Quick Overview
- 1#1: Mindbody - Comprehensive platform for fitness studios and gyms handling scheduling, payments, memberships, and marketing automation.
- 2#2: Vagaro - User-friendly scheduling and management software for fitness pros with online booking, payments, and client retention tools.
- 3#3: WellnessLiving - All-in-one solution for fitness businesses offering websites, automated marketing, bookings, and payment processing.
- 4#4: Glofox - Fitness studio management app focused on class bookings, member apps, payments, and performance analytics.
- 5#5: Virtuagym - Integrated gym software with workout programming, client tracking, nutrition plans, and branded mobile apps.
- 6#6: Zen Planner - Robust management system for fitness and martial arts schools including billing, attendance tracking, and events.
- 7#7: ABC Fitness - Full-featured gym management software with membership management, POS, billing, and virtual fitness integration.
- 8#8: PerfectGym - Enterprise-level platform for fitness chains providing CRM, analytics, mobile engagement, and club operations.
- 9#9: RhinoFit - Cost-effective gym software for check-ins, memberships, workouts, and online training delivery.
- 10#10: Gymdesk - Simple online system for gym management covering memberships, door access, events, and automated billing.
Tools were ranked based on comprehensive features (including scheduling, payments, and client engagement), user experience, and overall value, ensuring they cater to both small studios and large fitness chains with varied operational needs.
Comparison Table
Fitness management software is critical for organizing operations in studios and gyms, with choices spanning appointment scheduling to member engagement tools. This comparison table explores key options like Mindbody, Vagaro, WellnessLiving, Glofox, Virtuagym, and more, helping readers understand features, pricing, and usability to identify the best fit for their business.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mindbody Comprehensive platform for fitness studios and gyms handling scheduling, payments, memberships, and marketing automation. | enterprise | 9.2/10 | 9.5/10 | 8.0/10 | 8.5/10 |
| 2 | Vagaro User-friendly scheduling and management software for fitness pros with online booking, payments, and client retention tools. | specialized | 9.2/10 | 9.4/10 | 9.0/10 | 8.7/10 |
| 3 | WellnessLiving All-in-one solution for fitness businesses offering websites, automated marketing, bookings, and payment processing. | specialized | 8.6/10 | 9.2/10 | 7.8/10 | 8.1/10 |
| 4 | Glofox Fitness studio management app focused on class bookings, member apps, payments, and performance analytics. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | Virtuagym Integrated gym software with workout programming, client tracking, nutrition plans, and branded mobile apps. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 6 | Zen Planner Robust management system for fitness and martial arts schools including billing, attendance tracking, and events. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 7.6/10 |
| 7 | ABC Fitness Full-featured gym management software with membership management, POS, billing, and virtual fitness integration. | enterprise | 8.2/10 | 8.7/10 | 7.4/10 | 7.9/10 |
| 8 | PerfectGym Enterprise-level platform for fitness chains providing CRM, analytics, mobile engagement, and club operations. | enterprise | 8.2/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 9 | RhinoFit Cost-effective gym software for check-ins, memberships, workouts, and online training delivery. | specialized | 8.1/10 | 8.0/10 | 8.5/10 | 8.7/10 |
| 10 | Gymdesk Simple online system for gym management covering memberships, door access, events, and automated billing. | specialized | 7.6/10 | 7.8/10 | 7.5/10 | 7.7/10 |
Comprehensive platform for fitness studios and gyms handling scheduling, payments, memberships, and marketing automation.
User-friendly scheduling and management software for fitness pros with online booking, payments, and client retention tools.
All-in-one solution for fitness businesses offering websites, automated marketing, bookings, and payment processing.
Fitness studio management app focused on class bookings, member apps, payments, and performance analytics.
Integrated gym software with workout programming, client tracking, nutrition plans, and branded mobile apps.
Robust management system for fitness and martial arts schools including billing, attendance tracking, and events.
Full-featured gym management software with membership management, POS, billing, and virtual fitness integration.
