Quick Overview
- 1#1: Mindbody - Comprehensive management platform for fitness studios, gyms, and wellness businesses handling scheduling, payments, and client engagement.
- 2#2: Vagaro - All-in-one scheduling, marketing, and payment solution tailored for fitness professionals and small studios.
- 3#3: Trainerize - Personal training software for creating custom workout plans, tracking progress, and client communication via mobile app.
- 4#4: Glofox - Fitness studio management tool with class booking, automated payments, and marketing automation features.
- 5#5: Zen Planner - Gym and martial arts management software offering billing, attendance tracking, and member portals.
- 6#6: TrueCoach - Coaching platform for personal trainers to design programs, monitor workouts, and communicate with clients.
- 7#7: My PT Hub - Online personal training software with workout builders, nutrition tracking, and habit coaching tools.
- 8#8: Wodify - CrossFit and functional fitness gym software for performance tracking, leaderboards, and operations management.
- 9#9: FitSW - Affordable fitness management app for trainers with exercise libraries, client tracking, and video demos.
- 10#10: Exercise.com - Custom fitness platform builder for gyms and trainers with branded apps, workouts, and e-commerce integration.
These tools were chosen based on a balanced assessment of key features, user experience, reliability, and value, ensuring they address the diverse needs of fitness professionals, from small studios to specialized gyms.
Comparison Table
Fitness software solutions like Mindbody, Vagaro, Trainerize, Glofox, Zen Planner, and more help streamline operations and boost client experiences for studios, trainers, and gyms. This comparison table outlines key features—from scheduling and billing to client management and reporting—so readers can easily evaluate their options. By breaking down tools side by side, users gain clarity on which solution aligns with their workflow, goals, and business needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mindbody Comprehensive management platform for fitness studios, gyms, and wellness businesses handling scheduling, payments, and client engagement. | enterprise | 9.2/10 | 9.7/10 | 8.1/10 | 8.5/10 |
| 2 | Vagaro All-in-one scheduling, marketing, and payment solution tailored for fitness professionals and small studios. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.8/10 |
| 3 | Trainerize Personal training software for creating custom workout plans, tracking progress, and client communication via mobile app. | specialized | 8.9/10 | 9.2/10 | 8.7/10 | 8.5/10 |
| 4 | Glofox Fitness studio management tool with class booking, automated payments, and marketing automation features. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | Zen Planner Gym and martial arts management software offering billing, attendance tracking, and member portals. | specialized | 8.1/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 6 | TrueCoach Coaching platform for personal trainers to design programs, monitor workouts, and communicate with clients. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 7 | My PT Hub Online personal training software with workout builders, nutrition tracking, and habit coaching tools. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.5/10 |
| 8 | Wodify CrossFit and functional fitness gym software for performance tracking, leaderboards, and operations management. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 8.3/10 |
| 9 | FitSW Affordable fitness management app for trainers with exercise libraries, client tracking, and video demos. | other | 8.1/10 | 8.4/10 | 7.7/10 | 8.9/10 |
| 10 | Exercise.com Custom fitness platform builder for gyms and trainers with branded apps, workouts, and e-commerce integration. | enterprise | 8.4/10 | 9.2/10 | 7.6/10 | 7.9/10 |
Comprehensive management platform for fitness studios, gyms, and wellness businesses handling scheduling, payments, and client engagement.
All-in-one scheduling, marketing, and payment solution tailored for fitness professionals and small studios.
Personal training software for creating custom workout plans, tracking progress, and client communication via mobile app.
Fitness studio management tool with class booking, automated payments, and marketing automation features.
Gym and martial arts management software offering billing, attendance tracking, and member portals.
Coaching platform for personal trainers to design programs, monitor workouts, and communicate with clients.
Online personal training software with workout builders, nutrition tracking, and habit coaching tools.
CrossFit and functional fitness gym software for performance tracking, leaderboards, and operations management.
