Quick Overview
- 1#1: ImageTrend Fleet Maintenance - Specialized apparatus maintenance software for fire and EMS departments that tracks inspections, repairs, and NFPA compliance to ensure fleet readiness.
- 2#2: Firehouse Software Fleet - Integrated fleet maintenance module within fire RMS that manages work orders, inventory, and preventive maintenance for fire department vehicles.
- 3#3: AssetWorks FleetFocus - Enterprise fleet maintenance solution designed for public safety and municipal fleets with advanced scheduling, tracking, and reporting features.
- 4#4: Fleetio - Cloud-based fleet management platform that automates maintenance workflows, parts ordering, and vendor management for emergency vehicles.
- 5#5: Zonar Systems - Telematics and inspection platform providing electronic DVIR, pre-trip checks, and maintenance alerts tailored for heavy-duty fire apparatus.
- 6#6: Samsara - AI-powered fleet operations platform with predictive maintenance, real-time tracking, and compliance tools for fire department fleets.
- 7#7: Motive - Fleet safety and maintenance software featuring ELD compliance, dashcams, and automated service scheduling for public safety vehicles.
- 8#8: Verizon Connect - Connected fleet management system delivering maintenance reminders, diagnostics, and reporting for reliable fire truck operations.
- 9#9: Geotab - Open-platform telematics solution for fleet maintenance optimization, fuel tracking, and custom rules for emergency response vehicles.
- 10#10: Teletrac Navman - Comprehensive fleet management with maintenance scheduling, telematics, and analytics suitable for fire department fleet oversight.
These tools were ranked based on their alignment with fire department needs, including features like maintenance tracking, compliance management, and ease of use, alongside quality, scalability, and value to deliver a comprehensive guide for decision-makers.
Comparison Table
Fire departments rely on robust fleet maintenance software to keep operations running smoothly; this comparison table outlines key tools including ImageTrend Fleet Maintenance, Firehouse Software Fleet, AssetWorks FleetFocus, Fleetio, Zonar Systems, and more. It provides readers with insights into features, usability, and suitability for their needs, helping identify the best software fit.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | ImageTrend Fleet Maintenance Specialized apparatus maintenance software for fire and EMS departments that tracks inspections, repairs, and NFPA compliance to ensure fleet readiness. | specialized | 9.6/10 | 9.8/10 | 9.2/10 | 9.4/10 |
| 2 | Firehouse Software Fleet Integrated fleet maintenance module within fire RMS that manages work orders, inventory, and preventive maintenance for fire department vehicles. | specialized | 9.2/10 | 9.5/10 | 8.5/10 | 8.8/10 |
| 3 | AssetWorks FleetFocus Enterprise fleet maintenance solution designed for public safety and municipal fleets with advanced scheduling, tracking, and reporting features. | enterprise | 8.7/10 | 9.1/10 | 7.9/10 | 8.3/10 |
| 4 | Fleetio Cloud-based fleet management platform that automates maintenance workflows, parts ordering, and vendor management for emergency vehicles. | enterprise | 8.4/10 | 8.7/10 | 8.9/10 | 7.9/10 |
| 5 | Zonar Systems Telematics and inspection platform providing electronic DVIR, pre-trip checks, and maintenance alerts tailored for heavy-duty fire apparatus. | enterprise | 8.2/10 | 8.5/10 | 7.8/10 | 8.0/10 |
| 6 | Samsara AI-powered fleet operations platform with predictive maintenance, real-time tracking, and compliance tools for fire department fleets. | enterprise | 8.4/10 | 8.8/10 | 8.1/10 | 7.7/10 |
| 7 | Motive Fleet safety and maintenance software featuring ELD compliance, dashcams, and automated service scheduling for public safety vehicles. | enterprise | 7.6/10 | 8.1/10 | 7.4/10 | 7.2/10 |
| 8 | Verizon Connect Connected fleet management system delivering maintenance reminders, diagnostics, and reporting for reliable fire truck operations. | enterprise | 7.8/10 | 8.2/10 | 7.5/10 | 7.0/10 |
| 9 | Geotab Open-platform telematics solution for fleet maintenance optimization, fuel tracking, and custom rules for emergency response vehicles. | enterprise | 7.8/10 | 8.2/10 | 7.5/10 | 7.4/10 |
| 10 | Teletrac Navman Comprehensive fleet management with maintenance scheduling, telematics, and analytics suitable for fire department fleet oversight. | enterprise | 7.6/10 | 8.1/10 | 7.4/10 | 7.0/10 |
Specialized apparatus maintenance software for fire and EMS departments that tracks inspections, repairs, and NFPA compliance to ensure fleet readiness.
