Quick Overview
- 1#1: Cvent - Comprehensive event management platform with venue sourcing, booking, and facility scheduling capabilities.
- 2#2: Tripleseat - Event sales and booking software designed for venues to manage inquiries, proposals, and schedules efficiently.
- 3#3: Ungerboeck - Integrated venue and event management software for scheduling spaces, events, and resources.
- 4#4: Planning Pod - All-in-one event management platform including facility booking, calendars, and client portals.
- 5#5: PerfectVenue - Venue management software that simplifies bookings, contracts, payments, and event scheduling.
- 6#6: Event Temple - Cloud-based venue CRM for managing tours, bookings, and event calendars seamlessly.
- 7#7: Skedda - Flexible online booking system for scheduling facilities, rooms, and resources without conflicts.
- 8#8: Robin - Workplace scheduling platform for booking meeting rooms and managing hybrid facility usage.
- 9#9: Envoy - Modern workplace software with room booking, visitor management, and event scheduling tools.
- 10#10: Yarooms - Cloud-based meeting room booking system for easy facility scheduling and availability checks.
Tools were selected based on key features like venue management, scheduling capabilities, user experience, and overall value, ensuring they deliver practical, reliable support for both event planners and facility managers.
Comparison Table
Facility scheduling and event management software simplify organizing spaces and events, but their capabilities differ in focus. This comparison table features tools like Cvent, Tripleseat, Ungerboeck, Planning Pod, PerfectVenue, and more, breaking down key features, intended use cases, and suitability for varied needs. Readers will discover insights to select the best software for their operational goals.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Cvent Comprehensive event management platform with venue sourcing, booking, and facility scheduling capabilities. | enterprise | 9.5/10 | 9.8/10 | 8.2/10 | 8.0/10 |
| 2 | Tripleseat Event sales and booking software designed for venues to manage inquiries, proposals, and schedules efficiently. | enterprise | 9.1/10 | 9.5/10 | 8.7/10 | 8.5/10 |
| 3 | Ungerboeck Integrated venue and event management software for scheduling spaces, events, and resources. | enterprise | 8.7/10 | 9.4/10 | 7.2/10 | 8.0/10 |
| 4 | Planning Pod All-in-one event management platform including facility booking, calendars, and client portals. | specialized | 8.3/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 5 | PerfectVenue Venue management software that simplifies bookings, contracts, payments, and event scheduling. | specialized | 8.6/10 | 8.8/10 | 8.5/10 | 8.2/10 |
| 6 | Event Temple Cloud-based venue CRM for managing tours, bookings, and event calendars seamlessly. | specialized | 8.2/10 | 8.7/10 | 8.0/10 | 7.6/10 |
| 7 | Skedda Flexible online booking system for scheduling facilities, rooms, and resources without conflicts. | specialized | 8.4/10 | 8.6/10 | 9.1/10 | 7.9/10 |
| 8 | Robin Workplace scheduling platform for booking meeting rooms and managing hybrid facility usage. | specialized | 7.9/10 | 8.2/10 | 8.8/10 | 7.4/10 |
| 9 | Envoy Modern workplace software with room booking, visitor management, and event scheduling tools. | enterprise | 8.1/10 | 8.4/10 | 9.0/10 | 7.6/10 |
| 10 | Yarooms Cloud-based meeting room booking system for easy facility scheduling and availability checks. | specialized | 7.8/10 | 7.9/10 | 8.2/10 | 7.5/10 |
Comprehensive event management platform with venue sourcing, booking, and facility scheduling capabilities.
Event sales and booking software designed for venues to manage inquiries, proposals, and schedules efficiently.
Integrated venue and event management software for scheduling spaces, events, and resources.
All-in-one event management platform including facility booking, calendars, and client portals.
Venue management software that simplifies bookings, contracts, payments, and event scheduling.
Cloud-based venue CRM for managing tours, bookings, and event calendars seamlessly.
Flexible online booking system for scheduling facilities, rooms, and resources without conflicts.
Workplace scheduling platform for booking meeting rooms and managing hybrid facility usage.
