Quick Overview
- 1#1: eFax - Delivers incoming faxes directly to your email as PDF attachments with mobile app support.
- 2#2: RingCentral - Provides cloud-based fax-to-email service integrated with unified communications and CRM tools.
- 3#3: Nextiva - Offers vFax service that converts faxes to email with high reliability and business phone integration.
- 4#4: MyFax - Sends received faxes to email in PDF format with unlimited storage and easy online management.
- 5#5: Fax.Plus - Modern web and mobile fax service that emails incoming faxes securely with e-signature features.
- 6#6: HelloFax - Simple online fax powered by Dropbox that delivers faxes to your email for quick access and signing.
- 7#7: iFax - App-based fax-to-email solution with OCR, templates, and cross-platform support for receiving faxes.
- 8#8: SRFax - HIPAA-compliant fax service that routes faxes to email with encryption and audit trails.
- 9#9: FaxBurner - Provides disposable fax numbers that forward incoming faxes to email for privacy-focused use.
- 10#10: PamFax - Multi-platform fax-to-email service supporting desktop, mobile, and integrations for global faxing.
We ranked these tools based on core factors like functionality (e.g., mobile support, e-signature capabilities), reliability (secure routing, audit trails), ease of use (intuitive interfaces, setup), and value (pricing, storage, third-party integrations) to ensure they deliver exceptional performance for users.
Comparison Table
This comparison table explores leading fax to email software tools, including eFax, RingCentral, Nextiva, MyFax, and Fax.Plus, equipping readers to compare key features like usability, integration options, security, and cost. By examining this guide, users can identify the most suitable tool for their needs, whether for personal, small business, or enterprise contexts.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | eFax Delivers incoming faxes directly to your email as PDF attachments with mobile app support. | enterprise | 9.4/10 | 9.6/10 | 9.2/10 | 8.8/10 |
| 2 | RingCentral Provides cloud-based fax-to-email service integrated with unified communications and CRM tools. | enterprise | 8.9/10 | 9.2/10 | 8.8/10 | 8.4/10 |
| 3 | Nextiva Offers vFax service that converts faxes to email with high reliability and business phone integration. | enterprise | 8.6/10 | 8.8/10 | 9.0/10 | 8.2/10 |
| 4 | MyFax Sends received faxes to email in PDF format with unlimited storage and easy online management. | specialized | 8.2/10 | 8.4/10 | 9.1/10 | 7.6/10 |
| 5 | Fax.Plus Modern web and mobile fax service that emails incoming faxes securely with e-signature features. | specialized | 8.2/10 | 8.4/10 | 9.0/10 | 8.0/10 |
| 6 | HelloFax Simple online fax powered by Dropbox that delivers faxes to your email for quick access and signing. | specialized | 7.8/10 | 7.5/10 | 9.0/10 | 7.2/10 |
| 7 | iFax App-based fax-to-email solution with OCR, templates, and cross-platform support for receiving faxes. | specialized | 8.1/10 | 8.3/10 | 8.7/10 | 7.6/10 |
| 8 | SRFax HIPAA-compliant fax service that routes faxes to email with encryption and audit trails. | enterprise | 8.0/10 | 8.3/10 | 7.8/10 | 7.5/10 |
| 9 | FaxBurner Provides disposable fax numbers that forward incoming faxes to email for privacy-focused use. | other | 7.4/10 | 7.0/10 | 9.2/10 | 8.1/10 |
| 10 | PamFax Multi-platform fax-to-email service supporting desktop, mobile, and integrations for global faxing. | specialized | 7.6/10 | 7.5/10 | 8.0/10 | 7.0/10 |
Delivers incoming faxes directly to your email as PDF attachments with mobile app support.
Provides cloud-based fax-to-email service integrated with unified communications and CRM tools.
Offers vFax service that converts faxes to email with high reliability and business phone integration.
Sends received faxes to email in PDF format with unlimited storage and easy online management.
Modern web and mobile fax service that emails incoming faxes securely with e-signature features.
