Quick Overview
- 1#1: UpKeep - UpKeep is a mobile-first CMMS platform for managing facility work orders, preventive maintenance, and asset tracking.
- 2#2: MaintainX - MaintainX provides a simple mobile app for creating, assigning, and completing facility maintenance work orders and checklists.
- 3#3: Limble CMMS - Limble CMMS streamlines facility work order management, scheduling, and preventive maintenance with intuitive tools.
- 4#4: Fiix - Fiix is a cloud-based CMMS that tracks facility work orders, assets, and maintenance history for better efficiency.
- 5#5: Hippo CMMS - Hippo CMMS helps facility managers handle work requests, technician scheduling, and inventory for maintenance tasks.
- 6#6: eMaint - eMaint offers configurable CMMS software for facility work order tracking, asset management, and reporting.
- 7#7: FMX - FMX is facilities management software focused on work orders, room reservations, and maintenance requests.
- 8#8: Fracttal One - Fracttal One is an AI-powered CMMS for predictive maintenance, work orders, and facility asset management.
- 9#9: MicroMain - MicroMain provides CMMS solutions for managing facility work orders, PM schedules, and equipment maintenance.
- 10#10: IBM Maximo - IBM Maximo is an enterprise-grade asset management system with advanced work order and facility maintenance capabilities.
We selected and ranked these tools based on key factors like feature robustness—including scheduling, asset tracking, and integration—user-friendliness, and overall value, ensuring a balanced assessment of performance and practicality.
Comparison Table
Navigate the world of facility maintenance work order software with a detailed comparison featuring leading tools like UpKeep, MaintainX, Limble CMMS, Fiix, Hippo CMMS, and more. This table simplifies evaluation by outlining key features, usability, and real-world practicality, helping facilities managers identify software tailored to their specific operational needs. Readers will gain clarity on which tools optimize workflow, minimize downtime, and boost maintenance efficiency.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | UpKeep UpKeep is a mobile-first CMMS platform for managing facility work orders, preventive maintenance, and asset tracking. | specialized | 9.7/10 | 9.8/10 | 9.9/10 | 9.5/10 |
| 2 | MaintainX MaintainX provides a simple mobile app for creating, assigning, and completing facility maintenance work orders and checklists. | specialized | 9.2/10 | 9.0/10 | 9.6/10 | 9.4/10 |
| 3 | Limble CMMS Limble CMMS streamlines facility work order management, scheduling, and preventive maintenance with intuitive tools. | specialized | 8.7/10 | 8.5/10 | 9.3/10 | 8.8/10 |
| 4 | Fiix Fiix is a cloud-based CMMS that tracks facility work orders, assets, and maintenance history for better efficiency. | specialized | 8.7/10 | 8.9/10 | 9.1/10 | 8.2/10 |
| 5 | Hippo CMMS Hippo CMMS helps facility managers handle work requests, technician scheduling, and inventory for maintenance tasks. | specialized | 8.5/10 | 8.3/10 | 9.1/10 | 8.7/10 |
| 6 | eMaint eMaint offers configurable CMMS software for facility work order tracking, asset management, and reporting. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 7 | FMX FMX is facilities management software focused on work orders, room reservations, and maintenance requests. | specialized | 8.3/10 | 8.5/10 | 9.0/10 | 7.8/10 |
| 8 | Fracttal One Fracttal One is an AI-powered CMMS for predictive maintenance, work orders, and facility asset management. | specialized | 8.2/10 | 8.7/10 | 8.0/10 | 7.8/10 |
| 9 | MicroMain MicroMain provides CMMS solutions for managing facility work orders, PM schedules, and equipment maintenance. | enterprise | 8.1/10 | 8.5/10 | 7.6/10 | 7.8/10 |
| 10 | IBM Maximo IBM Maximo is an enterprise-grade asset management system with advanced work order and facility maintenance capabilities. | enterprise | 8.2/10 | 9.3/10 | 6.7/10 | 7.5/10 |
UpKeep is a mobile-first CMMS platform for managing facility work orders, preventive maintenance, and asset tracking.
MaintainX provides a simple mobile app for creating, assigning, and completing facility maintenance work orders and checklists.
Limble CMMS streamlines facility work order management, scheduling, and preventive maintenance with intuitive tools.