Modern workplace software with room booking, visitor management, and event scheduling tools.
Cloud-based meeting room booking system for easy facility scheduling and availability checks.
Cvent
enterpriseComprehensive event management platform with venue sourcing, booking, and facility scheduling capabilities.
World-class venue sourcing and RFP management connecting to 200,000+ global venues with automated contracting
Cvent is an enterprise-grade event management platform that provides end-to-end solutions for planning, executing, and analyzing events, with strong capabilities in facility scheduling, venue sourcing, and room booking management. It supports in-person, virtual, and hybrid events through features like real-time space availability, drag-and-drop scheduling, attendee registration, and integrated housing blocks. Designed for scalability, Cvent excels in handling complex facility logistics for large-scale events while offering robust reporting and analytics to optimize resource utilization.
Pros
- Comprehensive all-in-one platform for event lifecycle and facility scheduling
- Extensive integrations with CRM, email, and payment systems
- Advanced analytics and ROI reporting for data-driven decisions
Cons
- High cost suitable only for enterprises
- Steep learning curve for non-expert users
- Custom pricing lacks transparency for smaller teams
Best For
Large enterprises and organizations managing high-volume, complex events with multiple facilities and venues.
Pricing
Custom quote-based pricing, typically starting at $5,000+ per event or $10,000+ annually for enterprise subscriptions.
Tripleseat
enterpriseEvent sales and booking software designed for venues to manage inquiries, proposals, and schedules efficiently.
Automated proposal builder with e-signatures, dynamic pricing, and one-click BEO distribution
Tripleseat is a robust event management platform tailored for hospitality venues like hotels, restaurants, and catering companies. It handles the full event lifecycle, from lead generation and RFP responses to scheduling, proposals, contracts, BEOs, invoicing, and post-event analysis. The software features a centralized booking calendar, visual floor plans, and seamless integrations with CRM, POS, and email systems to optimize facility utilization and sales efficiency.
Pros
- Comprehensive end-to-end event sales and scheduling tools
- Extensive integrations with hospitality tech stack
- Real-time availability and drag-and-drop calendar management
Cons
- Steep pricing for smaller venues
- Initial setup and customization can be time-intensive
- Advanced reporting requires higher-tier plans
Best For
Mid-to-large hospitality venues and catering operations managing high-volume events across multiple spaces.
Pricing
Custom quote-based pricing starting around $500/month for basic plans, scaling to $5,000+/month for enterprise features based on users and event volume.
Ungerboeck
enterpriseIntegrated venue and event management software for scheduling spaces, events, and resources.
Sophisticated venue diagramming and interactive floor plan tools for precise space allocation and booth sales.
Ungerboeck is a robust enterprise-grade platform specializing in facility scheduling, venue management, and event operations for large-scale venues. It offers comprehensive tools for space booking, floor plan diagramming, CRM integration, registration, billing, and advanced analytics to streamline complex event workflows. Designed primarily for convention centers, arenas, and exhibition halls, it handles intricate scheduling conflicts and resource allocation with precision.
Pros
- Powerful multi-venue scheduling with real-time conflict detection
- Integrated CRM, sales pipeline, and booth/exhibit management
- Advanced reporting and analytics for data-driven decisions
Cons
- Steep learning curve and dated interface
- High implementation time and costs
- Opaque custom pricing with no public tiers
Best For
Large enterprise venues like convention centers, arenas, and exposition halls managing complex, high-volume events and facility bookings.
Pricing
Custom enterprise pricing via quote; typically starts at $50,000+ annually for mid-sized deployments, scaling with modules and users.
Planning Pod
specializedAll-in-one event management platform including facility booking, calendars, and client portals.
Integrated visual floor plans and interactive seating charts that allow drag-and-drop room layouts synced directly with the scheduling calendar
Planning Pod is a comprehensive all-in-one event management platform designed for venues, facilities, and event planners, offering robust tools for scheduling spaces, managing bookings, and handling the full event lifecycle from leads to post-event reporting. It features calendar synchronization, floor plans, seating charts, proposals, contracts, invoicing, and a client portal for seamless communication. The software excels in facility scheduling by allowing multi-location management, real-time availability views, and automated workflows to streamline operations.