Integrated fleet maintenance module within fire RMS that manages work orders, inventory, and preventive maintenance for fire department vehicles.
Enterprise fleet maintenance solution designed for public safety and municipal fleets with advanced scheduling, tracking, and reporting features.
Cloud-based fleet management platform that automates maintenance workflows, parts ordering, and vendor management for emergency vehicles.
Telematics and inspection platform providing electronic DVIR, pre-trip checks, and maintenance alerts tailored for heavy-duty fire apparatus.
AI-powered fleet operations platform with predictive maintenance, real-time tracking, and compliance tools for fire department fleets.
Fleet safety and maintenance software featuring ELD compliance, dashcams, and automated service scheduling for public safety vehicles.
Connected fleet management system delivering maintenance reminders, diagnostics, and reporting for reliable fire truck operations.
Open-platform telematics solution for fleet maintenance optimization, fuel tracking, and custom rules for emergency response vehicles.
Comprehensive fleet management with maintenance scheduling, telematics, and analytics suitable for fire department fleet oversight.
ImageTrend Fleet Maintenance
specializedSpecialized apparatus maintenance software for fire and EMS departments that tracks inspections, repairs, and NFPA compliance to ensure fleet readiness.
Seamless integration with ImageTrend's incident and NFIRS reporting for automatic mileage/usage tracking and predictive maintenance based on real-world deployment data
ImageTrend Fleet Maintenance is a robust, cloud-based software solution tailored for fire departments and emergency services to streamline fleet management and vehicle upkeep. It provides comprehensive tools for preventive maintenance scheduling, work order tracking, parts inventory management, and compliance reporting aligned with NFPA standards. Integrated seamlessly with ImageTrend's broader public safety platform, it enables real-time data sharing across incident reporting, CAD, and EMS modules for optimized apparatus readiness.
Pros
- Deep integration with ImageTrend's ecosystem for unified public safety operations
- Mobile app for technicians enabling real-time updates and GPS-enabled dispatching
- Advanced analytics and NFPA-compliant reporting for regulatory adherence
Cons
- Custom pricing can be high for smaller departments
- Initial setup and training require significant time investment
- Limited third-party integrations outside the ImageTrend suite
Best For
Large to mid-sized fire departments needing an all-in-one, integrated fleet maintenance solution within a comprehensive public safety software platform.
Pricing
Subscription-based SaaS with custom quotes starting around $50-100 per vehicle/month, scaled by fleet size and additional modules.
Firehouse Software Fleet
specializedIntegrated fleet maintenance module within fire RMS that manages work orders, inventory, and preventive maintenance for fire department vehicles.
Deep integration with Firehouse RMS, allowing real-time synchronization of fleet status with incident response and personnel data
Firehouse Software Fleet is a specialized fleet maintenance solution tailored for fire departments, offering comprehensive tools for tracking vehicle maintenance, work orders, parts inventory, and repair histories. It supports preventive maintenance scheduling, fuel tracking, and compliance reporting to ensure apparatus readiness and regulatory adherence. Integrated with the broader Firehouse Software suite, it streamlines operations by linking fleet data with incident reporting and personnel management.
