for fleet fueling operations.
- 8#8: WEX - Provides fuel card management software with spend controls, fraud prevention, and detailed fueling reports.
- 9#9: Comdata - Offers fleet fueling payment solutions with real-time controls, invoice management, and fuel spend analytics.
- 10#10: EROAD - Supports electronic fuel tax reporting, weigh station bypass, and integrated fueling data for compliance-heavy fleets.
Tools were selected for robust features (AI, telematics, automation), user-friendly design, reliable performance, and value, ensuring they meet the varied demands of modern fleets.
Comparison Table
Fleet fueling software is essential for optimizing efficiency, managing costs, and tracking fuel usage in modern fleets. This comparison table explores top tools like Samsara, Fleetio, Geotab, Verizon Connect, Motive, and more, detailing key features, integration strengths, and pricing to help readers find the best fit for their operations.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Samsara Delivers AI-powered real-time fuel tracking, MPG optimization, and anomaly detection for fleet vehicles via IoT telematics. | enterprise | 9.5/10 | 9.8/10 | 9.2/10 | 8.9/10 |
| 2 | Fleetio Streamlines fuel management with mobile fuel entry, automated MPG calculations, and cost tracking integrated into fleet maintenance. | enterprise | 9.2/10 | 9.5/10 | 8.9/10 | 8.7/10 |
| 3 | Geotab Provides advanced telematics-based fuel analytics, efficiency benchmarking, and predictive insights for fleet optimization. | enterprise | 8.6/10 | 9.2/10 | 8.0/10 | 8.3/10 |
| 4 | Verizon Connect Offers comprehensive fuel reporting, consumption trends, and efficiency scores through GPS and engine data integration. | enterprise | 8.4/10 | 8.7/10 | 7.9/10 | 8.1/10 |
| 5 | Motive Combines GPS tracking, dash cams, and fuel usage monitoring to reduce waste and improve fleet fuel economy. | enterprise | 8.6/10 | 9.1/10 | 8.4/10 | 8.2/10 |
| 6 | Teletrac Navman Manages fuel tax compliance, consumption tracking, and performance analytics in a unified fleet platform. | enterprise | 8.4/10 | 8.8/10 | 7.9/10 | 8.2/10 |
| 7 | Fuelman Handles fuel card issuance, transaction controls, rebates, and purchase analytics for fleet fueling operations. | specialized | 8.1/10 | 8.5/10 | 8.0/10 | 7.8/10 |
| 8 | WEX Provides fuel card management software with spend controls, fraud prevention, and detailed fueling reports. | specialized | 8.2/10 | 8.5/10 | 7.7/10 | 8.0/10 |
| 9 | Comdata Offers fleet fueling payment solutions with real-time controls, invoice management, and fuel spend analytics. | specialized | 7.8/10 | 8.2/10 | 7.4/10 | 7.5/10 |
| 10 | EROAD Supports electronic fuel tax reporting, weigh station bypass, and integrated fueling data for compliance-heavy fleets. | enterprise | 7.2/10 | 7.5/10 | 7.8/10 | 6.9/10 |
Delivers AI-powered real-time fuel tracking, MPG optimization, and anomaly detection for fleet vehicles via IoT telematics.
Streamlines fuel management with mobile fuel entry, automated MPG calculations, and cost tracking integrated into fleet maintenance.
Provides advanced telematics-based fuel analytics, efficiency benchmarking, and predictive insights for fleet optimization.
Offers comprehensive fuel reporting, consumption trends, and efficiency scores through GPS and engine data integration.
Combines GPS tracking, dash cams, and fuel usage monitoring to reduce waste and improve fleet fuel economy.
Manages fuel tax compliance, consumption tracking, and performance analytics in a unified fleet platform.
Handles fuel card issuance, transaction controls, rebates, and purchase analytics for fleet fueling operations.
Provides fuel card management software with spend controls, fraud prevention, and detailed fueling reports.
Offers fleet fueling payment solutions with real-time controls, invoice management, and fuel spend analytics.
Supports electronic fuel tax reporting, weigh station bypass, and integrated fueling data for compliance-heavy fleets.
