Quick Overview
- 1#1: Mindbody - Comprehensive fitness studio management platform with advanced class scheduling, online bookings, waitlists, and payment processing.
- 2#2: Vagaro - User-friendly scheduling software for fitness classes, appointments, client management, and automated marketing.
- 3#3: Glofox - Mobile-first fitness app for class scheduling, bookings, attendance tracking, and community engagement.
- 4#4: Virtuagym - All-in-one gym software with class timetables, online sign-ups, workout tracking, and member portals.
- 5#5: Zen Planner - Robust scheduling tool for fitness studios with class management, billing, and automated communications.
- 6#6: GymMaster - Cloud-based gym management system featuring class scheduling, access control, and membership tracking.
- 7#7: ClubReady - Enterprise-level software for fitness centers with multi-location class scheduling and reporting.
- 8#8: RhinoFit - Affordable gym software for class bookings, check-ins, payments, and performance analytics.
- 9#9: Pike13 - Integrated platform for fitness businesses handling class schedules, staff management, and client retention.
- 10#10: WellnessLiving - Versatile scheduling solution for fitness and wellness studios with bookings, e-commerce, and marketing tools.
We evaluated these tools on a mix of features (like online booking and attendance tracking), user-friendliness (intuitive design for staff and clients), quality (reliability and scalability), and value (affordability and integration potential) to ensure they represent the best options for modern fitness studios.
Comparison Table
With a range of fitness class scheduling tools available, understanding their unique strengths is key for studio success. This comparison table explores popular options like Mindbody, Vagaro, Glofox, Virtuagym, Zen Planner, and more, highlighting features, pricing, and integration capabilities to help readers select the right fit for their operations.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mindbody Comprehensive fitness studio management platform with advanced class scheduling, online bookings, waitlists, and payment processing. | enterprise | 9.4/10 | 9.8/10 | 8.2/10 | 8.7/10 |
| 2 | Vagaro User-friendly scheduling software for fitness classes, appointments, client management, and automated marketing. | specialized | 9.1/10 | 9.3/10 | 8.7/10 | 8.5/10 |
| 3 | Glofox Mobile-first fitness app for class scheduling, bookings, attendance tracking, and community engagement. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 4 | Virtuagym All-in-one gym software with class timetables, online sign-ups, workout tracking, and member portals. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | Zen Planner Robust scheduling tool for fitness studios with class management, billing, and automated communications. | specialized | 8.4/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 6 | GymMaster Cloud-based gym management system featuring class scheduling, access control, and membership tracking. | specialized | 8.2/10 | 8.7/10 | 8.0/10 | 7.8/10 |
| 7 | ClubReady Enterprise-level software for fitness centers with multi-location class scheduling and reporting. | enterprise | 8.1/10 | 8.5/10 | 7.8/10 | 7.9/10 |
| 8 | RhinoFit Affordable gym software for class bookings, check-ins, payments, and performance analytics. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 8.3/10 |
| 9 | Pike13 Integrated platform for fitness businesses handling class schedules, staff management, and client retention. | specialized | 8.3/10 | 8.7/10 | 7.8/10 | 8.0/10 |
| 10 | WellnessLiving Versatile scheduling solution for fitness and wellness studios with bookings, e-commerce, and marketing tools. | specialized | 8.1/10 | 8.5/10 | 7.7/10 | 7.9/10 |
Comprehensive fitness studio management platform with advanced class scheduling, online bookings, waitlists, and payment processing.
User-friendly scheduling software for fitness classes, appointments, client management, and automated marketing.
Mobile-first fitness app for class scheduling, bookings, attendance tracking, and community engagement.
All-in-one gym software with class timetables, online sign-ups, workout tracking, and member portals.
Robust scheduling tool for fitness studios with class management, billing, and automated communications.
Cloud-based gym management system featuring class scheduling, access control, and membership tracking.
Enterprise-level software for fitness centers with multi-location class scheduling and reporting.
Affordable gym software for class bookings, check-ins, payments, and performance analytics.
Integrated platform for fitness businesses handling class schedules, staff management, and client retention.
