Quick Overview
- 1#1: MaintainX - Simplifies facility work order management with mobile-first digital forms, preventive maintenance scheduling, and real-time updates.
- 2#2: Limble CMMS - Provides intuitive work order tracking, asset management, and preventive maintenance for facilities with AI-powered insights.
- 3#3: UpKeep - Enables mobile work order creation, assignment, and completion for facility maintenance teams with robust reporting features.
- 4#4: Hippo CMMS - Delivers web-based work order management, inventory control, and asset tracking tailored for facility operations.
- 5#5: Fiix - Offers powerful CMMS for creating, prioritizing, and analyzing facility work orders with integrations and analytics.
- 6#6: eMaint - Supports customizable work orders, preventive maintenance, and asset management for large-scale facility needs.
- 7#7: ManagerPlus - Manages facility work orders, equipment maintenance, and parts inventory with scheduling and reporting tools.
- 8#8: MicroMain - Handles enterprise-level work order processing, asset lifecycle management, and compliance for facilities.
- 9#9: FMX - Streamlines facility work requests, work orders, and space management with easy-to-use dashboards.
- 10#10: Asset Essentials - Facilitates work order assignment, preventive maintenance, and asset tracking for facility management.
We evaluated these tools based on core features (including mobile accessibility, preventive maintenance, and asset tracking), usability, reliability, and overall value, ensuring they meet the varied demands of modern facility management.
Comparison Table
Facility work order software streamlines maintenance tasks by centralizing requests, tracking progress, and enhancing operational efficiency. This comparison table evaluates leading tools including MaintainX, Limble CMMS, UpKeep, Hippo CMMS, Fiix, and more, examining key features, usability, and cost-effectiveness. Readers will discover which solution aligns best with their facility’s size, workflow, and specific maintenance needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | MaintainX Simplifies facility work order management with mobile-first digital forms, preventive maintenance scheduling, and real-time updates. | specialized | 9.6/10 | 9.4/10 | 9.8/10 | 9.7/10 |
| 2 | Limble CMMS Provides intuitive work order tracking, asset management, and preventive maintenance for facilities with AI-powered insights. | specialized | 9.2/10 | 8.9/10 | 9.6/10 | 9.3/10 |
| 3 | UpKeep Enables mobile work order creation, assignment, and completion for facility maintenance teams with robust reporting features. | specialized | 8.7/10 | 8.5/10 | 9.2/10 | 8.3/10 |
| 4 | Hippo CMMS Delivers web-based work order management, inventory control, and asset tracking tailored for facility operations. | specialized | 8.7/10 | 8.5/10 | 9.3/10 | 8.6/10 |
| 5 | Fiix Offers powerful CMMS for creating, prioritizing, and analyzing facility work orders with integrations and analytics. | enterprise | 8.4/10 | 8.6/10 | 9.1/10 | 8.0/10 |
| 6 | eMaint Supports customizable work orders, preventive maintenance, and asset management for large-scale facility needs. | enterprise | 8.2/10 | 8.5/10 | 7.8/10 | 8.0/10 |
| 7 | ManagerPlus Manages facility work orders, equipment maintenance, and parts inventory with scheduling and reporting tools. | enterprise | 8.1/10 | 8.5/10 | 7.6/10 | 7.8/10 |
| 8 | MicroMain Handles enterprise-level work order processing, asset lifecycle management, and compliance for facilities. | enterprise | 8.2/10 | 8.4/10 | 7.9/10 | 8.1/10 |
| 9 | FMX Streamlines facility work requests, work orders, and space management with easy-to-use dashboards. | specialized | 8.1/10 | 8.3/10 | 8.5/10 | 7.7/10 |
| 10 | Asset Essentials Facilitates work order assignment, preventive maintenance, and asset tracking for facility management. | enterprise | 7.6/10 | 8.0/10 | 7.4/10 | 7.2/10 |
Simplifies facility work order management with mobile-first digital forms, preventive maintenance scheduling, and real-time updates.
Provides intuitive work order tracking, asset management, and preventive maintenance for facilities with AI-powered insights.