Samsara
enterpriseDelivers AI-powered real-time fuel tracking, MPG optimization, and anomaly detection for fleet vehicles via IoT telematics.
AI-powered Fuel Gateway for real-time fueling transaction verification and theft alerts
Samsara is a leading IoT platform for fleet management, offering robust fuel fueling software through real-time telematics, ELD integration, and advanced analytics. It tracks fuel consumption, MPG efficiency, idle time, and fueling events to optimize costs and prevent waste or theft. The solution provides customizable reports, AI-powered insights, and seamless integration with fuel cards for streamlined operations across large fleets.
Pros
- Comprehensive fuel tracking with MPG, idle reduction, and anomaly detection
- AI insights for predictive fuel savings and theft prevention
- Seamless hardware integration (plug-and-play devices) for accurate data
Cons
- Premium pricing may not suit small fleets
- Full feature set requires setup and training
- Customization options can overwhelm beginners
Best For
Mid-to-large fleets seeking an all-in-one telematics solution with advanced fuel optimization.
Pricing
Subscription-based, typically $25-$60 per vehicle/month depending on features and fleet size; custom quotes required.
Fleetio
enterpriseStreamlines fuel management with mobile fuel entry, automated MPG calculations, and cost tracking integrated into fleet maintenance.
Fuel anomaly detection that automatically flags unusual consumption patterns for quick corrective action
Fleetio is a cloud-based fleet management platform with robust fuel tracking capabilities, enabling users to log fuel purchases, monitor consumption, and analyze efficiency metrics like MPG and cost per mile. It integrates with fuel cards, telematics devices, and accounting software for automated data entry and real-time insights. The tool helps fleets optimize fuel spend through customizable reports, alerts for anomalies, and forecasting tools.
Pros
- Comprehensive fuel tracking with integrations for fuel cards (e.g., WEX, Voyager) and telematics
- Advanced analytics including MPG calculations, anomaly detection, and cost forecasting
- Mobile app for on-the-go fuel logging and receipt uploads
Cons
- Pricing scales with fleet size and can become expensive for very large operations
- Full fuel optimization features require higher-tier plans
- Initial setup and integrations may involve a learning curve
Best For
Mid-sized fleets needing integrated fuel management alongside maintenance and operations tracking.
Pricing
Custom quotes starting at ~$5 per vehicle/month; tiers include Essential ($4-5/asset), Premium ($6-8/asset), and Enterprise (custom).
Geotab
enterpriseProvides advanced telematics-based fuel analytics, efficiency benchmarking, and predictive insights for fleet optimization.
Fuel Management module with AI-driven anomaly detection and predictive efficiency insights from rich vehicle network data
Geotab is a leading telematics platform offering fleet management solutions with integrated fuel management capabilities, tracking fuel consumption, efficiency, and costs through GPS and vehicle data. It combines OBD-II diagnostics, fuel card integrations, and analytics to detect anomalies like idling, theft, or inefficient routes. The MyGeotab dashboard provides customizable reports for optimizing fuel usage across fleets.
Pros
- Precise fuel tracking via GPS and engine data integration
- Real-time alerts for fuel anomalies and theft detection
- Scalable for large fleets with robust reporting and IFTA compliance
Cons
- Requires proprietary GO device hardware installation
- Advanced features have a learning curve for non-technical users
- Pricing scales with fleet size and add-ons, potentially costly
Best For
Mid-to-large fleets seeking integrated telematics with comprehensive fuel optimization and compliance tools.
Pricing
Subscription-based at ~$25-50 per vehicle/month plus one-time hardware (~$100/device) and custom enterprise plans.
Verizon Connect
enterpriseOffers comprehensive fuel reporting, consumption trends, and efficiency scores through GPS and engine data integration.
Fuel Gateway for automated fuel card transaction integration and AI-driven anomaly detection
Verizon Connect is a comprehensive fleet telematics platform that includes robust fleet fueling software capabilities through its fuel management tools. It tracks fuel consumption in real-time, integrates with major fuel cards for transaction monitoring, and provides detailed analytics on MPG, idle time, and fuel efficiency to optimize costs. The software detects anomalies like potential fuel theft and offers customizable reports to help fleets reduce waste and improve sustainability.