Affordable fitness management app for trainers with exercise libraries, client tracking, and video demos.
Custom fitness platform builder for gyms and trainers with branded apps, workouts, and e-commerce integration.
Mindbody
enterpriseComprehensive management platform for fitness studios, gyms, and wellness businesses handling scheduling, payments, and client engagement.
The Mindbody consumer app, which connects millions of users for direct discovery, booking, and payments, creating a powerful network effect.
Mindbody is a comprehensive business management platform designed specifically for fitness studios, gyms, wellness centers, and beauty businesses. It streamlines operations with features like online class and appointment scheduling, client relationship management, payment processing, marketing automation, and detailed reporting. The software's vast app marketplace and consumer-facing app enable seamless integration and client discovery, making it a powerhouse for scaling fitness operations.
Pros
- All-in-one platform covering scheduling, payments, CRM, and marketing
- Extensive integrations via the Mindbody App Marketplace
- Scalable for multi-location businesses with robust analytics
Cons
- High cost, especially for small studios
- Steep learning curve for new users
- Occasional customer support delays
Best For
Established fitness studios, gyms, and multi-location wellness chains seeking enterprise-grade management tools.
Pricing
Starts at $129/month for basic plans, scales to $500+/month for advanced features; includes transaction fees (2.75%-2.99%) and custom enterprise pricing.
Vagaro
specializedAll-in-one scheduling, marketing, and payment solution tailored for fitness professionals and small studios.
Vagaro's Smart Scheduling with waitlists, auto-check-ins, and capacity management that dynamically optimizes class bookings
Vagaro is a comprehensive cloud-based platform tailored for fitness studios, gyms, personal trainers, and wellness businesses, offering online booking, class scheduling, and membership management. It streamlines operations with features like client check-ins via kiosk or app, automated reminders, payment processing, and marketing tools to boost retention and revenue. The software integrates with wearables and POS systems, providing robust reporting for business insights.
Pros
- Highly customizable booking calendar for classes and appointments
- Strong membership and package management with automated renewals
- Excellent mobile app for clients and staff with contactless check-in
Cons
- Pricing scales quickly with client volume and add-ons
- Some advanced reporting requires higher tiers
- Occasional glitches in peak usage times reported by users
Best For
Mid-sized fitness studios and gyms seeking an all-in-one solution for scheduling, payments, and client engagement.
Pricing
Starts at $29/month for Starter (up to 100 clients), up to $179/month for Ultimate (unlimited clients), plus 2.75% payment processing fee and optional add-ons.
Trainerize
specializedPersonal training software for creating custom workout plans, tracking progress, and client communication via mobile app.
Integrated habit and nutrition tracking with automated progress reports and client photo uploads for visual motivation
Trainerize is a comprehensive fitness management platform designed for personal trainers, gyms, and coaches to create and deliver customized workout programs, nutrition plans, and habit-tracking features via a dedicated mobile app. It enables real-time client progress monitoring through metrics like body measurements, photos, and integrated wearable data. The tool also supports group training, challenges, live sessions, and seamless communication to enhance client engagement and retention.
Pros
- Powerful drag-and-drop workout builder with video libraries and supersets
- Strong integrations with Apple Health, Google Fit, MyFitnessPal, and wearables
- Robust client app for self-guided training, messaging, and progress tracking
Cons
- Pricing scales steeply with client volume, becoming costly for high-volume trainers
- Advanced analytics and custom branding limited to higher tiers
- Steeper learning curve for complex program setups and group features
Best For
Personal trainers and small gyms scaling remote or hybrid coaching with multiple clients.
Pricing
Starts at $20/month (5 clients), $49/month (15 clients), $99/month (50 clients), scaling to $199+/month for 100+ clients; annual billing offers discounts.
Glofox
enterpriseFitness studio management tool with class booking, automated payments, and marketing automation features.