Enables mobile work order creation, assignment, and completion for facility maintenance teams with robust reporting features.
Delivers web-based work order management, inventory control, and asset tracking tailored for facility operations.
Offers powerful CMMS for creating, prioritizing, and analyzing facility work orders with integrations and analytics.
Supports customizable work orders, preventive maintenance, and asset management for large-scale facility needs.
Manages facility work orders, equipment maintenance, and parts inventory with scheduling and reporting tools.
Handles enterprise-level work order processing, asset lifecycle management, and compliance for facilities.
Streamlines facility work requests, work orders, and space management with easy-to-use dashboards.
Facilitates work order assignment, preventive maintenance, and asset tracking for facility management.
MaintainX
specializedSimplifies facility work order management with mobile-first digital forms, preventive maintenance scheduling, and real-time updates.
Embedded instructions with photos, videos, and checklists on every work order for guided, error-free task completion
MaintainX is a mobile-first maintenance management platform specializing in work order creation, assignment, and tracking for facility operations. It supports preventive maintenance scheduling, asset management, inventory tracking, and customizable inspections to minimize downtime and boost efficiency. The software excels in real-time collaboration, allowing teams to attach photos, videos, and instructions directly to work orders for seamless execution.
Pros
- Exceptionally intuitive mobile app for field technicians
- Free plan with unlimited users for basic needs
- Real-time updates and rich media support on work orders
Cons
- Advanced reporting limited in lower tiers
- Fewer enterprise-level integrations than competitors
- Customization options can feel basic for complex workflows
Best For
Small to mid-sized facility managers and maintenance teams seeking a simple, affordable, mobile-centric work order solution.
Pricing
Free forever plan; Professional at $16/user/month (billed annually); Enterprise custom pricing.
Limble CMMS
specializedProvides intuitive work order tracking, asset management, and preventive maintenance for facilities with AI-powered insights.
Rapid deployment and setup in under 30 minutes with guided onboarding, eliminating the typical lengthy implementation process.
Limble CMMS is a cloud-based computerized maintenance management system tailored for facility managers to handle work orders, preventive maintenance, asset tracking, and inventory control efficiently. It emphasizes simplicity with an intuitive interface that enables quick work order creation, assignment, and mobile tracking, reducing downtime and operational costs. The software supports custom fields, reporting dashboards, and integrations, making it suitable for streamlining facility maintenance workflows.
Pros
- Exceptionally intuitive interface with minimal learning curve
- Rapid setup and implementation in under 30 minutes
- Powerful mobile app for real-time work order management
Cons
- Reporting features lack depth for complex analytics
- Limited native integrations compared to larger platforms
- Per-user pricing can become costly for very large teams
Best For
Small to mid-sized facilities and maintenance teams needing a simple, fast-deploying CMMS for work order and preventive maintenance management.
Pricing
Starts at $60/user/month (billed annually) for Essentials plan, $90/user/month for Professional, with custom Enterprise pricing; 30-day free trial available.
UpKeep
specializedEnables mobile work order creation, assignment, and completion for facility maintenance teams with robust reporting features.
Offline mobile functionality allowing technicians to update work orders without internet access
UpKeep is a cloud-based CMMS platform tailored for facility maintenance, enabling efficient work order creation, assignment, and tracking via a mobile-first interface. It supports asset management, preventive maintenance scheduling, inventory control, and purchase orders to minimize downtime and optimize operations. Ideal for field-based teams, it provides real-time updates, photo documentation, and customizable dashboards for better visibility into maintenance activities.
Pros
- Highly intuitive mobile app for on-the-go work order management
- Quick setup and easy adoption with minimal training required
- Strong preventive maintenance and asset tracking tools
Cons
- Reporting and analytics lack depth for complex enterprise needs
- Limited customization in workflows and forms
- Higher-tier plans required for advanced features like API access
Best For
Small to mid-sized facilities and field service teams seeking a user-friendly, mobile-centric solution for daily work orders and preventive maintenance.
Pricing
Starts at $45/user/month (Starter, billed annually); Essentials at $65, Professional at $90, Enterprise custom.