Pros
- Seamless integration with fuel cards and telematics for holistic fuel tracking
- Advanced analytics and real-time alerts for fuel efficiency and theft prevention
- Scalable for large fleets with reliable Verizon network connectivity
Cons
- Pricing can be steep for small fleets
- Steep learning curve due to extensive feature set
- Requires vehicle hardware installation for full functionality
Best For
Mid-to-large fleets needing integrated telematics with strong fuel management and compliance tools.
Pricing
Custom quotes starting at $25-$45 per vehicle/month, depending on fleet size, features, and hardware.
Motive
enterpriseCombines GPS tracking, dash cams, and fuel usage monitoring to reduce waste and improve fleet fuel economy.
AI-powered anomaly detection that flags unusual fuel usage patterns and prevents theft in real-time
Motive (gomotive.com) is a comprehensive fleet management platform with robust fueling software that tracks fuel consumption in real-time, integrates with major fuel cards, and provides analytics for cost optimization. It features anomaly detection to prevent fuel fraud, MPG reporting, and predictive insights to reduce expenses across fleets. Designed for scalability, it combines telematics, ELDs, and fueling tools into one dashboard for efficient operations.
Pros
- Advanced real-time fuel tracking and MPG analytics
- Seamless integrations with fuel cards like WEX and Comdata
- AI-driven fraud detection and cost-saving recommendations
Cons
- Pricing can be high for small fleets under 50 vehicles
- Full features require hardware like GPS trackers and dashcams
- Occasional complexity in customizing reports for pure fueling focus
Best For
Mid-to-large fleets needing integrated telematics with strong fuel management and compliance tools.
Pricing
Custom quotes based on fleet size; typically $20-40 per vehicle/month plus one-time hardware costs ($100-300/unit).
Teletrac Navman
enterpriseManages fuel tax compliance, consumption tracking, and performance analytics in a unified fleet platform.
FuelGuard technology for proactive fuel theft prevention and anomaly detection via sensors and AI analytics
Teletrac Navman offers a comprehensive telematics platform through its Director software, specializing in fleet management with robust fuel fueling capabilities. It provides real-time GPS tracking, fuel consumption monitoring, level sensing, and efficiency analytics to optimize fuel usage, detect theft, and ensure compliance with regulations like IFTA. The solution integrates with fuel cards and sensors for accurate reporting and cost savings, making it suitable for fleets focused on operational efficiency.
Pros
- Real-time fuel level and consumption tracking with theft detection
- Seamless integration with GPS telematics for efficiency insights
- Comprehensive reporting for fuel tax compliance and optimization
Cons
- Complex initial setup requiring hardware integration
- Pricing can be higher for smaller fleets
- Interface may feel overwhelming for non-enterprise users
Best For
Mid-to-large fleets needing integrated telematics with advanced fuel management and compliance tools.
Pricing
Custom quote-based pricing, typically $25-40 per vehicle/month depending on features and fleet size.
Fuelman
specializedHandles fuel card issuance, transaction controls, rebates, and purchase analytics for fleet fueling operations.
Multi-layered purchase controls combining driver PIN, odometer readings, and vehicle matching for superior fraud protection
Fuelman is a fleet fueling software solution offering customizable fuel cards accepted at over 50,000 locations nationwide, enabling secure and controlled fuel purchases for businesses. It provides robust expense tracking, real-time reporting, fraud detection, and analytics to optimize fuel spend and monitor fleet efficiency. Primarily focused on fuel management, it integrates driver PINs, odometer checks, and vehicle restrictions for enhanced security.
Pros
- Extensive network of 50,000+ fueling stations
- Advanced fraud prevention with multi-level controls (PIN, odometer, vehicle)
- Detailed real-time reporting and fuel analytics
Cons
- Limited scope beyond fueling (no telematics or maintenance)
- Pricing requires custom quotes, potentially opaque
- Occasional customer service delays reported
Best For
Mid-sized fleets prioritizing fuel cost control and purchase security over full-spectrum fleet management.
Pricing
Custom quotes based on fleet size; typically no monthly card fees, with fuel discounts (up to 6¢/gallon) and transaction-based rebates.