Fiix is a cloud-based CMMS that tracks facility work orders, assets, and maintenance history for better efficiency.
Hippo CMMS helps facility managers handle work requests, technician scheduling, and inventory for maintenance tasks.
eMaint offers configurable CMMS software for facility work order tracking, asset management, and reporting.
FMX is facilities management software focused on work orders, room reservations, and maintenance requests.
Fracttal One is an AI-powered CMMS for predictive maintenance, work orders, and facility asset management.
MicroMain provides CMMS solutions for managing facility work orders, PM schedules, and equipment maintenance.
IBM Maximo is an enterprise-grade asset management system with advanced work order and facility maintenance capabilities.
UpKeep
specializedUpKeep is a mobile-first CMMS platform for managing facility work orders, preventive maintenance, and asset tracking.
Award-winning mobile app with offline access, photo attachments, and real-time updates for seamless field-to-office collaboration
UpKeep is a cloud-based CMMS platform specializing in facility maintenance work order management, asset tracking, preventive maintenance scheduling, and inventory control. It streamlines operations by enabling real-time work order creation, assignment, and tracking via an intuitive web dashboard and mobile app. Teams benefit from automated workflows, purchase order integration, and customizable reporting to minimize downtime and boost efficiency.
Pros
- Exceptional mobile-first design with offline sync for field technicians
- Comprehensive tools for work orders, PM scheduling, assets, and purchasing
- Robust real-time dashboards, reporting, and automation capabilities
Cons
- Pricing increases significantly for larger teams and premium features
- Advanced reporting and customizations locked behind higher tiers
- Initial setup and integrations can require time and IT support
Best For
Mid-to-large facilities managers in commercial real estate, manufacturing, or hospitality needing a mobile-centric CMMS for efficient work order handling and preventive maintenance.
Pricing
Starts at $45/user/month (Starter, billed annually), Essentials $75/user/month, Elite $110/user/month, with custom Enterprise pricing.
MaintainX
specializedMaintainX provides a simple mobile app for creating, assigning, and completing facility maintenance work orders and checklists.
Interactive instructional checklists that convert static PM procedures into guided, conversational tasks for technicians
MaintainX is a mobile-first CMMS platform tailored for facility maintenance, enabling teams to create, assign, and track work orders, preventive maintenance schedules, and asset inspections seamlessly. It supports real-time updates, customizable checklists, and parts inventory management, all optimized for use on smartphones and tablets by frontline technicians. The software streamlines reactive and proactive maintenance workflows, reducing paperwork and improving response times in facilities like manufacturing plants, commercial buildings, and hospitality venues.
Pros
- Highly intuitive mobile app with offline support
- Real-time notifications and collaborative work orders
- Robust preventive maintenance and asset tracking tools
Cons
- Advanced reporting lacks depth compared to enterprise solutions
- Inventory management is basic in lower tiers
- Limited integrations without higher plans
Best For
Small to mid-sized facility maintenance teams seeking a simple, mobile-centric work order system without steep learning curves.
Pricing
Free plan for up to 10 users; Pro at $16/user/month (annual), Business at $29/user/month, Enterprise custom.
Limble CMMS
specializedLimble CMMS streamlines facility work order management, scheduling, and preventive maintenance with intuitive tools.
Ultra-fast setup and implementation, often live in under 30 minutes with guided onboarding
Limble CMMS is a cloud-based computer maintenance management system (CMMS) designed specifically for facility maintenance teams to manage work orders, preventive maintenance, assets, and inventory efficiently. It excels in streamlining workflows with mobile access, real-time updates, and simple scheduling to reduce downtime and improve productivity. The platform emphasizes quick implementation and ease of use, making it ideal for teams seeking robust functionality without complexity.
Pros
- Highly intuitive interface with minimal training required
- Powerful mobile app for technicians in the field
- Excellent customer support and quick onboarding
Cons
- Reporting features lack depth for complex analytics
- Limited native integrations with enterprise systems
- Pricing requires a custom quote, lacking transparency
Best For
Small to mid-sized facility maintenance teams needing a user-friendly CMMS for work order management and preventive maintenance without a long setup process.
Pricing
Custom pricing starting around $70-100 per user/month depending on features and scale; free trial available, no public tiers listed.
Fiix
specializedFiix is a cloud-based CMMS that tracks facility work orders, assets, and maintenance history for better efficiency.