Hippo CMMS
specializedDelivers web-based work order management, inventory control, and asset tracking tailored for facility operations.
Drag-and-drop preventive maintenance calendar for easy visual scheduling and compliance tracking
Hippo CMMS is a cloud-based computerized maintenance management system (CMMS) designed for facility managers to handle work orders, preventive maintenance, asset tracking, and inventory management efficiently. It offers mobile accessibility for technicians, real-time notifications, and customizable reporting to streamline operations and reduce downtime. The software is particularly suited for small to mid-sized facilities seeking a user-friendly solution without extensive IT setup.
Pros
- Intuitive interface with quick setup and minimal training required
- Robust mobile app for on-the-go work order access and updates
- Strong preventive maintenance scheduling and asset management tools
Cons
- Limited native integrations compared to enterprise-level competitors
- Advanced reporting and customization locked behind higher pricing tiers
- Inventory management lacks some automation features found in top alternatives
Best For
Small to mid-sized facilities and property managers needing straightforward, mobile-friendly work order management without complex configurations.
Pricing
Starts at $275/month for up to 5 users (Standard plan); scales to $500+/month for larger teams with custom enterprise quotes available.
Fiix
enterpriseOffers powerful CMMS for creating, prioritizing, and analyzing facility work orders with integrations and analytics.
Fully offline-capable mobile app for technicians to create, update, and complete work orders in the field without internet access
Fiix is a cloud-based CMMS platform specialized in work order management, asset maintenance, preventive scheduling, and inventory tracking for facilities. It streamlines facility operations by enabling quick work request submissions, technician assignments, and real-time progress monitoring via a mobile-first interface. Designed for maintenance teams, it integrates with IoT sensors and other tools to optimize uptime and reduce downtime.
Pros
- Highly intuitive mobile app with offline capabilities
- Unlimited users and work orders in most plans
- Strong integrations with ERP and IoT systems
Cons
- Limited advanced reporting and analytics in base plans
- Customization options are somewhat restricted
- Pricing can escalate for larger asset counts
Best For
Mid-sized facilities and industrial operations seeking straightforward, mobile-optimized work order management without steep learning curves.
Pricing
Starts at $45/user/month (Starter plan, billed annually); Professional and Enterprise tiers from $85/user/month with custom quotes for advanced features.
eMaint
enterpriseSupports customizable work orders, preventive maintenance, and asset management for large-scale facility needs.
No-code drag-and-drop configurator for workflows, forms, and dashboards
eMaint is a cloud-based CMMS platform specializing in work order management, asset tracking, and preventive maintenance for facilities and industrial operations. It streamlines work requests, scheduling, inventory control, and reporting to help maintenance teams reduce downtime and improve efficiency. With mobile accessibility and customizable dashboards, it's designed for scalable deployment across various industries like manufacturing and healthcare.
Pros
- Highly customizable with no-code drag-and-drop tools
- Robust mobile app for on-the-go work order access
- Comprehensive reporting and analytics for maintenance insights
Cons
- User interface feels somewhat dated compared to modern competitors
- Steeper learning curve for advanced configurations
- Pricing requires custom quotes, which can lead to higher costs
Best For
Mid-sized facilities or plants needing deeply customizable work order and asset management without coding expertise.
Pricing
Quote-based; typically starts at $49/user/month for basic plans, scaling to $100+/user/month for enterprise features with annual contracts.
ManagerPlus
enterpriseManages facility work orders, equipment maintenance, and parts inventory with scheduling and reporting tools.
Advanced asset hierarchy and relationship mapping for complex facility structures
ManagerPlus is a robust CMMS platform tailored for facility maintenance, enabling efficient work order creation, assignment, tracking, and completion across multiple locations. It integrates asset management, preventive maintenance scheduling, inventory tracking, and customizable reporting to streamline operations. The software supports both on-premise and cloud deployments, making it suitable for enterprises with demanding maintenance workflows.