WEX
specializedProvides fuel card management software with spend controls, fraud prevention, and detailed fueling reports.
WEX's massive fueling network, accepted at 95%+ of U.S. stations for seamless refueling anywhere.
WEX provides a robust fleet fueling software platform centered around its fuel card solutions, enabling businesses to manage fuel purchases, track transactions, and analyze spending across a vast network of over 95% of U.S. fueling stations. The software includes WEX Fleet Control for real-time reporting, expense management, fraud detection, and integrations with telematics for MPG tracking and route optimization. It excels in payment processing and cost controls, making it a staple for fuel-intensive operations.
Pros
- Extensive fueling network with nationwide acceptance
- Advanced analytics and customizable reporting dashboards
- Strong fraud prevention and real-time transaction monitoring
Cons
- Interface feels dated compared to modern SaaS tools
- Pricing lacks transparency; requires custom quotes
- Overkill and costly for very small fleets
Best For
Mid-to-large fleet managers needing reliable fuel payment processing and analytics with broad station coverage.
Pricing
Custom quotes based on fleet size and volume; includes per-transaction fees (1-3%) plus optional software subscriptions from $50-200/month per user.
Comdata
specializedOffers fleet fueling payment solutions with real-time controls, invoice management, and fuel spend analytics.
Extensive nationwide fueling network with high acceptance rates at truck stops and diesel stations
Comdata is a fleet fueling and payment solution offering customizable fuel cards, expense management, and analytics for controlling fuel spend in transportation fleets. It provides real-time transaction monitoring, fraud detection, and integration with accounting systems to streamline invoicing and reporting. Primarily focused on over-the-road trucking, it helps optimize costs through spend controls and detailed fuel usage insights.
Pros
- Vast network of over 230,000 fueling locations
- Robust real-time reporting and analytics
- Strong fraud prevention and spend controls
Cons
- Transaction-based pricing adds up for small fleets
- Dated user interface with moderate learning curve
- Limited standalone mobile app features
Best For
Mid-to-large trucking and logistics fleets with high fuel volumes seeking reliable payment and control tools.
Pricing
Custom enterprise pricing; typically $2-5 per card/month plus 1-3% transaction fees.
EROAD
enterpriseSupports electronic fuel tax reporting, weigh station bypass, and integrated fueling data for compliance-heavy fleets.
Automated electronic IFTA fuel tax reporting directly from telematics data
EROAD is a telematics-focused fleet management platform that excels in fuel tax compliance and usage tracking through its Ehubo hardware devices and cloud-based software. It captures real-time data on fuel consumption, odometer readings, and vehicle locations to automate IFTA reporting and fuel efficiency analysis. While not a dedicated fueling station management tool, it integrates with fuel cards for transaction monitoring and cost allocation. It's particularly strong for fleets operating across multiple states or jurisdictions requiring precise fuel tax filings.
Pros
- Robust automated IFTA and fuel tax reporting reduces manual compliance efforts
- Real-time fuel usage and efficiency insights from telematics data
- Seamless integration with major fuel cards and fleet payment systems
Cons
- Requires proprietary Ehubo hardware installation on vehicles
- Limited focus on on-site fueling inventory or pump control features
- Custom pricing can be expensive for smaller fleets without high compliance needs
Best For
Mid-sized fleets with cross-state operations prioritizing fuel tax compliance and telematics-based fuel tracking over on-site fueling management.
Pricing
Custom quotes starting at $25-45 per vehicle/month plus one-time hardware costs (~$200/device); volume discounts available.
Conclusion
Among the reviewed fleet fueling tools, Samsara emerges as the top choice, leveraging AI-powered real-time tracking, MPG optimization, and anomaly detection for unmatched efficiency. Fleetio stands as a strong alternative, streamlining fuel management with mobile entry, automated calculations, and integration into maintenance workflows, while Geotab excels with advanced telematics analytics and predictive insights for data-driven optimization. Each tool offers unique value, but Samsara’s comprehensive feature set cements its position as the most versatile solution.
Take the first step toward smarter fleet operations—explore Samsara today to unlock improved fuel efficiency, cost control, and transparency.
Tools Reviewed
All tools were independently evaluated for this comparison