Mobile-first design with technician-centric tools like voice-to-text notes, photo attachments, and GPS check-ins for work orders
Fiix is a cloud-based CMMS (Computerized Maintenance Management System) tailored for facility maintenance teams, enabling efficient creation, assignment, tracking, and completion of work orders. It provides robust asset management, preventive maintenance scheduling, inventory tracking, and customizable reporting to minimize downtime and optimize operations. With strong mobile accessibility and integrations with IoT sensors and ERP systems, Fiix helps maintenance managers streamline workflows across single or multi-site facilities.
Pros
- Intuitive mobile app empowers field technicians with real-time work order access and updates
- Comprehensive asset and preventive maintenance tools reduce unplanned downtime
- Seamless integrations with ERP, IoT, and accounting software enhance data flow
Cons
- Pricing can escalate quickly for larger teams or advanced features
- Reporting customization is functional but lacks depth for complex analytics
- Limited offline capabilities in the mobile app compared to some competitors
Best For
Small to mid-sized facilities and maintenance teams seeking an user-friendly, mobile-first CMMS for work order management without heavy IT involvement.
Pricing
Starts at $45/user/month (billed annually) for Basic plan; Pro at $65/user/month; Enterprise custom pricing.
Hippo CMMS
specializedHippo CMMS helps facility managers handle work requests, technician scheduling, and inventory for maintenance tasks.
Drag-and-drop scheduling board for visual work order assignment and real-time prioritization
Hippo CMMS is a cloud-based computerized maintenance management system (CMMS) tailored for facility maintenance teams, enabling efficient work order creation, assignment, tracking, and completion. It supports preventive maintenance scheduling, asset management, inventory control, and detailed reporting through an intuitive web and mobile interface. The software helps reduce downtime by streamlining workflows and providing real-time updates accessible from any device.
Pros
- Highly intuitive interface with minimal learning curve
- Robust mobile app for on-the-go work order management
- Affordable pricing with strong ROI for small teams
Cons
- Limited advanced reporting and analytics customization
- Fewer native integrations compared to enterprise competitors
- Scalability challenges for very large organizations
Best For
Small to mid-sized facility managers needing a user-friendly, mobile-first CMMS for daily work orders and preventive maintenance.
Pricing
Starts at $197/month (billed annually) for up to 5 technicians; scales to $1,097/month for 50 technicians, with custom enterprise quotes available.
eMaint
enterpriseeMaint offers configurable CMMS software for facility work order tracking, asset management, and reporting.
Unlimited custom fields and configurable workflows that adapt to any facility's unique processes without developer help
eMaint is a cloud-based CMMS (Computerized Maintenance Management System) that specializes in facility maintenance work order management, asset tracking, preventive maintenance scheduling, and inventory control. It streamlines work requests, technician dispatching, and compliance reporting for facilities managers. With strong customization capabilities, it supports mobile access and integrates with various tools to optimize maintenance workflows.
Pros
- Highly customizable with unlimited fields and workflows without coding
- Robust reporting and analytics with drag-and-drop builder
- Strong mobile app for on-the-go work order access and updates
Cons
- Steep learning curve due to extensive customization options
- Dated user interface compared to modern competitors
- Quote-based pricing lacks upfront transparency
Best For
Mid-sized facilities or manufacturing operations needing a flexible, powerful CMMS for complex maintenance workflows.
Pricing
Custom quote-based pricing, typically starting at $60-100 per user/month depending on modules and asset volume; free demo available.
FMX
specializedFMX is facilities management software focused on work orders, room reservations, and maintenance requests.
Interactive floor plan mapping for visual asset tracking and precise work order dispatching.
FMX (fmx.io) is a cloud-based CMMS platform tailored for facility maintenance, enabling efficient work order creation, assignment, tracking, and completion. It supports preventive maintenance scheduling, asset management, and inventory tracking to minimize downtime in commercial, educational, and multi-family properties. The software emphasizes mobile accessibility and a user-friendly request portal for tenants and staff to submit issues seamlessly.
Pros
- Highly intuitive interface with strong mobile app support
- Effective preventive maintenance and automated scheduling tools
- Robust reporting and analytics for maintenance insights
Cons
- Limited integrations with third-party tools
- Customization options are somewhat restricted
- Pricing can become expensive for larger deployments
Best For
Mid-sized facility managers in education, healthcare, or commercial real estate seeking simple, mobile-first work order management.