Enterprise-level platform for fitness chains providing CRM, analytics, mobile engagement, and club operations.
Cost-effective gym software for check-ins, memberships, workouts, and online training delivery.
Simple online system for gym management covering memberships, door access, events, and automated billing.
Mindbody
enterpriseComprehensive platform for fitness studios and gyms handling scheduling, payments, memberships, and marketing automation.
Vast Mindbody App Marketplace with over 18,000 integrations for customized workflows and third-party tools.
Mindbody is a comprehensive cloud-based platform designed for fitness studios, gyms, wellness centers, and beauty businesses, offering end-to-end management tools including class scheduling, online booking, POS payments, marketing automation, and client relationship management. It features a vast marketplace of over 18,000 partner apps and integrations, enabling seamless scalability for businesses of all sizes. The software also provides mobile apps for staff and clients, robust reporting, and automated retention tools to drive revenue growth.
Pros
- All-in-one solution covering scheduling, payments, marketing, and reporting
- Extensive integrations with thousands of apps and wearables
- Scalable for single studios to multi-location enterprises
Cons
- Steep learning curve for new users due to feature depth
- Higher pricing with add-on fees can add up
- Customer support can be slow during peak times
Best For
Established fitness studios, gyms, and wellness businesses seeking a full-featured platform to manage operations, client engagement, and growth.
Pricing
Starts at $139/month for basic plans, with tiers up to $429+/month; includes 2.75-2.99% + $0.30 transaction fees and add-ons for advanced features.
Vagaro
specializedUser-friendly scheduling and management software for fitness pros with online booking, payments, and client retention tools.
Integrated client intake forms and digital waivers for quick, contactless onboarding specific to fitness sessions
Vagaro is a comprehensive cloud-based management software tailored for fitness studios, gyms, personal trainers, and wellness businesses, offering online booking, class scheduling, membership management, and payment processing. It streamlines operations with features like client intake forms, automated reminders, reporting dashboards, and integrated marketing tools such as email and SMS campaigns. The platform also includes a mobile app for clients to book and manage sessions, making it ideal for boutique fitness environments seeking an all-in-one solution.
Pros
- Intuitive online booking and class scheduling with real-time availability
- Robust payment processing and membership management tools
- Strong mobile apps for both clients and staff, plus marketing automation
Cons
- Higher transaction fees on lower plans can add up
- Limited advanced analytics compared to gym-specific competitors
- Customization options may require add-ons, increasing costs
Best For
Small to medium-sized fitness studios, yoga/pilates classes, and personal trainers needing seamless booking and client management.
Pricing
Starts at $29/month for basic plan (1 user), scales to $159+/month for premium features; plus payment processing fees (flat rate option available).
WellnessLiving
specializedAll-in-one solution for fitness businesses offering websites, automated marketing, bookings, and payment processing.
Marketing 360 with automated pipelines and drip campaigns for lead conversion
WellnessLiving is a comprehensive cloud-based management platform tailored for fitness studios, gyms, martial arts schools, and wellness centers. It provides tools for online booking, class and appointment scheduling, membership management, automated billing, and payment processing. Additionally, it includes marketing automation, email/SMS campaigns, website building, and advanced reporting to help businesses grow and operate efficiently.
Pros
- All-in-one platform covering scheduling, payments, and marketing
- Powerful automation for lead nurturing and client retention
- Robust reporting and multi-location support
Cons
- Steep learning curve for full feature utilization
- Pricing scales quickly with add-ons and locations
- Interface can feel cluttered for simple needs
Best For
Multi-location fitness businesses seeking integrated operations and marketing automation.
Pricing
Starts at $59/month (Basic) up to $249+/month (Pro), plus per-location fees and add-ons; custom enterprise pricing available.
Glofox
specializedFitness studio management app focused on class bookings, member apps, payments, and performance analytics.