Simple online fax powered by Dropbox that delivers faxes to your email for quick access and signing.
App-based fax-to-email solution with OCR, templates, and cross-platform support for receiving faxes.
HIPAA-compliant fax service that routes faxes to email with encryption and audit trails.
Provides disposable fax numbers that forward incoming faxes to email for privacy-focused use.
Multi-platform fax-to-email service supporting desktop, mobile, and integrations for global faxing.
eFax
enterpriseDelivers incoming faxes directly to your email as PDF attachments with mobile app support.
Vast selection of over 1 million local, toll-free, and international fax numbers for professional presence.
eFax is a premier online fax service that converts incoming faxes to email attachments as PDFs, allowing users to receive faxes anywhere without a physical machine. It provides a dedicated local or toll-free fax number, web portal for sending faxes, and mobile apps for iOS and Android. Businesses benefit from features like fax broadcasting, shared inboxes, and integrations with email clients like Outlook.
Pros
- Reliable fax delivery with high success rates and global number options
- Intuitive mobile and web apps for sending/receiving on the go
- Robust security including encryption and HIPAA compliance for businesses
Cons
- Higher pricing for premium plans and high-volume users
- Storage limits on lower tiers require upgrades for heavy use
- Customer support can have occasional delays during peak times
Best For
Small to medium businesses and professionals seeking a dependable, hardware-free fax-to-email solution with enterprise-grade features.
Pricing
Starts at $16.95/month for Core plan (150 pages); Plus at $21.95/month (300 pages); enterprise custom pricing; 30-day free trial.
RingCentral
enterpriseProvides cloud-based fax-to-email service integrated with unified communications and CRM tools.
Deep integration with unified communications tools for managing faxes alongside calls, SMS, and meetings from one dashboard
RingCentral is a cloud-based unified communications platform that offers robust fax-to-email functionality as part of its comprehensive suite of VoIP, messaging, and video tools. Incoming faxes are automatically delivered to users' email inboxes as secure PDF attachments with customizable notifications. It supports sending faxes via email, web portal, or mobile app, making it ideal for businesses transitioning from traditional fax machines.
Pros
- Reliable fax delivery directly to email with PDF attachments and notifications
- Supports high-volume faxing, toll-free numbers, and international coverage
- Seamless integration with RingCentral's phone, SMS, and video conferencing
Cons
- Higher pricing as a full UCaaS platform, overkill for fax-only users
- Steeper learning curve for non-fax features
- Requires subscription to access fax capabilities
Best For
Medium to large businesses seeking an all-in-one communication solution with integrated fax-to-email.
Pricing
Starts at $20/user/month (Core plan, billed annually) including unlimited faxing, voice, and messaging; higher tiers up to $35/user/month.
Nextiva
enterpriseOffers vFax service that converts faxes to email with high reliability and business phone integration.
Deep integration with Nextiva's phone system for shared extensions and unified inbox management
Nextiva provides a reliable fax-to-email service integrated within its unified communications platform, allowing users to receive incoming faxes as PDF attachments directly in their email inbox. It supports sending faxes via email, web portal, desktop app, or mobile device, with features like auto-forwarding, fax archiving, and customizable cover pages. This eliminates the need for traditional fax hardware, making it ideal for businesses transitioning to digital communications.
Pros
- Seamless integration with Nextiva's VoIP and UCaaS platform
- Reliable delivery with email notifications and mobile access
- Unlimited inbound faxing on most plans
Cons
- Fax functionality tied to overall Nextiva subscription
- Per-line pricing can add up for high-volume users
- Limited standalone fax options without voice service
Best For
Businesses already using Nextiva for phone services that need integrated fax-to-email capabilities.
Pricing
Fax lines start at $14.95/month per line; often bundled in voice plans starting at $18.95/user/month with unlimited faxing on higher tiers.
MyFax
specializedSends received faxes to email in PDF format with unlimited storage and easy online management.