Pricing
Starts at $65 per user per month (billed annually), with custom enterprise plans based on assets or square footage.
Fracttal One
specializedFracttal One is an AI-powered CMMS for predictive maintenance, work orders, and facility asset management.
OnePredict AI engine for anomaly detection and failure prediction using machine learning
Fracttal One is a cloud-based CMMS platform specializing in facility maintenance, enabling efficient work order management, asset tracking, and preventive maintenance scheduling. It integrates IoT sensors for real-time monitoring and leverages AI for predictive maintenance insights, helping teams reduce downtime and optimize operations. The software supports mobile access for technicians, customizable workflows, and detailed reporting to streamline facility upkeep across industries like manufacturing and energy.
Pros
- AI-driven predictive maintenance reduces unplanned downtime
- Robust mobile app for on-the-go work order execution
- Comprehensive asset and inventory management with IoT integration
Cons
- Pricing lacks transparency and scales quickly with assets/users
- Advanced features have a learning curve for new users
- Limited native integrations with some popular ERP systems
Best For
Mid-sized facilities in asset-heavy industries like manufacturing or utilities needing predictive analytics and mobile-first maintenance tools.
Pricing
Custom quotes based on assets and users; starts around $25-50 per user/month for basic plans, with enterprise tiers higher.
MicroMain
enterpriseMicroMain provides CMMS solutions for managing facility work orders, PM schedules, and equipment maintenance.
Integrated asset and space management with GIS mapping for precise facility visualization
MicroMain is a robust CMMS platform specializing in facility maintenance, offering tools for work order creation, assignment, tracking, and completion. It includes asset management, preventive maintenance scheduling, inventory control, and advanced reporting to optimize facility operations. The software supports mobile access and integrations, making it suitable for managing complex maintenance workflows across multiple sites.
Pros
- Comprehensive asset and work order management with preventive maintenance scheduling
- Powerful reporting and analytics for data-driven decisions
- Mobile app for on-the-go technicians
Cons
- Steep learning curve for new users due to extensive features
- Pricing is quote-based and can be expensive for smaller teams
- User interface feels dated compared to modern competitors
Best For
Mid-to-large facility managers handling multi-site operations who need detailed asset tracking and reporting.
Pricing
Custom quote-based pricing; typically starts around $100-200 per user/month for enterprise plans, with annual contracts.
IBM Maximo
enterpriseIBM Maximo is an enterprise-grade asset management system with advanced work order and facility maintenance capabilities.
AI-powered predictive maintenance with Watson integration for failure prediction and automated work order generation
IBM Maximo is a robust enterprise asset management (EAM) platform designed for facility maintenance, enabling comprehensive work order management, preventive maintenance scheduling, and asset lifecycle tracking. It integrates IoT sensors, AI analytics, and mobile capabilities to monitor assets in real-time, predict failures, and streamline repair workflows across large-scale facilities. As part of the Maximo Application Suite, it supports industries like utilities, manufacturing, and transportation with scalable, data-driven maintenance solutions.
Pros
- Advanced AI and predictive analytics for proactive maintenance
- Seamless IoT integration for real-time asset monitoring
- Highly customizable and scalable for enterprise environments
Cons
- Steep learning curve and complex implementation process
- High upfront and ongoing costs
- Overkill for small to mid-sized facilities
Best For
Large enterprises with complex, asset-heavy facilities needing advanced analytics and integration for work order management.
Pricing
Quote-based enterprise licensing; subscription starts at ~$150/user/month or custom per-asset pricing, often $50K+ annually.
Conclusion
After careful evaluation, the top facility maintenance work order software is clear: UpKeep leads as the best choice, known for its mobile-first design and comprehensive asset tracking. MaintainX impresses with its simple, intuitive mobile app for task completion, and Limble CMMS stands out with streamlined scheduling tools—both strong alternatives for specific needs. Together, these platforms redefine efficient facility management, with UpKeep setting the gold standard.
Take the next step in optimizing your maintenance processes—try UpKeep today to unlock seamless work order management and boost operational effectiveness.
Tools Reviewed
All tools were independently evaluated for this comparison