Pros
- Highly specialized for fire department needs with NFPA compliance tools and apparatus-specific tracking
- Seamless integration with Firehouse RMS for unified data across operations
- Robust reporting and analytics for maintenance trends and cost optimization
Cons
- Steep learning curve for new users due to extensive customization options
- Pricing can be high for smaller departments without scaling discounts
- Primarily web-based interface feels dated compared to modern SaaS competitors
Best For
Mid-to-large fire departments seeking an integrated fleet maintenance system tightly coupled with their records management software.
Pricing
Custom subscription pricing based on department size and modules, typically starting at $500-$1,500/month for small to mid-sized departments.
AssetWorks FleetFocus
enterpriseEnterprise fleet maintenance solution designed for public safety and municipal fleets with advanced scheduling, tracking, and reporting features.
Advanced compliance and reporting modules specifically designed for public safety fleets, ensuring NFPA and regulatory standards are met with automated audits.
AssetWorks FleetFocus is a comprehensive enterprise fleet maintenance management software tailored for public sector organizations, including fire departments, to handle apparatus upkeep, compliance, and operational efficiency. It provides robust tools for work order management, preventive maintenance scheduling, parts inventory, fuel and tire tracking, and advanced reporting to minimize downtime and ensure regulatory adherence like NFPA standards. The platform supports integration with telematics and GIS for enhanced asset tracking and decision-making in high-stakes environments.
Pros
- Extensive module suite including PM scheduling, inventory control, and compliance reporting ideal for fire apparatus
- Strong analytics and GIS integration for optimizing fleet operations and reducing costs
- Scalable for large fleets with proven use in public safety sectors
Cons
- Steep learning curve due to its enterprise-level complexity
- Custom pricing can be expensive for smaller departments
- Requires professional services for full implementation and customization
Best For
Mid-to-large fire departments managing complex fleets of specialized apparatus that need robust, scalable maintenance and compliance tools.
Pricing
Custom quote-based pricing depending on fleet size, modules, and users; typically starts at $10,000+ annually for mid-sized deployments.
Fleetio
enterpriseCloud-based fleet management platform that automates maintenance workflows, parts ordering, and vendor management for emergency vehicles.
Vehicle Health Score dashboard providing real-time predictive insights into maintenance needs
Fleetio is a cloud-based fleet management platform designed to streamline maintenance scheduling, work orders, inspections, and inventory tracking for vehicle fleets. For fire departments, it excels in managing emergency apparatus like fire trucks and ambulances by automating preventive maintenance, tracking downtime, and generating compliance reports. Its mobile app enables field technicians to log issues in real-time, while integrations with telematics and accounting software enhance operational efficiency.
Pros
- Comprehensive maintenance tracking with automated scheduling
- Robust mobile app for on-the-go inspections and work orders
- Detailed analytics and reporting for fleet performance and compliance
Cons
- Lacks built-in fire-specific compliance tools like NFPA 1911 standards
- Pricing scales with fleet size, which can be costly for smaller departments
- Limited native integrations for emergency dispatch systems (CAD)
Best For
Mid-sized fire departments managing 25+ emergency vehicles that need scalable, general-purpose fleet maintenance without hyper-specialized public safety features.
Pricing
Starts at $5/vehicle/month (Essentials, billed annually) up to $10/vehicle/month (Elite tier) with add-ons for advanced analytics.
Zonar Systems
enterpriseTelematics and inspection platform providing electronic DVIR, pre-trip checks, and maintenance alerts tailored for heavy-duty fire apparatus.
Telematics-driven predictive maintenance that uses real-time engine data to automate service alerts and prevent downtime.
Zonar Systems offers fleet management software with a strong focus on telematics-integrated maintenance for public sector vehicles, including fire department apparatus. It provides preventive maintenance scheduling, work order tracking, parts inventory management, and real-time diagnostics via GPS and sensors to predict failures and ensure vehicle readiness. The platform emphasizes compliance with NFPA standards and generates detailed reports for fleet uptime and safety.