Direct email-to-fax sending with auto-conversion, allowing users to fax simply by emailing to a designated address.
MyFax is a reliable online fax service that delivers incoming faxes directly to your email inbox as PDF attachments, eliminating the need for a physical fax machine. Users can send faxes via email, web portal, mobile apps, or integrations with tools like Outlook and Google Workspace. It offers customizable fax numbers, fax broadcasting, and basic document editing features for streamlined workflows.
Pros
- Seamless email integration for receiving faxes as PDFs
- Mobile apps for iOS and Android enable sending from anywhere
- Reliable delivery with high success rates and 24/7 support
Cons
- Page-based pricing can become expensive for high-volume users
- Limited advanced automation compared to newer competitors
- Occasional reports of delivery delays during peak times
Best For
Small businesses and professionals who need a straightforward, reliable fax-to-email service without hardware setup.
Pricing
Starts at $12/month for 100 pages (incoming/outgoing), with higher tiers up to $25/month for 500+ pages; pay-as-you-go at $0.10-$0.20 per page.
Fax.Plus
specializedModern web and mobile fax service that emails incoming faxes securely with e-signature features.
Automatic OCR conversion turning incoming faxes into searchable, editable PDFs via email
Fax.Plus is a cloud-based online fax service that allows users to send and receive faxes directly via email, web browser, or mobile apps without needing a physical fax machine. Incoming faxes are automatically converted to PDF attachments and emailed to users for easy access and sharing. It supports features like digital signatures, OCR for searchable text, cloud integrations, and secure storage, making it suitable for personal and business faxing needs.
Pros
- Intuitive web and mobile interfaces for quick setup
- Automatic fax-to-email delivery with PDF conversion
- Affordable plans with international faxing support
Cons
- Page volume limits on all plans require upgrades for heavy use
- Free tier has watermarks and limited pages
- Customer support can be slow for non-premium users
Best For
Small businesses and individuals who need reliable, occasional fax-to-email functionality without hardware investments.
Pricing
Free tier (10 pages/month); paid plans start at $5.99/month (100 pages) up to $21.99/month (700 pages), plus pay-as-you-go at $0.20/page.
HelloFax
specializedSimple online fax powered by Dropbox that delivers faxes to your email for quick access and signing.
Native Dropbox integration that auto-saves faxes to your account for effortless storage and collaboration
HelloFax is an online fax service that enables users to send and receive faxes via email, converting incoming faxes into PDF attachments delivered directly to your inbox. It offers a web-based dashboard, mobile app, and email integration for seamless fax-to-email functionality without needing a physical fax machine. As part of Dropbox, it automatically stores faxes in your Dropbox account for easy organization and sharing.
Pros
- Intuitive web and mobile interfaces for quick setup
- Automatic Dropbox integration for cloud storage
- Reliable fax delivery with email notifications
Cons
- Strict page volume limits on lower plans
- No permanent free tier beyond trial
- Customer support primarily email-based with limited phone options
Best For
Small businesses or individuals seeking a simple, cloud-integrated fax-to-email service for moderate volume.
Pricing
Starts at $9.99/month (100 outgoing/500 incoming pages), $19.99 for Plus (300/1,000), up to $29.99 for Pro (900/2,000); 30-day free trial available.
iFax
specializedApp-based fax-to-email solution with OCR, templates, and cross-platform support for receiving faxes.
Seamless mobile app integration for receiving and sending faxes directly from smartphones
iFax is a cloud-based online fax service specializing in fax-to-email conversion, delivering incoming faxes as PDF attachments directly to users' inboxes. It enables sending faxes via web portal, email, or dedicated iOS and Android apps, with support for local and toll-free numbers worldwide. The platform emphasizes security with encryption, e-signatures, and HIPAA-compliant options for healthcare users.
Pros
- Intuitive fax-to-email delivery with instant notifications
- Robust mobile apps for iOS and Android
- Strong international coverage and number portability
Cons
- Free plan severely limited to 10 pages/month
- Higher costs for high-volume users
- Occasional delays in fax delivery reported by users
Best For
Small businesses and remote professionals seeking a simple, app-integrated fax-to-email service without hardware.