Versatile scheduling solution for fitness and wellness studios with bookings, e-commerce, and marketing tools.
Mindbody
enterpriseComprehensive fitness studio management platform with advanced class scheduling, online bookings, waitlists, and payment processing.
The Mindbody Network, a consumer discovery platform that connects businesses with new clients for direct bookings.
Mindbody is a comprehensive cloud-based platform designed for fitness studios, gyms, and wellness businesses, excelling in class scheduling, online booking, and client management. It enables seamless creation of class schedules, handles capacity limits, waitlists, and automated reminders, while integrating payments and memberships. Beyond scheduling, it offers marketing tools, reporting, and a consumer app for direct bookings, making it a full business management solution.
Pros
- Robust scheduling with waitlists, recurring classes, and instructor assignments
- Integrated online booking portal accessible via web and mobile apps
- Extensive integrations and analytics for business growth
Cons
- Steep learning curve for new users due to feature depth
- Higher pricing that may not suit small studios
- Occasional reports of customer support delays
Best For
Established fitness studios, gyms, and multi-location chains needing an all-in-one scheduling and management platform.
Pricing
Starts at $139/month for Essentials plan; Ultimate at $349/month; custom enterprise pricing for advanced needs.
Vagaro
specializedUser-friendly scheduling software for fitness classes, appointments, client management, and automated marketing.
Intelligent waitlist management that auto-fills canceled spots and notifies clients in real-time
Vagaro is a comprehensive cloud-based platform tailored for fitness studios, gyms, salons, and spas, offering robust class scheduling, online booking, and business management tools. It enables seamless creation of class schedules, waitlists, memberships, and attendance tracking, while integrating payments, marketing, and client CRM. With mobile apps for both staff and clients, Vagaro streamlines operations to boost attendance and revenue for fitness businesses.
Pros
- Powerful class scheduling with waitlists, capacity controls, and recurring events
- Integrated payments, memberships, and marketing automation
- Intuitive mobile apps for clients and staff with one-tap booking
Cons
- Pricing scales quickly with add-ons and locations
- Steeper learning curve for advanced reporting and customizations
- Customer support can have delays during peak times
Best For
Small to mid-sized fitness studios and boutique gyms needing an all-in-one solution for class bookings, payments, and client management.
Pricing
Starts at $29/month (Start plan) up to $159+/month (Ultimate plan) per location, billed annually, with no commission on self-site bookings and optional add-ons.
Glofox
specializedMobile-first fitness app for class scheduling, bookings, attendance tracking, and community engagement.
Fully customizable, white-labeled mobile apps for members to book, pay, and track classes seamlessly
Glofox is a robust fitness management platform tailored for gyms, studios, and boutique fitness businesses, with a strong emphasis on class scheduling and online bookings. It enables seamless creation of class schedules, real-time availability, waitlists, and automated reminders via a user-friendly dashboard and mobile apps. Additional tools include membership management, payment processing, marketing automation, and performance analytics to support overall studio operations.
Pros
- Comprehensive class scheduling with waitlists, recurring bookings, and calendar sync
- Branded mobile apps for clients and staff enhancing engagement and accessibility
- Integrated payments, reporting, and marketing tools for streamlined operations
Cons
- Pricing scales quickly for larger studios, potentially costly for startups
- Steeper learning curve for advanced customization and integrations
- Customer support can be slower during peak times
Best For
Mid-sized fitness studios and gyms needing an all-in-one platform for scheduling, bookings, and client retention.
Pricing
Starts at ~$120/month for basic plans (up to 100 check-ins), scales to $300+/month for pro/enterprise tiers based on members and features; custom quotes available.
Virtuagym
specializedAll-in-one gym software with class timetables, online sign-ups, workout tracking, and member portals.
Fully branded mobile app for members with in-app class booking, workout tracking, and payments
Virtuagym is an all-in-one gym and fitness studio management software with robust class scheduling capabilities, enabling easy creation of timetables, online booking, waitlists, and capacity management. It provides a branded mobile app for members to view schedules, book classes, track workouts, and handle payments seamlessly. The platform integrates scheduling with CRM, billing, and marketing tools to streamline operations for fitness businesses.