Custom-branded iOS and Android apps for seamless client engagement and staff management
Glofox is a cloud-based fitness management software tailored for gyms, boutique studios, and fitness centers, offering tools for class scheduling, member management, and automated billing. It includes custom-branded mobile apps for clients and staff, online booking, payment processing, and marketing automation to boost retention and revenue. The platform provides robust analytics and reporting to help owners make data-driven decisions.
Pros
- Comprehensive all-in-one platform with branded apps for members and staff
- Strong automation for bookings, payments, and marketing
- Excellent mobile accessibility and real-time analytics
Cons
- Pricing can be expensive for very small studios
- Limited customization in some reporting features
- Steeper learning curve for advanced integrations
Best For
Mid-sized gyms and boutique fitness studios seeking a scalable, app-centric management solution.
Pricing
Custom quote-based pricing starting around $150/month for basic plans, scaling with features, locations, and users; includes free trial.
Virtuagym
specializedIntegrated gym software with workout programming, client tracking, nutrition plans, and branded mobile apps.
Custom-branded member and trainer apps with workout delivery, progress tracking, and in-app payments
Virtuagym is a comprehensive fitness management software platform tailored for gyms, fitness studios, personal trainers, and wellness centers. It provides tools for member management, class and appointment scheduling, automated billing and payments, marketing automation, and online training delivery. The software stands out with its ecosystem of custom-branded mobile apps for both members and trainers, enabling seamless client engagement and remote workout programs.
Pros
- All-in-one platform covering scheduling, billing, and marketing
- Custom-branded mobile apps for members and trainers
- Robust automation and integrations with wearables and payment gateways
Cons
- Pricing can be steep for very small gyms or solo trainers
- Steep learning curve for advanced customization
- Customer support response times can vary
Best For
Mid-sized gyms, fitness studios, and personal trainers who need an integrated solution with strong mobile app capabilities for client retention.
Pricing
Starts at $129/month for Starter plan (up to 100 members), $249/month for Pro, $429/month for Premium, with custom Enterprise pricing.
Zen Planner
specializedRobust management system for fitness and martial arts schools including billing, attendance tracking, and events.
Martial arts-specific belt rank and student progression tracking with automated promotions
Zen Planner is a cloud-based management platform tailored for martial arts schools, fitness studios, and boutique gyms, offering tools for membership management, automated billing, class scheduling, and attendance tracking. It includes features like self-service kiosks for check-ins, integrated marketing via email and SMS, and a member portal for online payments and registrations. The software emphasizes operational efficiency with reporting dashboards and website integration to support business growth.
Pros
- Comprehensive billing and automated payment processing with multiple gateways
- Intuitive kiosk check-in system and attendance tracking
- Strong marketing automation tools including email/SMS campaigns
Cons
- Pricing scales quickly with number of members, becoming expensive for larger studios
- Limited customization options for advanced users
- Reporting features lack depth compared to top competitors
Best For
Martial arts schools and small-to-medium fitness studios needing an all-in-one solution for billing, scheduling, and member engagement.
Pricing
Starts at $149/month for up to 100 active members, with tiers up to $399+/month for larger groups; plus 2.9% + $0.30 per transaction fees.
ABC Fitness
enterpriseFull-featured gym management software with membership management, POS, billing, and virtual fitness integration.
ABC Pay integrated payment gateway with built-in collections and fraud prevention tailored for recurring fitness memberships
ABC Fitness is a comprehensive club management software platform tailored for gyms, fitness centers, and multi-location fitness businesses. It streamlines operations with tools for member management, automated billing and payments via ABC Pay, class and personal training scheduling, access control, and marketing automation. The suite also includes member-facing mobile apps, reporting dashboards, and integrations for wearables and online booking to enhance retention and revenue.
Pros
- Robust all-in-one platform covering billing, scheduling, and member engagement
- Scalable for multi-location operations with strong reporting tools
- Integrated payment processing reduces revenue leakage
Cons
- Steep learning curve and dated interface in some modules
- Custom pricing can be expensive for small gyms
- Limited third-party integrations compared to newer competitors
Best For
Mid-to-large fitness clubs and chains needing enterprise-grade billing, access control, and multi-site management.