Branded member and staff mobile apps with in-app payments and personalized recommendations
Glofox is a cloud-based fitness management software tailored for gyms, boutique studios, and personal trainers, offering tools for class scheduling, member management, online bookings, and automated payments. It includes a branded mobile app for members to discover classes, book sessions, track progress, and make purchases seamlessly. The platform also features marketing automation, reporting analytics, and staff management to streamline operations and boost retention.
Pros
- Comprehensive booking and scheduling with waitlists and auto-check-ins
- Robust mobile apps for both members and staff enhancing user engagement
- Advanced analytics and marketing tools for retention and growth
Cons
- Pricing can be steep for very small studios or solo trainers
- Customization options are somewhat limited without add-ons
- Steeper learning curve for advanced reporting features
Best For
Mid-sized fitness studios and boutique gyms needing an all-in-one platform for operations, member engagement, and scalable growth.
Pricing
Custom quote-based pricing starting at around $150/month for basic plans, scaling with member count or check-ins (e.g., $0.50-$1 per check-in tiers); includes 14-day free trial.
Zen Planner
specializedGym and martial arts management software offering billing, attendance tracking, and member portals.
Martial arts-specific student ranking and automated belt promotion tracking
Zen Planner is a cloud-based management platform tailored for martial arts schools, fitness studios, and gyms, offering tools for member management, automated billing, class scheduling, and attendance tracking. It includes features like online registration, email/SMS marketing, reporting dashboards, and an integrated website builder to streamline operations and boost retention. The software stands out with martial arts-specific functionalities such as student ranking and belt testing.
Pros
- Comprehensive billing and payment automation with family plans
- Strong martial arts-specific tools like belt ranking and testing
- Robust reporting and marketing integrations for business growth
Cons
- Dated user interface that can feel clunky
- Pricing scales quickly for larger studios
- Limited mobile app functionality compared to competitors
Best For
Martial arts dojos and mid-sized fitness studios needing specialized management and billing tools.
Pricing
Starts at $149/month for up to 100 active members, with tiers scaling to $500+/month; includes one-time setup fees around $500-$1,000.
TrueCoach
specializedCoaching platform for personal trainers to design programs, monitor workouts, and communicate with clients.
Advanced workout templating and duplication system that allows coaches to efficiently scale personalized programs across clients
TrueCoach is a robust fitness coaching platform designed for personal trainers to create customized workout programs, track client progress, and facilitate communication through web and mobile apps. It supports features like exercise video libraries, nutrition logging, performance metrics, and automated reminders to enhance client adherence. Primarily aimed at one-on-one remote coaching, it streamlines operations for independent coaches managing multiple clients.
Pros
- Highly customizable drag-and-drop workout builder with video integration
- Comprehensive client tracking including adherence and progress analytics
- Strong mobile app for clients to log workouts and communicate in real-time
Cons
- Pricing scales quickly with more clients, less ideal for large volumes
- Limited advanced integrations with wearables or other fitness apps
- Occasional reports of mobile app glitches during peak usage
Best For
Independent personal trainers and online coaches focused on individualized remote training programs.
Pricing
Starts at $19.99/month for up to 5 clients; Pro plan at $99/month for unlimited clients; 14-day free trial available.
My PT Hub
specializedOnline personal training software with workout builders, nutrition tracking, and habit coaching tools.
Fully customizable white-label mobile app for clients
My PT Hub is a comprehensive fitness management platform tailored for personal trainers, gyms, and online coaches to streamline client interactions and business operations. It offers tools for building custom workout programs, nutrition plans, progress tracking, session scheduling, and integrated payments. Clients access everything via a dedicated mobile app, enabling remote coaching and habit monitoring.
Pros
- Extensive library of workouts and nutrition templates
- White-label client app for branded experience
- Integrated scheduling and payment processing
Cons
- Interface can feel cluttered for new users
- Limited advanced analytics compared to top competitors
- Customer support response times vary
Best For
Solo personal trainers or small fitness studios seeking an all-in-one client management and programming tool.
