Quick Overview
- 1#1: IBM Maximo - Enterprise asset management platform optimizing maintenance, operations, and reliability for complex facilities.
- 2#2: ServiceNow - Cloud-based platform for workplace service delivery, space management, and facilities maintenance integration.
- 3#3: Planon - Integrated workplace management system handling real estate, space planning, and facilities operations.
- 4#4: FM:Systems - AI-powered software for workplace management, space analytics, and streamlined facilities operations.
- 5#5: iOFFICE + SpaceIQ - Comprehensive workplace platform for space optimization, reservations, and facilities management.
- 6#6: Accruent - Unified platform for facilities lifecycle management, lease administration, and asset optimization.
- 7#7: Facilio - AI-driven facilities operations platform for maintenance, energy management, and occupant experience.
- 8#8: UpKeep - Mobile-first CMMS for work orders, preventive maintenance, and asset tracking in facilities.
- 9#9: Limble CMMS - Intuitive CMMS software simplifying work orders, asset management, and preventive maintenance.
- 10#10: eMaint - Flexible CMMS for asset tracking, work order management, and maintenance scheduling.
These tools were rigorously evaluated based on key features, reliability, ease of use, and overall value, ensuring they meet the dynamic needs of modern facility management environments.
Comparison Table
Facility management software is critical for optimizing operations, unifying asset tracking, and improving resource allocation in modern facilities. This comparison table examines key tools, including IBM Maximo, ServiceNow, Planon, FM:Systems, iOFFICE + SpaceIQ, and more, to highlight their distinct capabilities. It helps readers evaluate features, usability, and suitability, enabling informed choices for effective facility management.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | IBM Maximo Enterprise asset management platform optimizing maintenance, operations, and reliability for complex facilities. | enterprise | 9.2/10 | 9.6/10 | 7.8/10 | 8.7/10 |
| 2 | ServiceNow Cloud-based platform for workplace service delivery, space management, and facilities maintenance integration. | enterprise | 8.7/10 | 9.2/10 | 7.0/10 | 8.0/10 |
| 3 | Planon Integrated workplace management system handling real estate, space planning, and facilities operations. | enterprise | 8.8/10 | 9.4/10 | 7.9/10 | 8.3/10 |
| 4 | FM:Systems AI-powered software for workplace management, space analytics, and streamlined facilities operations. | enterprise | 8.7/10 | 9.2/10 | 7.5/10 | 8.1/10 |
| 5 | iOFFICE + SpaceIQ Comprehensive workplace platform for space optimization, reservations, and facilities management. | enterprise | 8.7/10 | 9.2/10 | 8.1/10 | 8.3/10 |
| 6 | Accruent Unified platform for facilities lifecycle management, lease administration, and asset optimization. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.1/10 |
| 7 | Facilio AI-driven facilities operations platform for maintenance, energy management, and occupant experience. | specialized | 8.5/10 | 9.2/10 | 8.0/10 | 8.3/10 |
| 8 | UpKeep Mobile-first CMMS for work orders, preventive maintenance, and asset tracking in facilities. | specialized | 8.4/10 | 8.2/10 | 9.1/10 | 8.3/10 |
| 9 | Limble CMMS Intuitive CMMS software simplifying work orders, asset management, and preventive maintenance. | specialized | 8.3/10 | 8.0/10 | 9.4/10 | 8.5/10 |
| 10 | eMaint Flexible CMMS for asset tracking, work order management, and maintenance scheduling. | specialized | 8.2/10 | 8.5/10 | 7.8/10 | 8.0/10 |
Enterprise asset management platform optimizing maintenance, operations, and reliability for complex facilities.
Cloud-based platform for workplace service delivery, space management, and facilities maintenance integration.
Integrated workplace management system handling real estate, space planning, and facilities operations.
AI-powered software for workplace management, space analytics, and streamlined facilities operations.
Comprehensive workplace platform for space optimization, reservations, and facilities management.
Unified platform for facilities lifecycle management, lease administration, and asset optimization.
AI-driven facilities operations platform for maintenance, energy management, and occupant experience.
Mobile-first CMMS for work orders, preventive maintenance, and asset tracking in facilities.