Pricing
Quote-based pricing starting around $125/month per location, plus transaction fees for ABC Pay (2.9% + $0.30) and add-ons for advanced features.
PerfectGym
enterpriseEnterprise-level platform for fitness chains providing CRM, analytics, mobile engagement, and club operations.
Integrated Club Mobile App ecosystem providing seamless omnichannel member experiences with bookings, payments, and personalized content.
PerfectGym is a cloud-based, all-in-one fitness management platform tailored for gyms, fitness clubs, and multi-location sports facilities. It streamlines operations with tools for membership management, automated recurring billing, class and PT scheduling, POS, and access control integrations. The software also emphasizes member engagement through branded mobile apps, marketing automation, and data-driven analytics to boost retention and revenue.
Pros
- Comprehensive feature set ideal for scaling operations across multiple locations
- Strong mobile apps for members and staff enhancing engagement and bookings
- Advanced analytics and reporting for revenue optimization and business insights
Cons
- Steep learning curve due to extensive functionality
- Pricing can be high for small independent gyms
- Some customization options require additional development
Best For
Mid-sized to large fitness chains and multi-club operators seeking a scalable, enterprise-grade solution.
Pricing
Custom pricing based on club size, locations, and features; typically starts at €150-€500 per month for small clubs, scaling up for enterprises.
RhinoFit
specializedCost-effective gym software for check-ins, memberships, workouts, and online training delivery.
Integrated RFID/NFC kiosks and door access control for automated member check-ins and entry
RhinoFit is a cloud-based fitness management software tailored for gyms, studios, personal trainers, and bootcamps, offering tools for member management, automated billing, class scheduling, and check-ins. It includes features like online booking, POS payments, access control integrations, and customizable reporting to streamline operations. The platform emphasizes affordability and ease for small to mid-sized fitness businesses, with mobile apps for both staff and members.
Pros
- Affordable pricing with no limits on users or check-ins
- User-friendly interface and quick setup
- Strong integrations for access control and kiosks
Cons
- Limited advanced marketing automation
- Customer support mainly via email/tickets
- Fewer third-party app integrations than top competitors
Best For
Small to medium gyms, studios, and personal trainers needing a straightforward, budget-friendly management solution.
Pricing
Starts at $49/month (Solo, up to 50 members), $99/month (Studio, up to 200 members), scaling by member count; custom enterprise plans available.
Gymdesk
specializedSimple online system for gym management covering memberships, door access, events, and automated billing.
Built-in website builder that lets gyms create a fully functional booking and member portal site without coding expertise
Gymdesk is a cloud-based fitness management software tailored for gyms, fitness studios, personal trainers, and martial arts schools. It offers comprehensive tools for member management, automated billing and payments, class and appointment scheduling, online booking, and self-check-in kiosks. The platform also includes reporting, marketing automation, and a member app to enhance client engagement and streamline daily operations.
Pros
- Affordable pricing scalable for small businesses
- Strong focus on automated billing and payments
- Includes member app and self-check-in kiosks
Cons
- Limited advanced analytics and reporting
- Fewer third-party integrations compared to top competitors
- Interface feels somewhat dated in places
Best For
Small to medium-sized gyms and fitness studios needing a straightforward, cost-effective all-in-one management solution.
Pricing
Starts at $75/month for up to 100 members (Basic plan); higher tiers from $150-$500+/month based on member count and features.
Conclusion
This review of fitness management tools highlights a variety of specialized solutions, with Mindbody emerging as the top choice due to its comprehensive integration of scheduling, payments, memberships, and marketing. Close behind, Vagaro and WellnessLiving stand out as strong alternatives—Vagaro for its user-friendly design and WellnessLiving for its all-in-one functionality—ensuring there’s a fit for every fitness business type.
Begin optimizing your operations by exploring Mindbody first, or consider Vagaro or WellnessLiving if your needs align more with user-friendliness or all-in-one tools.
Tools Reviewed
All tools were independently evaluated for this comparison