Pros
- Comprehensive scheduling with waitlists, notifications, and recurring classes
- Branded member app for seamless booking and engagement
- Strong integrations for payments, email marketing, and wearables
Cons
- Pricing scales quickly with member count, less ideal for very small studios
- Advanced features have a moderate learning curve
- Customer support can be slower during peak times
Best For
Mid-sized gyms and fitness studios needing integrated class scheduling with member apps and business management tools.
Pricing
Starts at €99/month for basic plans; scales per member or location up to enterprise custom pricing.
Zen Planner
specializedRobust scheduling tool for fitness studios with class management, billing, and automated communications.
Automated billing that prorates charges based on actual class attendance and no-shows
Zen Planner is an all-in-one management platform tailored for martial arts studios, fitness centers, and boutique gyms, offering robust class scheduling with online booking, waitlists, and attendance tracking via a mobile app. It integrates scheduling seamlessly with membership management, automated billing, and marketing tools to streamline studio operations. The software supports recurring class schedules, instructor assignments, and member self-service portals for a complete fitness class management experience.
Pros
- Comprehensive class scheduling with online booking, waitlists, and mobile check-ins
- Integrated billing and payments tied directly to attendance and memberships
- Strong member retention tools including automated marketing and engagement features
Cons
- User interface feels dated and has a steeper learning curve for new users
- Pricing scales quickly with member count, making it less ideal for very small studios
- Limited advanced reporting customization compared to top competitors
Best For
Martial arts dojos and boutique fitness studios needing integrated scheduling, billing, and member management.
Pricing
Starts at $129/month for up to 100 members, with custom tiers scaling to $500+/month based on member count and add-ons.
GymMaster
specializedCloud-based gym management system featuring class scheduling, access control, and membership tracking.
Seamless integration with RFID/NFC access control systems that automatically grant entry based on class bookings and memberships
GymMaster is a cloud-based gym management platform with robust fitness class scheduling tools, enabling users to create dynamic timetables, manage online bookings, waitlists, and instructor assignments effortlessly. It integrates member self-service portals, mobile apps for check-ins and bookings, and automated notifications to streamline operations. The software also supports payments, access control, and reporting, making it a full-suite solution for gyms and studios.
Pros
- Comprehensive class scheduling with recurring events, capacity limits, and waitlists
- Member-facing mobile app for easy bookings and check-ins
- Integrated payment processing and access control for seamless operations
Cons
- Reporting dashboards lack advanced customization options
- Steeper learning curve for non-tech-savvy staff
- Pricing scales quickly for multi-location setups
Best For
Mid-sized gyms and fitness studios needing reliable class scheduling integrated with member management and access control.
Pricing
Starts at $69/month (Basic, up to 100 members), $129/month (Pro), $199+/month (Enterprise); annual discounts available, no long-term contracts.
ClubReady
enterpriseEnterprise-level software for fitness centers with multi-location class scheduling and reporting.
Integrated RFID/NFC access control that automatically tracks class attendance and check-ins
ClubReady is an all-in-one management software tailored for fitness clubs, gyms, and studios, with strong capabilities in class scheduling, online booking, and attendance tracking. It enables users to create recurring classes, manage capacities, handle waitlists, and provide real-time availability via a member portal and mobile app. Beyond scheduling, it integrates membership management, automated billing, point-of-sale, and reporting for streamlined operations.
Pros
- Comprehensive class scheduling with drag-and-drop calendars, waitlists, and capacity controls
- Strong mobile apps for members to book classes and for staff to manage schedules
- Seamless integration with billing, payments, and access control systems
Cons
- User interface feels somewhat dated compared to modern competitors
- Steep learning curve for setup and advanced features
- Pricing is custom and can be costly for smaller studios
Best For
Mid-sized to large fitness clubs and multi-location gyms needing robust scheduling integrated with full business management tools.
Pricing
Custom pricing based on membership size and features; typically starts at $100-$200/month base plus $1.50-$3 per member/month.