Pros
- Seamless telematics integration for predictive maintenance alerts
- Comprehensive compliance tools tailored for emergency vehicles
- Scalable dashboards and mobile access for field technicians
Cons
- Requires proprietary hardware installation, increasing upfront costs
- Interface can feel dated and has a learning curve for non-telematics users
- Limited standalone CMMS depth without full telematics suite
Best For
Mid-to-large fire departments seeking integrated telematics and maintenance for high-reliability apparatus fleets.
Pricing
Custom quotes starting at $25-45 per vehicle/month plus one-time hardware fees ($500-2000 per unit).
Samsara
enterpriseAI-powered fleet operations platform with predictive maintenance, real-time tracking, and compliance tools for fire department fleets.
AI-driven predictive maintenance that analyzes engine data and usage patterns to forecast failures before they impact fleet readiness
Samsara is a leading IoT-based fleet management platform that provides telematics, GPS tracking, and maintenance solutions tailored for commercial and public sector fleets, including fire departments. It excels in real-time vehicle monitoring, predictive maintenance alerts based on engine data and mileage, and compliance reporting to ensure emergency vehicles like fire trucks and ambulances remain operational. The platform integrates fault code diagnostics, service history tracking, and AI-driven insights to streamline fleet maintenance workflows.
Pros
- Superior real-time telematics and fault code detection for proactive maintenance
- AI-powered predictive alerts reduce downtime for critical emergency vehicles
- Robust compliance and reporting tools for regulatory standards in public safety fleets
Cons
- Primarily telematics-focused, lacking deep CMMS features like parts inventory or technician dispatching
- Subscription pricing can be expensive for smaller fire departments
- Initial setup requires hardware installation on each vehicle
Best For
Large fire departments needing integrated telematics-driven maintenance with safety and compliance features.
Pricing
Custom quote-based pricing, typically $25-40 per vehicle/month for core telematics and maintenance modules, with add-ons for AI and video.
Motive
enterpriseFleet safety and maintenance software featuring ELD compliance, dashcams, and automated service scheduling for public safety vehicles.
AI-driven predictive maintenance that uses real-time vehicle data to forecast issues before they cause breakdowns
Motive is a comprehensive fleet management platform that provides robust maintenance software for tracking vehicle health, scheduling preventive maintenance, and managing work orders through an integrated telematics system. It leverages GPS data, engine diagnostics, and AI insights to predict failures and ensure compliance for emergency fleets like fire department vehicles. The solution emphasizes uptime with real-time alerts and digital inspections, making it suitable for departments needing to maintain trucks, ambulances, and apparatus efficiently.
Pros
- Predictive maintenance powered by telematics data reduces downtime for critical emergency vehicles
- Integrated work orders and parts inventory streamline fleet operations
- Real-time GPS tracking and compliance reporting aid in regulatory adherence
Cons
- Less specialized for fire department-specific needs like NFPA compliance or apparatus inspections
- Pricing can be steep for smaller departments with limited fleets
- Steeper learning curve for non-telematics users
Best For
Mid-sized fire departments with 20+ vehicles seeking integrated telematics-driven maintenance and tracking.
Pricing
Custom enterprise pricing, typically $25-$45 per vehicle/month including maintenance and telematics features; volume discounts available.
Verizon Connect
enterpriseConnected fleet management system delivering maintenance reminders, diagnostics, and reporting for reliable fire truck operations.
Advanced telematics integration leveraging Verizon's cellular network for reliable, real-time vehicle health monitoring and geofencing alerts
Verizon Connect is a comprehensive telematics and fleet management platform that provides GPS tracking, vehicle diagnostics, maintenance scheduling, and compliance reporting for commercial and public sector fleets. For fire department fleet maintenance, it excels in monitoring engine health, mileage-based service reminders, and driver behavior to minimize downtime on emergency vehicles. The solution integrates with mobile apps and dashboards for real-time insights, helping ensure apparatus readiness during critical responses.
