Quick Overview
- 1#1: MaintainX - MaintainX digitizes preventive maintenance checklists and work orders for facilities with mobile-first simplicity and automation.
- 2#2: Limble CMMS - Limble CMMS automates preventive maintenance scheduling, asset tracking, and work orders for efficient facility management.
- 3#3: UpKeep - UpKeep provides mobile-first CMMS for preventive maintenance, reactive repairs, and asset management in facilities.
- 4#4: Hippo CMMS - Hippo CMMS streamlines preventive maintenance planning, work orders, and inventory control for building facilities.
- 5#5: Fiix - Fiix CMMS enables data-driven preventive maintenance scheduling, analytics, and asset reliability for facilities.
- 6#6: FMX - FMX by TMA Systems manages preventive maintenance requests, work orders, and inspections for facility operations.
- 7#7: eMaint - eMaint offers customizable CMMS for preventive maintenance, asset management, and reporting in large facilities.
- 8#8: Asset Panda - Asset Panda tracks assets and automates preventive maintenance schedules with no-code customization for facilities.
- 9#9: Facilio - Facilio leverages AI for predictive and preventive maintenance optimization across facility portfolios.
- 10#10: MicroMain - MicroMain CMMS handles preventive maintenance workflows, asset tracking, and compliance for facility management.
These tools were selected based on their ability to deliver robust features (including automation, asset tracking, and analytics), intuitive user experiences, and strong alignment with value, ensuring they stand out in a competitive market.
Comparison Table
Facility preventive maintenance software is critical for optimizing asset health and reducing operational disruptions. This comparison table explores key tools—such as MaintainX, Limble CMMS, UpKeep, Hippo CMMS, Fiix, and more—to highlight features, usability, and scalability, empowering readers to find the best fit for their facility management needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | MaintainX MaintainX digitizes preventive maintenance checklists and work orders for facilities with mobile-first simplicity and automation. | specialized | 9.4/10 | 9.0/10 | 9.8/10 | 9.6/10 |
| 2 | Limble CMMS Limble CMMS automates preventive maintenance scheduling, asset tracking, and work orders for efficient facility management. | specialized | 9.2/10 | 9.4/10 | 9.8/10 | 9.0/10 |
| 3 | UpKeep UpKeep provides mobile-first CMMS for preventive maintenance, reactive repairs, and asset management in facilities. | specialized | 8.7/10 | 8.5/10 | 9.2/10 | 8.0/10 |
| 4 | Hippo CMMS Hippo CMMS streamlines preventive maintenance planning, work orders, and inventory control for building facilities. | specialized | 8.7/10 | 8.5/10 | 9.2/10 | 8.4/10 |
| 5 | Fiix Fiix CMMS enables data-driven preventive maintenance scheduling, analytics, and asset reliability for facilities. | enterprise | 8.7/10 | 9.0/10 | 8.8/10 | 8.4/10 |
| 6 | FMX FMX by TMA Systems manages preventive maintenance requests, work orders, and inspections for facility operations. | specialized | 8.2/10 | 8.4/10 | 9.1/10 | 8.0/10 |
| 7 | eMaint eMaint offers customizable CMMS for preventive maintenance, asset management, and reporting in large facilities. | enterprise | 8.4/10 | 8.7/10 | 8.0/10 | 8.2/10 |
| 8 | Asset Panda Asset Panda tracks assets and automates preventive maintenance schedules with no-code customization for facilities. | specialized | 8.1/10 | 8.3/10 | 8.7/10 | 7.6/10 |
| 9 | Facilio Facilio leverages AI for predictive and preventive maintenance optimization across facility portfolios. | enterprise | 8.4/10 | 9.1/10 | 8.0/10 | 8.2/10 |
| 10 | MicroMain MicroMain CMMS handles preventive maintenance workflows, asset tracking, and compliance for facility management. | enterprise | 7.8/10 | 8.2/10 | 7.0/10 | 7.5/10 |
MaintainX digitizes preventive maintenance checklists and work orders for facilities with mobile-first simplicity and automation.
Limble CMMS automates preventive maintenance scheduling, asset tracking, and work orders for efficient facility management.
UpKeep provides mobile-first CMMS for preventive maintenance, reactive repairs, and asset management in facilities.