RhinoFit
specializedAffordable gym software for class bookings, check-ins, payments, and performance analytics.
Advanced waitlist management with automatic enrollment when spots open up
RhinoFit is a gym and fitness studio management platform with robust class scheduling capabilities, enabling users to create recurring classes, manage bookings, waitlists, and capacity limits through an intuitive calendar interface. It supports online member sign-ups, automated notifications, and integration with payment processors like Stripe for seamless transactions. The software also includes member management, check-in kiosks, and reporting tools tailored for fitness businesses.
Pros
- Comprehensive class scheduling with recurring events, waitlists, and capacity controls
- Affordable all-in-one solution including payments and member apps
- Reliable mobile check-in kiosk and automated SMS/email notifications
Cons
- Dated user interface compared to modern competitors
- Limited integrations with third-party fitness apps and wearables
- Reporting features lack advanced customization options
Best For
Small to medium-sized gyms and fitness studios needing reliable class scheduling without complex enterprise features.
Pricing
Starts at $119/month for up to 250 members, scales to $299+/month for larger gyms; 30-day free trial available.
Pike13
specializedIntegrated platform for fitness businesses handling class schedules, staff management, and client retention.
Versatile Smart Scheduler that handles diverse offerings like group classes, private appointments, workshops, and camps with automated waitlists and capacity management.
Pike13 is an all-in-one management software tailored for fitness studios, gyms, martial arts schools, and wellness businesses, with robust tools for class scheduling, online booking, and attendance tracking. It streamlines operations by integrating membership management, automated billing, invoicing, and client communications into a single platform. Users can create complex schedules supporting recurring classes, private sessions, events, and waitlists, while generating detailed reports on attendance, revenue, and performance.
Pros
- Comprehensive scheduling for classes, privates, camps, and events
- Seamless integration of payments, memberships, and reporting
- Strong client portal for self-service booking and communication
Cons
- Steep learning curve for new users due to feature depth
- Pricing scales quickly for multi-location businesses
- Mobile app lacks some desktop functionalities
Best For
Mid-sized fitness studios and multi-location gyms needing versatile scheduling alongside full business management.
Pricing
Starts at $119/month for Essentials (single location), $279/month for Pro, with Enterprise custom pricing based on locations and users.
WellnessLiving
specializedVersatile scheduling solution for fitness and wellness studios with bookings, e-commerce, and marketing tools.
Automated marketing campaigns triggered by class bookings and attendance data
WellnessLiving is an all-in-one business management platform tailored for fitness studios, gyms, and wellness centers, with robust tools for class scheduling, online bookings, and calendar management. It supports features like automated waitlists, instructor assignments, recurring classes, and member self-service booking portals. Beyond scheduling, it integrates payments, memberships, and marketing to provide a comprehensive solution for studio operations.
Pros
- Comprehensive class scheduling with online booking, waitlists, and multi-location support
- Seamless integration of payments and memberships directly into the booking system
- Extensive reporting and automation tools for attendance and no-shows
Cons
- Steep learning curve due to the platform's extensive features
- Pricing can escalate quickly with add-ons and per-client fees
- Occasional reports of interface glitches and slower customer support response times
Best For
Mid-sized fitness studios and multi-location gyms seeking an all-in-one platform that combines scheduling with CRM, payments, and marketing.
Pricing
Starts at $69/month (Starter plan) scaling to $279/month (Ultimate), plus transaction fees and optional add-ons.
Conclusion
Evaluating 10 scheduling tools reveals a landscape where top performers balance functionality, ease of use, and business utility. Leading the pack, Mindbody stands out with its comprehensive platform, integrating advanced scheduling, bookings, and payments. Closely following, Vagaro and Glofox offer strong alternatives—Vagaro’s user-friendly design and marketing tools, Glofox’s mobile focus and community engagement—ensuring diverse needs are met. These tools redefine efficient class management. Final CTA: Start optimizing your studio’s operations today—explore Mindbody, the top choice for seamless, all-encompassing solutions.
Tools Reviewed
All tools were independently evaluated for this comparison