Pros
- Robust telematics with real-time GPS tracking and diagnostics for proactive maintenance
- Predictive alerts based on vehicle data to prevent breakdowns
- Strong compliance tools for DOT and safety reporting
Cons
- Lacks deep specialization for fire apparatus like pump testing or NFPA inspections
- High implementation costs including hardware for each vehicle
- Interface can feel overwhelming for smaller teams without dedicated IT support
Best For
Mid-to-large fire departments managing mixed fleets that need integrated telematics alongside general maintenance tracking.
Pricing
Custom enterprise pricing starting at $25-40 per vehicle/month plus hardware and setup fees; volume discounts for large fleets.
Geotab
enterpriseOpen-platform telematics solution for fleet maintenance optimization, fuel tracking, and custom rules for emergency response vehicles.
Predictive maintenance via real-time OBD-II engine data and fault code detection
Geotab is a comprehensive telematics platform offering GPS tracking, vehicle diagnostics, and fleet management tools, including maintenance scheduling and alerts based on mileage, engine hours, and fault codes. For fire department fleet maintenance, it excels in predictive maintenance by monitoring engine health, fuel usage, and idle times to prevent breakdowns in critical emergency vehicles. While not a standalone maintenance management system, it integrates well with shop software for repair tracking and compliance reporting.
Pros
- Real-time engine diagnostics and fault code alerts enable predictive maintenance for fire apparatus
- Customizable maintenance schedules based on actual usage data like engine hours
- Seamless integrations with third-party maintenance and dispatch systems
Cons
- Lacks native parts inventory and work order management, requiring add-ons
- Complex dashboard can overwhelm users focused solely on maintenance
- Pricing scales up quickly for advanced features needed in large fleets
Best For
Fire departments with tech-savvy teams needing telematics-driven insights for proactive vehicle maintenance in large, high-utilization fleets.
Pricing
Subscription starts at ~$25-40 per vehicle/month; enterprise plans custom-priced with add-ons for advanced maintenance modules.
Teletrac Navman
enterpriseComprehensive fleet management with maintenance scheduling, telematics, and analytics suitable for fire department fleet oversight.
AI-driven predictive maintenance that analyzes vehicle data to forecast failures and automate service scheduling
Teletrac Navman offers a robust telematics platform with fleet maintenance modules, including preventive maintenance scheduling, work order management, and real-time vehicle health monitoring via GPS and sensors. For fire departments, it tracks apparatus readiness, logs service history, and generates compliance reports to meet stringent regulatory standards. The solution integrates maintenance alerts with driver behavior and fuel data for holistic fleet oversight, helping reduce downtime in emergency operations.
Pros
- Strong predictive maintenance using telematics data to prevent breakdowns
- Comprehensive compliance and reporting tools tailored for public sector fleets
- Real-time alerts and mobile access for field technicians
Cons
- Lacks deep specialization for fire apparatus-specific maintenance protocols
- Enterprise pricing may strain smaller department budgets
- Initial setup and integration can be complex for non-telematics users
Best For
Mid-to-large fire departments needing integrated telematics with scalable maintenance management.
Pricing
Custom enterprise pricing, typically $25-45 per vehicle/month including telematics hardware.
Conclusion
Navigating fleet maintenance software for fire departments, the top three tools—ImageTrend Fleet Maintenance, Firehouse Software Fleet, and AssetWorks FleetFocus—excel, with ImageTrend leading for its specialized focus on fire and EMS apparatus, Firehouse offering integrated RMS capabilities, and AssetWorks providing enterprise-level scheduling; together, they highlight the best options for ensuring fleet readiness and compliance.
Don’t wait—explore ImageTrend Fleet Maintenance first to leverage its tailored features for maintaining fire and EMS fleets at peak performance, ensuring reliability when it matters most.
Tools Reviewed
All tools were independently evaluated for this comparison