Pros
- Extensive feature set including floor plans, seating charts, and integrated CRM for end-to-end event management
- Strong customization options for workflows, templates, and reporting tailored to facility needs
- Excellent team collaboration tools with role-based permissions and mobile access
Cons
- Steep learning curve due to the depth of features, which can overwhelm new users
- Interface feels dated compared to more modern competitors
- Higher pricing tiers required for advanced features and multi-user support
Best For
Mid-sized event venues, conference centers, and planning teams managing multiple facilities and complex bookings.
Pricing
Starts at $59/month for basic plan (1 user, core features); scales to $199+/month for premium plans with unlimited users, advanced reporting, and integrations.
PerfectVenue
specializedVenue management software that simplifies bookings, contracts, payments, and event scheduling.
Self-service online booking portal with instant payments and availability checks
PerfectVenue is a cloud-based venue management software tailored for facilities like event spaces, hotels, and conference centers, providing tools for scheduling, online bookings, event management, and customer relationship management. It features a centralized calendar for real-time availability, automated invoicing, payment processing, and marketing automation to streamline operations. The platform supports multi-venue management and includes mobile access for on-the-go oversight.
Pros
- Comprehensive scheduling with real-time calendar and conflict prevention
- Integrated CRM, invoicing, and payment processing for end-to-end management
- Mobile app and customizable reporting for efficient operations
Cons
- Pricing can be steep for small venues or single-location users
- Advanced customizations require higher-tier plans
- Occasional integration glitches with third-party tools reported by users
Best For
Mid-sized event venues and facilities needing an all-in-one platform for bookings, events, and customer management.
Pricing
Starts at $149/month for Starter plan (1 venue), up to $499+/month for Pro/Enterprise with multi-venue support; custom quotes available.
Event Temple
specializedCloud-based venue CRM for managing tours, bookings, and event calendars seamlessly.
Interactive floor plan builder with real-time availability overlays for guided client tours and bookings
Event Temple is a cloud-based venue management software tailored for event facilities, hotels, and unique spaces to streamline booking workflows from inquiry to payment. It offers a centralized calendar, automated proposals, interactive floor plans, and client portals for self-service bookings. The platform integrates CRM tools, e-signatures, and payment processing to reduce administrative tasks and improve efficiency for venue operators.
Pros
- Intuitive drag-and-drop calendar for multi-space scheduling
- Automated contract and invoice generation with e-signatures
- Client portal enables self-service bookings and deposits
Cons
- Pricing scales quickly with add-ons and venues
- Reporting and analytics are basic compared to enterprise tools
- Limited third-party integrations beyond essentials like QuickBooks
Best For
Small to mid-sized event venues and facilities seeking an all-in-one booking and management solution without needing extensive custom development.
Pricing
Starts at $299/month for Essentials (1 venue), $499/month for Pro (up to 5 venues), with Enterprise custom pricing; annual discounts available.
Skedda
specializedFlexible online booking system for scheduling facilities, rooms, and resources without conflicts.
Interactive visual floor plans that allow users to see and book specific spaces in real-time with drag-and-drop simplicity
Skedda is a cloud-based facility booking platform tailored for managing reservations in spaces like coworking offices, sports facilities, gyms, and event venues. It provides real-time availability calendars, visual floor plans for drag-and-drop bookings, and tools for handling payments, access control, and reporting. The software supports multi-location management and self-service portals for users, streamlining operations for facility managers.
Pros
- Intuitive visual floor plans and drag-and-drop booking interface
- Strong integrations with payments (Stripe), calendars (Google/Outlook), and access systems
- Flexible rules engine for custom booking policies and multi-resource support
Cons
- Pricing model is usage-based and can become expensive for high-volume facilities
- Limited native event marketing or ticketing features compared to dedicated event platforms
- Reporting is solid but lacks some advanced analytics in lower tiers
Best For
Mid-sized multi-location facilities like coworking spaces or gyms needing visual scheduling and self-service bookings without complex event promotion.