Hippo CMMS streamlines preventive maintenance planning, work orders, and inventory control for building facilities.
Fiix CMMS enables data-driven preventive maintenance scheduling, analytics, and asset reliability for facilities.
FMX by TMA Systems manages preventive maintenance requests, work orders, and inspections for facility operations.
eMaint offers customizable CMMS for preventive maintenance, asset management, and reporting in large facilities.
Asset Panda tracks assets and automates preventive maintenance schedules with no-code customization for facilities.
Facilio leverages AI for predictive and preventive maintenance optimization across facility portfolios.
MicroMain CMMS handles preventive maintenance workflows, asset tracking, and compliance for facility management.
MaintainX
specializedMaintainX digitizes preventive maintenance checklists and work orders for facilities with mobile-first simplicity and automation.
Drag-and-drop recurring preventive maintenance builder with infinite checklists and instructions
MaintainX is a mobile-first CMMS platform designed for facility preventive maintenance, work orders, and asset management. It enables easy creation of recurring preventive maintenance schedules, customizable checklists with photos/videos, and real-time task completion via intuitive mobile apps. The software digitizes paper-based processes quickly, helping teams reduce downtime and ensure compliance through audits and reporting.
Pros
- Exceptionally intuitive mobile interface for field technicians
- Powerful recurring PM scheduling with asset linking and checklists
- Quick setup and free tier for small teams
Cons
- Reporting lacks advanced analytics depth
- Limited workflow customization
- Integrations are solid but fewer than enterprise competitors
Best For
Small to mid-sized facility managers needing simple, mobile preventive maintenance scheduling and execution.
Pricing
Free plan for basics; Pro at $16/user/month (annual); Enterprise custom.
Limble CMMS
specializedLimble CMMS automates preventive maintenance scheduling, asset tracking, and work orders for efficient facility management.
One-click PM builder that generates automated, recurring work orders triggered by time intervals, meter readings, or usage cycles
Limble CMMS is a cloud-based computerized maintenance management system (CMMS) tailored for facility maintenance, enabling seamless scheduling of preventive maintenance tasks, work order management, and asset tracking. It automates recurring maintenance based on time, usage, or meter readings to minimize downtime and extend equipment life. With a mobile-first design, it empowers technicians in the field to access real-time data, update statuses, and attach photos or notes effortlessly.
Pros
- Exceptionally intuitive interface with minimal training required
- Robust preventive maintenance scheduling with automation for recurring tasks
- Strong mobile app for on-the-go access and real-time updates
Cons
- Limited advanced analytics and custom reporting for very large enterprises
- Integrations with external systems are functional but not as extensive as some competitors
- Pricing scales up quickly for teams with many users
Best For
Mid-sized facility managers and maintenance teams prioritizing ease of use and quick preventive maintenance implementation without a steep learning curve.
Pricing
Starts at around $40/user/month for basic plans (billed annually), with tiered options up to enterprise custom pricing including advanced features.
UpKeep
specializedUpKeep provides mobile-first CMMS for preventive maintenance, reactive repairs, and asset management in facilities.
Kanban-style work order dashboard for real-time visibility and drag-and-drop prioritization
UpKeep is a cloud-based CMMS platform specializing in preventive maintenance, work order management, and asset tracking for facilities. It offers a mobile-first interface that enables technicians to schedule recurring tasks, log work in real-time, and manage parts inventory efficiently. Ideal for streamlining operations in commercial properties, manufacturing, and hospitality, it includes features like customizable dashboards and purchase order automation.
Pros
- Highly intuitive mobile app with offline access for field technicians
- Robust preventive maintenance scheduling with automated reminders
- Integrated asset and inventory management with reorder alerts
Cons
- Advanced reporting lacks depth for enterprise-scale analysis
- Fewer native integrations than some competitors
- Pricing increases significantly for larger teams or advanced features
Best For
Mid-sized facilities and multi-site operations needing a mobile-friendly tool for preventive maintenance and work orders.
Pricing
Starter at $45/user/month, Professional at $75/user/month, Business at $110/user/month (billed annually); 14-day free trial.
Hippo CMMS
specializedHippo CMMS streamlines preventive maintenance planning, work orders, and inventory control for building facilities.