Intuitive CMMS software simplifying work orders, asset management, and preventive maintenance.
Flexible CMMS for asset tracking, work order management, and maintenance scheduling.
IBM Maximo
enterpriseEnterprise asset management platform optimizing maintenance, operations, and reliability for complex facilities.
Maximo Predict with AI-powered failure predictions using machine learning on asset data
IBM Maximo is a leading enterprise asset management (EAM) platform designed for facility management, offering end-to-end capabilities for asset tracking, predictive maintenance, work order management, and inventory control. It integrates AI, IoT, and analytics to enable proactive decision-making and operational efficiency across complex facilities. With robust mobile accessibility and customizable workflows, it supports large-scale organizations in minimizing downtime and extending asset life.
Pros
- AI-driven predictive maintenance and analytics for proactive facility optimization
- Seamless integration with IoT sensors and ERP systems for real-time data
- Highly scalable with customizable modules for diverse asset types
Cons
- Steep learning curve and complex initial setup requiring expertise
- High implementation and customization costs
- Interface can feel dated compared to modern SaaS alternatives
Best For
Large enterprises and industrial facilities managing complex, high-value assets across multiple sites.
Pricing
Enterprise subscription pricing starts at around $100-200/user/month, with custom quotes based on modules, scale, and implementation services.
ServiceNow
enterpriseCloud-based platform for workplace service delivery, space management, and facilities maintenance integration.
Unified Now Platform enabling seamless FM-ITSM integration with AI-powered workplace experiences
ServiceNow is a robust cloud-based platform primarily known for IT service management but extends powerfully into facility management via its Workplace Service Management suite. It handles space planning, reservations, maintenance work orders, asset management, and employee workplace services with seamless workflow automation and AI-driven insights. Ideal for enterprises integrating FM with broader IT operations, it offers real-time analytics and mobile accessibility for facility teams.
Pros
- Comprehensive integration of facility management with IT service management on a single platform
- Advanced AI and predictive analytics for maintenance and space optimization
- Highly customizable low-code workflows and scalability for enterprise needs
Cons
- Steep learning curve and complex initial setup requiring skilled administrators
- High enterprise-level pricing that may not suit small or mid-sized facilities
- Overkill for basic FM needs, with heavy reliance on customization
Best For
Large enterprises with complex, IT-integrated facility operations needing advanced automation and analytics.
Pricing
Subscription-based enterprise pricing; typically starts at $100+ per user per month, customized based on modules, users, and contract length.
Planon
enterpriseIntegrated workplace management system handling real estate, space planning, and facilities operations.
Planon Universe: A fully integrated IWMS platform that unifies space, asset, maintenance, and workplace experience management with real-time AI insights and ESG reporting.
Planon is a comprehensive Integrated Workplace Management System (IWMS) designed for facility management, real estate portfolio optimization, and workplace services. It provides modules for space management, preventive maintenance, lease administration, project management, and sustainability tracking, all integrated into a single cloud-based platform. Organizations use it to reduce costs, improve occupancy rates, and leverage IoT and AI for predictive analytics across global portfolios.
Pros
- Extremely comprehensive feature set covering CAFM, IWMS, and sustainability in one platform
- Strong integration capabilities with BIM, IoT, ERP systems, and AI-driven analytics
- Scalable for enterprises with multi-site, international operations
Cons
- Steep learning curve and complex initial setup requiring significant training
- High implementation costs and long deployment timelines
- Pricing is opaque and premium, less suitable for small businesses
Best For
Large enterprises and multinational organizations managing complex, global real estate and facility portfolios.
Pricing
Custom quote-based pricing; typically enterprise-level SaaS subscriptions starting at $50,000+ annually, depending on modules, users, and deployment scale.
FM:Systems
enterpriseAI-powered software for workplace management, space analytics, and streamlined facilities operations.
Interactive 360° facility views with drill-down analytics on CAD/BIM-integrated floorplans for unparalleled space utilization insights
FM:Systems offers FM:Interact, a robust Integrated Workplace Management System (IWMS) designed for comprehensive facility management, including space planning, asset tracking, preventive maintenance, and real estate portfolio optimization. It provides interactive CAD-integrated floor plans, real-time dashboards, and advanced analytics to enhance operational efficiency across large-scale facilities. The platform supports mobile access and integrates with BIM and IoT for future-proof workplace management.