Pros
- Comprehensive work order management with automation and prioritization
- Strong asset tracking and preventive maintenance tools
- Detailed reporting and analytics for maintenance insights
Cons
- Steeper learning curve for new users due to extensive customization options
- Pricing can be high for smaller facilities
- Mobile app lacks some advanced desktop features
Best For
Mid-sized to large facilities or enterprises needing scalable, feature-rich work order and asset management.
Pricing
Custom quote-based pricing; typically starts at $45-60 per user/month for cloud version, with on-premise options available.
MicroMain
enterpriseHandles enterprise-level work order processing, asset lifecycle management, and compliance for facilities.
Integrated inventory and purchasing modules that automatically link to work orders for seamless procurement.
MicroMain is a web-based CMMS platform tailored for facilities management, focusing on streamlining work order creation, assignment, tracking, and completion. It offers comprehensive tools for preventive maintenance scheduling, asset management, inventory control, and purchasing to optimize facility operations. With mobile accessibility and robust reporting, it helps maintenance teams reduce downtime and improve efficiency across multi-site environments.
Pros
- Powerful work order management with automation and dispatching
- Strong preventive maintenance and asset tracking capabilities
- Customizable reports and mobile app for field technicians
Cons
- User interface feels somewhat dated and clunky
- Limited native integrations with third-party tools
- Pricing lacks transparency and can be steep for small teams
Best For
Mid-sized facilities managers handling multiple sites who need reliable work order and asset management without cutting-edge AI features.
Pricing
Quote-based pricing; typically starts at $50-$100 per user/month, scaling with facilities and features.
FMX
specializedStreamlines facility work requests, work orders, and space management with easy-to-use dashboards.
Technician mobile app with real-time GPS tracking and signature capture for instant work order completion
FMX is a cloud-based facility management software focused on work order management, preventive maintenance scheduling, and asset tracking for multi-site facilities. It enables teams to create, assign, prioritize, and track work orders in real-time through a centralized dashboard and mobile app. The platform also includes inventory management, reporting tools, and customer portals to improve operational efficiency and communication.
Pros
- Intuitive mobile app for technicians with offline access and photo uploads
- Strong preventive maintenance scheduling and automated workflows
- Excellent customer support and quick onboarding process
Cons
- Higher pricing tiers required for advanced reporting and integrations
- Limited customization options for complex enterprise needs
- Inventory management lacks depth compared to specialized tools
Best For
Mid-sized facilities teams managing multiple locations who need reliable mobile-first work order tracking.
Pricing
Starts at $65/user/month (billed annually) for Essential plan; scales to $125+/user/month for Enterprise with custom quotes.
Asset Essentials
enterpriseFacilitates work order assignment, preventive maintenance, and asset tracking for facility management.
Interactive GIS asset mapping for visualizing and managing facility layouts
Asset Essentials is a cloud-based CMMS platform specializing in work order management, asset tracking, and preventive maintenance for facilities. It enables users to create, assign, and track work orders in real-time, with mobile apps for technicians to update statuses on the go. The software also includes inventory control, custom reporting, and analytics to help optimize maintenance operations and reduce downtime.
Pros
- Robust work order automation and scheduling
- Mobile-first design for field technicians
- Detailed analytics and customizable reports
Cons
- Pricing can be expensive for small teams
- Limited native integrations with third-party tools
- Steeper learning curve for advanced customizations
Best For
Mid-sized facilities and multi-site organizations needing reliable work order tracking and asset management without enterprise-level complexity.
Pricing
Quote-based pricing starting around $50/user/month for basic plans, scaling up for advanced features and asset volume.
Conclusion
The reviewed facility work order software solutions, including the top three, each bring unique strengths to maintenance management. Leading the pack is MaintainX, celebrated for its mobile-first approach, digital forms, and real-time updates that simplify end-to-end operations. Limble CMMS and UpKeep follow closely, with Limble offering AI-powered insights and UpKeep boasting robust reporting—excellent alternatives for varied needs.
Don’t miss out—try MaintainX today to unlock its intuitive tools and streamline facility work order management, ensuring your operations run efficiently and smoothly.
Tools Reviewed
All tools were independently evaluated for this comparison