Visual Kanban-style work order board for drag-and-drop prioritization and real-time status tracking
Hippo CMMS is a cloud-based computerized maintenance management system (CMMS) tailored for facilities, focusing on preventive maintenance scheduling, work order management, and asset tracking. It enables users to create recurring PM tasks, monitor equipment history, and manage inventory to minimize downtime. The platform emphasizes simplicity with mobile access and customizable reporting for efficient facility operations.
Pros
- Intuitive, user-friendly interface with quick setup
- Strong preventive maintenance scheduling and automation
- Reliable mobile app for on-the-go technicians
Cons
- Limited integrations with third-party tools
- Reporting lacks advanced customization
- Pricing can become expensive for larger teams
Best For
Small to mid-sized facilities needing a straightforward, easy-to-use CMMS for preventive maintenance without complex setup.
Pricing
Starts at $200/month for up to 5 users (Silver plan); scales with Gold ($350/month) and Platinum ($500+/month) tiers; custom quotes available.
Fiix
enterpriseFiix CMMS enables data-driven preventive maintenance scheduling, analytics, and asset reliability for facilities.
Fiix Analyzer's AI-powered predictive insights for proactive maintenance recommendations
Fiix is a cloud-based CMMS software tailored for facility maintenance, specializing in preventive maintenance scheduling, asset management, and work order automation to minimize downtime and extend equipment life. It offers robust tools for tracking maintenance history, managing inventory, and generating performance reports, making it suitable for multi-site operations. With mobile accessibility and integrations, Fiix empowers maintenance teams to execute PM tasks efficiently from anywhere.
Pros
- Intuitive preventive maintenance scheduling with automated reminders
- Strong mobile app for on-the-go work order execution
- Advanced analytics and KPI dashboards for data-driven decisions
Cons
- Pricing can be steep for small facilities
- Limited offline functionality in the mobile app
- Advanced customizations require higher-tier plans
Best For
Mid-sized facility managers handling multi-site preventive maintenance who need scalable, mobile-friendly CMMS tools.
Pricing
Starts at $45/user/month (Starter plan, billed annually); Professional ($85/user/month) and Enterprise (custom) tiers available.
FMX
specializedFMX by TMA Systems manages preventive maintenance requests, work orders, and inspections for facility operations.
Visual Maintenance Calendar for drag-and-drop scheduling of preventive tasks across multiple locations
FMX is a cloud-based facility management software focused on preventive maintenance, work order management, and asset tracking for commercial facilities. It enables users to schedule recurring maintenance tasks, assign work via a mobile app, and monitor compliance through customizable reports and dashboards. Designed for simplicity, FMX integrates with tools like QuickBooks and emphasizes quick setup without long-term contracts.
Pros
- Intuitive drag-and-drop scheduling for preventive maintenance tasks
- Robust mobile app for on-the-go work order updates and inspections
- Strong reporting tools with visual calendars and compliance tracking
Cons
- Limited advanced AI-driven predictive maintenance capabilities
- Fewer native integrations compared to enterprise competitors
- Customization options can feel basic for highly complex facilities
Best For
Mid-sized facility managers seeking an easy-to-implement preventive maintenance solution without steep learning curves or high costs.
Pricing
Starts at $35/user/month for Essentials plan (billed annually); Professional at $65/user/month and Enterprise custom pricing.
eMaint
enterpriseeMaint offers customizable CMMS for preventive maintenance, asset management, and reporting in large facilities.
Unlimited custom fields and drag-and-drop workflows for tailored preventive maintenance without coding
eMaint is a cloud-based CMMS platform specializing in facility preventive maintenance, enabling automated scheduling of PM tasks, work order management, and asset tracking. It supports inventory control, purchasing, and compliance reporting with real-time dashboards and mobile access. Highly customizable, it adapts to various industries like manufacturing, healthcare, and hospitality for streamlined operations.
Pros
- Extensive no-code customization for workflows and fields
- Robust mobile app for on-the-go PM execution and updates
- Advanced reporting and analytics for maintenance insights
Cons
- Pricing requires custom quotes and can be high for small teams
- Initial setup and configuration demand time investment
- Interface feels somewhat dated compared to modern competitors
Best For
Mid-to-large facilities managers needing a scalable, highly customizable CMMS for complex preventive maintenance schedules.