Pros
- Exceptional space visualization with interactive CAD floorplans and 3D views
- Comprehensive maintenance management with work order automation and IoT integration
- Powerful analytics and reporting for portfolio-wide insights
Cons
- Steep learning curve and complex initial setup requiring IT expertise
- High implementation costs and long deployment timelines
- Pricing lacks transparency and is geared toward enterprise budgets only
Best For
Large enterprises and organizations with complex, multi-site facility portfolios seeking advanced space optimization and data-driven decision-making.
Pricing
Custom enterprise pricing; typically starts at $50,000+ annually depending on modules, users, and scale, with no public tiers.
iOFFICE + SpaceIQ
enterpriseComprehensive workplace platform for space optimization, reservations, and facilities management.
SpaceIQ's AI-driven analytics for real-time occupancy insights and predictive space forecasting
iOFFICE + SpaceIQ is a comprehensive integrated workplace management system (IWMS) that combines facility management, space optimization, and employee experience tools into a single platform. It supports maintenance work orders, asset tracking, room and desk booking, visitor management, and advanced analytics for space utilization. Designed for hybrid work environments, it helps organizations reduce real estate costs while improving operational efficiency and employee satisfaction.
Pros
- Powerful analytics and visualization tools for space planning and utilization
- Seamless integrations with tools like Microsoft Teams, ServiceNow, and IoT sensors
- Comprehensive facility maintenance module with mobile work order management
Cons
- Steep learning curve for advanced features and custom configurations
- Pricing can be high for smaller organizations without enterprise-scale needs
- Some modules require additional add-ons or professional services for full setup
Best For
Mid-to-large enterprises with hybrid workforces needing integrated space management and facility maintenance.
Pricing
Custom quote-based pricing, typically starting at $8-15 per user/month for core features, with enterprise plans scaling based on modules and users.
Accruent
enterpriseUnified platform for facilities lifecycle management, lease administration, and asset optimization.
Unified 360° platform that seamlessly integrates real estate, facilities, assets, and people management for holistic visibility.
Accruent provides a comprehensive Integrated Workplace Management System (IWMS) suite designed for enterprise-level facility management, covering real estate lease administration, space planning, asset maintenance, and project management. The platform unifies disparate FM functions into a single cloud-based ecosystem, enabling data-driven decisions through analytics and automation. It supports large-scale organizations in optimizing occupancy, reducing costs, and ensuring compliance across global portfolios.
Pros
- Comprehensive IWMS covering real estate, assets, and maintenance in one platform
- Robust analytics and AI-driven insights for portfolio optimization
- Scalable for multinational enterprises with strong integrations
Cons
- Complex setup and implementation requiring significant time and expertise
- Premium pricing that may not suit small to mid-sized businesses
- Steep learning curve for non-technical users
Best For
Large enterprises with complex, multi-site facility and real estate portfolios needing integrated management.
Pricing
Custom enterprise pricing via quote; typically starts at $10,000+ per month based on modules, users, and deployment scale.
Facilio
specializedAI-driven facilities operations platform for maintenance, energy management, and occupant experience.
AI-powered digital twins and anomaly detection for proactive building optimization
Facilio is a cloud-based, AI-powered facility management platform that unifies operations across commercial real estate portfolios through IoT integration and real-time data analytics. It excels in predictive maintenance, energy optimization, space utilization, and sustainability reporting, helping managers reduce downtime and operational costs. The platform provides digital twins and anomaly detection to enable proactive decision-making for multi-site properties.
Pros
- Advanced AI and ML for predictive maintenance and anomaly detection
- Seamless IoT sensor integration for real-time monitoring
- Scalable dashboards for portfolio-wide visibility and sustainability insights
Cons
- Steeper learning curve for users new to AI-driven tools
- Pricing is quote-based and geared toward enterprises, less ideal for SMBs
- Limited out-of-box customization in some reporting modules
Best For
Enterprise-level property managers and facility teams overseeing large commercial building portfolios who prioritize AI-driven predictive analytics and IoT connectivity.