Pricing
Free (10 pages/mo), Pro $9.99/mo (150 pages), Business $19.99/mo (500 pages), Enterprise custom pricing.
SRFax
enterpriseHIPAA-compliant fax service that routes faxes to email with encryption and audit trails.
HIPAA-compliant encryption and audit trails for secure fax handling in regulated sectors
SRFax is a cloud-based fax-to-email service that provides users with a dedicated fax number, converting incoming faxes into PDF attachments delivered directly to email. It supports high-volume faxing, mobile apps for iOS and Android, and features like fax broadcasting and scheduling. Renowned for its HIPAA compliance, it's designed for secure document handling in regulated industries like healthcare.
Pros
- HIPAA-compliant security for healthcare and regulated industries
- Generous online fax storage up to 10 years
- Reliable mobile apps and API integrations
Cons
- Pricing higher than basic competitors
- User interface feels dated and clunky
- Limited free trial and setup fees may apply
Best For
Healthcare providers, clinics, and small businesses needing compliant, secure fax-to-email without physical hardware.
Pricing
Starts at $12.95/month for 100 pages (Basic), $17.95 for 500 pages (Professional), up to $24.95 for unlimited (Enterprise); annual discounts available.
FaxBurner
otherProvides disposable fax numbers that forward incoming faxes to email for privacy-focused use.
Disposable 'burner' fax numbers that self-destruct after inactivity for maximum privacy
FaxBurner is a web-based fax service specializing in disposable and semi-permanent fax numbers that deliver incoming faxes directly to your email as PDF attachments. It eliminates the need for a physical fax machine or phone line, supporting both receiving and sending faxes via web interface or email. Primarily designed for privacy-focused users, it offers temporary numbers that expire after inactivity to protect anonymity.
Pros
- Disposable fax numbers for enhanced privacy and one-time use
- Free tier with up to 10 incoming pages per month
- Seamless email delivery of faxes without software installation
Cons
- Limited page volume on free plan, requiring upgrade for regular use
- No native mobile app, relying on web access
- Basic features lacking advanced tools like OCR or integrations with major CRMs
Best For
Privacy-conscious individuals or freelancers needing occasional, anonymous incoming faxes without long-term commitments.
Pricing
Free plan (10 incoming pages/month); Pro at $5/month (100 incoming pages, unlimited outgoing); higher tiers up to $20/month for more volume and permanent numbers.
PamFax
specializedMulti-platform fax-to-email service supporting desktop, mobile, and integrations for global faxing.
Local fax numbers available in over 220 countries for reliable international receiving
PamFax is an online fax service that allows users to send and receive faxes via email, web, or mobile apps without needing a physical fax machine. Incoming faxes are automatically converted to PDF and delivered to your email inbox, providing a seamless fax-to-email experience. It supports local fax numbers in over 220 countries, making it suitable for international communication.
Pros
- Global coverage with fax numbers in 220+ countries
- Simple email integration for sending and receiving faxes
- Mobile apps for iOS and Android
Cons
- Per-page pricing can become expensive for high-volume users
- Limited free trial credits
- Customer support lacks 24/7 live chat
Best For
Ideal for freelancers and small businesses needing occasional international faxes without hardware investment.
Pricing
Pay-as-you-go from $0.08 per page; subscriptions start at $5.95/month for 25 outgoing pages.
Conclusion
After reviewing all tools, eFax leads as the top choice, boasting direct PDF delivery to email and mobile support. RingCentral and Nextiva follow strongly, with RingCentral offering unified communications integration and Nextiva standing out for reliability and business phone convergence. Each of the top three provides distinct strengths, catering to varied needs.
Take the first step to streamlining fax management—try eFax today to enjoy its seamless, user-friendly direct fax-to-email experience.
Tools Reviewed
All tools were independently evaluated for this comparison