Pricing
Custom pricing starting at ~$99/month per location or usage-based (per booking/active space), with Enterprise plans for advanced needs.
Robin
specializedWorkplace scheduling platform for booking meeting rooms and managing hybrid facility usage.
Interactive digital floor plans with drag-and-drop booking and real-time availability overlays
Robin (getrobin.com) is a workplace management platform focused on scheduling desks, meeting rooms, and office spaces for hybrid teams. It provides real-time booking, interactive floor plans, calendar integrations, and analytics to optimize space utilization. While strong in office facility scheduling, it offers limited support for broader event management like ticketing or large-scale events.
Pros
- Intuitive mobile app and interactive floor plans for easy space visualization
- Seamless integrations with Google Workspace, Microsoft 365, and Slack
- Robust analytics for space utilization and hybrid work insights
Cons
- Higher pricing tiers needed for advanced features
- Primarily office-focused, less ideal for non-corporate event management
- Customization options can feel limited for complex facility needs
Best For
Mid-to-large hybrid office teams seeking efficient room and desk booking without full event planning capabilities.
Pricing
Quote-based pricing; starts at ~$10-15 per active user/month for basic plans, with Enterprise options for advanced features.
Envoy
enterpriseModern workplace software with room booking, visitor management, and event scheduling tools.
Seamless self-service kiosks for touchless room and desk check-ins
Envoy is a workplace management platform specializing in desk and room booking, visitor management, and facility scheduling for hybrid offices. It enables seamless reservations via web, mobile app, or kiosks, with integrations to Google Workspace and Microsoft Outlook calendars. While strong for daily space scheduling, it supports basic event management through room bookings and check-ins but lacks advanced ticketing or registration tools.
Pros
- Intuitive mobile and kiosk-based booking interface
- Robust calendar integrations for real-time availability
- Strong visitor and delivery management tied to scheduling
Cons
- Pricing scales quickly for larger teams or multiple locations
- Limited advanced event tools like RSVPs or ticketing
- Customization options are somewhat basic for complex facilities
Best For
Mid-sized hybrid offices needing simple desk/room scheduling and visitor check-ins without full event planning complexity.
Pricing
Starts at $99/location/month for core plans, plus $2-10/user/month for bookings; custom enterprise pricing available.
Yarooms
specializedCloud-based meeting room booking system for easy facility scheduling and availability checks.
Interactive 3D floor plans with drag-and-drop booking
Yarooms is a cloud-based facility scheduling platform focused on meeting room booking, hot desking, and workspace management for hybrid offices. It offers interactive floor plans, real-time availability checks, and tools for visitor management alongside integrations with Google Workspace and Microsoft 365. The software emphasizes space utilization analytics to help organizations optimize their physical environments.
Pros
- Intuitive booking via web, mobile, and kiosks
- Strong calendar integrations and real-time analytics
- Interactive floor plans for easy space visualization
Cons
- Limited support for large-scale event ticketing or registrations
- Some advanced features locked behind higher tiers
- Customization options feel somewhat basic
Best For
Mid-sized hybrid teams seeking efficient internal room and desk scheduling without complex event management needs.
Pricing
Starts at ~$3 per active room/month (Basic plan); scales to Enterprise with custom quotes.
Conclusion
When evaluating the top facility scheduling and event management software, Cvent emerges as the clear leader, boasting a comprehensive platform that covers venue sourcing, booking, and scheduling needs. Tripleseat and Ungerboeck follow as strong alternatives, with Tripleseat excelling in sales and proposal management for venues and Ungerboeck impressing with its integrated space and resource coordination. Each tool offers unique strengths, but Cvent stands out for its all-encompassing capabilities, making it the top choice for most users.
Don’t miss out—explore Cvent today to transform your scheduling and event management processes, and discover why it’s the ultimate solution for efficient, seamless operations.
Tools Reviewed
All tools were independently evaluated for this comparison