Pricing
Custom enterprise pricing via quote, typically starting at several thousand dollars per month based on portfolio size, number of assets, and features selected.
UpKeep
specializedMobile-first CMMS for work orders, preventive maintenance, and asset tracking in facilities.
Mobile-first app with offline mode and multimedia attachments for work orders
UpKeep is a cloud-based computerized maintenance management system (CMMS) tailored for facilities management, enabling work order creation, preventive maintenance scheduling, asset tracking, and inventory management. Its mobile-first design allows technicians to update jobs, attach photos/videos, and access real-time data from smartphones or tablets. The platform supports team dashboards, purchase orders, and integrations with tools like QuickBooks for streamlined operations.
Pros
- Intuitive mobile app ideal for field technicians
- Quick setup and user-friendly interface
- Strong integrations with accounting and IoT sensors
Cons
- Reporting and analytics lack depth for complex needs
- Limited customization options compared to enterprise tools
- Inventory management could be more robust for large-scale operations
Best For
Small to mid-sized facilities teams prioritizing mobile accessibility and simple maintenance workflows.
Pricing
Starts at $45/user/month (Essentials, billed annually); Professional at $75/user/month; Business at $110/user/month; custom enterprise pricing available.
Limble CMMS
specializedIntuitive CMMS software simplifying work orders, asset management, and preventive maintenance.
Ultra-fast setup that gets users fully operational in minutes without IT assistance or training
Limble CMMS is a cloud-based computerized maintenance management system (CMMS) designed to simplify work order management, asset tracking, preventive maintenance scheduling, and inventory control for facility managers. It provides a mobile-first interface that allows technicians to access tasks, update statuses, and attach photos in real-time from any device. With an emphasis on ease of implementation, Limble enables quick onboarding without extensive training or IT support, making it suitable for streamlining maintenance operations in various industries.
Pros
- Exceptionally intuitive interface with minimal learning curve
- Strong mobile app for field technicians
- Rapid setup and deployment in under 10 minutes
Cons
- Limited advanced reporting and analytics compared to enterprise solutions
- Fewer third-party integrations
- May lack depth for very large-scale facilities with complex needs
Best For
Small to medium-sized facilities and maintenance teams seeking a straightforward, user-friendly CMMS without heavy customization.
Pricing
Starts at $90/month (Starter plan for up to 3 users), $190/month (Professional), and custom Enterprise pricing.
eMaint
specializedFlexible CMMS for asset tracking, work order management, and maintenance scheduling.
Drag-and-drop report builder for creating fully customized analytics without coding
eMaint is a robust CMMS (Computerized Maintenance Management System) software tailored for facility management, enabling efficient tracking of work orders, assets, preventive maintenance, and inventory. It supports both cloud-based and on-premise deployments, with mobile apps for real-time access and customizable workflows to fit diverse operations. The platform excels in reporting and analytics, helping organizations reduce downtime and optimize maintenance processes.
Pros
- Highly customizable workflows and dashboards
- Strong mobile app for field technicians
- Comprehensive reporting and analytics tools
Cons
- Steep learning curve for advanced customization
- Pricing lacks transparency and can be high
- Limited native integrations with some modern tools
Best For
Mid-sized facilities and industrial operations needing flexible, scalable maintenance management.
Pricing
Custom quote-based pricing, typically starting at $60-$100 per user/month for cloud plans, with enterprise options and on-premise licensing available.
Conclusion
The reviewed tools represent the pinnacle of facility management software, each offering unique strengths to streamline operations. At the top, IBM Maximo stands out for its enterprise asset management, optimizing maintenance, operations, and reliability for complex facilities. ServiceNow and Planon follow as strong alternatives, with ServiceNow excelling in cloud-based integration and workplace service delivery, and Planon leading in integrated real estate and space planning.
To unlock efficiency and reliability, consider starting with IBM Maximo—its robust platform is well-suited to elevate your facilities management practices.
Tools Reviewed
All tools were independently evaluated for this comparison