Pricing
Starts at $20/month for basic trainer plan; Pro at $39/month includes white-label app; scales to $99+/month for gyms.
Wodify
specializedCrossFit and functional fitness gym software for performance tracking, leaderboards, and operations management.
Advanced WOD programming and dynamic leaderboards that drive athlete competition and retention
Wodify is a robust gym management software tailored for CrossFit boxes, functional fitness studios, and boutique gyms. It streamlines operations with features like membership management, automated billing, class scheduling, workout programming, and performance tracking via leaderboards and athlete dashboards. Mobile apps for coaches and members enhance engagement, progress tracking, and community building.
Pros
- Specialized CrossFit tools like WOD builders and leaderboards
- Strong mobile apps for athletes and coaches
- Comprehensive reporting and automation for billing/scheduling
Cons
- Pricing scales steeply with member count
- Interface feels somewhat dated and has a learning curve
- Limited integrations compared to general gym software
Best For
CrossFit affiliates and functional fitness gyms needing specialized workout tracking and member engagement tools.
Pricing
Tiered plans (Core $115/mo for 100 members, Pro $225/mo, Elite $375/mo) plus $3-5 per additional active member; annual discounts available.
FitSW
otherAffordable fitness management app for trainers with exercise libraries, client tracking, and video demos.
Built-in client habit tracker and goal-setting tools integrated with workouts and nutrition for holistic progress monitoring
FitSW is an all-in-one fitness management software tailored for personal trainers, gyms, and online coaches. It enables the creation of custom workout programs, nutrition plans, and habit trackers, while offering client progress monitoring, scheduling, and payment processing. The platform includes web-based tools for trainers and dedicated mobile apps for clients to log workouts, view videos, and communicate directly.
Pros
- Affordable pricing with robust features for small teams
- Strong mobile apps for client engagement and tracking
- Integrated payments, scheduling, and video exercise library
Cons
- Interface can feel dated and occasionally clunky
- Limited advanced analytics compared to premium competitors
- Customer support response times vary
Best For
Solo personal trainers or small gyms seeking an cost-effective, comprehensive tool for client management and remote coaching.
Pricing
Starts at $19/month (Pro plan) for solo trainers, scales to $49/month (Team) and custom enterprise pricing; 14-day free trial.
Exercise.com
enterpriseCustom fitness platform builder for gyms and trainers with branded apps, workouts, and e-commerce integration.
White-label custom mobile app builder
Exercise.com is a comprehensive fitness platform designed for trainers, gyms, and fitness businesses to create fully branded mobile apps without coding. It provides tools for workout programming, nutrition plans, client progress tracking, scheduling, payments, and community features. The platform emphasizes scalability, allowing users to manage large client bases through customizable, white-label apps.
Pros
- Extensive workout and nutrition libraries with video integration
- White-label mobile app builder for branded client experiences
- Robust client management including payments and scheduling
Cons
- Steep learning curve for full customization
- Higher pricing tiers limit accessibility for solo trainers
- Limited integrations with third-party wearables
Best For
Established fitness professionals and gyms seeking a scalable, branded app solution for client engagement.
Pricing
Starts at $299/month for Pro plan, scales to custom enterprise pricing (billed annually); 14-day free trial available.
Conclusion
The review of top fitness software highlights a range of tools, with Mindbody leading as the top choice, offering comprehensive management for studios, gyms, and wellness businesses. Vagaro and Trainerize stand out as strong alternatives—Vagaro for small studios and personalized marketing, Trainerize for tailored personal training plans. Together, these solutions blend efficiency and user focus, redefining how fitness operations thrive.
Explore Mindbody to streamline scheduling, payments, and client engagement, and take your fitness business to the next level—because the right tools empower growth and success.
Tools Reviewed
All tools were independently evaluated for this comparison