Pricing
Quote-based; typically $60-$120 per user/month based on users, modules, and customization.
Asset Panda
specializedAsset Panda tracks assets and automates preventive maintenance schedules with no-code customization for facilities.
No-code custom builder for creating unlimited workflows, forms, and reports specific to preventive maintenance needs
Asset Panda is a no-code asset management platform designed for tracking, maintaining, and optimizing physical assets in facilities. It supports preventive maintenance through customizable schedules, work orders, automated alerts, and mobile task assignment to ensure compliance and reduce downtime. The software integrates asset lifecycle tracking with reporting dashboards, making it suitable for facility managers handling equipment upkeep.
Pros
- Highly customizable no-code interface for tailored preventive maintenance workflows
- Robust mobile app for on-the-go inspections and work order completion
- Strong asset tracking with QR/barcode scanning and historical maintenance logs
Cons
- Pricing is quote-based and can become expensive for larger deployments
- Limited advanced CMMS features like predictive analytics or IoT integrations
- Initial setup requires time to fully customize fields and automations
Best For
Mid-sized facility managers seeking flexible, customizable preventive maintenance without needing developers.
Pricing
Custom quote-based pricing; typically starts at $1,500/year for small teams, scales with users/assets (e.g., $2,000-$10,000+ annually).
Facilio
enterpriseFacilio leverages AI for predictive and preventive maintenance optimization across facility portfolios.
AI-powered fault detection engine that automatically identifies issues before they escalate
Facilio is a cloud-based AI-powered facility management platform designed for commercial buildings, specializing in preventive maintenance through IoT integration and predictive analytics. It centralizes data from BMS, sensors, and assets to automate fault detection, schedule maintenance tasks, and optimize energy use, helping reduce downtime and operational costs. The software offers work order management, performance dashboards, and sustainability reporting for streamlined facility operations.
Pros
- AI-driven predictive maintenance and fault detection minimizes unplanned downtime
- Seamless integration with IoT sensors and BMS for real-time data
- Comprehensive analytics for energy optimization and compliance reporting
Cons
- Enterprise-focused pricing lacks transparency and public tiers
- Steeper learning curve for initial setup and customization
- Limited suitability for small-scale facilities without complex assets
Best For
Large commercial real estate owners and facility managers handling multi-site portfolios with advanced IoT needs.
Pricing
Custom enterprise pricing based on building size and modules; contact sales for quote (typically starts at several thousand per month).
MicroMain
enterpriseMicroMain CMMS handles preventive maintenance workflows, asset tracking, and compliance for facility management.
Advanced preventive maintenance wizard supporting complex scheduling rules like seasonal, runtime-based, or condition-triggered tasks
MicroMain is a robust CMMS platform specializing in facility preventive maintenance, work order management, asset tracking, and inventory control. It enables users to schedule preventive maintenance tasks based on time, meter readings, or calendars, helping minimize downtime and extend asset lifespan. With customizable reporting and mobile access, it supports mid-sized operations across industries like manufacturing and commercial real estate.
Pros
- Comprehensive preventive maintenance scheduling with time- and meter-based triggers
- Strong asset management and inventory tracking integration
- Customizable dashboards and reporting for detailed insights
Cons
- Dated user interface that feels less modern compared to competitors
- Steep learning curve for advanced customization
- Pricing lacks transparency and requires custom quotes
Best For
Mid-sized facility managers in manufacturing or property management needing customizable preventive maintenance without relying on cutting-edge cloud-native tools.
Pricing
Custom quote-based pricing; typically starts at $40-60 per user/month for cloud deployments, with on-premise options available.
Conclusion
After evaluating a spectrum of leading facility preventive maintenance software, the top spot clearly belongs to MaintainX, prized for its mobile-first simplicity and automation of checklists and work orders. Following closely are Limble CMMS and UpKeep, each boasting distinct strengths—Limble for robust scheduling, UpKeep for comprehensive asset management—making them strong alternatives depending on specific operational needs. These tools collectively demonstrate how modern software enhances facility maintenance, driving efficiency and consistency.
Begin optimizing your facility maintenance with MaintainX to unlock its seamless, mobile-driven capabilities—your operations deserve the best.
Tools Reviewed
All tools were independently evaluated for this comparison